WABASHA PARK BOARD

January 20, 2016 4:30 PM 

MEETING AGENDA              

1) Call to Order and Roll Call 

2) Public Comments 

3) Changes or Additions to Agenda 

4) Approval 

A) Approve Minutes from 10/21/15 

5) General Business 

A) Boat Dock Discussion 

B) Block 65 mowing/upkeep 

C) Campground Contract wording changes/ideas 

6) Old Business 

A) SHIP grant approval 

7) Other Business 

8) Adjourn 

Park Board Item Number 4) A) Meeting Date: 01/20/2016  ITEM TITLE: Approve Minutes from 10/21/15DEPARTMENT: AdministrationREQUESTED BY:

PURPOSE:

ITEM SUMMARY:

ACTION REQUIRED:Motion to Approve Minutes as submitted

Attachments10-21-15 PB Minutes 

D R A F TBOARD MEMBERS: STAFF PRESENT:Mickey Nelson Dan Aitken Michael Mroz, Assistant Public Works DirectorSue Gillespie Sylvia Klas Tony Johnson, Public Works DirectorBetsy Wharton Lynn Schoen Patty Heraty, Deputy ClerkLarry Udstuen

PROCEEDINGS OF THE PARK BOARDThe regular meeting of the Park Board of the City of Wabasha was held on Wednesday, October 21, 2015 

Present: Mickey Nelson, Board Member; Dan Aitken, Board Member; Sylvia Klas, Board Member;Sue Gillespie, Board Member; Betsey Wharton, Board Member; Larry Udstuen, BoardMember; Lynn Schoen, Board Member

Also Present: Dylan Hartert, Public Works Employee  

               

1. Call to Order   The meeting was called to order by Mike Mroz at 4:30pm.

Mike reported that he has submitted his resignation to the city and his last day will beNovember 10th, he has accepted a Public Works Director position with another city. He alsoreported that Dylan Hartert has been asked to replace him. Board members expressed theirappreciation for his commitment to the city and wish him luck in his new career.

 

2. Roll Call 

3. Approval  

a. Approve 9/16/15 Regular Meeting Minutes   

   Moved by Board Member Lynn Schoen, seconded by Board Member Larry Udstuen Motion to

approve minutes of the 9/1/15 regular meeting.   Vote: 7 - 0 Adopted - Unanimously 

4. Changes or Additions to Agenda   Mike Mroz requested the following items be added under General Business:

6c Aquatics Director Job Description6d Discussion - Lot 13 Campground6e Discussion - Heritage Park Grass

 

5. Public Comment   None 

6. General Business 

a. SHIP Mini Grant Application   

   Staff informed the board that the city has applied for a SHIP Mini Grant to place signage

along the Bike Path. Staff reported that the item was not brought to the board prior tosubmitting because the grant application had to be submitted prior to the Park Boardmeeting. Board members were provided with pictures of the proposed signage. PublicWorks Director Tony Johnson provided a brief description of the project - he reported that thesign boards would have the established 1, 3, and 5 mile biking/walking paths. Tony isrequesting the board approve the proposed design. Board members discussed the projectand information provided, all agreed that the project would be a good use of grant funds anda good addition to the bike path.

 

  Moved by Board Member Dan Aitken, seconded by Board Member Mickey Nelson Motion toapprove signage as proposed in the SHIP Mini Grant Application.

  Vote: 7 - 0 Adopted - Unanimously 

b. Request to add a Port A Potty in Bruegger Park   

   Staff reported that there has been a request to add a Port A Potty in Bruegger Park next

summer. There is currently no funds budgeted to accommodate this request. Boardmembers discussed the request and it was decided to add the Port A Potty to Bruegger Parkwith a fence around it as a screen for next season to see how it goes and then decide if itshould be kept in future years.

 

  Moved by Board Member Lynn Schoen, seconded by Board Member Sue Gillespie Motion toapprove placement of a Port A Potty in Bruegger Park for the summer of 2016 with a fencearound it for scrreening.

  Vote: 7 - 0 Adopted - Unanimously 

c. Aquatics Director - Job Description Discussion   Mike Mroz brought forward for discussion a job description for an Aquatics Director for the

pool for next season. He reported that the city is trying to recruit more experiencedpersonnel to run the pool. The position will be responsible for all aspects of running the poolwith a salary range of $14-$16/hour depending on experience.

Board members discussed the request and it was decided that they would review theproposed job description and email any comments to Tony by the end of the week so thatthe job opportunity can be posted.

 

d. Discussion - Campground Lot 13  

Staff reported that the camper in lot 13 is in violation of her lease because she is currentlypast due on her lease and it has also come to the attention of the city that she has not beenthe primary user of the lot. Staff informed the board that this camper and several others havehad an ongoing agreement to make payments on their lease thoughout the season, but thatthe lease needed to be paid by October 15th. The lease also states that the person on thelease needs to be the primary user of the site. The camper was sent a letter notifying her thatshe is in violation of the lease agreement by not paying the lease in full and by not being theprimary user of the lot.

The camper is requesting the board consider taking her payment in full on Monday October26th and future lease amount will be paid in accordance with the lease agreement. Board

26th and future lease amount will be paid in accordance with the lease agreement. Boardmembers discussed the request and it was decided that it would be acceptable. Boardmembers directed staff to contact the camper and inform her that the past due amount needsto be received by her no later that close of business on Monday, October 26th.

Board members also discussed the lease requirement of the lessee being the primary user ofthe site. It was decided that staff will prepare a letter to all campers informing them that theymust be the primary user and that any guests that are invited to use the site are their soleresponsibility whether they are at the site or not. Staff will draft a letter and email to boardmembers for review.

   Moved by Board Member Mickey Nelson, seconded by Board Member Lynn Schoen Motion to

accept the past due payment from lot 13 by close of business on Monday October 26th or thecamper will not be asked to return next season.

  Vote: 7 - 0 Adopted - Unanimously 

e. Discussion - Heritage Park Grass   Mike Mroz brought forward for discussion a request by Board Member Udstuen to discuss

alternatives to the grass area in Heritage Park. Currently the grass in the park is pretty beatup from all the usage. Staff reported that the sprinkler system that was installed has helped,however because of the high traffic in the park for festivals and events the grass can notstand up to the traffic.

Board members discussed other alternatives such as pavers. It was decided that pavers infront of the stage would be the best alternative at this time because that is the area ofhighest traffic. Staff will look in to cost of installing pavers. No action was needed at thistime.

 

7. Old Business 

a. Campground Lot 48 Update   

   This item was discussed at last months meeting and it was decided that staff would gather

more information and bring it back to the board. The camper in lot 48 of the campground is requesting the board allow him to transfer his sitewith the sale of his camper.

Staff reported that the question was asked on the LMC list serve and that all those cities thatresponded do not allow the transfer of sites because it is unfair to those within thecampground as well as those on the waiting list.

Board members discussed the request and it was decided that the current policy should beupheld. Staff will inform the camper.

 

8. Other Business   Board Member Gillespie informed the board that her term is up this year and that she will not

be renewing her seat. Board members that her for her service. 

9. Next Regular Meeting Date - Wednesday January 20, 2016 at 4:30 pm   Due to the holidays, the board decided by unanimous consent to cancel the meetings for

  Due to the holidays, the board decided by unanimous consent to cancel the meetings forNovember and December unless there is a urgent matter that needs to be discussed.

 

10. Adjourn   Moved by Board Member Mickey Nelson, seconded by Board Member Larry Udstuen Motion

to Adjourn at 5:12pm   Vote: 7 - 0 Adopted - Unanimously  

Park Board Item Number 5) A) Meeting Date: 01/20/2016  ITEM TITLE: Boat Dock DiscussionDEPARTMENT: Public WorksREQUESTED BY: Tony Johnson

PURPOSE:Discuss the issue of having boat docks within the city campground, liability concerns, who's responsible, and whatcourse of action should be taken.  Options are keeping the agreements as written, or change agreement to includethe use of private boat docks.

ITEM SUMMARY:Some camper leasee's have requested the use of private boat docks. 

STAFF RECOMMENDATION:Due to the liability concerns with private boat docks located in the city campground, the availability with the localmarinas and city boat slips,  and the much more cleaner/appealing view of the campground, we recommend not toallow private boat docks to be used at their campsites. 

Park Board Item Number 5) B) Meeting Date: 01/20/2016  ITEM TITLE: Block 65 mowing/upkeepDEPARTMENT: Public WorksREQUESTED BY:

PURPOSE:Public Works Director would like to discuss the upkeep of block 65, across Bailey Avenue from Marcou Park. 

ITEM SUMMARY:Do we keep weekly mowing of this area, or do we turn it over to wildgrass, and mow it 2-3 times a year with theflail mower?  The area has been deemed unusable by the DNR and can not be built on or modified. 

STAFF RECOMMENDATION:Recommend that we mow 2-3 times a year with the flail mower, saving time and money. 

ACTION REQUIRED:Park Board needs to decide if the upkeep is worth the little use the park provides?

Attachmentsmap 

Park Board Item Number 5) C) Meeting Date: 01/20/2016  ITEM TITLE: Campground Contract wording changes/ideasDEPARTMENT: Public WorksREQUESTED BY: Tony Johnson

PURPOSE:Discussion to help clean up wording in our campground contracts. 

ITEM SUMMARY:In the past we have had some instances where more complete wording would help solve some issues at thecampground.  The board and myself need to discuss what changes we would like to make to make things runsmoother at the campground. 

AttachmentsWording changes 

Possible changes to campground lease contract

Campsite use: We as the City of Wabasha realize that there may be times that the campsite that is leased by a family will be used by some other members of the family or friends. With that being said, regardless of who is using the campsite, the ultimate responsibility will come down to the party that has signed the lease agreement with the city. If there are any issues during the use by those other than the signed lessee, all action will be taken against the lessee. We will expect however, that the majority of the time during the camping season, that the site will be used by the primary lessee.

Parking: The City of Wabasha has sold the Park Building and land that surroundsit. The owner has stated that there will be no parking on this property, and violators will be towed. This area is where the dumpster and dump station was located. The dump station has been moved on to city property, and the dumpster will be relocated as well. The bathrooms that were located here will no longer be available. Campers will need to use the public bathrooms located at Beach Park, which were originally built for this reason. Showers and toiletries are located at that site.

Boat Docks:

Park Board Item Number 6) A) Meeting Date: 01/20/2016  ITEM TITLE: SHIP grant approvalDEPARTMENT: Public WorksREQUESTED BY: Public works

PURPOSE:Information only, the grant was accepted to purchase and install a decorative sign which outlines our 1,3, and 5mile bike routes.

ITEM SUMMARY:

AttachmentsBike route map