viviana de giorgi (istat) this presentation is a summary of the deliverable 1.5:recommendations and...
TRANSCRIPT
Viviana De Giorgi (Istat)
This presentation is a summary of the deliverable 1.5: “Recommendations and guidelines on the governance of metadata management in the S-DWH” by:
(Viviana De Giorgi, Jos Dressen, Maia Ennok, Michel Lindelauf)
The governance of metadata management in
the S-DWH
Essnet project on Micro Data Linking and Data Warehousing
Final Workshop
Amsterdam 25-26 September 2013
OUTLINE
• The context• Metadata management:
– roles, people, procedures, practices • Governance of metadata management:
– roles, people, procedures, practices • Governance and metadata management• Functionalities, principles and experiences
of governance of metadata management
• Final remarks
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Governance of metadata management (1)
Governance of metadata management
“the way that the governing body builds standards and requirements for metadata management in alignment within the vision of the statistical institute and ensuring high quality for metadata and statistics”
The model for governance of metadata management strictly depends on how organisation works, its
arrangements, its vision and culture, its business rules and levels of autonomy with respect to other
governing bodies.
An effective governance is very important to guarantee the good administration of metadata
management
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Governance and metadata management (2)
strategies, policies, processes, procedures and rules for metadata management in line with the vision/mission of the
statistical institute:guarantee high quality level of data, metadata and
statistics
day-to-day operations of the metadata system within the context established by the governance
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
GOVERNANCE
METADATA MANAGEMENT
Context and resources used
policies and standards
WHY/WHAT
Governance Committee and
decision structureWHO
operating guidelines and procedures
HOW/WHAT
data stewards and gate keepers
WHO
S-DWHmetadata
GOVERNANCE
METADATA MANAGEMENT
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Metadata management: roles
Main metadata functions: a “guide” tool for statistical production and “information” for users (as integral part of all statistical productions).
The metadata must be:• correct and reliable (must give a correct picture of the
meaning of the statistical data)• consistent and coherent (must be compatible with each
other)• standardised and coordinated (the data of different
statistics are described and documented in the same standardised way)
Core principals for metadata management: metadata handling, metadata authority, metadata relationship to statistical business processes (Unece, Metis project)
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Metadata management: people
metadata experts information technology specialists
methodologists subject-matter statisticians
are “users/managers/producers” of statistical metadata
Their needs must be correctly identified to facilitate the efficient functioning and further development of the whole S-DWH.
Corporate commitment and systematic management of activities related to design, implementation, use, maintenance, and evaluation of the S-DWH are crucial
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Metadata management: procedures & practices
• managing metadata: important step in metadata strategy to make sure that the metadata are complete, current and correct at any given time
• the corporate vision should specify the framework for a corporate metadata management strategy
• the top management of the organisation must be directly involved in the statistical metadata system and its management
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Governance: roles
Governance of metadata management defines the way to govern, monitor and measure different aspects of metadata management: non-tangible resources.
Governance is: • horizontal to the entire metadata management from the
process perspective and in time (from input to output)• vertical to the hierarchical levels of the organisation (from
top to bottom).
It regards all levels and types of metadata management.
Governance = people + procedures + practices
metadata management improves, develops, and
maintains results
the right management at the right time in the
right way
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Governance: people
An active permanent structure (governance committee or board or department) for governing
metadata management contributes heavily to metadata management success (it is not an option)
• permanent members, from across all the production departments involved in the S-DWH (not only from metadata management/statistical metadata background)
• non-permanent, temporary or even invited representatives, e.g. from external bodies and other committees or specialists from departments involved, so that they can examine/assess the feasibility of new actions
• a coordinator of the committee • a secretariat for practical staff work (meetings, contacts,
documentations, emails, etc.)
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Governance: procedures & practices (1)
The governance of metadata management is responsible (and establishes the way) for• identifying and recruiting further resources/experts • consulting metadata management specialists on
taking crucial decisions • developing procedures for monitoring statistical,
methodological and technical aspects and their quality (recommended) and performs audits on them (optional)
• developing the vision, formulating policy, approving development plans
• fulfilling the on-going obligation of management results maintenance over the time
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
• overseeing the activities of evaluation and promotion of metadata management processes, in special way for new processes
The governance committee• meets up together periodically or when it is necessary • draws up a periodical report indicating the decisions
taken, and discloses them to metadata management
Its activities must represent the expression of all members of the committee.
Governance: procedures & practices (2)
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Lessons learned (suggestion) from the METIS project for good corporate governance of metadata management based on experiences of statistical organisations: • senior managers and the Chief Statisticians are closely
involved in developing the vision, formulating the policy, approving the statistical metadata system development plans and evaluating the progresses
• clear roles and accountability of all organisational units with respect to metadata
• endorsing a metadata strategy, and integrating it into broader corporate plans and strategies
• metadata management is strategic for the organisation, but there is often scepticism in the organisation against it
Experiences in governance of metadata management
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
policies and standards
WHY/WHAT
S-DWHmetadata
Policies: methods of action selected from among alternatives and in light of given conditions to guide and determine present and future decisions with a high-level of performances and quality
Standards: set up and established by governance
The context: WHY/WHAT?
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
policies and standards
WHY/WHAT
Governance Committee and
decision structureWHO
S-DWHmetadata
Governance Commitee: group of people who represents the authority for governing and supervising the activities of metadata management
The context: people – WHO? (1)
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
policies and standards
WHY/WHAT
Governance Committee and
decision structureWHO
data stewards and gatekeepers
WHO
S-DWHmetadata
Data stewards: responsible for maintaining data elements in metadata registriesGate keepers: responsible for identifying, counting, supervising, etc., the data flows
They may share responsibilities
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
The context: people - WHO (2)
policies and standards
WHY/WHAT
Governance Committee and
decision structureWHO
operating guidelines and
proceduresHOW/WHAT
data stewards and gate keepers
WHO
S-DWHmetadata
Operating guidelines and procedure: rules and instructions
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
The context: HOW/WHAT?
The context: governance and metadata management
policies and standards
WHY/WHAT
Governance Committee and
decision structureWHO
operating guidelines and
proceduresHOW/WHAT
data stewards and gate keepers
WHO
S-DWHmetadata
GOVERNANCE
METADATA MANAGEMENT
strategies, policies, processes, procedures and rules for metadata management in line with the vision/mission of the
statistical institute:guarantee high quality level of data, metadata and statistics
day-to-day operations of the metadata system within the context established
by the governance
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Functionalities and principles for good governance of metadata management (OECD (2004). Principles of Corporate Governance)
direction (use of resources)
Governance of metadata
management
cooperation (to establish standards)
monitoring performances and efficiency
evaluation as a part of
governing
communication with management
managing conflicts and risks
(solving and guaranteeing)
efficiency
accountability
responsibility
transparency
legitimacy
probity
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Final remarks(1)
To ensure (meta) data and statistics quality:
• governance should be ever centralised• strongly recommended the direct involvement
of the top management of the organisation in the statistical metadata system and its management (can be hard to achieve)
• (or) at least the senior management should play a leading role
• setting up a metadata management strategy, the NSI must consider its needs, by first evaluating objectives, strategies and organisational arrangements
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Final remarks (2)
• clear and well defined boundary between governance and management, to separate responsibilities between those who govern and those who manage metadata
• reliable governance of metadata management for reliable metadata management
• consider the experience generated by statistical organisations that have already implement a metadata strategy
• approved, documented and well-known changes in policies, processes, procedures, and rules for the statistical metadata system are recommended
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013
Thank you for your attention!
References
European Parliament (2009). Regulation (EC) No 223/2009 of the European Parliament and of the Council of 11 March 2009
OECD (2004). Principles of Corporate Governance. Paris
UNECE (2009). Statistical Metadata in a Corporate Context: a guide for managers. Part A. Common Metadata Framework. Geneva
The governance of metadata management in the S-DWH
Essnet DWH
Amsterdam, 25-26 September 2013