virtual collections
DESCRIPTION
Virtual Collections. Or, catalog building without the rocket science. Agenda. Welcome What is the Virtual Collections Service? Demonstrations of Virtual Collections How Virtual Collections Work Requesting a Virtual Collection Future Developments VC Information and Links Questions. - PowerPoint PPT PresentationTRANSCRIPT
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May 2, 2006
Virtual CollectionsOr, catalog building without the rocket science
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Agenda
• Welcome• What is the Virtual Collections Service?• Demonstrations of Virtual Collections• How Virtual Collections Work• Requesting a Virtual Collection• Future Developments• VC Information and Links• Questions
Presentation on the web: http://hul.harvard.edu/ois/systems/vc/rollout/
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What is the Virtual Collections Service?
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Virtual Collections Service Is …
A new OIS service that allows a curator to create a web-based collection view of thematically related resources which exist in a number of systems or within a single system.
In this presentation, “VC” is shorthand for Virtual Collections!
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Features of VC• Scheduled harvesting of metadata from
HOLLIS, VIA and Harvard Geospatial Library• Web-based search, browse, and display
interface; short and full record views• Search results include thumbnails and links to
digital objects• Two ways to configure
– “Out of the box” stand alone public interface– “Embedded” option for integrating into web
sites, such as OCP
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What VC Is Not
• A new catalog – records must exist in another catalog
• A repository for digital objects• A TED collection• A tool for non-library sponsored projects• A platform for short term projects
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Who Is Eligible to Use VC
• Libraries, museums, and archives• Other Harvard organizational units,
when sponsored by a Harvard library
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Near Term Users
• Latin American Pamphlets (Widener)
• Immigration to the US, 1789-1930 (Open Collections Program)
• Studies in Scarlet (Law Library; upcoming)
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Demonstrations
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Sample Virtual Collections
• Latin American Pamphlets (stand-alone)
• Immigration to the US, 1789-1930 (stand-alone)
• Immigration to the US, 1789-1930 (integrated)
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How Virtual Collections Work
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VC Architecture
HollisData Provider
VIAData Provider
HGLData Provider
VCHarvester
Harvest file
HOLLIS 002223743VIA olvwork125041HGL MGISRAILTRA1
OAI-PMHPublicAccess
MaintenanceInterface
VCDatabase
DRS, HOLLIS,VIA, HGL
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Creating a Virtual Collection
Step 1. Define the collectionStep 2. Customize the user interfaceStep 3. Harvest recordsStep 4. Add categories Step 5. Test and release!
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Step 1: Define the Collection• Curator selects an implementation option:
– Stand-alone is an easy “out of the box” solutiono Data and public “skin” hosted by VCo Setup performed by OIS
– Integrated is a more customized solutiono Data hosted by VC; public “skin” hosted locally o Setup under curator’s control
– Both options offer same search, browse, and record display features
• OIS sets up the collection– Provides a collection code to the curator– http://vc.hul.harvard.edu:11080/vc/deliver/
advancedsearch?_collection=LAP
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Step 2: Customize the User Interface• Stand-alone collections offer limited
customization– Curator provides custom banner, background
colors, footer, menu links, home page text– OIS implements
• Integrated collections are highly customizable– Style sheets (XSL and CSS) control presentation,
order and visibility of elements– Customization under curator’s control– Collection can be integrated with a local web site– Must have local technical support resources
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Step 3: Harvest Records
• Sources: HOLLIS, VIA, Harvard Geospatial Library
• Curator creates a “harvest list” (text file containing record numbers)
• Curator FTPs the harvest list to a dropbox; records harvested overnight– Automatic weekly harvesting picks up
changes in source cataloging• Source system cataloging is converted
to a format used by VC
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About VC Data Conversion (part 1)
In HOLLIS Label in VC In VIA
Title Title TitleAuthor Name/Creator Creator
Published Place of Origin Production
GenrePhysical Description
Form/Genre Work Type
Subject Subject Location/SubjectTopics
VC converts differing data sources into a standard format with a predefined set of elements.
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About VC Data Conversion (part 2) Standard format is MODS “Metadata Object Description Schema”
<name type="personal"><namePart>Picasso, Pablo</namePart><namePart type="date">1881-1973</namePart><role><roleTerm authority="..." type="..."> creator</roleTerm></role></name>
100 1 |a Picasso, Pablo |d 1881-1973.MARC21
<creator><nameElement>Picasso, Pablo</nameElement><dates>1881-1973</dates></creator>
VIA xml
VC MODS xml
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Step 4: Add Categories to Records• Categories are optional subject-like terms
added to records in VC• Supplement but do not replace subject
terms from the source system• Created using the VC Maintenance
Interface to a collection• Can be searched and browsed
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Step 5: Test and Release
• Test, then test some more …• For release, curator is responsible for:
– Assigning a URN to virtual collection– Arranging for description of collection in
HOLLIS and Harvard Libraries site– Publicity– Providing support to end-users
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Discovering Virtual Collections
Each virtual collection will be …• Cataloged in HOLLIS• Accessible from Harvard Libraries site:
– Like any e-resource, findable by title, keyword and subject
– For all: Find E-Resources > Keyword > Resource Type “Harvard digital collections”
• Listed in Digital Collection Highlightshttp://ocp.hul.harvard.edu/directory/
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Benefits of Virtual Collections
• Minimal setup time for a fully functional web based collection
• OIS supported central infrastructure – 24x7 support
• Have our cake and eat it too– Capitalize on central cataloging– Automated sync with catalog updates– Multiple contexts for discovery (union
catalog and virtual collection)
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Requesting a Virtual Collection
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How to Participate
Step 1: Review VC PoliciesStep 2: Submit a project proposalStep 3: OIS schedules the project
http://hul.harvard.edu/ois/systems/vc/join.html
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Step 1: Review VC Policies• Who can create a virtual collection?
– Harvard libraries, museums, and archives– Other Harvard organizational units, when
sponsored by a Harvard library• What materials are eligible?
– Materials cataloged in a union catalog (HOLLIS, VIA, HGL)
– Any academic discipline or subject domain– Collections of up to 25,000 records
http://hul.harvard.edu/ois/systems/vc/policies.html
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Step 2: Submit a Project Proposal
• Get local administrative backing first!• Submit a project proposal to OIS• HCL units must first comply with separate
internal review process
http://hul.harvard.edu/ois/systems/vc/join.html
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Step 3: OIS Schedules the Project
• VC projects are scheduled based on other OIS development priorities
• VC is new! First year capacity not clear– Perhaps 4-6 virtual collections per year
• If VC demand outpaces resources, OIS will need to prioritize– Will need to consult with curators and
local administrators
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Virtual Collection Fee Schedule
• Setup fee (one-time charge):– $750 = one day of setup– Additional set up time charged at $375
per ½ day of work– Most collections take one day of setup
• Annual maintenance fee: $500 per collection
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HCL Application Process
HCL librarians who wish to create a VC or to sponsor the creation of a VC by a member of the Harvard Community should begin the application process within HCL. Guidelines and the HCL application can be found on the HCL Net in the Web Steering Group section.
https://intranet.hcl.harvard.edu/committees/web_steering/virtual_collections.html
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The Future
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VC Future Developments
• Feedback from early adopters• OAI Data Provider (this year)• Portfolios (tbd)• Ability to harvest from OASIS, TED,
and others (tbd)• Ability to search multiple virtual
collections (tbd)
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For More Information …
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Virtual Collections Links• Virtual Collections “microsite”
http://hul.harvard.edu/ois/systems/vc/ • VC Policies
http://hul.harvard.edu/ois/systems/vc/policies.html
• How to Participatehttp://hul.harvard.edu/ois/systems/vc/join.html
• VC Curator’s Guidehttp://hul.harvard.edu/ois/systems/vc/curator-guide/
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Questions?