virginia department of education office of school improvement kathleen smith, director lynn sodat,...
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Virginia Department of EducationOffice of School Improvement
Kathleen Smith, DirectorLynn Sodat, School Improvement Specialist
Jo Ann Burkholder, Student Assistance Systems Coordinator
Dr. Kathleen Smith, Director, Office of School Improvement
Dr. Lynn Sodat, School Improvement Specialist
Jo Ann Burkholder, Student Assistance Systems Coordinator
Regional Liaisons◦ Frank Ehrhart◦ Courtney Graves◦ Steve Sage◦ Dr. Greg Wheeler◦ Melanie Yules
1. Read the State Board of Education agenda item outlining the Board approved academic review process for high schools provisionally accredited or accredited with warning-graduation rate:
http://www.doe.virginia.gov/boe/meetings/2011/07_jul/agenda_items/item_h.pdf
2. Submit Verification form to OSI (due today) to include:
◦ Division central office level contact person◦ Data technology contact person◦ Principal contact information◦ Other personnel that you wish to include on
correspondence (optional)
3. Determine membership and meeting schedule for DIVISION LEADERSHIP TEAM
◦ Will review data from VEWS and other sources to make decisions about resources, policies, and strategies that will impact high school achievement at all grade levels
◦ Must include: The high school principal The division’s top elementary, middle, and secondary
leaders Title I Special Education Recommended: Student Support Coordinator
◦ Will meet monthly, and will submit agendas and minutes to Regional Liaison following each meeting
◦ One representative from the division team must attend the school team’s monthly meetings and participate in technical assistance offered by OSI
◦ If you already have a division leadership team comprised of the required participants, you may incorporate K-12 graduation rate into the meeting agendas instead of forming a new team:
Principal must attend meetings Meeting agendas and minutes required
4. Determine membership and meeting schedule for SCHOOL TEAM
◦ Will execute the 7-step VEWS implementation process in order to identify and provide interventions for students at-risk of failure or drop out.
◦ Must include: The high school principal The division representative Guidance and/or other Student Support Staff Special Education Instruction
◦ Will meet monthly, and will submit agendas and minutes to Regional Liaison following each meeting
◦ Monthly meetings will focus on early warning system data and other pertinent data, with a goal of providing effective interventions to identified students to prevent failure and drop out:
9th through 11th grade students—ongoing and consistent focus
12th grade students—immediate and intense focus◦ Select members of this team will participate in
technical assistance offered by OSI
Continuum of Ongoing Strategies
5. Upload VEWS Pre-HS data no later than October 20, 2011
◦ Flags incoming 9th graders as on-track or off-track
◦ Technical assistance webinars offered to high schools that need assistance uploading data on Wednesday, October 12 at 10:00 a.m. and 1:00 p.m.
◦ For more information, go to:http://www.doe.virginia.gov/support/
school_improvement/early_warning_system/index.shtml
6. Prepare to attend your first face-to-face meeting on a day occurring between October 24-28 from 8:00 a.m. – 12:00 p.m.
◦ HELP NEEDED—we are looking for divisions to offer meeting locations and to provide light refreshments for a reasonable cost
◦ Minimum of 3 attendees per school team: division representative, principal, additional person
May be data person, guidance/student support staff, instruction
◦ Focus of first meeting will be analysis of VEWS data
Determine which Early Warning System (EWS) you will use this year
◦ Required for all 9th grade students—data must be updated and analyzed at a minimum after each marking period
◦ School divisions decide which system they will use:
VEWS “The Virginia Dashboard”/DataCation Locally developed EWS
Eight Elements of High School Improvement—webinar series
◦ Participation in each of 5 webinar sessions as assigned
Principal, division contact, and additional team member(s) must participate
Completion of related assignments Importance of attention and participation in
webinars
Regional liaisons will communicate with division contact and school principal primarily through:
◦ Phone calls◦ Webinars◦ Email
It is important that you treat these contacts seriously. We have minimized face-to-face interaction for your convenience and expect your attention as we communicate electronically.
It is likely that warned high schools will participate in an on-site academic review
Reviews will be held over multiple days and will be scheduled by OSI
Review categories include:◦ Implementation of curriculum aligned with the SOL◦ Time and scheduling practices◦ Use of data ◦ Professional development◦ School improvement planning◦ Research-based instructional interventions◦ Organizational systems and processes
For more information, go to: http://www.doe.virginia.gov/support/school_improvement/academic_reviews/index.shtml
Eight Elements of High School Improvement—webinar series
◦ Participation in each of 5 webinar sessions as assigned
Principal, division contact, and additional team member(s) must participate
Completion of related assignments Importance of attention and participation in
webinars
By May 1, 2011, each warned school will submit an actionable, three-year school improvement plan
Plans will be developed using the Indistar web-based school improvement planning tool
Webinar training for Indistar is scheduled on January 5, 12, 19, and 26 at 10:00 a.m.
The principal and division contact must participate in this training
Spring face-to-face regional meeting week of April 16-20, 2012
Differentiated Technical Assistance Team– DTAT Webinars on selected topics developed by OSI Regional liaisons may assign schools to attend
webinars on specified topics BRIM – Breaking Ranks in the Middle
◦ November 15-16◦ Contact Lynn TODAY if you wish to register
VPSA Technology Grant $26,000 per school over 3 years Restrictions
Hardware Software No salaries, etc.
More information to come via Superintendent’s email
Questions
Kathleen Smith◦ [email protected]◦ 804-786-1062
Lynn Sodat◦ [email protected]◦ 804-786-7018
Jo Ann Burkholder◦ [email protected]◦ 804-371-7586