vm supplier schedule a user guide

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GPDS Supplier APQP/PPAP Readiness AssessmentAuthor: KATIA BURLINGAME - burlin1 Initial Release Date: 09/25/2007Version: 1.0 Page 1 of 9

CONFIDENTIAL

GPDS Supplier APQP/PPAPReadiness Assessment

Guide


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A. What is verification Matrix?

The Verification Matrix is a tool available to support eFDVS that allows the system through component DVPdetails, as well as the former APQP elements (now referred to as the Supplier APQP/PPAP ReadinessAssessment), to be managed in one Excel file for each New-tooled End-item. The list below denotes what mustbe done in the VM, and what may be done as an alternative subject to the usage policy of your organization.

Supplier DVP

Supplier APQP/PPAP Readiness Assessment (formerly APQP)

All supplier DVP assessments

The prime alternative subject to region/cluster/program policy:

Component DVP details (e.g. schedule dates) in VM

This Method/Tool applies to the following GPDS Deliverable(s):

Deliverable # Deliverable NameVG-T-88-D5 Under Body V0 Verification Matrices (VM's) for New-tooled End-itemsVG-T-72-D5 Under Body V1 Verification Matrices (VM's) for New-tooled End-itemsVG-T-56-D5 Under Body V2 Verification Matrices (VM's) for New-tooled End-itemsVG-T-80-D5 Upper Body V0 Verification Matrices (VM's) for New-tooled End-itemsVG-T-24-D5 Upper Body V1 Verification Matrices (VM's) for New-tooled End-itemsVG-T-04-D5 Upper Body V2 Verification Matrices (VM's) for New-tooled End-items

B. An Overview of the VM worksheet structure and the contents of each sheet

The VM is an Excel file that will normally consist of three tabs. Tab 1 is the eFDVS DVP downloaded. Thisdownload can be one-time, with all future maintenance in Excel, or it can be downloaded regularly whenrequired if DVP details are maintained in eFDVS. Tab 2 is the DVP for any supplier testing not maintained ineFDVS. Note that Tabs 1 and 2 can be combined if desired the concept is that by keeping them separate thesupplier can provide updates as required for their DVP that can be conveniently pasted into the VM. Tab 3 isthe Supplier APQP/PPAP Readiness Assessment (formerly APQP), which is always maintained in the VM.

For now, well concentrate in explaining how to create, utilize and maintain Tab 3 Supplier APQP/PPAPReadiness Assessment.


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C. Guidelines for Supplier APQP/PPAP Readiness Assessment

1. Purpose:

The Supplier Manufacturing APQP/PPAP Readiness Section of the Verification Matrix (VM) is a structuredmethod for assessing completeness of the customer requirements. The Supplier APQP/PPAP ReadinessAssessment is also used to facilitate communication between all persons and activities involved in a programand ensure that all required steps are completed on time, with a high quality-of-event in support of the GPDS

Supplier Engagement Process.

2. Supplier APQP/PPAP Readiness Assessment (Schedule A):

The Supplier APQP/PPAP Readiness Assessment (Schedule A) is the tool by which external suppliers performAdvanced Product and Quality Planning. Implementation of the GPDS Supplier Engagement Process and theuse of the Supplier APQP/PPAP Readiness Assessment will prepare external suppliers for the Production PartApproval Process (PPAP) submission.

3. Checklist Structure:

The checklist is comprised of There are 3 sections within the Assessment: Header Section Element Status Section Summary Section

Header SectionThe header section of the Assessment has selection boxes that indicate the Milestone being reported (Fig.3,Call Out (1)), Priority/Non-Priority (Fig.3, Call Out (2)), GPDS Vehicle Partition (Powertrain, Under Body andUpper Body Fig.3, Call Out (3) and Vehicle PMT (Fig. 3, Call Out (4)). These selection boxes are importantbecause they are required for management reports, and they will display the proper rows to reflect differences inUP and UN timing, for example.

Before starting a new assessment, confirm that the fields (Current Milestone, Priority Site and Vehicle Partition) are correctlyselected to ensure timing and reporting accuracy on the Summary Section. A question mark character ? will show up in theCurrent and/or Future Deliverable Status IF an assessment is missing in any of the deliverable rating boxes.

Figure 3 Header Section of Supplier APQP/PPAP Readiness Assessment

The header also contains information about the supplier, the part (Fig.4, Call Out (1)), Ford and SupplierContact Information (Fig.4, Call Out (2)) and Program Timing, including Material Required Date (MRD)/ In PlantDate (Fig.4, Call Out (3)).

(1)

MILESTONE

(2)

PRIORITYSUPPLIER

(3)

PRIORITYSUPPLIER

(4)

VEHICLEPMT


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Figure 4 Header Section of Supplier APQP/PPAP Readiness Assessment

The header should be completed at the beginning of the program, and will only be updated as team members orprogram timing/required dates change.

Element Status SectionThe actual status of each of the 31 APQP/PPAP elements is recorded in this section. The Element Status section has thefollowing hierarchy:

Figure 5 Assessment Section of Supplier APQP/PPAP Readiness Assessment

The Element Status Section is divided into 31 parts representing the combined 31 elements (fig.5, Call Out (1))of the standard APQP and PPAP processes. Within each of the 31 APQP/PPAP elements are deliverables

(Fig. 5, Call Out (2)). There is at least one deliverable for each APQP/PPAP element, and the status of thesedeliverables drives the rating (Red/Yellow/Green/Complete/N/A) status for each element. Deliverables areintended to reflect, where possible, quantifiable evidence of element success or completion. For example,deliverables will reflect key in-process metrics like Cpk or OEE.

Supporting each of the deliverables are sets of expectations(Fig. 5, Call Out (3)). Expectations are guidelinesused to assist team members in the successful completion of the elements, and where applicable, help rate thecompletion of the related deliverables

31APQP/PPAP

Elements

48 Deliverables(Minimum 1 per element)

217 Expectations

(1)

SUPPLIER

INFORMATION (2)FORD AND SUPPLIER

CONTACTINFORMATION

(3)

PROGRAM TIMING

(1)

ELEMENT

(2)DELIVERABLES

(3)

EXPECTATIONS


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While expectations will be rated Red/Yellow/Green/Complete, they will not drive the element rating onlydeliverables will drive element ratings. The ratings for expectations are intended only for internal use andcommunication. Expectations should be thought of as Quality of Event criteria and will be directly aligned withthe APQP/PPAP work instructions. The expectation section can be expected to be updated and added to overtime to reflect systemic lessons learned.

Summary SectionThis part of the Assessment is intended to summarize the element status for the entire document. Currently,

there are 5 parts to the summary:

Figure 6 Summary Section

CURRENT Milestone Deliverable Status

The spreadsheet provides a summary report of the deliverables that are required to be complete up until themilestone being reported. A Chart (fig. 7, Call Out (1)) graphically represents the number of Red, Complete, Not

Submitted and Not Applicable Deliverables.

Figure 7 Current Milestone Deliverable Status

The spreadsheet displays the rating in a numeric fraction format (Fig. 7, Call Outs (3,4)) where the denominator is thecumulative number of all deliverables required to be complete up until the milestone being reported.

For example, at FDJ (fig.7, Call Out (2)), only 19 deliverables are required to be complete. If 3 out of the 19 deliverables arenot complete, the spreadsheet will use3 as the numerator for the Red deliverables and 19 for the denominator. The ratingwill be displayed as R - 3/19 (meaning 3 out of the 19 required deliverables are Red) Fig. 7, Call Out (3)). The Completerating will be the remaining, displayed in the chart as C 14/19 (meaning 14 out of the 19 required deliverables areComplete). Note that in this example, 1 deliverable was not submitted and 1 was considered not applicable. OnlyRed,Complete, Not Applicable Status ratings are allowed for the REQUIRED deliverables

A status is considered Not Submitted (?) Fig. 7, Call Out (4) - when a deliverable cell is left in blank (no status).

CURRENT MILESTONE DELIVERABLE STATUS

FORECAST MILESTONE DELIVERABLE STATUS

PPAP ELEMENT DATES

AND BUILD SUPPORT PLANS

SUPPLIER VISITS

RATING CRITERIA AND

ASSESSMENT DEFINITION

(1)

CHART

(5)

ACTION PLAN

(3)RED

(4)

NOT

SUBMITTED

(2)REPORTED

MILESTONE


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PPAP Element Dates and Build Support Plan

The PPAP Element Dates (fig. 9, Call Out (1)) information is a summary of the promised and actual PPAP dates in theElement Status automatically populated from the Planned and Actual Completion Date columns. The Build Support Plan(fig.9, Call Out (2)) information will be rolled up as part of the SUPPLIER SCORECARD.

Fig. 9 PPAP Element Dates and Build Support Plan.

The Supplier Visits box (Fig.9, Call Out (3)) information is required for Priority Suppliers only (it appears only when the"Priority" supplier boxed is selected in the header). The team will manually track planned and actual visit dates along with theteams attendance for each visit. The visit completion information is rolled up on the ELEMENT SUMMARY REPORT.

Rating Criteria and Assessment Definition

Against the program milestones, Deliverables and Expectations will show two color schemes:Light Grey With No Box Forecast Period (activity is not expected in this time period, but the supplier must enter a rating toshow whether or not they forecast risk to the deliverable completion in the future.Dark Grey With Black Box Deliverable/Expectation Start & End Points (activity is expected to begin and end between thesemilestones.

Prior to the required deliverable/expectation completion timing, deliverables/expectations can be rated Red, Yellow, Green,or Complete.

At the he required deliverable/expectation completion timing, deliverables/expectations must be rated Complete or Red. Adeliverable must be tracked until it is complete.After the required deliverable/completion timing, a deliverable must continue to be rated Red until it is Complete. OnceComplete, it is no longer required to be rated at subsequent milestones.

(1)

PPAP Element

Dates

(3)

Supplier Visits

(2)

Build Support Plan

Dark

Grey

with

BlackBox

Light Grey

with no Box


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D. How to start

1. Open the file

2. Find the "Security Warning" window (as in below):

3. Select "Enable Macros"

4. If the Security window is not present, the Macros have probably been blocked on your computer Schedule A willnot run without these macros. You can test this scenario by looking into the drop down list and if a list of milestones(Fig. 10) is not present, then the macros are not running. Please contact your IT department to allow macros.

Fig.10, Drop Down List on Current Milestone


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For Microsoft Excel 2007:

1. When you open Schedule A for the first time, you will see a "Security Warning" showing right below the ribbon bar

2. Select on the "Options" button

3. The "Microsoft Office Security Options" window will open, from here select "Trust all documents from this publisher"and then click on the "OK" button.

4. The macros in this document will now be enabled. Any time you open this document in the future, the macros willautomatically be enabled.

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