volunteer position descriptions - project 143€¦  · web viewmust be able to type at a...

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VOLUNTEER POSITION DESCRIPTIONS Volunteer Application Link: http://goo.gl/forms/UkXlod3n99 The organization maintains a description for each volunteer position in the organization. The description outlines the essential duties and responsibilities of the volunteer position. When the duties and/or responsibilities of a position change, the description is revised to reflect those changes. Regional Coordinator Regional Volunteer Social Media Monitor Finance Coordinator Airline Schedule Coordinator Airline Schedule Volunteer Airport Lead Airport Volunteer Chaperone Housing Coordinator Back Up Family Coordinator Application Coordinator Fundraising Coordinator Writer Interview Trip Photographer Airport Photographer Photo Editor Host Family Training Instructor Host Family Training Chat Supporter Volunteer Training Instructor Volunteer Training Chat Supporter Interpreter Translator Internship REGIONAL COORDINATOR A Regional Coordinator can expect to spend approximately 20 hours per week communicating with potential host families. A Regional Coordinator must have experience as a host parent to hold this position. The Regional Coordinators manage and keep track of all the families that are in their designated region. Regional Coordinators answer volunteer questions and keep volunteers informed on any new procedures or changes related to their assigned country. DUTIES & RESPONSIBILITIES: You will be expected to spend a considerable amount of time on the phone with host families and responding to emails. o Connecting Children & Families o Answering regional volunteer questions o Supervising regional volunteers o Communicating regularly with the Program Director o Willing to spend at least 20 hours per week (4 hours per day) on the phone speaking with host families and communicating by email. (People inquiring about the program, the photo listing, particular host children etc.) Phone hours vary due to the diverse schedules of our callers. Due to the varying schedules of families, you must be willing to spend some time on the phone or answering emails during non-business hours. Speak to potential host families and current host families from start of host program, until program is closed. (SUMMER: Feb. – Aug.) (WINTER: Sept.– Jan.) 6 months to one year. Serve as host family support from sign up to child departures for your region. Must be very friendly, outgoing and kind-hearted and have exceptional customer services skills. Must be prepared mentally, emotionally and spiritually to digest the heartbreak of the host children and his/her particular life circumstances. Help coordinate chaperone’s schedules and lodging. Interacting with the children and bringing a positive and professional face to Project One Forty Three both domestically and internationally. Must be open to assisting as a back-up family if necessary. 1

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Page 1: VOLUNTEER POSITION DESCRIPTIONS - Project 143€¦  · Web viewMust be able to type at a reasonably fast and work with Microsoft products such as Word, Excel and PowerPoint. Must

VOLUNTEER POSITION DESCRIPTIONSVolunteer Application Link: http://goo.gl/forms/UkXlod3n99

The organization maintains a description for each volunteer position in the organization. The description outlines the essential duties and responsibilities of the volunteer position. When

the duties and/or responsibilities of a position change, the description is revised to reflect those changes.

Regional Coordinator Regional Volunteer Social Media Monitor Finance Coordinator Airline Schedule

Coordinator Airline Schedule

Volunteer Airport Lead Airport Volunteer

Chaperone Housing Coordinator

Back Up Family Coordinator

Application Coordinator Fundraising Coordinator Writer Interview Trip

Photographer Airport Photographer

Photo Editor Host Family Training Instructor Host Family Training Chat

SupporterVolunteer Training Instructor Volunteer Training Chat

SupporterInterpreter Translator Internship

REGIONAL COORDINATORA Regional Coordinator can expect to spend approximately 20 hours per week communicating with potential host families. A Regional Coordinator must have experience as a host parent to hold this position. The Regional Coordinators manage and keep track of all the families that are in their designated region. Regional Coordinators answer volunteer questions and keep volunteers informed on any new procedures or changes related to their assigned country.

DUTIES & RESPONSIBILITIES: You will be expected to spend a considerable amount of time on the phone with host families and responding to

emails. o Connecting Children & Familieso Answering regional volunteer questionso Supervising regional volunteerso Communicating regularly with the Program Directoro Willing to spend at least 20 hours per week (4 hours per day) on the phone speaking with host families and

communicating by email. (People inquiring about the program, the photo listing, particular host children etc.) Phone hours vary due to the diverse schedules of our callers. Due to the varying schedules of families, you must be willing to spend some time on the phone or answering emails during non-business hours.

Speak to potential host families and current host families from start of host program, until program is closed. (SUMMER: Feb. – Aug.) (WINTER: Sept.– Jan.) 6 months to one year.

Serve as host family support from sign up to child departures for your region. Must be very friendly, outgoing and kind-hearted and have exceptional customer services skills. Must be prepared mentally, emotionally and spiritually to digest the heartbreak of the host children and his/her

particular life circumstances. Help coordinate chaperone’s schedules and lodging. Interacting with the children and bringing a positive and professional face to Project One Forty Three both

domestically and internationally. Must be open to assisting as a back-up family if necessary. Keep families within your region on schedule for all hosting obligations including: hosting fees, host paperwork and

deadlines. Travel is almost nonexistent for Regional Volunteers and would be pre-scheduled, however, you must have flexibility

to travel domestically in case of an emergency with a host child or family if P143 needs your help – Very rare. (All travel is paid for by host program).

Assist in the database management utilizing Sales Force. (Sales Force) Must have exceptional organizational skills, to work well under pressure and with a team. Must also be able to work independently and on schedule, meeting all deadlines. Must be able to type at a reasonably fast and work with Microsoft products such as Word, Excel and PowerPoint. Must be familiar with web-based email applications and online document sharing. Attend training via telephone on Sales Force Software and P143 Policies and Procedures. Assist with online training for new host families.

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Review hosts family weekly reports for your region Knowledge of photography, photo editing software and online web albums preferred. Recruit a network of volunteers in your area to assist in your region. Any competencies and fluency of Latvian, Russian or Ukrainian language are always a plus.

REGIONAL VOLUNTEERA Regional Volunteer can expect to spend approximately 10 hours per week communicating with potential host families. It is preferable for a Regional Volunteer to have experience as a host parent to hold this position, although experience as an adoptive parent or foster parent may be acceptable.The Regional Volunteers are strictly recruiting host families in their region for a particular country and then turning those families over to the Regional Coordinator of that region. The Volunteers also assist the Regional Coordinator with various needs, such as emails, phone calls and such.

DUTIES & RESPONSIBILITIES: Assisting the Regional Coordinator in your area in matching families with children for hosting. Speak to potential host families and current host families from start of host program, until program is closed.

o (SUMMER: Feb. – Aug.) (WINTER: Sept.– Jan.) 6 months to one year. You will be expected to spend a considerable amount of time on the phone with host families and responding to

emails. One of the most necessary functions of a Regional Volunteer.o Willing to spend at least 10 hours per week (2 hours per day) on the phone speaking with host families and

communicating by email. (people inquiring about the program, the photo listing, particular host children etc.) Phone hours vary due to the diverse schedules of our callers. Due to the varying schedules of families, you must be willing to spend some time on the phone or answering emails during non-business hours.

Must be very friendly, outgoing and kind-hearted and have good customer services skills. Must be prepared mentally, emotionally and spiritually to digest the heartbreak of the host children and their life

circumstances. Must be able to assess family dynamics of potential host parents and whether a host child’s background is a good fit

for the family. Interact with the children bringing a positive and professional face to Project One Forty Three both domestically and

internationally. Must be open to assisting as a back-up family if necessary. Keep families within your region on schedule for all host fee obligations. Travel is almost nonexistent for Regional Volunteers and would be pre-scheduled, however, you must have flexibility

to travel domestically in case of an emergency with a host child or family if P143 needs your help. (All travel is paid for by host program)

Assist in the database management utilizing Sales Force. (www.salesforce.com) Must have good organizational skills, to work well under pressure and with a team. Must also be able to work independently and on schedule, meeting all deadlines. Must be able to type at a reasonably fast and work with Microsoft products such as Word, Excel and PowerPoint. Must be familiar with web-based email applications and online document sharing. Attend training via telephone on Sales Force Software and P143 Policies and Procedures. Any competencies and fluency of Latvian, Russian or Ukrainian language are always a plus.

SOCIAL MEDIA MONITORFamiliarity with Facebook. Frequent monitoring of P143 Facebook pages to ensure accurate, uplifting and positive communication between families and P143 representatives.

DUTIES AND RESPONSIBILITIES: Scan newspapers, television, radio and the Internet for news items pertaining to orphan hosting and adoption. These

stories can be about a specific event, such as a new adoption law passed, or an article about hosting. The medial monitor reposts articles (notating the source) and compiles articles so they can be consulted when needed.

A good media monitor should be able to spot how news items could affect and be relevant to the Project 143. The Social Media Monitor should be familiar with office software, such as Microsoft Office, and use of word processors

and spreadsheet software. 

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The social media manager will also ensure P143 social media accounts are updated on a daily basis and that messaging is timely and relevant. This includes using social media tools (i.e., Facebook, Twitter, Instagram, Web Blog) to schedule posts overnight and on weekends, to promote hosting to night-owls and clients in different time zones. The social media manager will e n g a g e i n d i a l o g u e a n d m o n i t o r c u s t o m e r i s s u e s a s w e l l a s e n c o u r a g e a n d thank individuals for positive feedback, and try to appease any unhappy customers.

FINANCE COORDINATORHandles all family accounts, payments, donations, grants, scholarships and discounts. Reminds families when payments are due.

AIRLINE SCHEDULE COORDINATORCoordinate, schedule and book all host children and chaperone flights to and from America.

DUTIES & RESPONSIBILITIES Schedule and book flights for all children to and from the USA. Schedule and book flights for all chaperones to and from the USA. Assures there is 1 chaperone per 10-12 host children per flight. Coordinates flights with chaperone accommodations. Obtains group rates from airlines. Reserves seats.

AIRLINE SCHEDULE VOLUNTEERAssist Airline Schedule Coordinator with coordinating, scheduling and booking all host children and chaperone flights to and from America.

AIRPORT LEAD Responsible for organizing the families as they gather at host children arrivals and departures and assists the chaperones as they arrive/depart with the host children. Introduces host families to host children. The Airport Lead schedules family meeting times/location as well as provides host families and chaperones with necessary hosting items such as USA cell phone, etc. Arranges for photographers and translators to be at airport. Checks host family ID’s and obtains signatures on check in/check out sheet.

DUTIES & RESPONSIBILITIES Responsible for organizing the families as they gather at host children arrivals and departures. Assists the chaperones as they arrive/depart with the host children. Provides chaperones with necessary items: cell phone, stipend, etc. Introduces host families to their host child. Provides each family with a P143 seasonal t-shirt. Go over the Training Review Checklist when time permits. Obtains the signature of each host family as they arrive to pick up/drop off a host child as well as check the host

parent ID. Arranges for verbal translator to be available at arrivals/departures. Arrange photographer to be at arrivals/departures for candid photos as well as required individual families/host

children photos. Make sure photographers know where to forward photos immediately following arrivals/departures. o Photo storage email address: p143 summer2017 @yogile.com o Contact [email protected] for updated photo storage email as it will change with each season/year

concurrently) Report status of all children for arrivals… “all children arrived and left with families-no issues” or for departures “all

children through security to depart” to Program Director immediately once procedures are complete. Communicate closely with the Program Director:

o Keep (PD) informed of meeting location and set time for families to gather at airport.o Keep track of flights, preferably from start to finish informing (PD) of any delays, or possible hiccups etc.

Things to Do: Before you arrive at the airport, begin tracking the flight to see if the children will arrive early or late. Arrive at the meeting place early. Some families arrive early. When you get there, locate families who may have

arrived before you. Introduce yourself and any other volunteers. Encourage families to introduce themselves and share who they are

hosting. Begin checking the host parent’s ID and have them sign out their host child on the Sign Out Sheet.

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Give each family 1 free t-shirt. (If a family has ordered additional t-shirts it will be marked on the sign out sheet and their additional t-shirts will be marked with their name).

Put the stipend for chaperones cell phones in each chaperone’s gift bag. You can also put the chaperones pay in the bags if you have a very close watch over them. Otherwise, keep the pay in your wallet until the chaperone has arrived and you give him/her their pay with the phones and cash. You may want to ask a volunteer to watch the gift bag with the phones and gift cards.

Keep track of the flight to see if the children have arrived to evaluate your time left to wait. If parents are late arriving, call them to see how close they are to the airport.

Handout and go over the Training Review Checklist. (The Training Review Checklist is located on the Private Volunteer Page of the P143 Web Site.) Discuss and answer any questions. Suggest families keep this checklist handy during hosting. Each family will be emailed the Chaperone contact list and their child’s designated chaperone just prior to airport arrivals.

Keep a look out for the children possibly coming from customs. Remind parents to not rush children when they arrive. Instead, allow them to come one child (or sibling group) at a time.

If at all possible please have someone there to take photos. Ask the photographer to take pictures of the kids as they arrive and candid shots of the kids meeting their host families. Lastly, take a REQUIRED picture of the family and the host child together.

Please forward arrival photos immediately to [email protected] for selective posting on our Facebook page. Please specify your airport location.

When the Children Arrive: Either using the chaperone’s list or your check out list, begin calling the host child forward. Look at your “Sign-Out” sheet to find the name of the family the is hosting the child. Call the family forward. Have the chaperone introduce the child to the host family and then encourage the family

and child to move aside and “talk”. Have the translator help them, if needed. Have the photographer take a family photograph at this time. During this “photo” time you can continue introducing new kids to their family and keep things flowing smoothly

and quickly. o Rehost children are fast and easy to connect to their host family so if you can get those children to their

family early, you will have less children in the “waiting” group. Since the kids get bored and tired quickly, this is a good thing.

Once all the children and families have been united, circulate and see if there are any questions or if they need help with the translators.

Please introduce yourself to the chaperones. Thank them for coming and give them their goody bags: (pay check, cell phones, and gift cards/money).

Please be sure and connect the chaperone with their host family or their transportation to their host family as well. (this should be indicated on the check out sheet)

Please if you have any questions or problems and DO text the Program Director when you are finished that “ALL IS GOOD”.

AIRPORT VOLUNTEERAssists Airport Lead with any of the following duties: Organizing host families as they gather at host children arrivals and departures and assists the chaperones as they arrive/depart with the host children. Introduces host families to host children. The Airport Lead schedules family meeting times/location as well as provides host families and chaperones with necessary hosting items such as USA cell phone, etc. Arranges for photographers and translators to be at airport. Checks host family ID’s and obtains signatures on check in/check out sheet.

DUTIES & RESPONSIBILITIESAssists Airport Leader at host children arrivals and departures with any of the following duties:

Responsible for organizing host families as they gather at host children arrivals and departures Assists the Airport Lead chaperones as they arrive/depart with the host children.

Provides chaperones with necessary items: cell phone, stipend, etc. Introduces host families to their host child. Provides each family with a P143 seasonal t-shirt. Go over the Training Review Checklist when time permits. Obtains the signature of each host family as they arrive to pick up/drop off a host child as well as check the host

parent ID. Arranges for verbal translator to be available at arrivals/departures. Arrange photographer to be at arrivals/departures for candid photos as well as required individual families/host

children photos. Make sure photographers know where to forward photos immediately following arrivals/departures. o Photo storage email address: p143 summer2017 @yogile.com

Contact [email protected] for updated photo storage email as it will change with each season/year concurrently)

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Report status of all children for arrivals… “all children arrived and left with families-no issues” or for departures “all children through security to depart” to Program Director immediately once procedures are complete.

Communicate closely with the Program Director:o Keep (PD) informed of meeting location and set time for families to gather at airport.o Keep track of flights, preferably from start to finish informing (PD) of any delays, or possible hiccups etc.

CHAPERONE HOUSING COORDINATORGathering all host family available dates to host a chaperone. Coordinate host family schedules and chaperone schedules as well as planning any travel accommodations domestically.

DUTIES & RESPONSIBILITIES Gather all host family preferential dates to host a chaperone. Compares available families with location of chaperones traveling with children per season. Make suggested updates/changes to the Chaperone Housing Form. Answers Family questions. Determines if any transfers via, plane, train or bus is required for chaperones. Logs chaperone photo and bio on Google doc list of chaperones. Creates chaperone housing schedule for families and chaperones.

o Gathers family and chaperone contact data for chaperone schedule.o Gathers family and chaperone housing family contact information for chaperone schedule.o Post housing schedule on the private host families’ only website page and email each family and program

director with current housing schedule and contact info.

BACK UP FAMILY COORDINATORCalls and recruits all potential back up families. Keeps ongoing log of families seasonally and assists with any required paperwork.

DUTIES & RESPONSIBILITIES Gather all potential back up families that Regional Coordinators and Volunteers have gained through LEAD

connections. Informs back up families of paperwork required to be back up family. Check to see if Home Studied families or prior host parents paperwork is complete, missing or outdated. Assists with families completing paperwork on time. Gather host family preferential dates to host a chaperone. Compares available families with location of chaperones traveling with children per season. Make suggested updates/changes to the Chaperone Housing Form. Answers Family questions. Determines if any transfers via, plane, train or bus is required for chaperones. Logs chaperone photo and bio on Google doc list of chaperones. Creates chaperone housing schedule for families and chaperones.

o Gathers family and chaperone contact data for chaperone schedule.o Gathers family and chaperone housing family contact information for chaperone schedule.o Post housing schedule on the private host families’ only website page and email each family and program

director with current housing schedule and contact info.

APPLICATION COORDINATORAssist families with the 10-step paperwork process, guiding them where and how to send in paperwork. Assures all families across all programs are current on their paperwork.

DUTIES & RESPONSIBILITIES Assists families with 10-step paperwork process. Helps families with any paperwork difficulties that may arise. Guide families where to find paperwork. Guide families where to send paperwork. Guide families where how to send paperwork (email or FedX). Assures all families across all programs are current on paperwork. Keeps Google Doc of families paperwork completed and missing.

Shares Google Doc with Program Directors and Regional Coordinators.

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FUNDRAISING COORDINATORGenerates funds for P143 to be applied as orphan grants by initiating fundraising events and projects. Helps advise host families on individual host fee fundraising ideas. The privacy of the host children must be maintained in accordance to international host country laws.

DUTIES & RESPONSIBILITIESGuidelines:

Use of child’s photo is prohibitedo Instead, convert the host child’s photo to a pencil sketch using Photoshop or other online conversion web sites.o For “localized, in person” fundraising, the use of a child’s photo, first name, and country are allowed.

Use of child’s name is prohibited:o Instead use false name (Buttercup, Little Dude, etc.)

Use of child’s specific country is prohibited:o Instead use a general region such as “Eastern Europe”

Local Fundraising (i.e. Church, bake sale, School, etc.): Use careful judgment when you include personal information in handouts or creating a display board with the

child’s personal info. Remember that the host children are due their privacy and have ownership of their history. Telling their personal

stories is not the host family’s right.RAZOO.com:

Families who would like to set up a fundraising account and provide a simple way for friends and family members to contribute to your host fund, can do so through the RAZOO Foundation. Money raised here will be applied directly

toyour hosting event with P143.

YOUCARING.com is another easy-to-use template that allows you to create an effective home page to show potential donors how they can help. by telling a compelling story, uploading pictures and videos YouCaring provides free fundraising, which means they don’t charge a thing.

WRITERSMust have access to sales force. Write short biography of child to be displayed on the photo listing. Information pulled from sales force that was gathered at child interview.

GOOGLE DOC: Please visit the BIO GOOGLE DOC at the link above. There you will find a list of children who need bios.

CHILD ID #s: Please choose an ID# and put your initials next to it so other writers know that bio is being written and not to write that bio. Once the bio is complete, please check the box indicating so on the GOOGLE DOC.

SALESFORCE: Log into SalesForce and pull up that child’s file. In order to write bios you must have access to Sales Force. (if you do not, please let me know right away)

NEW INFO: Read the “current” information written about that child. It should be dated 1/17. (Any other dated bios will be “old” information. Please read these as well so you can get a good idea of this child’s personality, situation, background etc.).

ATTACHMENTS: Another great source of information is the child’s final report which should be in the child’s file as an attachment. Always check the date to make sure the information is not too old or has changed.

SIBLINGS: Always mention a sibling when they are to be hosted together. PRIVACY: DO NOT list medical issues or specific background issues in the bios. Be honest but sensitive to new host

families who are not experienced with hurt children. o For example: saying a child is a very active child is a better way than to say he/she has ADHD. o Saying a child has been sexually abused on the listing is not appropriate and does not protect the

child’s privacy. Saying the child cannot be in a home with younger children (or male siblings or what ever the requirement is for that child’s situation).

o A difficult child may be worded “needs experienced host parents – or strong host parents”. STAY POSITIVE. Always write in a positive manner. Never write negatively about a child. Any negatives will be

discussed via telephone by the P143 Regional Coordinator or volunteer. WHERE TO LOG BIO: Please write the bio in another program other than sales force. We have had writers lose the

info they had written. It’s best to write it in word then copy and paste the final paragraph into the child’s file in the box called “PL BIO DESCRIPTION”. What you enter here will be exactly what appears on the Photo Listing.

o Please DO shift the old bio down by returning several times. Also label the bio as “old” so we may refer back to it.

o Always click SAVE before exiting the child’s file.

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HOW TO LOG BIOS: Begin each bio with child’s ID number, first 3 letters of their 1st name in all caps and their age in parenthesis.

o Example: L1234 ALE (10), This child’s name is Alex, he is 10 years old and from Latvia ID Number L1234.

o Please do check their birthdate and if they have a birthday before the host season begins then go ahead and put the older age as that is how old they will be when they arrive.

MORE BIOS: Keep checking the bio GOOGLE DOC as more children will be adding periodically as they become available.

SENSITIVITY: Please understand the bios you write will likely get edited as more info comes in about the child either from the interviewer or a prior host family. Please try not to be sensitive about the bios you write being edited.

INTERVIEW TRIP PHOTOGRAPHERS Child photographers need a solid knowledge of camerawork. Must be able to elicit cooperation and smiles from foreign children. Must be organized in order to keep child ID with correct photograph and take all necessary shots of individuals and sibling groups.

HOW TO HOLD A CAMERA – to avoid the shake and blur Do not hold with one hand - use two hands. While it can be tempting to shoot one handed a two hands will increase your

stillness (like three legs on a tripod being better than one). Don’t hold your camera too far away from you. The further away from your body you hold a camera the more chance you

have of swaying or shaking as you take your shot. Use your right hand to grip the right hand end of the camera. Your forefinger should sit lightly above the shutter

release, your other three fingers curling around the front of the camera. Your right thumb grips onto the back of the camera. Use a strong grip with your right hand but don’t grip it so tightly that you end up shaking the camera. Squeeze the shutter don’t jab at it.

The positioning of your left hand will depend upon your camera but in in general it should support the weight of the camera and will either sit underneath the camera or under/around a lens

USING the view finder to line up your shot you’ll have the camera nice and close into your body which will add extra stability but if you’re using the LCD Tuck your elbows into your sides and lean the camera out a little from your face (around 30cm).

Add extra stability by leaning against a solid object like a wall or a tree or by sitting or kneeling down. If you have to stand and don’t have anything to lean on for extra support put your feet shoulder width apart to give yourself a steady stance. The stiller you can keep your body the stiller the camera will be.

Take a deep breath– before you take your shot take a gentle but deep breath, hold it, then take the shot and exhale. The other method people use is the exact opposite – exhale and before inhaling again take the shot. It’s amazing how much a body rises and falls simply by breathing – being conscious of it can give you an edge.

HOW TO CHOOSE A BACKGROUND – and avoid distractions Check your background for PROTRUDING Elements from Subjects Heads –When shooting a portrait one of the common

mistakes is for some background element to look like it’s sticking up out of a person’s head – like a horn. It’s often trees but could be anything.

Competing Lines – if your subject has lines in it and your background also has strong lines they can compete in such a way that the image becomes busy or so that the lines clash with one another.

Look for colors that don’t fit with the rest of the image, bright patches that might distract the eye, lines that clash, people or things that don’t belong etc.

Move Your Subject. This is once again a fairly simple technique but is probably the first thing you should consider. Quite often asking a portrait subject to take a step to the left or right will fix things either by putting the distraction behind them or by putting it out of frame.

Change your Shooting Angle If you have distracting elements in the background of a shot but can’t move your subject another strategy is to move yourself and shoot from a new angle.

Place Subjects In front of Open Spaces Placing your subject a long way in front of other objects will also help to make those objects more blurry. For example if you have the choice between shooting your subject standing right in front of a brick wall or standing in front of an open field – the open field shot will have a much more blurred background simply because the brick wall is just centimeters from your subject and inside the focal range whereas an open field stretches off into the distance where everything will be out of focus.

General rule of thumb with photographing kids is to put them in the right place where the light is good, give them a prop and then fire away.

HOW TO PHOTOGRAPH CHILDREN – and avoid the cheesy smile AVOID THE WORD “CHEESE”. The word “cheese” is to authentic photography what a bell is to Pavlov’s Dogs. The MOMENT a

kid hears it, they obediently put on their “picture face.” If you’re looking to create real, timeless images, avoid that word like an open field in a thunderstorm.

RELAX & BE YOURSELF: CHILL. Kids respond authentically to normalcy. If you’re stressed, desperately trying to pull smiles out of them, you’re going to get exactly what you’re asking for: strained, forced, inauthentic smiles. The best thing you can do to create beautiful art with a child is simply relax and be yourself. Kids are perceptive. They sense when you’re overdoing it and aren’t acting like yourself, and they’ll respond in kind. Also remember, kids love being treated with respect (just like every single adult I know). If you respect them, breathe deep, act like yourself and have fun, you’ll be a big success. Guaranteed.

LET THEM CHOOSE: Instead of trying to contain children to a specific backdrop, allow them to explore. They’ll be a thousand times more cooperative when you do try to get them to do something specific. Have a couple of pre-selected spots and let them choose where to start.

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Get on the Ground If you’re not cutting your eye level view down to under 2 or 3 feet, then you’re not capturing the true child. When shoot kids a photographer should be sitting, and often times even laying on the ground even lower than them.

Use Props and Create a Situation try to come up with creative situations that will later tell a story about what is important to that kid. Have a few small props on hand… be ready to shoot the minute you hand them the prop as their reaction unfolds.

Let Them See the first Picture. Kids love to see pictures of themselves. ALWAYS take different poses! Different angles, close up and distant please.

AIRPORT PHOTOGRAPHERS Need a good sense of photography. Must be organized in order to capture each family with their host child before departing the airport as well as candid shots of family and children.

PHOTO EDITORSFamiliar with photo editing software such as Adobe Photoshop. Able to edit photos for required photo listing size via cropping, exposure, lighting, tone and hue saturation. Ability to choose child’s most appealing shot. Ability to combine siblings into one photograph when a sibling shot is not available.

HOST FAMILY TRAINING INSTRUCTORLead the online training course required for families to become host parents. A good knowledge of P143 procedures required.

HOST FAMILY TRAINING CHAT SUPPORTERAssist online host family training course leader by answering host family questions online via chat during the presentation. A good knowledge of P143 procedures required.

VOLUNTEER TRAINING INSTRUCTORLead the online training course required for individuals to become P143 volunteers. A good knowledge of P143 procedures required.

VOLUNTEER TRAINING CHAT SUPPORTERAssist online volunteer training course leader by answering volunteer questions online via chat during the presentation. A good knowledge of P143 procedures required.

INTERPRETER (oral)Provide oral interpretation between families and host children at airport arrivals and departures.

TRANSLATOR (written)Provide written translation of host family welcome letters to host children. Ukrainian, Russian, Latvian and Spanish needed.

INTERNSHIPSVarious possibilities available. College students who assist various volunteers of the orphan hosting program via administrative or other duties comparable with student’s experience.

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