vms - overview current scenario : manual proposed process : automation by alacritys vms complete...
TRANSCRIPT
VMS - Overview
Current scenario : Manual
Proposed process : Automation by Alacrity’s VMSComplete automated system for managing visitors.
Professional manner of welcoming visitors.
No paper work.
Customised Visitor Pass with visitor photo and details.
MIS on button click.
Audit compliant.
Visitors scribbling on notebook at entry and exit.
Visitor pass without visitor details.
No check on visitor entry/exit.
Data reliability issues.
No MIS.
Audit concerns.
Security Concerns.
Management concerns in case of emergency.
Benefits
Functional BenefitsPre-Requisition module for employee/officers
Visitor Tracking
Contractor management solution
User Defined Gate Pass
Blacklisting Employees
Notification of Visitor’s arrival using Pop up/SMS/Email
MIS
Architecture
ADMIN
VMS Database
EMP1 EMP 2 EMP ‘N’
Office Premises
Security Guard
Internet/ Intranet
Admin Module: Creates Database for Employees,
Generates Gate Pass Template
Security Module: Sending Notification to
the Employee about visitor’s arrival, Creates
Gate Pass, Monitors Visitors presence in the
premises
EMP Self Service Module:
Allows/Disallows Visitor, Prefix Appointments
VMS Flow
Visitors are of 2 types:
Unscheduled Visitors
Scheduled Visitors
VMS Flow : Unscheduled Visitors
ADMIN
VMS Database
EMP1 EMP 2 EMP ‘N’
Office Premises
Security Guard
Internet/ Intranet
Visitor
My name is Mr. A. I want to meet Emp
1
Enters Visitor details in the application...
Sends notification to Emp by
SMS/Popup/Email
SMS: Mr A Has
Come to meet you
POP UP: MR. A Has come to meet you
“OK Send him”
Gate Pass
Name: Mr.A
IN Time: 13:00 PM
Company Name: XYZ
“Check Out Visitor”
“Check Out Visitor”
Emp1 transfers Visitor to Emp2
“Check Out Visitor”
Security Person checks all checkout times and the final Out time
Gate Pass is given to the
visitor
The Security Person enrolls the image
and the fingerprint of the visitor
VMS Flow : Scheduled Visitors
ADMIN
VMS Database
EMP1 EMP 2 EMP ‘N’
Office Premises
Security Guard
Internet/ Intranet
Visitor
Appointment No 001 to Mr A on
9th June; 2:30 PM
I want an appointment
Appointment No 001 on
9thJune; 2:30 PM
Appointment No 001
Sends notification to Emp by
SMS/Popup/Email
SMS: Mr A Has
Come to meet you
Pop up: MR. A Has come to meet you
“OK Send him”
Gate Pass
Name: Mr.A
IN Time: 13:00 PM
Company Name: XYZ
“Check Out Visitor”
“Check Out Visitor”
Security Person checks all checkout times and the final Out time
Gate Pass is given to the
visitor
The Security Person enrolls the image
and the fingerprint of the visitor
VMS Flow : Scheduled Visitors(Kiosk Based)
ADMIN
VMS Database
EMP1 EMP 2 EMP ‘N’
Office Premises
Kiosk Screen
Internet/ Intranet
Visitor
Appointment No 001 to Mr A on
9th June; 2:30 PM
I want an appointment
Appointment No 001 on
9thJune; 2:30 PM
Appointment No 001
SMS: Mr A Has
Come to meet you
Pop up: MR. A Has come to meet you
Gate Pass
Name: Mr.A
IN Time: 13:00 PM
Company Name: XYZ
“Check Out Visitor”
Enter Requisition Code
1 2 3 4
The visitor enters OUT time on the kiosk
Visitor enters the appointment no on the kiosk
The visitor enrolls his
fingerprint and takes his picture
on the kiosk
Pre-Requisition module for employee/officers
Employee Requisition
Visitor’s Company Name, Address, Contact info
Transfer Employee
Display Visitor Details
Meeting Room Booking
Display Meeting Room Summary
Display Meeting Name and Meeting DetailsMeeting Date
& Time Required
Pass Personalizer.
Gate Pass.
Photo upload facility
Visitor Details
Visitee Details
Reports
Reports
Verticals
Banking
Government
Retail
Manufacturing
Pharmaceuticals
Oil Industry
Hotel Industry
IT
Clients
Raj Bhavan
Contact Us
Alacrity Technologies Pvt Ltd. Unit No. 736, 7th Floor, IJMIMA Complex, Near Infinity Mall, Off Link Road, Mind Space, Malad (West), Mumbai - 400064, Maharashtra, India. Tel: 91-22-42955146 / 47 / 48 / 49 Fax: 91-22-42955169
For any further enquiries email us at :