VILLAGE OF VILLAGE OF VALEMOUNTVALEMOUNT

FINANCIAL BUDGET2016 to 20202016 to 2020

AGENDAAGENDAAGENDAAGENDAThe Village of Valemount provides various services to the residentsf th Villof the Village.

This presentation provides an overview of the Village’s services andfinancial plan for 2016 and its impact on the residents.

•Revenue and Expense graphs•Process of the Budget•Surplus Breakdown•Loan Report•Distribution of Taxes

•Corporate Priorities •Expenditures•New Projects & Expenses

•Comparison of Services•2015 Projects

PROCESSPROCESSPROCESSPROCESS Council considers expenditures and tax

increasesincreases Those decisions are incorporated into the Five

Year Financial Plan Bylaw 1st and 2nd reading of the bylaw Public Presentation of the bylaw 3rd reading of the bylaw 4th and final reading of the bylaw Must be adopted prior to May 15th of each year

CORPORATE PRIORITIESCORPORATE PRIORITIESCORPORATE PRIORITIES CORPORATE PRIORITIES OF COUNCILOF COUNCIL

20162016--20202020CORPORATE PRIORITIESCORPORATE PRIORITIES

bl l h •Engage Youth•Public Health – Water & Sewer•Zoning Bylaw Updates•Valemount Glacier Destination Resort Support

•Engage Youth•Engage Chambers & Local Businesses•Update Public Facilities•Human Resources DevelopmentResort Support

•Streamline Development Procedures•Pre-zoned Land IssuesFi d T

•Integrated Community Sustainability Plan•Valemount Community Forests•GeoPark - Clearwater and North Thompson•Finance and Taxes

•Water Resources •Exploring Geothermal•Financial Reserves

•GeoPark Clearwater and North Thompson

•Emergency Planning•Community Engagement•First Nations Relationships•Clean-up Unsightly Properties

WHERE DO MY TAXES GO?WHERE DO MY TAXES GO?

THREE CATEGORIESTHREE CATEGORIES

GG....GENERAL....GENERAL

......WATER ......WATER

.........SEWER.........SEWER

GENERALGENERAL

Legislature$46,000

Council Remuneration

•Network with groups &organizations•Council Meetings and Public organizations

•Budget

•Listen & react to public

Hearings

•Committees and meetings

•Bylaws and policies concernsBylaws and policies

•Official Community Plan

General GovernmentGeneral Government$874,250

Administration Wages

•Complaints•Accounts Payable•Accounts Receivable

•Conferences •Meetings•General Correspondence

•Marketing•Home Owner Grants•Cemetery•Networking

•Computer/Equip Maintenance•Government Reporting•Data Entry & Maintenance•Library MaintenanceNetworking

•Organize public hearings•Advertising•Develop VariancesPl i /Z i

Library Maintenance •Mail Distribution•Document Review•HR AdministrationC itt M ti P•Planning/Zoning •Committee Meeting Prep

Administration Wages•Customer Service•Tax Billings•Utility BillingsPayroll

•Fire Permits•Legal / Insurance•Building Permits

•Payroll•Budgets•Project Reporting•Filing

•Council Meeting Prep•Property Maintenance•Community Hall Rental•Secondary School Rental g

•Business License•Dog License•Bylaws•Property Tax Sale

Secondary School Rental•Recreational Activities•Professional Development•Lease agreementsG t R ti •Property Tax Sale

•Grants – Distribution•Communications

•Grants – Reporting•Annual Report

Building Maintenance

•Regular safety & upkeep maint.•Major repairs•Village Office •Major repairs•Hydro & heating•Insurance•Snow removal

•Village Entrance Sign•N & S Village Signs•Community Services Building•VARDA Building •Landscaping

•Janitorial

•VARDA Building

Office Expenses

•Corporate RelatedB k Ch

•Office SuppliesC t t•Bank Charges

•Postage•Advertising•Memberships

•Computer systems•Staff Training•Council Conferences•Leases (copiers/ postage)p

•Telephones•Legal Fees

( p / p g )•Office renovations•Elections•Auditors

Protective ServicesProtective Services$79,750

Building/Fire Inspections & Bylaw Expenses

•Wages & Benefits•Training

•Dog Pound•Dog Licensing/AdminTraining

•MembershipsDog Licensing/Admin

•Wildfire Prevention Education•Emergency Planning

Transportation Services$415,950

Roads Expenses

Public Works

•Wages & Benefits

Road Maintenance •Downtown Maintenance•General Road MaintenanceSnow removalg

•Training

Equipment Expenses•Maintenance

•Snow removal•Signage•CN Allow/Intersections•Paving & Gravel•Maintenance

•Fuel

g•Sand/Salt•Dust Control•Line Painting•Street Lighting•Street Lighting•Shop Administration

Airport

•Control Panel Building•Terminal Building•Communication with pilots

•Responsible for issuing NoTam’s •Fuel Tanks•Fencing•Tarmac•Lighting

•Responsible for issuing NoTam s (closing of airport for maintenance)

•Fuel purchases & receipts•Maintenance of terminal, electrical Lightingcontrols, lighting & snow removal•Insurance

Environmental & Health Services$97,500

Environmental & Health Services

Garbage Collection & Other Expenses

•Garbage Truck Maintenance•Regional District Tipping Fees

Other Expenses

C b E i i FRegional District Tipping Fees•Public Works Wages & Benefits•Utility Discounts on Utility Bills

•Carbon Emission Fees•Geothermal Strategy

Public Health & Welfare Services$9,500

Cemetery Expenses

P bli W k W & B fiAdministration also completes:

• Public Works Wages & Benefits•Landscaping•Burials

•Map maintenance•Plot maintenance•Bylaw Maintenance•Bylaw Maintenance•Administration•Legal Documents

RECREATION & CULTURE SERVICES$854,729

Valemount Tourism (100% f d d th h t )

•Promotion•Marketing

(100% funded through grants)

•Networking (organizations & businesses)•Marketing

•Signage /Billboards•Trade shows

(organizations & businesses)•Events (winter/spring fest)

Park Maintenance

•Centennial •Valemount Sports PlexA h St t•Osadchuk Ball Park

•Kinickinick•Ash Street•George Hicks •Cedarside

Grant Administration

•CBT - Community InitiativesCBT W t S t

•NDIT/VCF - Grant Writer•NDIT – Economic Development•CBT - Water Smart

•Land Use Planning•Age Friendly Community Planning•Affordable Housing Needs

NDIT Economic Development•NDIT Capacity Building•Boundary Expansion•Museum RestorationCBT I d t i l P kg

•NDIT Facade Program•CARIP•Vlmt Healthy Walking

•CBT Industrial Park•Geothermal•Canada Day •UBCM Asset Mgtg

Building Maintenance

•Community HallC it S i

•LibraryC th•Community Services

Building•Daycare•Museum

•Courthouse•Municipal Building /Visitor Information Centre

CAPITAL $194,765

Assets & Amortization

•Major Repairs & Maintenance•Roads

2016 Budget:•Phone System

•Buildings•Fleet•Equipment

•Airport Crack Sealing•Public Works Truck•Cemetery•Grader upgradesGrader upgrades

LOAN PAYMENTS $28,870

Loans

Garbage Truck Purchase$125 000 over 5 years

Community Hall Upgrades$19 340 over 5 years$125,000 over 5 years

2016 = 4th payment$19,340 over 5 years2016 = final payment

ADDITIONSADDITIONSADDITIONSADDITIONS

General Government

Source of Funds

General GovernmentSalaries

Village $ 41,000NDIT Intern $ 15,000 (dnq for 2016)( q )CBT Admin $ 12,000 (previously to surplus)

Expenses:

Staff salaries and wages werereviewed and adjusted to bring themto the average for local governments p

Wages/Mercs $ 68,000

to the average for local governmentsof a comparable size over a 5 yearperiod. Continue with p/t grant clerkand allowed 2 extra office staff daysto assist during staff shortage duringto assist during staff shortage duringJan – June.

General GovernmentBi-Election

Source of Funds:

Bi-Election

Village $10,000

Expenses:Referendum $10,000

In the case that a bi-election isrequired funds have been $ ,required, funds have beenbudgeted.

General GovernmentOCP & Zoning Amendments

Source of Funds:2015 Carry Forward $50 000

OCP & Zoning Amendments

2015 Carry Forward $50,000Village $50,000Land Use Planning Grant $30,000

Expenses:Current OCP and Zoning Bylaw was Expenses:Consultant $130,000

Current OCP and Zoning Bylaw wasapproved in 2005 and does notcurrently provide the strategicdirection and vision the communityneeds to attract investment andneeds to attract investment andgrow its economic base. It also doesnot meet the Local Government Actlegal requirements.

Environment &HealthG th l

Source of

Geothermal

Funds:2015 Carry Forward $ 7,500SIABAC $12,500Comm Forests $750CBT $1,000Total $21,750

Expenses:C lt t

Workshop was held in February.

ConsultantsBW Dinner $21,750

CapitalS ift C k B idSwift Creek Bridge

Source ofSource of Funds:Village $ 5,000

Capital:Insurance $ 5,000

In 2014, MOH realized that thisBridge belonged to the Villageand provided documentation.Have had to add asset to ourHave had to add asset to ourMunicipal Insurance and addfunds for regular maintenance.Will look to MOH to partner onthese expenses as the bridgeleads to Reg Dist properties

Recreation & Culture P i ti f S t Pl Bld

Source of

Painting of Sports Plex Bldgs

Source of Funds:Village $5,000

Expenses:pe sesMaterials $5,000

Paint concession, Beergardens & bathroomupgradesupgrades

CapitalAi t C k S liAirport Crack Sealing

Source of Funds:Funds:2015 Carry Forward $ 50,000Village $ 50,000

EExpenses:Contractor $100,000Village staff are currently

applying for a grant thatcould potentially providep y pfunding for 75% of the totalcost.

Grader Bushings

Source of Funds:Funds:Village $ 20,000

Expenses:R i $20 000Repairs $20,000Bushings for Grader due to wear

and tear. Heavy duty mechanic hassuggested that regularmaintenance be completed beforepmajor repairs are required. Thisentails detailed review of themachine. Once the UBCM tangibleasset study comes back, we willy ,budget for these items on acontinuous basis so they are notone offs.

CapitalPh S tPhone System

S f

The Village phone system ist ld t b bl t l

Source of Funds:Village $ 15,000

too old to be able to replaceindividual phones that arenot functioning properly.We currently have two officesth t h d b t t

Capital:Phone System $ 15,000

that are shared between twoemployees and only onephone.Staff will review leasing

ti d bt i th b toptions and obtain the bestoption

CapitalP bli W k C T k P tPublic Works Crew Truck Pymt

Source of Funds:Village $10,000

Expenses:PW Truck $10,000

Purchased a crew cab for PublicWorks department. Used capitalreserves that are to be paid back

fiover five years.

Cemetery Expansion

Source of Funds:Reserved Rev $34,000Surplus $15 000Surplus $15,000

Expenses:Expand West $15,000Survey New site $34 000Survey New site $34,000& PrepThe current cemetery is reaching

capacity. It is proposed that staff:

•Complete a survey on NE corner toconfirm empty sites;•Expand the cemetery along thewestside of the property next tofirehall•Identify, survey and clear a newcemetery site as phase I

WATERWATER

Transmission & Distribution$342 300

•Pubic Works Wages & Benefits•Training/Certification •Water Treatment Plant Maint

$342,300•Underground piping •Alarm systems•Computers & software•Water Treatment Plant Maint

•Fire hydrants•Water intake maintenance•Hydro & Insurance

p•Divers•Parts & Repairs•Pump House•Purification & Treatment•Purification & Treatment

Principal Loan Installments$37 900$37,900

WATER ADDITIONSWATER - ADDITIONS

CapitalWater Plant Gen Set

Source of Funds

Water Plant Gen Set

FundsReserve $75,000

Expenses:Genset $75 000Genset $75,000

Northern Health has written areport identifying potential

d t id f thupgrades to consider for thewater system including agenerator for the water intakepumps. This will allow for

t t ll tiemergency water at all times.

CapitalSCADA Computer System

Source of F dFunds:User fees $15,000

Capital:Radio system to allow alarmsto be transferred to publicworks from Water TreatmentPlant Pump house and lift

Capital:Software $15,000

Plant Pump house and liftstations by way of cellularsystem. Currently we usewireless radios however thesecan be unreliable due topower outages and thecurrent business is for sale.

SEWERSEWER

Treatment & Disposal$274 270

•Public Works Wages & Benefits•Training/Certification

$274,270•Underground piping•Alarm systemsTraining/Certification

•Sewer Plant•Lift Stations•Hydro & InsuranceT i i

•Computers & software•Chemicals•Polishing ponds•Flushing•Training Flushing•Parts & repairs

Capital$784 200$784,200

5th Ave Lift Station5th Ave Lift StationLift Station Pumps

SCADA

SEWERSEWER ADDITIONSADDITIONSSEWER SEWER -- ADDITIONSADDITIONS

CapitalSCADA Computer System

Source of F dFunds:User fees $15,000

Capital:Radio system to allow alarmsto be transferred to publicworks from Water TreatmentPlant Pump house and lift

Capital:Software $15,000

Plant Pump house and liftstations by way of cellularsystem. Currently we usewireless radios however thesecan be unreliable due topower outages and thecurrent business is for sale.

Capital5th Avenue Lift Station

Source of Funds:Funds:Fed/Prov Funding $470,000Village Surplus $235,000

C it l

The proposed upgrades will help to

Capital:Lift Station $705,000

e p oposed upg ades e p toprovide uninterrupted service to theVillage, increased capacity, improvedoperations, and reduced risk offailurefailure

CapitalLift Station Pumps

Source ofSource of Funds:Village Surplus $7,000

C it lPublic Works is budgeting forspare lift station pumps toallow for maintenance and orrebuilding of older pumps

Capital:Lift Station pumps $7,000

rebuilding of older pumps.

2015 COMPLETED PROJECTS2015 COMPLETED PROJECTS2015 COMPLETED PROJECTS2015 COMPLETED PROJECTS

•Organizational Audit•Human Resource Salary Evaluation•Public Works Crew Truck Purchase•NDIT Intern (partial year)•Love Valemount•CBT Initiatives Grant funding•CBT Initiatives Grant funding•Museum Upgrades•Community Hall Ramp Replacement

d•Façade Program

2015 ONGOING PROJECTS2015 ONGOING PROJECTS2015 ONGOING PROJECTS2015 ONGOING PROJECTS

•Asset Planning Study•Cost of Water Service Study •Age Friendly Community Planning•Affordable Housing Needs Assessmentg•Dog Pound Construction•Cemetery Location

2016 GENERAL BUDGETED REVENUES2016 GENERAL BUDGETED REVENUES

$1,200,000 $1,400,000

$600,000 $800,000

$1,000,000

$-$200,000 $400,000

$

2016 GENERAL BUDGETED EXPENSES2016 GENERAL BUDGETED EXPENSES

$800 000$900,000

$1,000,000

$500,000 $600,000 $700,000 $800,000

$100,000$200,000 $300,000 $400,000

$-$100,000

2016 GENERAL BUDGETED SURPLUS

$700 000

TOTAL Surplus - $1,364,574 – Available = $580,003

$400,000$500,000 $600,000 $700,000

$$100,000 $200,000 $300,000 $400,000

$-

2016 WATER BUDGETED REVENUE2016 WATER BUDGETED REVENUE

$250,000

$300,000

$150,000

$200,000

$250,000

$50,000

$100,000

$150,000

$-

$50,000

2016 WATER BUDGETED EXPENSES2016 WATER BUDGETED EXPENSES

$350,000 $400,000

$200,000$250,000 $300,000

$50 000$100,000 $150,000 $200,000

$-$50,000

Transmissin & Capital Long Term DebtDistribution

2016 WATER BUDGETED SURPLUS

$350 000

TOTAL Surplus - $368,149 – Available = $313,699

$250,000

$300,000

$350,000

$100 000

$150,000

$200,000

$-

$50,000

$100,000

Available Surplus

Amortization 2015 Projects

2016 SEWER BUDGETED REVENUE2016 SEWER BUDGETED REVENUE

$450,000

$500,000

$300 000

$350,000

$400,000

$200,000

$250,000

$300,000

$50 000

$100,000

$150,000

$-

$50,000

Grants Transfers User Fees Investments

2016 SEWER BUDGETED EXPENSES2016 SEWER BUDGETED EXPENSES

$350,000

$400,000

$

$250,000

$300,000

$100,000

$150,000

$200,000

$-

$50,000

$100,000

Transmission & Distr.

Long Term Debt Capital

2016 SEWER BUDGETED SURPLUS

$300 000

TOTAL Surplus - $361,811 – Available = $25,911

$150 000$200,000 $250,000 $300,000

$$50,000

$100,000 $150,000

$-

20152015 LOANS AND PARCEL TAXESLOANS AND PARCEL TAXESWATER

MFA Issue Bylaw Original Year Term Expires Balance Total Pyt

Water Loan 2516 635 $766,668 2009 20 2029 $ 595,895 $ 63,312

Water Loan 2295 587 $360,500 2006 20 2027 $ 232,382 $ 28,076

GarbageGarbage Truck Loan n/a $125,000 2013 5 2017 50,000 $25,000Community Hall n/a $19,340 2012 5 2017 $ 7,736 $3,868

Bylaw Start Term Expires AmountParcel Tax #1 Water 635 2009 20 2029 $ 95.11

Parcel Tax #2 Water 606 2007 20 2027 Depends on propertyp p p y

Water parcel tax #1 is for the repayment of the debt on the Water Treatment Plant

Water parcel tax #2 is for specific properties on the West Side of Highway 5.

2016 MIL RATE CALCULATION2016 MIL RATE CALCULATION

2% COLA

2015 Budget CLASS DESCRIPTION CLASS # ASSESSMENT TAX RATE LEVY

R id ti l 1 $77 067 100 4 55525 $ 350 851 2% COLA +

2% Tax increase

Residential 1 $77,067,100 4.55525 $ 350,851Utilities 2 $563,900 13.483262 $ 7,603Light industry 5 $45,100 37.333463 $ 1,684Business 6 $27,105,798 9.225317 $ 250,059Recreation 8 $181,100 3.67905 $ 666Farm 9Farm 9

$610,864

2016 Budget Proposed$24,435+ new

construction and tax write offs =$3 568

2016 Budget ProposedCLASS DESCRIPTION CLASS # ASSESSMENT TAX RATE LEVY

Residential 1 $83,120,0600 4.425464 $ 367,847 Utilities 2 $570,700 13.855125 $ 7,907 Light industry 5 $45 100 38 832816 $ 1 751 offs =$3,568

= $28,003Light industry 5 $45,100 38.832816 $ 1,751 Business 6 $27,306,075 9.546192 $ 260,670 Recreation 8 $281,000 2.464911 $ 693 Farm 9

$638,867

2016 MIL RATE CALCULATION2016 MIL RATE CALCULATION2016 MIL RATE CALCULATION2016 MIL RATE CALCULATIONAssessment Mil Rate Taxes

2015 Assessment $155,600 4.55254 $708$28

4.39% increase$28

$739

Avg Increase 7 15% $11 125Avg Increase 7.15% $11,125

2016 Assessment $166,725 4.425464 $738

Approx $21 increase per $100,000

Your taxes will either be higher or lower than the 4.39% increase depending if your assessment was higher or lower than the

7.15% average assessment increase

2015 MIL RATE COMPARISON2015 MIL RATE COMPARISON2015 MIL RATE COMPARISON2015 MIL RATE COMPARISON

Valemount has one Light IndustryValemount has one Light Industry Property. Mil Rate was set high as the assessment was lessened by 46% in 2012. It is now back to its original assessment, making the mil rate for

2015 set at 37.334 (less than McBride)

DISTRIBUTION OF 2015 TAXESDISTRIBUTION OF 2015 TAXESon an average assessment of $155,600on an average assessment of $155,600

Village Taxes:

$708.37$95.11 $803.48

43%

Taxes Collected for Other agencies:

$$465.73$9.27$0.03$57.43$ 90 2$490.62$54.70 $1,077.78

57%

DISTRIBUTION OF 2015 TAXESDISTRIBUTION OF 2015 TAXESon an average assessment of $155,600on an average assessment of $155,600

Village TaxesVillage Taxes

Regional District

School

PolicingVILLAGETAXES

Hospital

BC Assessment

TAXES

Village Parcel Tax

PARCEL TAX

2015 GENERAL COMPARISON2015 GENERAL COMPARISON2015 GENERAL COMPARISON2015 GENERAL COMPARISONProperty Taxes(Based on a 2015 average house

Household Utilities (approx monthly cost)(Based on a 2015 average house

Assessed at $155,600)

Municipal Taxes $708.37

(approx monthly cost)

Hydro $100Telephone / Cell $75

bl / $p $

Parcel Taxes $95.11Utilities(with discount) $616.89

Cable / Internet $75Home Insurance $65Car Insurance $95

Taxes (approx) $1,420.37/yr

Village services Household Expenses$118.36/mth $410.00/mth$3.89/day $13.67/day

WaterBylaw Snow

Enforcement

ParksAdministration

Removal

Road MaintenanceCemetery $155,600

assessment

SewerGarbage Collection

=$3.89 /dayPer Property

Public FacilitiesDog

Licensing

Insurance

Council& StaffAirport

Grant Funding

Questions or Comments?send to

dof@valemount.ca

Deadline for submissionDeadline for submission is Tuesday April 26, 2016 at 3:00pm

All comments will be summarized in a report to C il t th A il 26thC il M tiCouncil at the April 26thCouncil Meeting.