vpppa mentoring program. the vpppa mentoring program is a formal process to assist companies and...
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VPPPA Mentoring VPPPA Mentoring ProgramProgram
VPPPA Mentoring VPPPA Mentoring ProgramProgram
The VPPPA Mentoring Program is a formal process to assist companies and facilities interested in participating in the Voluntary Protection Program. The program matches interested sites with Qualified Mentors to help them achieve VPP recognition.
VPPPA Mentoring VPPPA Mentoring CommitteeCommittee
The VPPPA Mentoring Committee consists of mentoring contacts from all 10 OSHA regions and a liaison from the National VPPPA office.
Regional Mentoring Regional Mentoring CoordinatorsCoordinators
Region VII Region VII (Nebraska, Kansas, Iowa, (Nebraska, Kansas, Iowa, Missouri):Missouri):
Greg DewGreg DewTel: (785) 338-9291Tel: (785) 338-9291E-mail: E-mail: [email protected]@fritolay.com
Matt Gaines, VPP Program Manager, Matt Gaines, VPP Program Manager, OSHAOSHAE-mail: E-mail: [email protected]@dol.gov
VPPPA Mentoring VPPPA Mentoring CommitteeCommittee
Mission:Mission:
To streamline and facilitate To streamline and facilitate improvement and growth of the improvement and growth of the mentoring program in order to mentoring program in order to allow for a consistent mentoring allow for a consistent mentoring process. process.
Fulfill all Region VII’s Mentoring RequestsFulfill all Region VII’s Mentoring Requests
Develop and implement a consistent mentoring Develop and implement a consistent mentoring process.process.
Provide a comprehensive mentoring tracking Provide a comprehensive mentoring tracking system.system.
Provide an outreach example when completing Provide an outreach example when completing Your VPP Annual Evaluation, if applicableYour VPP Annual Evaluation, if applicable
VPPPA Mentoring VPPPA Mentoring CommitteeCommittee
Goals:Goals:
VPPPA Mentoring VPPPA Mentoring ProgramProgram
Mentoring Applications Mentoring Applications are are completed by the Mentee and sent to completed by the Mentee and sent to the Regional Mentoring Chairperson the Regional Mentoring Chairperson and, depending on the Mentees’ and, depending on the Mentees’ request, may consider: request, may consider:
Geographic location Geographic location
Similar industriesSimilar industries
Whether the site has a UnionWhether the site has a Union
Completed Mentoring Application is received by Completed Mentoring Application is received by Mentoring Chairperson from MenteeMentoring Chairperson from Mentee
Approximately 1- 3 weeks to complete a Approximately 1- 3 weeks to complete a mentoring match mentoring match Contacts are made and tracking beginsContacts are made and tracking beginsMentor site’s to Fruition…some journeys are Mentor site’s to Fruition…some journeys are longer than otherslonger than others
VPPPA Mentoring VPPPA Mentoring TimelineTimeline
VPPPA Mentoring VPPPA Mentoring ProgramProgram
The level of mentoring activity is up to the Mentor and Mentee.
The process may include:
Phone conferences Video conferences Onsite meetings Exchange Facility tours
VPPPA Mentoring VPPPA Mentoring ProgramProgram
Benefits of the Mentoring ProgramBenefits of the Mentoring Program
Assists Site’s with their safety and health management system
Provides an overview of knowledge and experiences with the VPP
Assists with performing an Annual Safety & Health Evaluation
Provides assistance with the VPP application
VPPPA Mentoring VPPPA Mentoring ProgramProgram
One-on-one assistanceOne-on-one assistance
Help from someone in your industryHelp from someone in your industry
Help from someone with unionsHelp from someone with unions
Help from someone in your regionHelp from someone in your region
Guidance from those who have been Guidance from those who have been
through the VPP processthrough the VPP process
More Benefits: More Benefits:
What Does the Mentee Get?What Does the Mentee Get? A Person Interested In Their Success
A Teacher To Guide Them On Their Journey
A Ready Resource, Knowledgeable To Help Them With The Details
A Supporter When They Feel Overwhelmed
What Do You Get From Being A Mentor?What Do You Get From Being A Mentor?Improves Your Knowledge Of The Process
Learn New Ways To Do Things Your Site Does
Contribute To Others Success
VPPPA MentoringVPPPA Mentoring
Mentor’s RoleMentor’s Role
An Effective Mentor Uses Recognized Resources
OSHA VPP Webpage
- CSP 03-01-002 - TED 8.4 - Voluntary Protection Programs (VPP): Policies and Procedures Manual
- Safety and Health Program Management Guidelines; Issuance of Voluntary
Guidelines Federal Register Number (FRN) 54:3904-3916
Mentor’s RoleMentor’s Role
To provide guidance using their knowledge and experience with VPP including:
Locating resources for VPP application development…Application Workshop
Help identify potential problem areas
Share techniques developed to communicate the benefits of VPP to both management and labor
Share preparation strategy for initial VPP onsite visit
Resources for Resources for MentorsMentors
TED 8.4 - What Is It?Training & Education Directive for VPP
Documents OSHA’s VPP process Provides program requirements with descriptions
Provides an onsite guide which assist in determining site qualification
Provides sample question used by the onsite team
Demonstrates the cooperative nature of the VPP process
Resources for Resources for MentorsMentors
Finding What you Need
Internet Web sites: http://osha.gov/OshDoc/Directive pdf/TED_8_4.pdf
http://www.vpppa.org/GovAffairs/Programs.cfm
http://www.vpppa.org/Workshops/Mentoring.cfm
Resources for Resources for MentorsMentors
How Do These Resources Help?Source of information for a mentor to direct discussions
with the mentee
Mentee has a ready references to the VPP process
Removes misconception about what is required
Provides recognized resources for the Mentee to
evaluate their site
Provides direction for preparation for onsite review
Tool to explain how the process works
VPP Requirements
•OSHA history – no open investigations•Assurances – employees support VPP, all observed hazards will be corrected within 90 days, interim protection used•Injuries and illnesses included•New emphasis on contractor coverage•Requirement for access to, and use of occupational health care professionals•Use of hierarchy of controls•Incident Rate Requirements•Self Evaluation•All must be in place for 12 months to achieve STAR Status•OSHA standards are minimum requirements to meet the law; To achieve VPP status you must exceed the law
Management Leadership & Employee InvolvementWorksite AnalysisHazard Prevention and ControlSafety and Health Training
VPP Elements
Management Leadership/Commitment
•Management must provide resources to meet meaningful annual safety and health goals to identify and eliminate hazards and to support training•Management must support a continuous improvement to the safety and health processes•Disciplinary process must apply equally to management and employees•Management expected to set an example by following rules, proper use of PPE, reporting hazards & incidents
•Collective bargaining units must sign letter of support if applicable.•Employees involved in at least 3 meaningful & constructive ways Examples:
Participation in auditsAccident/Incident investigationsSelf inspectionsSuggestion programsPlanningTrainingJob/process hazard analysesCommittees
Employee Involvement
•Baseline hazard analysis including health hazards•Management of Change•Routine task analysis•Monthly self inspection process (Weekly for Construction sites)•Hazard reporting system•Hazard tracking system including responsibilities and target completion dates•All accidents and near misses investigated•Annual evaluation and demonstrated corrective action including responsibilities and target completion dates•Trend analysis
Worksite Analysis
•Hierarchy of controlEngineeringAdministrativePPE, including selection, limitation, and care
•Adequate work practices/procedures including discipline•Emergency procedures, response training, and
Annual drills with 100% participation•Preventative maintenance program•PSM review when applicable•Occupational Health Care Programs • Recordkeeping
Hazard Prevention and Control
•Documented process to identify training needs•Defined training requirements for all employees, supervisors, and management
Training will vary by craft, supervisory, & management authorityIdentify required from optional training
•Track completion and delinquency in required training completion•Process to prevent untrained or unqualified employees from performing task where training applies•Adequate delivery system to support knowledge and understanding•Evaluation process for understanding
Safety and Health Training
What Questions Do You Have?
VPPPA Mentoring VPPPA Mentoring ProgramProgram
For More Information:
Contact Greg DewContact Greg Dew
Frito-Lay, Inc.Frito-Lay, Inc.
Topeka, KansasTopeka, Kansas
785-338-9291785-338-9291
[email protected]@Fritolay.com