Korea University Medical Center Visiting Fellows Program

2019 Guidelines for

International Visiting Fellows

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INDEX TOPIC PAGE(s)

1. General Information, Contact Information……..……………..…....3

2. Application Process / Visa……………………….………..….…….....4

3. Required Documents………………………………………….....…...5

4. Fee, Housing, Transportation …………………………..…….....…..6

5. Upon Your Arrival………………………………………….…………7

6. ID Badge, Doctor’s Gown, Operating Room Gown, Personal Office,

Access Card, Locker, Patient’s Medical Record, Dormitory…..……8

7. Alien Registration.…………………….……….................................9

8. How to get to Korea University Anam Hospital ……………...…....10

9. About International Faculty Affairs Center...……...…..………11-12

10. Infection Prevention Control: Hand Hygiene…………………….13

11. Amenities …………………………………………………….....….14

12. Chest X-ray Test for Tuberculosis……………………...…………15

FORMS

13. Personal Information Protection Act…………………………….16

14. Sexual Harassment Prevention…………………………………...17

15. Evaluation Form (Final Report)………………………………18-19

16. Physician’s Statement......................................................................20

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Korea University Medical Center

2019 Guidelines for

International Visiting Fellows

Note: Please read the 2019 Guidelines for International Visiting Fellows. This guidebook is to help

each fellow understand our Visiting Fellows Program. You can find all the information you need to

before applying for the program. If you should find anything unclear in the guidelines, contact the

IFA Center for further instructions. If you should fail to observe any of the items in this booklet,

your training will, unfortunately, be immediately terminated.

Clinical Departments (38) Anesthesiology and Pain Medicine Neurosurgery

Breast and Endocrine Surgery Nuclear Medicine

Cardiology Obstetrics and Gynecology

Clinical Pharmacology Ophthalmology

Colorectal Surgery Orthopedic Surgery

Dentistry Otorhinolaryngology (Head/Neck Surgery)

Dermatology Pathology

Emergency Medicine Pediatric Surgery

Endocrinology and Metabolism Pediatrics

Family Medicine Physical Medicine and Rehabilitation

Gastroenterology and Hepatology Plastic and Reconstructive Surgery

Gastroenterology (GI) Surgery Psychiatry

Genito-Urology Radiology

Hematology and Oncology Radiation Oncology

Hepatobiliary – Pancreas Surgery Respiratory & Clinical Care Medicine

Infectious Diseases Rheumatology

Lab Medicine Surgical Clinical Care Surgery (Acute Care Surgery)

Nephrology and Hypertension Thoracic & Cardiovascular Surgery

Neurology Transplantation and Vascular Surgery

Contact Information International Faculty Affairs Center provides the necessary resources to help support before-, during-,

and after- the training process such as Visiting Fellows Program application, visa application, and

more. See page 12

Thank you for taking the time to read this guidebook and for engaging in the process of improving

your own education. We welcome any feedback on this guidebook or on your training in general. E-

mail kumcifa@gmail.com with any feedback or questions.

International Faculty Affairs Center (IFA Center)

∙ Working Hours: 9:30 AM – 5 PM

∙ Tel: 82-2-920-6894

∙ Cell: 82-2-10-4505-1229

∙ Kakaotalk ID: KUAHIFA6894

∙ Email: kumcifa@gmail.com

∙ Fax: 82-2-920-6460

∙ http://anam.kumc.or.kr/language/ENG/

∙ http://www.instagram/ifa_kumc

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Application Process

In order to apply for the Visiting Fellows (training) Program, applicants need to :

1. Download the application form Download a form from the Korea University Medical Center Anam Hospital (English)

website (http://anam.kumc.or.kr/language/ENG/).

2. Submit all the required documents visa the KUMC webpage

(http://anam.kumc.or.kr/language/ENG/) Please look at the list on page 5.

3. Wait for the approval from the chosen department

IFA Center staff will contact you via email.

4. Upon approval, apply for your VISA

Find the Embassy of Republic of Korea in your region and apply for a visa depending on

your circumstances. (See details below.)

Visa Application

If you are staying in Korea less than 90 days, you need to follow these steps:

1. Find the Korean Embassy in your region and apply for a visa.

※ The name or type of visa may differ depending on individual circumstances.

2. Submit the requirements

※ For some countries, the Korean Embassy requires an invitation letter and the business

registration certificate. We can provide such documents upon request.

If you are staying in Korea more than 91 days, you need to follow these steps:

1. Submit all the required documents via the KUMC webpage

(http://anam.kumc.or.kr/language/ENG/) Please look at the list on page 5.

2. Wait for your Visa Issuance Permission Number

IFA staff will send it to you via email.

3. Visit the Korean Embassy in your region with the VIN (Visa Issuance Number) that

we have provided you. (A D-4-2 visa will be issued for your training in Korea.)

※ It takes 2 weeks to 3 months to get VIN. Therefore, please submit them all of the

application documents at least four months before your desired training dates.

※ Once in Korea, you MUST apply for the foreigner registration card. See page 9.

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Required Documents

※ All the documents must be written or translated either in Korean or English.

※ Authentication/Apostille/Seal/notarization is required.

To apply for the Visiting Fellows Program, you need to submit a range of documents for the

application as well as for the visa application. Additional documents may be required.

1. KUAH Application Form for the Visiting Fellows Program

You can attach your CV or resume along with a KUAH application form.

2. A Medical License ***

It MUST be translated either in English or Korean AND must be notarized or authenticated.

3. Current Employment Certificate (or Job Contract)

You must be currently employed in a medical institution or enrolled in an educational institution.

It implies that you will return to your home country right after finishing the training to continue

your employment or your education.

4. A Diploma (A Certificate of Degree) ***

The highest degree received. It MUST be translated either in English or Korean. AND must be

notarized or authenticated.

5. Recommendation Letter

6. A Copy of Your Passport

7. A Color-scanned Passport-Size Photo It will be used on your application form, visa application form, registration, and ID Badge.

8. Physician’s Statement (Health Check)

It must be completed by a physician and the official stamp is required. (See page 20)

----------------------------------------------------------------------------------------------------------------------------- ------

For long-term visitors (VISA Application), ※ Submit all the documents at least 4 -6 months prior to the beginning of training.

※ If there is a delay in the submission of your documents, this will impact your training starting date.

9. A Certificate of Bank Balance (Bank Statement)

Immigration office requires more than $2,000 USD (approximately 2,000,000 WON) per month.

So, if you are planning to stay about 6 months, you need to have $12,000 USD (approximately

12,000,000 WON) in your account.

10. VISA Application Form

Download a file on our website. If you cannot find it, please email us and a staff will send you a

copy via email.

11. Traveler’s Insurance (Optional, but highly recommended for an emergency medical checkup)

12. National ID (Identification) Card

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Fee The fees for training can vary depending on the program you take. Please inquire via email.

Housing Accommodation is not provided. Please note that you are responsible for your own housing. We can

only recommend you some options. In that case, please contact us via kumcifa@gmail.com or

Kakaotalk ID (KUAHIFA6894).

Transportation – Subway

(Address: 73, Inchon-ro, Seongbuk-gu, Seoul 02841, Korea (서울특별시 성북구 인촌로 73)

(Korea University Anam Hospital - the red colored part / Korea University – the blue part)

Anam Station (안암역)

Line No. 6 (Brown Color )

Exit No. 1

① Go straight up the hill about a minute.

② You will see the intersection ahead.

③ The Main Entrance to the hospital is on

your right.

※ Google Map -

https://goo.gl/maps/Tf5KJnpWt9v

(Follow the red arrow)

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Upon Your Arrival Things you need to do after your arrival in Korea :

1. Download the app ‘Kakaotalk’ for an easier communication with our staff

https://play.google.com/store/apps/details?id=com.kakao.talk&hl=en

1-1. Search ID : KUAHIFA6894

1-2. Save our phone number 010-4505-1229 Once you save the number, our staff member will be automatically added on your friend’s

list on ‘Kakaotalk’. If not, search ID ‘KUAHIFA6894’ on ‘Katalk’.

2. Visit IFA Center (7th floor) See page 11 for location. There will be :

① A brief orientation

② ID Badge, a cafeteria/guest card and a gown will be arranged. See page 8

③ A brief introduction of the hospital and college of medicine building

IFA Center is located on the 7th floor in the professors’ office building (connected from the

same floor of the hospital building.) It is right next to the meeting room. See page 11-12.

※ If you have any trouble finding or entering the building, please call at 010-4504-1229.

※ Be aware that only the IFA center will be open from 9:30 to 17:00 on the weekdays.

3. Take Tuberculosis Chest X-ray Test

Why Chest X-ray test for Tuberculosis? Where to go? When to do? The cost? See page 15.

4. Submit the result of TB immunization within a week of your arrival.

Hand it over to IFA staff. See the bottom of the page.

* Chest X-ray Test for Tuberculosis After the orientation given by a IFA staff, you will need to :

1. Visit the International Health Care Center (on the 2nd Floor) with your ID badge.

2. Go to the Administration Office (on the 3rd floor) to pay the bill. (less than $55)

3. Go to the Radiology Department (on the 3rd floor) to get a chest X-ray test.

4. Get your result by revisiting the International Health Care Center (on the 2nd Floor).

5. Inform IFA Center of the result.

Cost : Korea University Anam Hospital is offering those international visiting fellows the lowest and the

minimum cost for the test, just like a Korean citizen with medical insurance, however; it will be applied to the

Tuberculosis test only and as a one-off case.

Result : If you have positive tuberculosis results, you can be treated at KUAH, however; the medical cost

will be set as international patients.

For more detailed information about the Tuberculosis Test, see page 15.

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* ID Badge ※ Must be worn and displayed at all times.

All the international visiting fellows will be given a temporary identification badge upon their arrival.

* Doctor’s Gown (White Coat) Two options:

① For about 26,000 KRW, you can have your own personalized white coat with your name embroidered

to keep.

② You can also borrow and return a non-personalized hospital white coat.

※ You must return it after use.

※ It may not be the perfect size for you.

* Operating Gown We will provide the code for the provision of surgical supplies in the operating rooms.. See page 21

※ You must return it after use.

Personal Office A personal Office will not be provided. However, there’s a place communal office at the IFA Center

(International Faculty Affairs Center) to be used for work or resting. See the page 11-12.

* A Guest Card (Prepaid Card for Food) It has a microchip which allows you to easily access the buildings. Also, it can be used as a card for the meals

at the cafeteria on the 1st floor of the hospital building as well as in the operating room. The General Affairs

Team will provide you with the canteen card.

※ You need to bring 5,000 WON (refundable) deposit and you need to charge it with at least 2,000

WON (per meal) before use.

※ On the day your training ends, you MUST return it back to the General Affairs Team and get your

deposit and the rest of the balance back. Please understand your department will be charged a

penalty fee if you fail to return the card.

Lockers There is NO provision of personal lockers by the IFA Center; however, you can enquire with your department

if they can provide you with one.

* Access to Patient’s Medical Records You cannot have an access to the patients’ medical record.

Dormitory We don’t provide any accommodations in the hospital.

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Foreigners Registration (Alien Card) Foreigners who stay for over 91 days must go through the foreigner registration process at the Local

immigration office or branch office within 90 days from the date of their entry into Korea.

※ You need to make an reservation first!

1. Visit the Korea Immigration Office Website

https://www.hikorea.go.kr/pt/RsvInfoPageR_en.pt

2. Click ‘non-member appointment reservation’

3. Choose the date, time and the office!

- The closest : Seoul Immigration Office Sejongno Branch (Not the one in

Mokdong)

- Address : 2,3F Seoul Global Center, 38 Jongno Jongno-gu, Seoul

4. Take all of these following documents with you:

※ The information below may change.

① The integrated application form (Sojourn Related Forms)

② One passport photo (3.5 x 4.5 cm)

③ A copy of passport or original passport

④ 30,000 KRW (fee) in cash

⑤ A copy of your Korean housing contact that is under your name or a payment receipt

※ For more information : Call 1345 (Korea Immigration Service)

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How to get to Korea University Anam Hospital ※ Airport pickup service will not be provided.

Address : 73, Inchon-ro, Seongbuk-gu, Seoul 02841, Korea (서울특별시 성북구 인촌로 73)

Ways to get to Korea University Anam Hospital :

∘ Taxi Ask a taxi driver to you to ‘Korea University Anam Hospital (고려대학교 안암병원)’

∘ Subway

① Get on the train at either Airport Terminal 2 or 1 (Take ‘Airport Railroad’)

② Get off at ‘Gongdeok station,’ right before the last station, ‘Seoul Station.’

③ Transfer to line No. 6

④ Get off at the ‘Anam Station’ (Exit 1)

∘ Airport Limousine Bus ① Take the bus No. 6011 at either Airport Terminal 2 (No. 31) or Terminal 1 (5B-3)

② Get off at ‘Sungshin Women’s University Station’

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IFA (International Faculty Affairs) Center

Freely visit IFA Center during opening hours!

Come to the center when you are off duty, take some rest, share your experiences with others, bring

your own laptop or books and do your study, have some coffee or tea, fruits or snack, and get direct

assistance from the staff working there.

There is a computer, a color printer, a capsule coffee machine, teas, roasted coffee, refreshments

(snacks and fruits), a refrigerator, an ice maker and a water purifier, and so on.

ᆞ Opening Hours : 9:30 AM – 5 PM

ᆞ Email : kumcifa@gmail.com

ᆞ Cell Phone : 82 - 10 – 4505 – 1229

ᆞ Office Number : 82 - 2 – 920 – 6894 (Extension 6894)

ᆞ Kakaotalk ID : KUAHIFA6894

ᆞ Instagram: http://www.instagram.com/ifa_kumc

ᆞ Facebook: http://www.facebook.com/kumcifa

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How to get to the IFA Center

① Take the elevator up to the 7th floor

② Walk through 75 and 76 ward

③ You’ll find Doctor’s Rooms and Residents’ Lounge on the way to IFA Center.

If you are having trouble finding the center, please go to the 3rd floor (Main Entrance where the

information desk is) and call 82-10-4505-1229 or send an email to (kumcifa@gmail.com) or send

a message through Kakaotalk (ID: KUAHIFA6894)

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Infection Prevention Control World Health Organization (WHO) recommends health-care workers to clean their in these 5

moments. Washing your hands is the very first thing just as ‘Clean Care Is Safer Care.’

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Amenities

1st Floor

– Hospital Staff Cafeteria

– Religious Prayer Rooms (Catholic, Buddhism, Christian, Muslim - 7th Floor)

2nd Floor

– Convenience Store (CU): open 24 hours

– Medical Material Store: 8 AM – 8 PM / 9 AM – 6 PM (Sat) / Closed on Sundays

– Porridge Restaurant: 7:30 AM – 9 PM / 7:30 AM – 4 PM (Weekends, Holidays)

– Gongcha Café: 8:00 AM – 8 PM (Weekdays) / 9 AM – 4 PM (Weekends, Holidays)

3rd Floor

– Bakery (Rolling Pin) : 8 AM – 8 PM / 9 AM – 8 PM (Weekends, Holidays)

– Starbucks Coffee: 7 AM – 9 PM / 7 AM – 8 PM (Sat) / 8 AM – 8 PM (Sun)

4th Floor

– Hana Bank & ATM

– Fast Food Restaurant (Staff Hotdog): 7 AM – 10 PM / 8 AM – 9 PM (Weekends)

– Korean Restaurant: 7:30 AM – 8 PM (Weekdays, Sat, Holidays) / Closed on Sundays

Meals

Option 1. Hospital Staff Cafeteria & Operating Room Canteen (2,000KRW/a meal)

You can only use the ‘Guest/Food Card’ issued from the General Affairs Team. It provides 3

meals a day. Breakfast (7:30 - 8:30), Lunch (11:30 - 13:30), Dinner (17:30 - 18:00)

Option 2. College of Medicine Student’s Cafeteria

They provide Korean and International Menu for lunch every day. (4,500KRW/a meal)

Option 3. Restaurants outside of the campus

Starting at 6,000KRW on average

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Q&A For Tuberculosis Chest X-ray Test

Q: Why do I have to take a tuberculosis test?

A: It’s because all the healthcare workers are required to take the TB test upon hire, allowing the

employer to have a baseline TB test. This can be used to compare it to the subsequent TB test results,

if necessary, to identify any potential work exposure. South Korea has the highest incidence rate of

TB among members of the OECD country.

Q. Who should take the test? A: Those visiting fellows who will be staying in Korea for more than a month.

Q. How much does the test cost?

A: Around 55,000 KRW ($50) = Two consultations (45,000 KRW) + Chest X-ray Test (10,000 KRW)

We have set an agreed price just like a Korean citizen with a medical insurance. We will be covering

the difference.

※ Only Tuberculosis Test will be covered by KUMC.

Q. What is the whole process for this? A: After the orientation at the IFA Center on the first day of your training,

1. Visit the International Health Care Center (on the 2nd floor) for an initial/preliminary

diagnostic assessment with our physician. Please take your ID badge that has been provided.

2. Go to the Administration Office (on the 3rd floor) to pay the Chest X-ray bill.

3. Take the X-ray test at the Radiology Department (on the 3rd floor).

4. Revisit the International Health Care Center (on the 2nd floor) for your result. Your result will

be read by your physician.

5. Please inform IFA staff of your test result.

Q. How can I pay for the fee?

A: You can use either a credit / debit card or cash.

- Cash: you can exchange your money for Korean Won at Hana bank located on the 4th floor.

Q. When do I need to take the test?

A: Within a week of your arrival

Q. Where should I go for the test? A: The International Health Care Center on the 2nd floor. You will be directed to the radiology

department from there.

Q. How long will the whole process will take?

A: It will take one or two days. An hour to see the physician for the initial diagnostic assessment and

take a chest X-ray. Then, it will take a day or less to get the test result by revisiting a doctor on the

following day.

Thank you for your cooperation. If you have any questions, please contact International Faculty Affairs Center,

kumcifa@gmail.com / 82-2-920-6894 / 82-2-10-4505-1229 (Office Hour: 9:30 AM – 5 PM)

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Personal Information Protection Act

& Patient Rights

It is to protect the personal health information of all patients in our hospital. Unless the patient’s

consent is obtained, you can NEVER share the medical records or personal health information

with others. Thoroughly read the following Q and As:

1) Can I take photographs or videos in the operating room?

NO. It is unethical and disrespectful.

Also, smartphones or mobile devices carry bacteria.

So it can cause infections, increase distraction for

medical professionals, and interfere with medical

equipment. Most of all, it can put the privacy and

security of patients at stake.

2) Can I post any photos or videos on Internet taken in the hospital?

Yes. BUT if it contains patients’ full faces or comparable images (even silhouette), you can NOT display

it on any social media without the patients’ consent.

3) What if I blur the faces on my photo taken in the hospital?

That’s possible, as long as there are no recognizable patients’, staffs’, physicians’ faces.

4) What if the patient has been discharged from the hospital?

5) What if the patient is already passed away, how can I get a consent?

Still, you MUST exclude all the personal information for patient rights and patients’ autonomy.

6) Can I take a photo in front of a cadaver?

NO. It is unethical and disrespectful. Furthermore, it violates the Decency Act.

7) Can I take pictures of the medical machineries?

Yes. You can, as long as there’s no personal information is shown on the screen, such as name, initials,

address, or date of birth, etc.

8) What if there’s an emergency, can I get involved or at least perform CPR?

No. When in the medical building, licensed physicians or facility affiliates should do it.

※ You have the right to refuse to follow the Personal Information Protection Act and the Patient

Rights Act, however, your application, unfortunately, will not be processed.

By signing below, I hereby acknowledge that I have completely read, understood,

and agree to comply with the above information.

Signature of the applicant Full Name Date

______________________ _____________________ ___________________

Thank you for your cooperation. If you have any questions, please contact International Faculty Affairs Center,

kumcifa@gmail.com / 82-2-920-6894 / 82-2-10-4505-1229 (Office Hour: 9:30 AM – 5 PM)

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Sexual Harassment Prevention Policy Sexual Harassment is A CRIME in South Korea punishable by law. It is defined as

“unwelcome conduct of a sexual nature which makes a person feel offended,

humiliated, and/or intimidated.” It may be physical, verbal, and non-verbal. Please

read the following list carefully, and sign your name below.

1. Physical Conduct

A. Unwelcomed physical contact (patting, hugging, or inappropriate touching, etc.)

B. Physical violence : sexual assault

C. Physical contact (touching, pinching, etc.)

D. The use of job-related threats or rewards to solicit sexual favors

2. Verbal Conduct

A. Comment on a worker’s appearance, age, private life, etc.

B. Sexual comments, stories, and jokes

C. Repeated and unwanted social invitation for dates or physical intimacy

D. Insults based on the gender of the worker

E. Condescending or paternalistic remarks

F. Sending Sexually explicit messages (by phone or email)

3. Non-verbal Conduct

A. Display of sexually explicit or suggestive material

B. Sexually-suggestive gestures

C. Whistling

D. Leering

On _______ day of _____________, 20_____,

I (Print Name)

certify that my signature indicates that I have thoroughly read and understood the

Sexual Harassment Prevention Policy. Also, I understand that it is my responsibility

to read fully, understand the policies, and follow the policies set forth.

Signature: ____________________________

Thank you for your cooperation. If you have any questions, please contact International Faculty Affairs Center,

kumcifa@gmail.com / 82-2-920-6894 / 82-2-10-4505-1229 (Office Hour: 9:30 AM – 5 PM)

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Korea University Anam Hospital

2019 International Visiting Fellows Program

Final Report

※ It will help us improve our ability to serve and provide a high-quality hospital training for you,

you, the international visiting fellows and to our professors, physicians, and the personnel. Please

submit this report to the International Faculty Affairs Center (or kumcifa@gmail.com) before

the end of your training.

Family Name: First Name:

Date of Birth: Specialty:

Home Country: Training Period:

Supervisor: Certificate Received: Yes ☐ No ☐

Q. Did you meet your aims/objectives? ☐ Yes ☐ No

If you checked, “No,” Please comment

Q. Any communicational / language problems? ☐ Yes ☐ No

If you checked, “Yes,” Please comment

Q. Was the trainer well prepared? ☐ Yes ☐ No

If you checked, “No,” Please comment

Q. Was the time allotted for the training sufficient? ☐ Yes ☐ No

Q. Were the facilities (meeting rooms etc.) satisfactory? ☐ Yes ☐ No

Q. Any other concerns?

19

Q. Please explain the achievements you obtained from this training.

Q. Are there any aspects that would improve the training?

Q. Do you foresee future collaborations with the host or specialty team or supervisor? ☐ Yes ☐ No

Q. Would you recommend this training course to a colleague? ☐ Yes ☐ No

Q. Please share other comments or use it to expand on previous answers here:

20

Korea University Anam Hospital

Physician’s Statement

Attention! This form must be completed by an authorized licensed health care practitioner. It needs to be

signed by the physician and stamped by the medical institution. Please submit it through the online application

on the Korea University Anam Hospital website (http://anam.kumc.or.kr/language/ENG).

■ PERSONAL INFORMATION

Full Name First Middle Last

Nationality Date of Birth Click Here

■ MEDICAL HISTORY 1. Has s/he ever been treated for Tuberculosis? ☐ Yes ☐ No

If yes, please provide details Start Date: End Date:

2. Does s/he have a verified scar of BCG vaccination? ☐ Yes ☐ No

3. Has s/he ever been suffered from chicken pox? Or vaccinated? ☐ Yes ☐ No

4. If s/he has a history of any other communicable diseases, please provide details:

Diagnosis: Recovery Date:

■ IMMUNIZATION RECORD

Diseases Immunization Dates Antibody Titer (TITERS)

Date 1 Date 2 Date 3 Date 4 Date Result

Tuberculosis Click Here

Hepatitis A Click Here

Hepatitis B Click Here

Influenza Click Here

MMR + Click Here

Varicella Click Here

■ TEST RESULTS

1. Chest X-ray Result: Date:

2. Anti-HIV titer Result: Date:

■ OVERALL COMMENTS Does this patient have any health condition(s) that may interfere with his or her ability to work as a healthcare

professional?

If yes, please provide details:

I certify that all the information I have given on this form is complete, truthful, and

accurate.

Date: 20 . .

Physician’s Information

Print Name/Title Signature

Address (Hospital)

Official (Hospital/Clinic) Stamp Here