VIPSVIPSDaily Transaction ReportsDaily Transaction Reports

Daily Cash Report – Detail RV903CDaily Cash Report – Detail RV903C

Daily Fee Transaction Summary RV904CDaily Fee Transaction Summary RV904C

Daily Report for Returned Checks RV924CDaily Report for Returned Checks RV924C

PrintingPrintingCounty Functions Menu #9County Functions Menu #9

All options for printing the following reports are found in this menu:

Daily Cash Report-Detail RV903C

Daily Fee Transaction SummaryRV904C

Daily Report for Returned Checks RV924C

Printing (option 1)Printing (option 1)Daily Cash Detail & Summary Daily Cash Detail & Summary

#4#4

• RV903C and RV904C are the only reports that will be printed using this menu option.

• This menu option can be printed as many times as long as end of day has not been processed.

Printing (option 1)Printing (option 1)Returned Check Report #17Returned Check Report #17

• RV924C is the only report that will be printed using this menu option.

• This menu option can be printed as many times as long as end of day has not been processed.

Printing (option 2)Printing (option 2)End of Day #9End of Day #9

• Any reports covered in this material will be printed with this menu option and cannot be printed again.

• RV924C Daily Report for Returned Checks will NOT print if there were no returned checks processed that day.

Daily Cash Report – DetailDaily Cash Report – Detail

RV903CRV903C

ChangesChanges• Returned Checks (RCZZZZ) / Refunds Paid by County (RFCZZZ) / Registration Credit

– Calculated into detail of report:• Total Fees Collected (reflecting negative amount)

• Less County Processing

• Total to State (reflecting negative amount)

• Sub-Total (reflecting negative amount)

• Grand-Total

• Final Total Summary

– Summary listing to reflect detail of report: (these amounts should be the same on the report)• Total Fees Collected = Total Fees Collected

• Fees Retained by County = Less County Processing

• Total Fee to Remit to State = Total to State

– Refunds Paid by County• Removed from calculation

• Listed below Total Fee to Remit to State for reference only

– Returned Checks• Removed from calculation

• Listed on separate report (RV924C) for reference only

– Calculation of Summary – Total Fee to Remit to State• Total Fees Collected – Fees Retained by County = Total Fee to Remit to State

RowsRows• Transactions are listed alphabetically by Trans TypeTransactions are listed alphabetically by Trans Type

• Transactions are listed numerically after listed alphabeticallyTransactions are listed numerically after listed alphabetically• All rows are grouped by Transaction Type and Vehicle TypeAll rows are grouped by Transaction Type and Vehicle Type

• Rows are then sub-totaled after each Trans Type/Vehicle TypeRows are then sub-totaled after each Trans Type/Vehicle Type

ColumnsColumns• Transaction TypeTransaction Type

• Transaction IDTransaction ID

• TitleTitle

• Title PenaltyTitle Penalty

• Registration Fees & Registration Fees &

PenaltyPenalty

• Qrtly PaymentsQrtly Payments

• Mdrnztn FeeMdrnztn Fee

• Replacement PlateReplacement Plate

• Reflect Plt/DclReflect Plt/Dcl

• Lienholder FeeLienholder Fee

• OtherOther

• County Srvc FeeCounty Srvc Fee

• Total Fee CollectedTotal Fee Collected

• Less Cnty ProcessLess Cnty Process

• Total to StateTotal to State

• County Msclns Prprty/Sls County Msclns Prprty/Sls

TaxesTaxes

Receipt FeesReceipt Fees

$23.00 Registration Fees & Penalty

+ $5.00 County Service Fee

$28.00 Receipt Fee Reg/Pnlty/Srvc

• Receipt fees are summarized and compiled for multiple reasons:Receipt fees are summarized and compiled for multiple reasons:

− Disclosure to customers of amount collected

− Saves printing space for other itemized disclosures

• Receipt fees are separated on the report to identify:Receipt fees are separated on the report to identify:

− Amounts to be retained by county

− Amounts remitted to the state

** Please refer to https://www.kdor.org/county/ctl/TRInfo/RegistrationFeeList/ReportFeeBreakdown09.xls for

current state and county fees **

$24.95 Prprty Tx / Pnlty

+ $27.83 Prv Pr Tx / Pnlty

$52.78 County Msclns Prprty / Sls Taxes

CalculationCalculation Total Fees Collected/Total To StateTotal Fees Collected/Total To State

• Add first 10 columns on row = Total Fee CollectedAdd first 10 columns on row = Total Fee Collected

1) Title Fees2) Title Penalties3) Registration Fees & Penalties4) Quarterly Payments5) Modernization Fee6) Replacement Plate 7) Reflectorized Plate & Decal8) Lienholder Fee9) Other10) County Service Fee

• Subtract Less County Processing from Total Fees Collected = Total To StateSubtract Less County Processing from Total Fees Collected = Total To State

• County Misc. Column is used to track sales and property tax for each County Misc. Column is used to track sales and property tax for each transactiontransaction

**This is not included in the total fee breakdown at end of Detail Report**

• Lienholder fee is added into less county processing Lienholder fee is added into less county processing

Total Fees Collected

** All refunds paid by county and returned checks are now being calculated into the total fees collected and total to state amounts!!

**

CalculationCalculationSub-Totals by Trans Type/Grand-TotalSub-Totals by Trans Type/Grand-Total

• Sub-Total:Sub-Total:– Add all columns individually by Add all columns individually by

TransactionTransaction• Each transaction is grouped by Each transaction is grouped by

Vehicle TypeVehicle Type– See example BelowSee example Below

• Grand Total:Grand Total:– All column sub-totals added togetherAll column sub-totals added together

** Calculate Refunds Paid by County & Returned Checks in

Grand-Total **

Final Total Fee Summary Final Total Fee Summary BreakdownBreakdown

• Total Fees Collected Total Fees Collected – Grand Total of all fees Grand Total of all fees

collected from each collected from each transactiontransaction

– Includes Returned Checks and Includes Returned Checks and Refunds Paid by CountyRefunds Paid by County

• Fees Retained by CountyFees Retained by County– Grand Total of all fees Grand Total of all fees

retained by the countyretained by the county• Total Fee to Remit to StateTotal Fee to Remit to State

– Grand Total to be remitted to Grand Total to be remitted to the statethe state

• Refunds Paid by CountyRefunds Paid by County– Grand Total of all refunds paid Grand Total of all refunds paid

by the county by the county – Listed for reference onlyListed for reference only

• DMV Modernization DMV Modernization – Grand Total of DMV Grand Total of DMV

Modernization feesModernization fees– Listed for reference onlyListed for reference only

**Refunds Paid by County & DMV Modernization is listed for reference only**

CalculationCalculationTotal Fee Remit to State Total Fee Remit to State

• Subtract the following Subtract the following from Total Fees Collectedfrom Total Fees Collected– Fees Retained by Fees Retained by

CountyCounty• Ending total will be the Ending total will be the

Total Fee to Remit to StateTotal Fee to Remit to State• Counties with multiple Counties with multiple

offices will repeat steps offices will repeat steps for all offices separatelyfor all offices separately

• Refunds Paid by County & Refunds Paid by County & DMV Fee is listed for DMV Fee is listed for reference only and will be reference only and will be subtracted later in the subtracted later in the reportsreports

**Refunds Paid by County & DMV Fee is listed for your reference

only**

Daily Fee Transaction Daily Fee Transaction SummarySummary

RV904CRV904C

ChangesChanges• Returned Checks (RCZZZZ) / Refunds Paid by County (RFCZZZ) / Registration Credit

– Calculated into detail of report:• Total Fees Collected (reflecting negative amount)

• Less County Processing

• Total to State (reflecting negative amount)

• Sub-Total (reflecting negative amount)

• Grand-Total

• Final Total Summary

– Summary listing to reflect detail of report: (these amounts should be the same on the report)• Total Fees Collected = Total Fees Collected

• Fees Retained by County = Less County Processing

• Total Fee to Remit to State = Total to State

– Refunds Paid by County• Removed from calculation

– Returned Checks• Removed from calculation

• Listed on separate report (RV924C) for reference only

– Registration Credit• Removed from calculation

– Calculation of Summary – Total Fee to Remit to State• Total Fees Collected – Fees Retained by County = Total Fee to Remit to State

– Registration Total• Formerly known as “Other Fee to Remit to State”

• Changed for EFT Remittance

– Calculation of Summary – Registration Total • Total Fee to Remit to State – Registration Verification – Title Fees – Special Repossession Fund – DMV

Modernization = Registration Total

RowsRows• All transactions are listed alphabetically by Trans TypeAll transactions are listed alphabetically by Trans Type

• All rows are grouped by Transaction Type and vehicle typeAll rows are grouped by Transaction Type and vehicle type• Once grouped rows are then sub-totaled for all vehicle types by transaction typeOnce grouped rows are then sub-totaled for all vehicle types by transaction type

• Each transaction type listed also shows number of transactions done by vehicle typeEach transaction type listed also shows number of transactions done by vehicle type

ColumnsColumns• Transaction TypeTransaction Type

• Transaction DescriptionTransaction Description

• Number of TransactionsNumber of Transactions

• TitleTitle

• Title PenaltyTitle Penalty

• Registration & PenaltiesRegistration & Penalties

• Quarterly PaymentsQuarterly Payments

• Modernization FeeModernization Fee

• Replacement PlateReplacement Plate

• Reflectorized Plate/DecalReflectorized Plate/Decal

• Lienholder FeesLienholder Fees

• OtherOther

• County Service FeeCounty Service Fee

• Total Fees CollectedTotal Fees Collected

• Less County Processing FeesLess County Processing Fees

• Total To StateTotal To State

CalculationCalculation Total Fees Collected/Total To StateTotal Fees Collected/Total To State

• Add first 10 columns on row = Total Fee CollectedAdd first 10 columns on row = Total Fee Collected

1) Title2) Title Penalties3) Registration Fees & Penalties4) Quarterly Payments5) Modernization Fee6) Replacement Plate 7) Reflectorized Plate & Decal8) Lien Fees9) Other10) County Service Fee

• Subtract Less County Processing from Total Fees Collected = Total To StateSubtract Less County Processing from Total Fees Collected = Total To State• Lienholder fee is added into less county processing Lienholder fee is added into less county processing

Total Fees Collected

** All refunds paid by county and returned checks are now being calculated into the total fees collected and total to state amounts!!

**

CalculationCalculationSub-Totals by Trans Type/Grand-TotalSub-Totals by Trans Type/Grand-Total

• Sub-Total:Sub-Total:– Add all columns individually by Add all columns individually by

TransactionTransaction• Each transaction is grouped by Each transaction is grouped by

Vehicle TypeVehicle Type– See example BelowSee example Below

• Grand Total:Grand Total:– All column sub-totals added All column sub-totals added

togethertogether

** Calculate Refunds Paid by County & Returned Checks in Grand-Total **

Final Total Fee Summary Final Total Fee Summary BreakdownBreakdown

• Total Fees Collected Total Fees Collected – Grand Total of all fees Grand Total of all fees

collected from each collected from each transaction transaction

• Fees Retained by CountyFees Retained by County– Grand Total of all fees Grand Total of all fees

retained by the county retained by the county

• Total Fee to Remit to StateTotal Fee to Remit to State– Grand Total of all fees Grand Total of all fees

remitted to stateremitted to state

• Registration VerificationRegistration Verification– Grand Total of all verificationsGrand Total of all verifications

• Title FeesTitle Fees– Grand Total of all title fees Grand Total of all title fees

collected collected • Special Repossession FundSpecial Repossession Fund

– Grand Total of all Repos done Grand Total of all Repos done by county by county

• DMV ModernizationDMV Modernization– Grand Total of DMV Mod. Fees Grand Total of DMV Mod. Fees

collected by the countycollected by the county• Registration TotalRegistration Total

– Grand Total of all other fees Grand Total of all other fees remitted to state remitted to state

– This has changed from Other This has changed from Other Fee to Remit to State to match Fee to Remit to State to match EFT TransferEFT Transfer

**These totals are from ALL offices**

Refunds paid by County, Returned Checks, & Registration Credit no longer calculated in Final Total

Breakdown

** NOTE **Refunds paid by County, Returned Checks, & Registration Credit no longer calculated in Final Total

Breakdown

CalculationCalculationTotal Fee to Remit to StateTotal Fee to Remit to State

• Subtract the following from Subtract the following from Total Fees CollectedTotal Fees Collected– Fees Retained by CountyFees Retained by County

• Ending total will be the Total Ending total will be the Total Fee to Remit to StateFee to Remit to State

Example:Example:

Verification of Calculation:

CalculationCalculationRegistration Total Registration Total

**This is broken out for EFT Remittance Only****This is broken out for EFT Remittance Only**• Subtract the following from Total Fees to Remit to StateSubtract the following from Total Fees to Remit to State

– Registration VerificationRegistration Verification– Title FeesTitle Fees– Special Repossession FundSpecial Repossession Fund– DMV ModernizationDMV Modernization

• Ending total will be the Registration TotalEnding total will be the Registration Total

Daily Report for Returned Daily Report for Returned ChecksChecks

RV924CRV924C

Returned Check ReportReturned Check Report• All Returned Checks will be listed on this report for referenceAll Returned Checks will be listed on this report for reference

• Each transaction is listed by Transaction ID #Each transaction is listed by Transaction ID #• Owner Name and Plate Number is also listed on the report for quick referenceOwner Name and Plate Number is also listed on the report for quick reference

Detail ListingDetail Listing• Owner NameOwner Name

– Lists all owners on recordLists all owners on record

• Plate NumberPlate Number

• Sales TaxSales Tax

• T & R TotalT & R Total– All fees excluding County All fees excluding County

Service FeeService Fee

• County Service TotalCounty Service Total

• Property Tax TotalProperty Tax Total

• Check TotalCheck Total

– Total Amount of Check onlyTotal Amount of Check only

Returned Checks – CalculationReturned Checks – Calculation

Registration/Penalty/ServiceRegistration/Penalty/Service $30.00$30.00

Reflectorized PlateReflectorized Plate $0.50$0.50

DMV ModernizationDMV Modernization $4.00$4.00

Lienholders FeeLienholders Fee $1.50$1.50

T&R TotalT&R Total$36.00$36.00

Registration/Penalty/ServiceRegistration/Penalty/Service $5.00$5.00

County Service TotalCounty Service Total $5.00$5.00

Property Tax/PenaltyProperty Tax/Penalty$37.88$37.88

Property Tax TotalProperty Tax Total$37.88$37.88

Sales Tax$0.00

T&R Total$36.00

County Service Total $5.00

Property Tax Total$37.88

= Check Total/Receipt Total: $78.88