village of kildeer request for proposals

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VILLAGE OF KILDEER

REQUEST FOR PROPOSALS

Owner: Village of Kildeer

21911 Quentin Road

Kildeer, Illinois 60047

Owner will receive sealed proposals for the Work generally described as follows:

Snowplowing and Road Salting Services on Village of Kildeer Streets and Village

Hall Parking Los.

TO BE SUBMITTED TO Village of Kildeer, 21911 Quentin Road, Kildeer, Illinois

60047, attention Michael Talbett, Chief Village Officer, BEFORE 10:00 A.M.

Monday, August 24, 2020.

INSTRUCTIONS TO BIDDERS

Preparation of Proposals

All proposals for the Work shall be made only on the blank Contract/Proposal form

attached to this Request for Proposals and shall be complete with a price for each and

every item named in the Schedule of Prices section of the Contract/Proposal form. All

proposals must be signed by an authorized official. Proposals that contain omissions,

erasures, alterations, or additions not called for, conditional or alternate bids unless

called for, or that contain irregularities of any kind may be rejected.

Clarifications

Owner reserves the right to make clarifications, corrections, or changes in this

Request for Proposals at any time prior to the time proposals are opened. All bidders

or prospective bidders will be informed of said clarifications, corrections, or changes.

Delivery of Proposals

Each proposal shall be submitted in a sealed envelope plainly marked with the title

of the contract and bidder’s full legal name and shall be addressed and delivered to

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the place and before the time set forth above. Proposals may be delivered by mail or

in person. Proposals received after the time specified above will be returned

unopened.

Opening of Proposals

Proposals will be publicly opened and read at the time and place specified above.

Bidders, their authorized agents, and interested parties are invited to be present.

Withdrawal of Proposals

No proposal shall be withdrawn for a period of 45 days after the opening of any

proposal.

Rejection of Proposals

Proposals that are not submitted on the Contract/Proposal form or that are not

prepared in accordance with these Instructions to Bidders may be rejected. If not

rejected, Owner may demand correction of any deficiency and accept the deficiently

prepared proposal upon compliance with these Instructions to Bidders.

Acceptance of Proposals

Proposals submitted are offers only and the decision to accept or reject is a function

of quality, reliability, capability, reputation, and expertise of the bidders.

Owner reserves the right to accept the proposal that is, in its judgment, the best and

most favorable to the interests of Owner and to the public; to reject the low price

proposal; to accept any item of any proposal; to reject any and all proposals; and to

waive irregularities and informalities in any proposal submitted or in the request for

proposal process; provided, however, the waiver of any prior defect or informality

shall not be considered a waiver of any future or similar defect or informality. Bidders

should not rely upon, or anticipate, such waivers in submitting their proposal.

Upon acceptance of the successful Bidder’s proposal by Owner, the successful Bidder’s

proposal, together with Owner’s notification of acceptance in the form attached to this

Request for Proposals, shall become the contract for the Work.

DATED this 4th day of August, 2020.

VILLAGE OF KILDEER

By: Michael Talbett

Chief Village Officer

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Snowplowing and Road Salting Services on Village of Kildeer Streets and Village Hall Parking

Lot

Fall 2020 - Spring 2021

Full Name of Contractor: _____________________________________________ (“Contractor")

Principal Office Address: _________________________________________________________

Contact Person: _____________________________ Phone: ____________; Fax: ____________

Email: _____________________________

TO: Village of Kildeer (“Village”)

21911 Quentin Road

Kildeer, IL 60047

Attention: Chief Village Officer Michael S. Talbett

Contractor warrants and represents that Contractor has carefully examined the Work Site

described below and its environs and has reviewed and understood all documents included,

referred to, or mentioned in this bound set of documents, including Addenda Nos. ________[if

none, write "NONE"], which are securely stapled to the end of this Contract/Proposal.

I. Work Proposal

A. Contract and Work. If this Contract is accepted, Contractor proposes, and agrees, that

Contractor shall, at its sole cost and expense, provide, perform, and complete, in the manner

specified and described, and upon the terms and conditions set forth, in this Contract and

Village's written notification of acceptance in the form included in this bound set of

documents, all of the following, all of which is herein referred to as the "Work":

1. Labor, Equipment, Materials and Supplies. Provide, perform, and complete, in the

manner specified and described in this Contract/Proposal, all necessary work, labor,

services, transportation, equipment, materials, supplies, information, data, and other

means and items necessary for the plowing and removal of snow and the salting of the

Village streets, roadways and parking lots at Village Hall (the "Work Site");

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2. Scope of Work. The Contractor will perform all work associated with the project that

is required for successful snow removal salting of the Work Site, being:

i. Public Roads. Approximately 32 miles of public roads under the jurisdiction and

control of the Village as shown on Exhibit A attached hereto.

ii. Village Hall Parking Lot. A parking lot at Village Hall as shown on Exhibit B

attached hereto.

3. Permits. Procure and furnish all permits, licenses, and other governmental approvals

and authorizations necessary in connection therewith;

4. Insurance. Procure and furnish all insurance certificates and policies of insurance

specified in this Contract;

5. Taxes. Pay all applicable federal, state, and local taxes;

6. Miscellaneous. Do all other things required of Contractor by this Contract; and

7. Quality. Provide, perform, and complete all of the foregoing in a proper and

workmanlike manner, consistent with highest standards of professional practices, in

full compliance with, and as required by or pursuant, to this Contract, and with the

greatest economy, efficiency, and expedition consistent therewith, with only new,

undamaged, and first quality equipment, materials, and supplies.

B. Performance Standards. If this Contract is accepted, Contractor proposes, and agrees, that

all Work shall be fully provided, performed, and completed in accordance with the

following specifications:

1. Snowplowing and/or salting shall commence within sixty (60) minutes and without

notification when there is a minimum of 1 inch of accumulated snowfall or following

notification by the Village Hall or Police Department.

2. During persistent snowfalls or period of blowing or normal snow clearing operations,

no more than 1 inch of snow shall be allowed to accumulate on the Work Site at any

given time. Contractor shall remain in communication with Village at all times by

means of a cellular phone.

3. Special snow handling equipment (i.e., end loaders, bobcats, tractors) requiring special

charges above and beyond contractor's normal snow plowing rates shall be utilized only

with the Village's prior authorization.

4. All plowing will be completed within 4 hours of the end of the snowfall; in addition,

plowing is expected to be completed by 6:30 a.m. on any weekday.

5. Fire hydrants, shutoff valves, extruding curb points or similar obstacles may or may

not be flagged by the Village at the Village's sole discretion. Any damage to such items

shall be repaired or replaced by the Village at the Contractor's expense.

6. The Village shall provide rock salt and ice melter.

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7. During the existence of chronic ice, Contractor shall implement an ongoing program

for applying rock salt to assure maximum safety.

8. The Village reserves the right to add or delete from the streets currently designated for

plowing at no cost or penalty to either party provided the added streets have been made

even with manhole covers.

9. Village roads shall receive the highest priority of all the work of Contractor.

10. On Monday through Friday between 8:30 a.m. and 4:30 p.m. Contractor shall telephone

Kildeer’s office at least 1/2 hour before the start of any snow plowing in the Village

Hall parking lot so that cars in the parking lot can be moved. At all other times and

when Village Hall is closed, Contractor shall telephone the Lake Zurich Police

Dispatch Center at least 1/2 hour before the start of any snow plowing in the Village

Hall parking lot so that cars in the parking lot can be moved.

11. Contractor shall clear snow from around the doors to the trash bin storage in the Village

Hall parking lot and Contractor shall clear snow from the doorways to Village Hall.

12. Contractor shall be required to have all trucks and equipment used in the Village of

Kildeer, marked with its phone number on both doors of the trucks used.

13. The Contractor may subcontract for additional snow removal in extraordinarily heavy

snowfalls, (continuous snowfalls of 12" or more), with prior Village approval at rates

not to exceed those contained herein unless the Village President, Village

Administrator or Village designee approves higher rates in advance.

14. Contractor is to supervise or provide a competent superintendent to supervise all of the

work to be performed. It is agreed that the Village or its agent shall have full and

complete access to inspect the work at all times. Contractor is to keep good order

among his employees and any subcontractors, and not to permit any incompetent or

unskilled labor on the job.

15. The Village retains the right to hire another independent contractor to fulfill any

obligations of this Agreement which it deems not performed or not adequately

performed by Contractor, with reasonable notice to the Contractor, and Contractor

agrees to reimburse the Village for any expenses incurred in excess of Contractor’s

hourly rates for service. The Village may deduct the cost of same from any payment

due and owing to Contractor.

16. It is expressly understood and agreed that any waiver on the part of the Village or any

term, provision, or covenant of this Agreement shall not constitute a precedent nor bind

the Village to a waiver of any succeeding breech of the same or any other of the terms,

provisions, or covenants of this Agreement.

17. It is mutually understood and agreed that the Contractor shall have full control of the

ways and means of performing the work referred to herein, subject to the terms of this

Agreement and that the Contractor or its employees, representatives or subcontractors

are not agents or employees of the Village, with Contractor being an independent

contractor.

C. Responsibility for Damage or Loss. If this Contract is accepted, Contractor proposes, and

agrees, that Contractor shall be responsible and liable for, and shall promptly and without

charge to Village repair or replace, damage done to, and any loss or injury suffered by,

Village, the Work, the Work Site, or other property or persons as a result of the Work. The

Contractor shall be responsible for resolving claims of private parties for damage directly

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with the affected party. The Contractor shall provide a written report of the disposition of

each claim to the Village. Any damages to private or Village property or streets resulting

in a potential hazard are to be corrected immediately upon verbal notice and if not done,

the Village shall have the right to have said damage corrected and deduct the cost of same

from any payment due and owing to Contractor.

D. Inspection/Testing/Rejection. Village shall have the right to inspect all or any part of the

Work and to reject all or any part of the Work that is, in Village's judgment, defective or

damaged or that in any way fails to conform strictly to the requirements of this Contract

and Village, without limiting its other rights or remedies, may require correction or

replacement at Contractor's cost, perform or have performed all Work necessary to

complete or correct all or any part of the Work that is defective, damaged, or

nonconforming and charge Contractor with any excess cost incurred thereby, or cancel all

or any part of any order or this Contract. Work so rejected may be returned or held at

Contractor's expense and risk.

II. Contract Price Proposal. If this Contract is accepted, Contractor proposes, and agrees, that

Contractor shall take in full payment for all Work and other matters set forth under Section I,

Work Proposal, above, including overhead and profit; taxes, contributions, and premiums; and

compensation to all subcontractors and suppliers, the compensation set forth below.

A. SCHEDULE OF PRICES. For providing, performing, and completing all Work, the total

Contract Price is listed in the Work by the Unit Price set forth in EXHIBIT C (AS

PROVIDED BY CONTRACTOR).

B. BASIS FOR DETERMINING PRICES. It is expressly understood and agreed that:

1. All prices stated in the Schedule of Prices are firm and shall not be subject to escalation

or change;

2. Village is not subject to state or local sales, use, and excise taxes, and that no such taxes

are included in the Schedule of Prices, and that all claim or right to claim any additional

compensation by reason of the payment of any such tax is hereby waived and released;

and

3. All other applicable federal, state, and local taxes of every kind and nature applicable

to the Work are included in the Schedule of Prices.

C. TIME OF PAYMENT. It is expressly understood and agreed that all payments shall be

made in accordance with the following schedule:

Requests for payment by the Contractor submitted by the end of the first week of the month

shall be paid by the Village at the end of the third week of the month. All payments may

be subject to deduction or set-off by reason of any failure of Contractor to perform under

this Contract. Each payment request shall include: Contractor’s certification of the value

of, and partial or final waivers of lien covering, all Work for which payment is then

requested; Contractor’s certification that all prior payments have been properly applied to

the payment or reimbursement of the costs with respect to which they were paid; and any

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Contractor's certifications as may be required pursuant to the Prevailing Wage Act, 820

ILCS 130.

III. Contract Time Proposal. If this Contract is accepted, Contractor proposes, and agrees, that

Contractor shall commence the Work as seen as needed, but no later than 10 days following

Village's acceptance of this Contract/Proposal, provided Contractor shall have furnished to

Village all insurance certificates and policies of insurance specified in this Contract/Proposal

(the "Commencement Date"). If this Contract is accepted, Contractor proposes, and agrees,

that Contractor shall perform the Work diligently and continuously.

IV. Financial Assurance.

A. Insurance. If this Contract is accepted, Contractor proposes, and agrees, that Contractor

shall provide certificates of insurance evidencing the minimum insurance coverages and

limits set forth below within 10 days following Village's acceptance of this Contract. Such

insurance coverage shall be in form, and from companies, acceptable to Village. The

insurance coverages and limits set forth below shall be deemed to be minimum coverages

and limits and shall not be construed in any way as a limitation on Contractor's duty to

carry adequate insurance or on Contractor's liability for losses or damages under this

Contract. The minimum insurance coverages and deductibles shall be consistent with

the coverage and requirements noted in the attached Exhibit D and limits that shall be

maintained at all times while providing, performing, or completing the Work are as

follows:

1. Workers' Compensation and Employer's Liability

Limits shall not be less than:

$1,000,000 ea. accident-injury

$500,000 ea. employee-disease

$500,000 disease-policy

The insurer shall agree to waive all rights of subrogation against the Village, its

officials, agents, employees and volunteers for losses arising from work performed by

Contractor for the Village and will have in place a “NCCI Alternate Employer

Endorsement (WC 000301)” to insure that workers' compensation coverage applies

under contractor's, coverage rather than Village’s.

2. Comprehensive Motor Vehicle Liability

Limits for vehicles owned, non-owned or rented shall not be less than:

$1,000,000 Bodily Injury and Property Damage Combined Single Limit

3. Comprehensive General Liability


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$1,000,000 combined single limit per occurrence for bodily injury, and property

damage.

$1,000,000 per occurrence for personal injury.

The general aggregate shall be twice the required occurrence limit. Minimum General

Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of

$1,000,000.

Coverage is to be written on an "occurrence" basis. Coverage shall additionally be

similar to the coverage noted in the attached Exhibit D and also include the

following coverage:

- Premises Operations

- Products/Completed Operations

- Independent Contractors

- Personal Injury (with Employment Exclusion deleted)

- Broad Form Property Damage Endorsement

- "X," "C," and "U"

- Contractual Liability

Contractual Liability coverage shall specifically include the indemnification set forth

below.

4. Villages and Contractors Protective Liability (OCP):


$1,000,000 combined single limit per occurrence for bodily injury and property

damage.

5. Environmental Impairment/Pollution Liability:


$1,000,000 combined single limit per occurrence for bodily injury, property damage

and remediation costs.

6. Umbrella Liability (if requested by Village)


$3,000,000 Bodily Injury and Property Damage Combined Single Limit.

This Policy shall apply in excess of the limits stated in 1, 2, 3, 4, 5, and 6 above.

B. Indemnification. If this Contract is accepted, to the fullest extent permitted by law, the

Contractor hereby agrees to defend, indemnify and hold harmless the Village, its officials,

agents and employees, against all injuries, deaths, loss, damages, claims, patent claims,

suits, liabilities, judgments, cost and expenses, which may in anywise accrue against the

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Village, its officials, agents and employees, arising in whole or in part or in consequence

of the performance of this work by the Contractor, its employees, or subcontractors, or

which may in anywise result therefor, except that arising out of the sole legal cause of the

Village, its agents or employees, the Contractor shall, at its own expense, appear, defend

and pay all charges of attorneys and all costs and other expenses arising therefor or incurred

in connections therewith, and, if any judgment shall be rendered against the Village, its

officials, agents and employees, in any such action, the Contractor shall, at its own expense,

satisfy and discharge the same.

Contractor expressly understands and agrees that any performance bond or insurance

policies required by this contract, or otherwise provided by the Contractor, shall in no way

limit the responsibility to indemnify, keep and save harmless and defend the Village, its

officials, agents and employees as herein provided.

The Contractor further agrees that to the extent that money is due the Contractor by virtue

of this contract as shall be considered necessary in the judgment of the Village, may be

retained by the Village to protect itself against said loss until such claims, suits, or

judgments shall have been settled or discharged and/or evidence to that effect shall have

been furnished to the satisfaction of the Village.

C. Penalties. If this Contract is accepted, Contractor proposes, and agrees, that Contractor

shall be solely liable for any fines or civil penalties that are imposed by any governmental

or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of

or in connection with Contractor's performance of, or failure to perform, the Work or any

part thereof.

V. Firm Proposal. All prices and other terms stated in this Contract are firm and shall not be

subject to withdrawal, escalation, or change provided Village accepts this Contract within 45

days after the date this sealed Contract is opened.

VI. Contractor's Representations and Warranties. In order to induce Village to accept this

Contract, Contractor hereby represents and warrants as follows:

A. The Work. The Work, and all of its components, shall be of merchantable quality; shall

be free from any latent or patent defects and flaws in workmanship, materials, and

design; shall strictly conform to the requirements of this Contract, including, without

limitation, the performance standards set forth in Subsection I.B., above; and shall be

fit, sufficient, and suitable for the purposes expressed in, or reasonably inferred from,

this Contract and the warranties expressed herein shall be in addition to any other

warranties expressed or implied by law, which are hereby reserved unto Village.

B. Compliance with Laws. The Work, and all of its components, shall be provided,

performed, and completed in compliance with, and Contractor agrees to be bound by,

all applicable federal, state, and local laws, orders, rules, and regulations, as they may

be modified or amended from time to time, including without limitation the Prevailing

Wage Act, 820 ILCS 130, to the extent applicable.

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C. Not Barred. Contractor is not barred by law from contracting with Village or with any

other unit of state or local government as a result of a violation of either Section 33E-3

or Section 33E-4 of Article 33 of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq.

D. Qualified. Contractor has the requisite experience, ability, capital, facilities, plant,

organization, and staff to enable Contractor to perform the Work successfully and

promptly and to commence and complete the Work within the Contract Price and

Contract Time Proposals set forth above.

VII. Village's Remedies

If it should appear at any time prior to Final Payment that Contractor has failed or refused to

prosecute, or has delayed in the prosecution of, the Work with diligence at a rate that assures

completion of the Work in full compliance with the requirements of this Contract, or has attempted

to assign this Contract or Contractor's rights under this Contract, either in whole or in part, or has

falsely made any representation or warranty in this Contract, or has otherwise failed, refused, or

delayed to perform or satisfy any other requirement of this Contract or has failed to pay its debts

as they come due ("Event of Default"), and has failed to cure any such Event of Default within

five business days after Contractor's receipt of written notice of such Event of Default, then Village

shall have the right, at its election and without prejudice to any other remedies provided by law or

equity, to pursue any one or more of the following remedies:

A. Village may require Contractor, within such reasonable time as may be fixed by

Village, to complete or correct all or any part of the Work that is defective, damaged,

flawed, unsuitable, nonconforming, or incomplete; to remove from the Work Site any

such Work; to accelerate all or any part of the Work; and to take any or all other action

necessary to bring Contractor and the Work into strict compliance with this Contract.

B. Village may perform or have performed all Work necessary for the accomplishment of

the results stated in Paragraph 1 above and withhold or recover from Contractor all the

cost and expense, including attorneys' fees and administrative costs, incurred by

Village in connection therewith.

C. Village may terminate this Contract.

D. Village may withhold from any Progress Payment or Final Payment, whether or not

previously approved, or may recover from Contractor, any and all costs, including

attorneys' fees and administrative expenses, incurred by Village as the result of any

Event of Default or as a result of actions taken by Village in response to any Event of

Default.

E. Village may recover any damages suffered by Village.

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VIII. Acknowledgements. In submitting this Contract, Contractor acknowledges and agrees that:

A. Reliance. Village is relying on all warranties, representations, and statements made by

Contractor in this Contract.

B. Reservation of Rights. Village reserves the right to reject any and all proposals,

reserves the right to reject the low-price proposal, and reserves such other rights as are

set forth in the Instructions to Contractors.

C. Acceptance. If this Contract is accepted, Contractor shall be bound by each and every

term, condition, or provision contained in this Contract and in Village's written

notification of acceptance in the form included in this bound set of documents.

Furthermore, acceptance of this Contract, together with the Contract attached hereto,

constitutes the entire and only agreement between the parties relating to the

accomplishment of the Work and the compensation therefor and supersedes and merges

any other prior or contemporaneous discussions, agreements, or understandings,

whether written or oral, and shall prevail over any contradictory or inconsistent terms

or conditions contained in any purchase order, acceptance, acknowledgement, invoice,

or other standard form used by the parties in the performance of the Contract. Any

such contradictory or inconsistent terms or conditions shall be deemed objected to by

Village without further notice of objection and shall be of no effect nor in any

circumstances binding upon Village unless accepted by Village in a written document

plainly labeled "Amendment to Contract." Acceptance or rejection by Village of any

such contradictory or inconsistent terms or conditions shall not constitute acceptance

of any other contradictory or inconsistent terms or conditions.

D. Remedies. Each of the rights and remedies reserved to Village in this Contract shall be

cumulative and additional to any other or further remedies provided in law or equity or

in this Contract.

E. Time. Time is of the essence of this Contract and, except where stated otherwise;

references in this Contract to days shall be construed to refer to calendar days.

F. No Waiver. No examination, inspection, investigation, test, measurement, review,

determination, decision, certificate, or approval by Village, whether before or after

Village's acceptance of this Contract; nor any information or data supplied by Village,

whether before or after Village's acceptance of this Contract; nor any order by Village

for the payment of money; nor any payment for, or use, possession, or acceptance of,

the whole or any part of the Work by Village; nor any extension of time granted by

Village; nor any delay by Village in exercising any right under this Contract; nor any

other act or omission of Village shall constitute or be deemed to be an acceptance of

any defective, damaged, or nonconforming Work, nor operate to waive or otherwise

diminish the effect of any representation or warranty made by Contractor; or of any

requirement or provision or this Contract; or of any remedy, power, or right of Village.

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G. Severability. The provisions of this Contract shall be interpreted when possible to

sustain their legality and enforceability as a whole. In the event any provision of this

Contract shall be held invalid, illegal, or unenforceable by a court of competent

jurisdiction, in whole or in part, neither the validity of the remaining part of such

provision, nor the validity of any other provisions of this Contract shall be in any way

affected thereby.

H. Amendments. No modification, addition, deletion, revision, alteration, or other change

to this Contract shall be effective unless and until such change is reduced to writing

and executed and delivered by Village and Contractor.

I. Assignment. Neither this Contract, nor any interest herein, shall be assigned or

subcontracted, in whole or in part, by Contractor except upon the prior written consent

of Village.

J. Governing Law. This Contract and the rights of the parties under this Contract shall be

interpreted according to the internal laws, but not the conflict of law rules, of the State

of Illinois.

K. Exhibits. Exhibits A, B, C and D are hereby incorporated into and made a part of this

Contract; provided, however, that to the extent there is a conflict between the terms of

this Contract and any provision set forth in any exhibit, the terms of this Contract shall

prevail.

DATED this 4th day of August, 2020.

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Lots


Exhibit A

(Village Street Map and List of Streets)

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Street List

SUBDIVISION STREET NAME FROM TO LENGTH (feet)

Hickory Hill Hickory Hill Hampton Acorn

1,700

Acorn Ct. Hampton cul

350

Farmington Hickory Hill E. Cuba Hampton

1,050

Hampton Ct. Hickory Hill cul

700

Andover Hickory Hill Exeter

6,000

Andover Exeter Middleton

2,400

Brandon Andover stub

2,200

Exeter Andover Middleton

1,500

" Middleton cul

1,100

Middleton Long Grove Andover

1,200

" Andover Exeter

2,000

Lexington Middleton cul

1,300

Heather Ct. Long Grove cul

700

York Ct. Buffalo Run cul

550

Vermont Ct. Exeter cul

200

Buffalo Run Long Grove Willow

1,600

Long Grove Valley Valley Rd. Long Grove Grove

2,700

Oak Trail Buffalo Run cul

200

Buffalo Run Willow Linden

1,200

Cliffside Buffalo Run Grove

950

Linden Ln. Buffalo Run Grove

1,200

Willow Buffalo Run Grove

1,150

Grove Valley Willow

900

Boschome Farms Grove N.Boschome Cr. Valley

1,300

Boschome Dr. Quentin fork

2,650

S. Boschome Cr. Boschome Dr. Grove

1,200

N. Boschome Cr. Boschome Dr. Grove

1,250

Barbara Ct. N. Boschome Dr. cul

250

Pine Valley White Pine Rd. Quentin Little Pond

2,300

White Pine Rd. Little Pond Chestnut Ridge

1,400

16

Chestnut Ridge Cuba Rd. W Cuba Rd. E

2,850

Hawthorn Ln. Chestnut Ridge Highwood

400

Tree Rd. White Pine Highwood

2,750

Highwood White Pine cul

2,000

Little Pond White Pine cul

950

Elder Ct. White Pine cul

300

Maple Ct. White Pine cul

250

Pine Lake Hills Pine Lake Cr. Quentin around

2,350

Pine Lake Ct. Pine Lake Cr. cul

550

Groves Hilandale Rt. 22 Hilandale Ct.

600

Hilandale Ct. Hilandale cul

1,000

Hilandale Ct stub

250

Fawn Meadows Ruth Ct. Eleanor Lane cul

200

Rebecca Ct. Eleanor Lane cul

200

Meadows Middleton Long Grove Rd. fork

400

Meadows Ct. Middleton cul

800

Long Meadows Dr. Middleton Weatherstone

800

Prestonfield Weatherstone Long Grove Chartwell

1,500

Weatherstone Chartwell Plumwood

1,200

Chartwell Weatherstone Plumwood

1,850

Amberley Long Grove cul

1,100

Kepwick Amberley cul

400

Kirkley Long Grove stub

550

MeadowridgeI W. Yorkshire S. Krueger cul

1,500

Laurel Ln. Yorkshire cul

900

Hopewell Ct. Yorkshire cul

350

MeadowridgeII E. Yorkshire S. Krueger stub

3,000

Newberry Ct. Yorkshire cul

350

Clayton Ct. Yorkshire cul

200

Richmond Ct. Yorkshire cul

250

Kildeer Glen Plumwood Dr. Long Grove Chartwell

2,100

Oak Knoll Oak Knoll Ct. Valley cul

250

Hidden Valley Hidden Valley Dr. Quentin cul

1,800

Bishops Ridge Cambridge Dr. W. Cuba unitII/lot 22

3,200

Barkley Ct. Cambridge cul

100

17

Timberlea Ct. Cambridge cul

400

Thornridge Dr. Cambridge unitII/lot41

1,650

Burning Tree Ct. Thornridge cul

650

Bishops RidgeII Cambridge Dr. unitI/lot22 TimberRidge

1,600

Abbey Ct. Cambridge cul

150

Honey Ridge Ct. Cambridge cul

600

Timber Ridge Ct. Cambridge cul

300

Thornridge unitII/lot 31 Cambridge

250

Pine Grove Ct. Thornridge cul

300

Bishops Ridge Drainage -Phase 1 transf

Bishops Ridge Drainage -Phase 2

Stoneybrook Ct. W. Cuba cul

200

Foxborough Est. Greenwood Quentin Foxtail Dr.

1,800

Bridle Trail Greenwood Greenwood

2,500

Foxtail Dr. unit2A/lot48 S. stub

1,750

Foxborough Est/2 Foxtail Dr. Rt.22 unit1/lot13

1,200

FoxboroughEst/3 Foxtail Lot 8 Lot 69

1,400

WindsorDr/Ct Foxtail cul

1,050

Concorde Concorde Ct. Wooded Ridge cul

840

Beacon Hill Providence Dr. Rt.22 lot 13

1,525

Providence Dr. lot 28 remain/lot 27-47

2,725

Chadwick Ct. Providence cul

200

Williamsburg Ct. Providence cul

425

Prescott Ct. Providence cul

560

Chesapeake Providence lot 13

1,200

Misc. S. Krueger Rd. Rt.22 Beaver Creek

2,650

Eleanor Lane S. Krueger stub

1,400

West Cuba Rd. Quentin Rt. 12

5,720

East Cuba Rd. Quentin VoLG

4,000

Wooded Ridge Rand/Rt. 12 stub

2,400

Long Grove Rand/Rt. 12 VOK limit

5,280

Herons Crossing Creekside S. krueger cul

2,200

Ridgewood Ln Creekside cul

650

Prairie Lake Creekside cul

200

Herons Ct Creekside cul

225

18

N. Woodcrest Ln. Creekside cul

450

S. Woodcrest Ln. Creekside cul

780

The Ponds Meadowlark E. Cuba cul

3,040

Hummingbird Meadowlark cul

190

Quail Meadowlark cul

360

Goldfinch Meadowlark cul

245

Morningdove Meadowlark cul

730

Mockingbird Meadowlark cul

650

Swan Meadowlark cul

665

Sunset Rdg Amy Ln Eleanor cul

790

Stirling Manor Eleanor Ct. S. Krueger cul

675

Tall Oaks Tall Oaks Dr. E. Cuba Highridge

2,800

Tall Oaks Ct. Tall Oaks Dr. cul

450

High Ridge Ct. cul cul

1,900

Tiffany Ct. Highridge cul

365

Lakeridge Ct. E. Cuba cul

1,370

Teiche Woods Wolter Ln. E. Cuba cul

765

Prairie Creek Prairie Creek Ln E. Cuba cul

4,390

Prairie Creek Ct. PC Ln. cul

120

Savanna Ln. PC Ln. cul

1,395

Enclave Summit Dr S. Krueger cul

1,088

Meadowood Meadowood Est Dr S. Krueger Greenmeadow

250

Meadowood Est Dr Greenmeadow NW cul

946

Meadowood Est Dr GreenmeadowSW cul

1,521

Summerfield GreenmeadowSW cul

288

Landau Ct Greenmeadow cul

117

Windridge Ct. GreenmeadowSW cul

713

Evergreene Pt Evergreen Ct Eleanor cul

410

Other Quentin Rd Bike Path

Sanctuary Club- S Sanctuary Club Dr

2,582

19

Exhibit B

(Village Hall Parking Lot)

20

Exhibit C

(Schedule of Prices Provided by Contractor)

21

Exhibit D

(Insurance Coverage)

DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductibles or self-insured retentions must be declared to and approved by the Village. At

the option of the Village, either: the insurer shall reduce or eliminate such deductibles or self-

insured retentions as respects the Village, its officials, agents, employees and volunteers; or the

Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim

administration and defense expenses.

OTHER INSURANCE PROVISIONS

The policies are to contain, or be endorsed to contain, the following provisions:

A. General Liability and Automobile Liability Coverages

1. The Village, its officials, agents, employees and volunteers are to be covered as additional

insured's as respects: liability arising out of the Contractor’s work, including activities

performed by or on behalf of the Contractor; products and completed operations of the

Contractor; premises owned, leased or used by the Contractor; or automobiles owned,

leased, hired or borrowed by the Contractor. The coverage shall contain no special

limitations on the scope of protection afforded to the Village, its officials, agents,

employees and volunteers.

2. The Contractor's insurance coverage shall be primary as respects the Village, its officials,

agents, employees and volunteers. Any insurance or self-insurance maintained by the

Village, its officials, agents, employees and volunteers shall be excess of Contractor's

insurance and shall not contribute with it.

3. Any failure to comply with reporting provisions of the policies shall not affect coverage

provided to the Village, its officials, agents, employees and volunteers.

4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause

or language stating that Contractor's insurance shall apply separately to each insured

against whom claim is made or suit is brought, except with respect to the limits of the

insurer's liability.

5. If any commercial general liability insurance is being provided under an excess or umbrella

liability policy that does not "follow form," then the Contractor shall be required to name

the Village, its officials, agents, employees and volunteers as additional insureds.

22

6. All general liability coverage shall be provided on an occurrence policy form. Claims-made

general liability policies will not be accepted.

7. The contractor and all subcontractors hereby agree to waive any limitation as to the amount

of contribution recoverable against them by Village. This specifically includes any

limitation imposed by a state statute, regulation, or case law including any workers'

Compensation Act provision that applies a limitation to the amount recoverable in

contribution such as Kotecki v. Cyclops Welding.

B. Workers' Compensation and Employers' Liability Coverage

The insurer shall agree to waive all rights of subrogation against the Village, its officials, agents,

employees and volunteers for losses arising from work performed by Contractor for the

municipality (negotiable -- may not be needed on smaller contracts with limited exposure).

1. NCCI Alternate Employer Endorsement (WC 000301) in place to insure that workers'

compensation coverage applies under contractor's, coverage rather than Village's if the

Village is borrowing, leasing or in day to day control of contractor's employee.

C. All Coverages

Each insurance policy required shall have the Village expressly endorsed onto the policy as a

Cancellation Notice Recipient. Should any of the policies be cancelled before the expiration date

thereof, notice will be delivered in accordance with the policy provisions.

ACCEPTABILITY OF INSURERS

Insurance is to be placed with insurers with a Best's rating of no less than A-, VII and licensed to

do business in the State of Illinois.

VERIFICATION OF COVERAGE

Contractor shall furnish the Village with certificates of insurance naming the Village, its officials,

agents, employees and volunteers as additional insureds (Exhibit C), and with original

endorsements affecting coverage required by this clause.

SUBCONTRACTORS

Contractor shall include all subcontractors as insureds under its policies or shall furnish separate

certificates and endorsements for each subcontractor. All coverages for subcontractors shall be

subject to all of the requirements stated herein.

ASSUMPTION OF LIABILITY

The contractor assumes liability for all injury to or death of any person or persons including

employees of the contractor, any sub-contractor, any supplier or any other person and assumes

liability for all damage to property sustained by any person or persons occasioned by or in any

way arising out of any work performed pursuant to this agreement.

23

ACCEPTANCE


Lot


The Contract/Proposal attached hereto and by this reference incorporated herein and made a part

hereof is hereby accepted by the order of the Bannockburn ("Village") this _________ day of

_________________, 2020.

This Acceptance, together with the Contract/Proposal attached hereto, constitutes the entire and

only agreement between the parties relating to the accomplishment of the Work and the

compensation therefor and supersedes and merges any other prior or contemporaneous

discussions, agreements, or understandings, whether written or oral, and shall prevail over any

contradictory or inconsistent terms or conditions contained in any purchase order, acceptance,

acknowledgement, invoice, or other standard form used by the parties in the performance of the

Contract/Proposal. Any such contradictory or inconsistent terms or conditions shall be deemed

objected to by Village without further notice of objection and shall be of no effect nor in any

circumstances binding upon Village unless accepted by Village in a written document plainly

labeled "Amendment to Contract/Proposal." Acceptance or rejection by Village of any such

contradictory or inconsistent terms or conditions shall not constitute acceptance of any other

contradictory or inconsistent terms or conditions.

VILLAGE OF KILDEER

By: ____________________________

Michael S. Talbett,

Chief Village Officer

village of kildeer request for proposals

Documents