volunteer fire wardens - facilities services - fire pre ... - plan.pdf · the fire emergency...

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F I R E P R E - P L A N

F A C I L I T I E S S E R V I C E S

VOLUNTEER FIRE WARDENS &

EMERGENCY RESPONSE MEMBERS

KEELE CAMPUS & GLENDON CAMPUS

Ken Wong, P.Eng. SFPE.

Mgr., Building Code / Fire Protection

Code Compliance

Facilities Services

December 8, 2006.

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TABLE OF CONTENTS

1. CONTACT PERSONS 3

2. FIRE EMERGENCY PROCEDURES 3

3. INSTRUCTIONS TO THE OCCUPANTS 6

4. DUTIES AND RESPONSIBILITIES OF THE SUPERVISORY STAFF 7

5. FIRE DRILL FOR THE SUPERVISORY STAFF 8

6. EMERGENCY RESPONSE WARDENS 10

7. ASSIGNMENTS TO THE EMERGENCY RESPONSE WARDENS 11

8. PLACE OF ASSEMBLY 12

9. CODE COMPLIANCE SCHEDULES 13

10. ALTERNATE FIRE SAFETY MEASURES 18

11. OCCUPANTS REQUIRING ASSISTANCE 20

12. SCHEMATIC FLOOR PLANS 21

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1. CONTACT PERSONS

Primary: Toronto Fire Services, 911, and Security Control Centre, 416-736-

5333, Extension 33333.

Alternate: Supervisory Staff or Volunteer Emergency Response Wardens

2. FIRE EMERGENCY PROCEDURES The fire emergency procedures are posted at the manual fire alarm pull stations.

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Single-Stage Fire Alarm System

Fire Emergency Procedures

IN CASE OF FIRE

UPON DISCOVERY OF FIRE

• Leave AREA immediately and close doors behind you. • Call 911, Toronto Fire Services, from a safe location. • Activate the nearest fire alarm pull station to alert other occupants. • Leave BUILDING via the nearest stairs ad exit. • DO NOT USE ELEVATORS. • Proceed to the outdoors at least 100 meters away.

IN RESPONSE TO A FIRE ALARM

• Leave BUILDING via the nearest stairs and exit. • DO NOT USE ELEVATORS. • Close doors behind you. • Proceed to the adjacent building or outdoors at least 100 meters away. • Await instructions from Toronto Fire Services before re-entering the building.

SPECIAL ASSISTANCE

• Call Security Control Centre, 416-736-5333, Campus Extension 33333.

REMAIN CALM

• Familiarize yourself with the locations of stairs and exits, fire alarm pull stations, and fire

extinguishing equipment.

OFFICE OF BUILDING CODE / FIRE PROTECTION

FACILITIES SERVICES

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Two-Stage Fire Alarm System

Fire Emergency Procedures

IN CASE OF FIRE

UPON DISCOVERY OF FIRE

• Leave AREA immediately and close doors behind you. • Call 911, Toronto Fire Services, from a safe location. • Activate the nearest fire alarm pull station to alert other occupants. • Leave BUILDING via the nearest stairs ad exit. • DO NOT USE ELEVATORS. • Proceed to the outdoors at least 100 meters away.

IN RESPONSE TO A FIRE ALARM

FIRST STAGE ALERT SIGNAL (One on-phase and two off-phase pulses every 3 seconds) –

• Stand by and prepare to leave building.

SECOND STAGE ALARM SIGNAL (Three on-phase and one off-phase pulses every 4 seconds) –

• Leave BUILDING via the nearest stairs and exit. • DO NOT USE ELEVATORS. • Close doors behind you. • Proceed to the adjacent building or outdoors at least 100 meters away. • Await instructions from Toronto Fire Services before re-entering the building.

SPECIAL ASSISTANCE

• Call Security Control Centre, 416-736-5333, Campus Extension 33333.

REMAIN CALM

• Familiarize yourself with the locations of stairs and exits, fire alarm pull stations, and fire

extinguishing equipment.

OFFICE OF BUILDING CODE / FIRE PROTECTION

FACILITIES SERVICES

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3. INSTRUCTIONS TO THE OCCUPANTS

3.1. Upon observing the fire alert signal (where applicable):

All occupants prepare to leave the building.

3.2. Upon observing the fire alarm

1. Leave the building via the nearest marked fire exit or stairwell. Do not use

elevators.

2. If encounter a fire, smoke, obnoxious fume or strange odor, use alternate exit

routes.

3. Check all doors for heat and smoke before opening. Close doors behind you.

4. Hold onto the handrail to the right when using the stairs.

5. Follow the marked fire exit signs to the outdoors.

6. Proceed to the adjacent building or outdoors at least 100 meters (300 feet) away.

7. Await instructions from Toronto Fire Services and Fire Emergency Response

Team.

3.3. Upon discovery or confirmation of a fire

1. Leave the area immediately.

2. Check all doors for heat and smoke before opening. Close doors behind you.

3. Activate the nearest fire alarm pull station to alert others and call Security Control

Centre or Toronto Fire Services from a safer area.

4. Leave the building via the nearest stairs and exit. DO NOT USE ELEVATORS

5. Hold onto the handrail to the right when using the stairs.

6. Follow the marked fire exit signs to the outdoors.

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7. Proceed to the outdoors 100 meters (300 feet) away.

8. Do not re-enter the building until declared safe by Toronto Fire Services.

4. DUTIES AND RESPONSIBILITIES OF THE SUPERVISORY STAFF

1. Notify Security Control Centre of any reported or suspected fire emergency.

2. Keep the fire exit pathways free of obstruction.

3. Ensure the fire emergency procedures are posted.

4. Keep the premises clean and tidy.

5. Control the fire hazards.

6. Maintain the cooking and space heating appliances and their exhaust systems.

7. Familiarize the staff-on-duty the locations of portable fire extinguishers and their

uses by going through the instructions available on the units.

8. Practice the fire drill for the supervisory staff.

9. Maintain a current list of mobility challenged persons and guests requiring

assistance in case of building evacuation.

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5. FIRE DRILL FOR THE SUPERVISORY STAFF

FIRE DRILL

(DEPARTMENTAL SUPERVISORS AND TRAINED STAFF ONLY)

T H E P U R P O S E O F A D R I L L I S T O E N S U R E T H A T T H E S U P E R V I S O R Y S T A F F A R E T O T A L L Y F A M I L I A R W I T H T H E E M E R G E N C Y R E S P O N S E P R O C E D U R E S , R E S U L T I N G I N T H E O R D E R L Y E V A C U A T I O N W I T H E F F I C I E N T U S E O F T H E D E S I G N A T E D E X I T F A C I L I T I E S .

FIRE DRILL (Every Year)

The Drill is intended for the Departmental Supervisors and Trained Staff. The

involvement of other occupants is not required unless instructed otherwise.

Proceed to the marked exits.

Exit in a calm and orderly manner.

Congregate in a pre-arranged area away from the building. Estimate the time

required exiting the building.

Return to the building after all participants are present. (Emergency

Municipal Services will provide further instructions in a real situation.)

Report any problems during the debriefing meeting.

Retain record.

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DRILL REPORT

(Departmental Supervisors and Trained Staff Only)

Date: Reported by: Involved Supervisory Staff Names: Starting Location: Building Height: Fire Alarm: Normal Status during the drill (Audible Alarm in Ready Mode) Primary exit: Marked Exits to the outdoors

Second alternate exits: Marked Alternate Exits to the Outdoors. Time taken for evacuation: _____Minutes from the ______ floor level. Number of Supervising Staff (including other staff if any): Place of Assembly: Observations: Fire doors: close and latch Yes ____ No ____ Exit Signs: illuminated Yes ____ No ____ Access to Exits: obstructions Yes ____ No ____ Corrective Actions if any: Comments:

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6. EMERGENCY RESPONSE WARDENS

Any staff in Facilities Services is a potential volunteer fire emergency response warden.

When you are on a floor of a building that is in the fire alarm mode, you should assist the

floor fire wardens or emergency response team within your scope of knowledge or

trained disciplines. If you would like to be trained as a volunteer fire warden, please

contact your supervisor.

The following persons are on the list of volunteer fire wardens at the work places.

Building Name and Floor Section Designated Alternate

Physical Resources Building

PRB North Wendy Sparks Theo Arvanitis

PRB South Edwina Scott Mark O’Keefe

PRB Centre Rebecca Muyal Cathy Moon-Chong

Postal Services

Curtis Lecture Hall, Room 019 Steve Gunning Willie Taylor

Glendon Physical Plant

Central Services Building Sinclair Ammon Anna Porretta

Building or Floor Section on Campus

Trained Staff Volunteer Staff

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7. ASSIGNMENTS TO THE EMERGENCY RESPONSE WARDENS

The Emergency Response Wardens are occupants in the assigned building and floor

section readily available for conducting the fire emergency evacuation of other staff at

the same work place. They are trained and given the following duties and responsibilities

related to a fire emergency:

1. Familiarize with the assigned area(s), the building resources, occupancies, operations,

hazards, designated exits, fire extinguishers, fire alarm pull stations and special

evacuation devices if any.

2. Upon hearing the fire alert signal, be ready for evacuation. This alert signal is

applicable to the two-stage fire alarm system.

3. Upon hearing the fire alarm signal, initiate the building evacuation procedures.

4. Instruct the occupants to use the stairs if any, follow the marked exit signs and

discharge to the outdoors. Do not use elevator.

5. Upon discovering a fire, activate the nearest fire alarm pull station before any effort

to put out a small fire. Should attempt, without undue personal risk, to extinguish or

isolate a small fire using a suitable portable fire extinguisher, but should not attempt

to contain a fire that is beyond reasonable control.

6. Call 911, the Emergency Municipal Services, and then call the Security Control

Centre, 416-736-5333, extension 33333, from a safe location. Specify the building

name and municipal address, floor level and room number. Request assistance on

behalf of any person having difficulty in mobility.

7. Check all rooms and areas for urging others to evacuate immediately. If the occupant

prefers to stay in place (against the recommended evacuation), inform the Emergency

Municipal Services upon arrival the name and exact location of the occupant staying

in the building.

8. Assist the person requiring assistance to leave the area of danger via the marked exit.

9. Inform the Emergency Municipal Services upon arrival any reported missing and

stay-in-place person(s).

10. Await instructions from the Emergency Municipal Services.

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8. PLACE OF ASSEMBLY

The supervisory staff or volunteer fire wardens pre-select a place of assembly that is safe

from the fire emergency. The place of assembly could be simply outdoors nearby if it is

a false fire alarm, but should not cause any congestion at the point of the fire exit. A

detached building is the preferable place of assembly under all weather conditions. If

there is no detached building that is nearby the fire exit discharge to the outdoors, select

the next available detached building or stay outdoors at least 300 feet (100 m) away in the

event of a real fire.

On a floor above or below the street level, a temporary area of refuge may be pre-selected

for the person in wheelchair or in need of assistance. The volunteer fire wardens inform

the fire emergency team or Toronto Fire Services upon arrival the location of the

temporary area of refuge for rescue in the event of a real fire.

At the time of any fire alarm or emergency, an evacuee proceeds to the pre-planned place

of assembly or goes to the place of assembly that is nearby the fire exit when being

present elsewhere rather than the usual work area. It is a recommended safety practice to

evacuate by means of the nearest or alternate fire exit.

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9. CODE COMPLIANCE SCHEDULES

Ontario Fire Code requires the periodic check, inspection and testing on the fire and life

safety equipment. Fire Prevention shall maintain the records of all such work and

corrective measures for a minimum period of two years, and keep them readily available

for review by Toronto Fire Services and Insurance Inspectors.

Definitions of key words Check means visual observation to ensure that the device or system is in place and is not obviously damaged or obstructed. Test means operation of a device or system to ensure that it will perform in accordance with its intended operation or function Inspect means physical examination to determine that the device or system will apparently perform in accordance with its intended function. Written records shall be kept of tests and corrective measures for two (2) years after they are made. If the time interval between tests exceeds 2 years, the written records shall be kept for the period of the test interval plus one year.

Fire Code

Reference

FIRE PROTECTION & PREVENTION

Frequency

1. PORTABLE FIRE EXTINGUISHERS

6.2.7.2. Inspect and initial Monthly

6.2.7.1. Subject to maintenance Annually

6.2.7.1. Hydrostatically test carbon dioxide and water type extinguishers Every 5 years

6.2.7.1. Purge, refill and pressurize all dry chemical type extinguishers Every 6 years

6.2.7.1. Hydrostatically test dry chemical and vaporizing liquid fire

extinguishers

Every 12

years

6.2.7.6. &

6.2.7.1.

Recharge fire extinguishers after use or as indicated by an

inspection or when performing maintenance

As Required

2. SPECIAL FIRE EXTINGUISHING SYSTEM

2.6.1.13. Inspect systems serving 24-hour cooking operations Quarterly

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Inspect systems serving moderate cooking operations

Inspect systems serving low-volume cooking operations

Every 6

months

Annually

3. FIRE ALARM SYSTEM (SUPERVISED)

6.3.2.1. Check fire alarm AC power lamp and trouble light Daily

6.3.2.1. Check trouble conditions Daily

6.3.2.2. Check central alarm and control facility Daily

6.3.2.1. Check all fire alarm components including standby power

batteries

Monthly

6.3.2.1. Test fire alarm system Monthly

6.3.2.1. Test fire alarm system by persons acceptable to the authority

having jurisdiction for service

Annually

4. STANDPIPE AND HOSE SYSTEM

6.4.2.1. Inspect hose cabinets to ensure hose position and that equipment

is in place and operable

Monthly

6.4.2.4. Inspect hose valves to ensure tightness and no water leakage Annually

6.4.2.5. Remove and re-rack hose and replace worn gaskets Annually

6.4.1.2. Remove plugs and caps on fire department connections and

inspect for wear, rust or obstructions

Annually

6.4.3.6. Hydrostatically test standpipe system piping that normally

remains dry

Every 5 years

6.4.3.1 Hydrostatically test standpipe systems that have been modified,

extended, or are being restored to use after a period of disuse

exceeding one year

As required

5. SPRINKLERS

6.5.3.1. Check that unsupervised sprinkler system control valves are open.

Exception: Electrically supervised valves in the open position. Weekly

6.5.3.3. Check that air pressure on dry pipe systems is being maintained Weekly

6.5.5.2. Test sprinkler alarms using alarm test connection Monthly

6.5.5.7. Test sprinkler supervisory transmitters and water flow devices Every 2

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months

6.5.5.7. Test gate valve supervisory switches and other sprinkler and fire

protection system supervisory devices

Every 6

months

6.5.3.2. Check exposed sprinkler system pipe hangers Annually

6.5.3.5. Check all sprinkler heads Annually

6.5.4.1. Inspect auxiliary drains (drum drips) and dry pipe sprinkler

system (each Fall)

Annually

6.5.4.3. Inspect dry pipe priming level Annually

6.5.4.4. Remove plugs and caps on fire department connections and

inspect for wear, rust or obstructions

Annually

6.5.5.3. Test water flow on wet sprinkler systems using the most remote

test connection

Annually

6.5.5.4. Trip test dry pipe system Annually

6.5.5.5. Test flow of water supply using main drain valve Annually

6.5.5.4.

(4).

Trip test dry pipe system with the control valve open Every 3 years

6.5.4.2. Inspect dry pipe system for obstructions and flush where

necessary

Every 15

years

6.5.3.4. Check dry pipe valve rooms or enclosures during freezing

weather

As required

6.5.4.1. Inspect auxiliary drains to prevent freezing As required

6. WATER SUPPLIES FOR FIRE FIGHTING

6.6.1.2. Inspect valves controlling fire protection water supply;

Electrically supervised valves

Weekly

Monthly

6.6.5.1. Inspect all fire hydrants Annually

6.6.5.7. Inspect all fire hydrant water flow Annually

7. EMERGENCY LIGHTING EQUIPMENT

2.7.3.3.

(1) & (2)

Emergency lighting unit equipment shall be checked and

inspected to ensure proper operation and maintenance.

Monthly

2.7.3.3. Emergency lighting unit equipment shall be tested to ensure that Annually

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(3)(a) the emergency lights will function upon failure of the primary

power supply.

2.7.3.3.

(3)(b)

Emergency lighting unit equipment shall be tested to ensure that

the unit will provide emergency lighting for the duration equal to

the designed criteria under simulated power failure conditions.

Annually

2.7.3.3.

(4)

After completion of the test required in Clause (3)(b), the

charging conditions for voltage and current and the recovery

period shall be tested to ensure that the charging system is in

accordance with the manufacturer’s specifications

Annually

8. EMERGENCY POWER SYSTEM

6.7.1.1. Check all components of the system and operate the generator

set under at least 50% of rated load for 30 min.

Weekly

6.7.1.1. Check and clean crankcase breathers, governors and linkages on

emergency generators

Every 6

months

6.7.1.1. Inspect and service generator set Annually

6.7.1.1. Check torque heads and valve adjustments for engines Every 2 years

6.7.1.1. Inspect and service injector nozzles and check valve adjustments

on diesel engines

Every 3 years

6.7.1.1. Check insulation of generator windings Every 5 years

9. MEANS OF EGRESS

2.2.3.4. Inspect all doors in fire separations Monthly

2.2.3.5. Check all doors in fire separations to ensure they are closed As required

2.7.3.1. Maintain exit signs to ensure they are clear and legible As required

2.7.3.2. Maintain exit signs to ensure they are illuminated and in good

repair

As required

2.7.1.7. Maintain corridors free of obstructions As required

10. FIRE DEPARTMENT ACCESS

2.5.1.5. Ensure streets, yards and private roadways provided for fire

department access are kept clear

As required

11. SERVICE EQUIPMENT, DUCTS AND CHIMNEYS

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2.6.1.4. Check hoods, filters and ducts subject to accumulation of

combustible deposits and clean as necessary

Weekly

2.2.3.7. Inspect all fire dampers and fire stop flaps Annually

2.6.1.5. Inspect chimneys, flues and flue pipes and clean as necessary Annually

2.6.1.8. Inspect disconnect switch for mechanical air conditioning and

ventilation

Annually

7.2.3.1. Inspect controls for air-handling systems used for venting Annually

12. LABORATORIES

4.12.7.1 Inspect and maintain the electrical equipment, mechanical

systems, piping, valves, and automatic and manual control and

safety devices in good operating condition at all times

Annually

4.12.7.1 Inspect and clean the ventilation systems to prevent the

accumulation of combustible or reactive deposits

As required

4.12.7.1 Inspect the ventilation systems of the open laboratory areas Annually

4.12.7.1 Inspect the ventilation system of a power-ventilated enclosure Every 6

months

13. SMOKE VENTING

2.8.2.1.(f) Maintenance of building facilities provided for the safety of

occupants

1. Verify the smoke venting system. Monthly

2. Verify all damper positions in accordance with the intended

operation either closed or open.

Monthly

3. Maintain dampers in the smoke venting system and those on

the outdoor air intakes to the air handling units.

As per

owner’s

manual

4. Verify the preset fan speed for smoke venting. Monthly

5. Verify the air handling unit shutdown during the fire alarm

test.

Monthly

6. Verify that all dampers returns to the normal position upon

completion of the test.

Monthly

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10. ALTERNATE FIRE SAFETY MEASURES

1. Prior to any work, partial by-pass or complete shutdown of the life safety, fire alarm

and protection systems or part thereof, the alternate safety measures are as follows:

2. Notify the Toronto Fire Services (416-338-9000), the alarm monitoring station,

Supervisory Staff, Code Compliance, Security Control Centre and building occupants.

3. Post the notice at the entrances and elevator lobbies on all floors, stating the work and

when it is expected to be completed. The notice includes the alternate fire emergency

procedures in case of a fire emergency.

4. Provide a fire watch by patrolling the area to ensure that the means of egress are kept

clear and that regulations are enforced. A person employed for fire watch duty shall

be familiar with the fire safety plan, special instructions, schematic diagrams, the type,

location and operation of building fire emergency systems, and conditions of fire

exits. The appropriate periodic fire patrols or constant fire watch shall be

implemented to suit the extent of impairment to the life safety, fire alarm and

protection systems until restoration to the normal conditions. All shutdowns will be

limited in area and duration.

5. Notify the Toronto Fire Services in writing when the shutdown, disconnection or

impairment of sprinkler control valve or sprinkler water supply is for more than 24

hours. Give name, address and a description of the work and when the work is

expected to be done.

6. Issue the hot work permit to the contractors who must follow the fire watch

requirements. No hot work is permitted when and where the automatic sprinkler

system is out of service.

7. Document the impairment and restoration of the life safety, fire alarm and protection

systems.

8. Notify the Toronto Fire Services, the monitoring station, Supervisory Staff, Code

Compliance, Security Control Centre and building occupants, when the work has

been completed and systems are operational.

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ALTERNATE FIRE SAFETY MEASURES

ATTENTION ( ) Fire Alarm ( ) Fire Hose Standpipe ( ) Automatic Sprinkler ( ) Fire Booster Pump ( ) Special Fire Suppression System ( ) TESTING ( ) REPAIRS; UPGRADES; IMPAIRMENT ( ) BUILDING RENOVATION; SPECIAL PROJECT ( ) Audible Alarm ( ) Academic Buildings: Between 7 a.m. and 8 a.m. ( ) Residential Buildings: After 9 a.m. ( ) Specified otherwise: ( ) Audible Alarm by-passed ( ) Fire Watch BUILDING: DATE: DURATION: If you discover a fire, or have an emergency, please do as follows - 1. Call 911, Toronto Fire Services, and then call Security Control

Centre, 416-736-5333, Campus Extension 33333, to report the emergency and provide the name of the building.

2. Follow the alternate fire emergency procedures by warning other occupants of imminent danger verbally.

3. DO NOT USE ELEVATORS. 4. Use the nearest marked fire exit leading to the building exterior

via the exit discharge to the public way. 5. Use the alternate access to fire exit when encountering smoke or

fire in the exit pathway. 6. Proceed to the outdoors at least 100 meters away. 7. Await instructions from Toronto Fire Services before re-

entering the building.

Office of the Building Code/Fire Protection Facilities Services

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11. OCCUPANTS REQUIRING ASSISTANCE

At time of a fire or alarm emergency, the pre-planned assistance shall be provided to

those who are on the list of occupants requiring assistance for evacuation. People may

experience various degrees of mobile difficulties and requires assistance during

evacuation. The Departmental Supervisory and Trained Staff shall provide assistance or

contact Security Control Centre for requesting assistance. The following actions are

recommended to the Departmental Supervisory and Trained Staff:

Parking Levels: The horizontal evacuation is permissible for the wheelchair users and

their assistants between the parking garage and the office section.

Upon observing the alert signal (first stage alert)

1. Instruct people in wheelchairs to prepare for evacuation.

2. Observe any people may require assistance due to other personal reasons.

Upon observing the alarm signal

1. Instruct people in wheelchairs on the street floor level to leave the building together

with others via the nearest fire exit.

2. Instruct people in wheelchairs above or below the street floor level to assemble at the

elevator landings and await further instruction.

3. Assign fire wardens or staff to assist other people having difficulty in mobility to

evacuate.

Upon confirmation of a fire that is a threat to life

1. Call the Emergency Municipal Services and Security Control Centre. Activate the

nearby fire alarm manual pull station and initiate the evacuation.

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2. Instruct people in wheelchairs on the street floor level to evacuate with others via the

nearest fire exit or the alternate fire exit if the fire or smoke obstructs the primary fire

exit.

3. Instruct people in wheelchairs above or below the street floor level to assemble at the

elevator landings and await rescue by Toronto Fire Services. If the fire or smoke

threatens the elevator landings, move them to the pre-selected temporary area of

refuge or other fire exit away from the fire or smoke.

4. Assign fire wardens or staff to move those people having difficulty in mobility away

from fire or smoke and evacuate the building immediately.

12. SCHEMATIC FLOOR PLANS

The schematic floor plans are posted at the designated fire exit stair entrance, elevator

landings, principal entrance and stairwells where applicable. The fire safety plan is kept

in the designated box adjacent to the fire alarm annunciation panel.

The symbols of the fire protection equipment, fire alarm system and exit signs are shown

for the purposes of fire emergency response and evacuation. The information shown on

the fire safety plan is critical to Toronto Fire Services for fire access, communication and

rescue. For example, the principal entrance, fire alarm control panels, Fire Department

Siamese Connections, fire hydrants, main control valves, electrical and mechanical rooms,

data processing servers, hazardous materials, storage, atrium, elevators, and other unusual

occupancies are shown where applicable.

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