· web viewwe use eco-friendly and recyclable products. instead of sending waste to the...
TRANSCRIPT
SCHOOLNAME
INDIACOUNTRY
ANNUAL REPORTAn update on our business this year
Written by Abhishek, Saksham, Noshita, Dhriti, Abhinav
MONICA ARORALEADTEACHER
CREATED AS PART OF THE SCHOOL ENTERPRISE CHALLENGE AWARDS PROGRAMME – BRONZE LEVEL
Section A: Executive Summary
Business NameGreen Treasures One Stop Souvenir Shop
Business ActivityCreating and selling souvenirs
Main product / serviceHandcrafted artefacts, stationery and toys
Our school business social media (Facebook page, blog, Twitter account etc.)
Facebook page: madhapurmeridianBlog: greentreasures2017.wordpress.com
Number of students involved in business implementation activities (including writing this Annual Report)
Boys 95 Girls 70 Total 165
Number of students in whole school Boys 831 Girls 685 Total 1516
Number of parents involved in our school business
Many of our parents (around 120) supported at the backend by making snacks, helping us to sell and generate start-up cost.
Financial SummaryPeriod of time covered in this report: 4 months, August –November’2017 (July – Launch order)
Our local currency (INR) US Dollars $
Total Income (Actual) 24920 383.39
Total Costs (Actual) 13190 202.92
Profit (Actual) 11730 180.46
1 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
School Business logo
Section B: Running Our Business1. Here is a summary of what we did to set up and run our business.
Super excited to become young entrepreneurs, first and foremost what we did was the Resource assessment and feasibility study, which for sure we can say, is very important, else we may not have made the profits that we did.
We started cracking on the business ideas and then formalised with Green Treasures: One stop souvenir shop.
To know our customers and market better, we conducted a market research survey through a questionnaire. (Students, teachers, parents, support staff). This exercise helped us to understand the kind of product requirement, timing and pricing.
We also did a competitor analysis so as to know our strengths, weaknesses, opportunities and threats as compared to our competitors. (We understood we had to create something unique that was not available in the market and we did! This was our strength because of which we made profits for a cause)
Then, the question came, how we generate the start-up cost. Though the School Management allowed us to use the school resources like Place, Computers, printer, Xerox machine, laminating machine…to name a few. But we got a big order for the launch and we wanted money to buy raw material like frames, decorative items etc. We conducted a newspaper collection drive. We also sold homemade snacks and conducted games to generate the start-up cost. Our parents joined hands with us by making yummy snacks and helped us to sell.
While the procurement team was busy generating funds and arranging raw material, our production team was gearing up with handcrafted, eco-friendly, unique souvenir samples.
We designed the logo, made posters and announcements during assemblies, did 1 min mad ads (Mad Ads..had a good impact), displayed all the samples and took the opinion of our students, parents and teachers. This gave us an idea of what kind of a product is liked by which age group. School Management liked the Madhubani paintings. They gave us an order of 60 paintings which were gifted to our eminent judges at our launch event, Syahi: Inter School Art and Literary Fest.
Now irrespective of what team we belonged to, we all started creating products. We needed to make in 2
BRONZE Annual Report Template 2017. ©Teach A Man To [email protected]
plenty, if we wanted to make a mark.
22nd July 2017, our Principal, Mrs. Lalitha Naidu inaugurated Green Treasures. A moment of pride for all of us. We were happy to see our products being sold and each judge carrying a painting with an appreciative smile on their face.
Our Finance team helped us to maintain records, making entries of all sales and purchases, taking charge of money matters, which was very important.
Well! This was just the beginning. We continued exploring, experimenting and implementing…selling souvenirs during Interschool tournaments, Parent teacher meetings, Academic Fairs, Children’s Carnival and we don’t intend to stop now. We will continue our endeavour next year.
Section C: Use of Profits
2. Here is an explanation of how we decided what we plan to spend our profits on:
We believe profits are good for any business, de facto quite important for a social, environmental and sustainable business BUT profit becomes meaningful when you share it with others and even BETTER when you share with PEOPLE who are in need to make our PLANET an even better place for all of us.
As Mandy Hale says, “To make a difference in someone’s life you don’t have to be brilliant, rich, beautiful or perfect. You just have to care.”
And, We care.
We earned a total profit of INR 11730/-. We decided to share this money with a couple of NGOs, who are working for the betterment of humanity. We wanted to make a difference in the lives of the people.
We shared our profits with: (Refer Appendix D)
Sri Satya Dinodharana Patam, Orphanage for girls: Sports are an important part of school life. The school did not have sport supplies. We bought sporting stuff like racquets, footballs, board games, Carrom Board, Chess board etc. worth INR 3500/- and gave it to them.
Desire Society, Caring for HIV infected children: There are children of all age groups at this place. We bought groceries worth INR 2000/- and shared with them. Along with us many students from our school donated groceries and stationery for them.
Our House Keeping staff: These people were our rescue rangers who aided us in the hour of need and we are very grateful to them for helping us. To appreciate their partnership with us, we bought storage boxes for them worth INR 3000/-.
We were happy to walk an extra mile, To make them smileAnd Seeing them smile, For sure, made us smile!
We have kept:INR 3230/- for sustaining our business, for buying raw material and to meet any unexpected expenses.
Section D: Our Achievements, Challenges and Solutions
3 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
3. These were the 3 biggest challenges we faced when planning/setting up/running our business and the solutions we came up with to overcome them:
a. Challenge #1: Initially we thought of generating the start-up cost by conducting a Newspaper collection drive, then we got a bulk order of 60 Madhubani paintings for the launch and we needed more money to complete this order.
Solution: Our Principal, Mrs. Lalitha Naidu helped us by allowing us to use the school resources and for the raw material like frames, that we needed to buy from the market, We teamed up with our parents and teachers who helped us in making yummy snacks and run gaming stalls. This way, we could generate a decent amount through the snack stalls, enough to take care of our initial requirements.
b. Challenge #2: Creating products in bulk in stipulated period of time became a challenge.
Solution: We created a good range of samples, we had potential customers too, we had orders lined up BUT there was a crunch of time…Our co-ordinator, Ms. Anuradha came to our rescue. She helped us to build a lesson in the time-table itself so that we could continue to work without actually missing our regular lessons. We also used our art and craft lessons to make innovative products under the guidance of Ms. Suruchi. It worked. Best of all, our House keeping staff came forward and helped us with cutting and pasting jobs.
c. Challenge #3: Managing Money Matters : Different teams were handling sales and finances, money had to exchange hands from students of one section to another. It became difficult to control the inflow and outflow of cash.
Solution: We decided to have one member of the finance team to always be with the sales team during market days. This way we ensured money was with the finance team and record keeping was taking place simultaneously, continously audited by our Lead Teacher, Ms. Monica.
3. These are the 3 most important things we learned:
1. Don’t give up! Every problem has a solution! Look for alternatives, it will happen.There were times when we were under pressure to complete our orders in time, when we thought we will not be able to do so, yet we did. No miracles, sheer hard work, intensive planning, thinking creatively and go getting attitude helped us. Our support staff also came forward to help us in doing simple but bulk cutting and pasting jobs.
2. Planning, Time Management and Money ManagementThis was our biggest learning. We learnt how to plan and prioritise work. Initially we were just wasting time getting everybody together and starting up, then we realised distribution of work and collaboration was the key. We made teams, divided the tasks among ourselves and exhibited team work. We learnt how to handle money, maintain records, managed cash in-flow and out-flow. We also learnt how to fix the price of a product, keeping in mind the various costs and margins.
3. Mindfulness and ToleranceWe have taken a huge step towards becoming humans of excellence. We learnt to listen, accept and respect each one’s view. Instead of getting into an argument we have learnt how to work in agreement. We understood, things are better when we work together in unison. Still a long way to go but none the less, a good beginning to this journey of excellence.
Section E: Sustainability & Business Development
4 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
4. Our business has a positive impact on the environment and our community because:
(Refer Appendix D)We use eco-friendly and recyclable products. Instead of sending waste to the landfills, we decided to segregate and reuse, recycle whatever we could. We used a lot of one-side paper and charts, left over papers in a notebook, wool, glass bottles, jute, dried leaves, old greeting and wedding cards etc. to create innovative and beautiful souvenirs. In our own little way, we tried to create awareness through our products, encouraged our fellow students, teachers and parents to use eco-friendly products to protect our PLANET. We are making all efforts to make our school “NO PLASTIC ZONE”. We wish to start giving cloth bags to people who we see with plastic bags.
As mentioned earlier, We have used our profits with Sri Satya Dinodharana Patam, Desire Society and our House keeping staff.This in turn has brought us in close contact with the PEOPLE in need. It has given us immense pleasure and contentment to deliver happiness. We would continue to make a difference and are truly motivated to keep our business sustainable.
Green Treasures also gave an opportunity to our support staff to work along with us in creating beautiful souvenirs. Our house keeping staff learnt how to make paper bags and few of them shared that they would try to continue this work in their past time and teach their neighbours. They have also been sensitised to use eco-friendly products.
Inspired by our venture:Junior students have taken up projects like “Each One Teach One”. Wherein they visited a government run school and spent time teaching them Math and Science applications.
Few other students and teachers have started a reading program for a NGO school, Nachiketa Tapovan to help them develop reading skills. Nachiketa students are going to be a part of our annual day celebrations.
5. Our school business has the potential to carry on running sustainably next year and have a positive impact on the local environment and our community. This is our three point action plan of how we will keep it running:
We will:1. Continue to explore, experiment and transform our product range. Though Competition is
tough.. Business this year has taught us, Introducing Innovative souvenirs will keep our present customers happy and also give us opportunity to tap new customers.
2. Target sales promotion and market size. Presently we are available only in the school premises. Next year, we plan to take it to residential communities, shopping malls, craft village and corporate offices. This way we hope to increase our customer base and more awareness about being environment and community friendly.
3. Include students of one more level and dedicate some more time in our weekly time-table to ensure completion of orders within stipulated time. We would like to approach multi-national companies to get corporate orders for their annual gifts for staff. This is an area which we would like to cover and if it happens, it would help our business grow big time.
Word of mouth works better than any other sales promotion activity.OR
5 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
Our school business does not have the potential to carry on running next year because we cannot make a profit and/or our business is not socially/environmentally sustainable. These are the three biggest lessons we have learned about why our business has not been as successful as we planned AND what we have learned we should do differently next time:
1.2.3.
Appendix Section: Students in ActionPlease find in this space some evidence that clearly shows our involvement as students in the setting up of our business. You will find 3-5 photos (or if that’s not possible, we will share quotes from participating students).
A photo of our launch event:
Launch Of Green TreasuresInauguration by our Principal: Mrs. Lalitha Naidu
6 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
Our Launch Event..Syahi: Art and Literary Fest
Madhubani Paintings being given to our eminent judges
A photo of us running our business:
A photo of our financial record keeping:
FINANCIAL REPORTING
7 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
1. Income (actual)
NAME OF PRODUCT OR SERVICE
QUANTITY SALES PRICEINR
SALES INCOME (INR) (Quantity x Sales Price)
ARTEFACTS
Madhubani Paintings 56 150 8400
Decorative Bottles 4 50 200
Floating Candles 34 100 3400
Tissue Holder 14 200 2800STATIONERY
Gift Tags 39 10 390
Paper Bags 46 20 920
Handmade Diaries 50 150 7500TOYS
Key chains 31 20 620
Tic Tac Toe Game 7 50 350Friendship Bands 34 10 340
TOTAL SALES INCOME (INR) 24920
2. Costs (actual)
3.
Profit (actual)
8 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
NAME OF ITEM QUANTITY COST PER ITEMINR
TOTAL COSTS (INR) (Quantity x Cost per Item)
Brushes 20 10 200
Paint sets 4 150 600
Glue (Kg) 2 200 400
Frames 56 90 5040
Decorative items (pkts) 24 50 1200
Key chains 50 5 250
Cost of Binding books 50 80 4000
Tissue holder base 15 100 1500
TOTAL COSTS 13190
Our Local Currency
TOTAL SALES INCOME (INR) 24920
TOTAL COSTS (INR) 13190
PROFIT (INR)(Total Sales Income – Total Costs)
11730
This is how we raised the money needed to start our business:
Newspaper collection drive was conducted but we needed more funds due to initial big order of Madhubani paintings, so we also conducted a snack / games day. Our parents and teachers helped us to make yummy snacks and arrange for games arena. School Management also helped us by allowing us to use a lot of school resources. (Refer Appendix A)
Additional comments about our finances:
The targets in the business plan in terms of Sales, Income and profits were substantially achieved. The learning for us has been immense. From the financial terms to marketing strategies, from production costs to profit margins. We also did a comparative analysis on how the increase in income and cost affected our profits. (Refer Appendix C)
Our Local Currency used : Indian Rupees (INR)
Exchange rate to US Dollars: Rs. 65 = 1 US Dollar
STUDENTS’ IMPROVEMENT ON SKILLS
9 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
It is important for you, your teacher and for us to reflect on how the Awards Programme has helped you develop your skills. Please ask your teacher to fill in the following sections. ONLY SCHOOLS THAT COMPLETE THIS SECTION WILL BE ELIGIBLE FOR AN AWARD.
1. After going through the activities to implement your school business do you feel your students...
Please choose ONE option (‘Improved’, ‘Stayed the same’ or ‘Did not improve’) for each row below….
Did not improve
Stayed the
same
Improved
a. Are more confident speaking in front of other people (e.g. during market research) Yesb. Work better with people with different opinions to theirs Yesc. Have improved their team working ability, e.g. if other team members were struggling
they offered support to themYes
d. Are more confident analysing information Yese. Are more able to use their ideas to organise and plan work in order to reach their goals Yesf. Are more able to look at different ways to solve a problem and are more confident in
selecting a solutionYes
g. Do you feel your students have gained the skills and knowledge to start and run a successful business independently?
Yes
2. Can you tell us the biggest impact the program has had on a specific student, their family or even yourself?The program has definitely had a positive impact on the students and me too… Entrepreneurship is the buzz word and the demand of the time. Leading an enterprise has taught them a lot and sensitised them further to take care of the environment. The program also has had a great impact on other students and our housekeeping staff, who are now enthusiastic to continue in their small way.
3. Through the school business implementation process, which skills do you think students improved/gained the most (max 3):
Leadership Communication AspirationConfidence X Decision making X Other – Please specify: Inter Personal
Relationship, Creative & Critical thinkingX Problem solving Team work
4. Do you feel the activities helped students improve their performance in other subjects at school? You can choose more than one option.
No X Yes, in Science ( Computer Science: Blogging)X Yes, in Maths Yes, in Business StudiesX Yes, in Writing & Reading X Yes, Other – Please specify: Social …How the cottage industries work?
5. Have the students used the skills learned through the school business implementation outside school?
Yes If you answer ‘Yes’, please specify (if possible):HOW – For example, Have they carried out any business activities?:With WHOM – For example, with their family, other students, etc.:
X No
CONGRATULATIONS on writing your Annual Report! You have completed Step 3 and the School Enterprise Challenge programme! Submit NOW!
Remember to submit your Annual Report to the School Enterprise Challenge Awards Programme by logging in to your account at: www.schoolenterprisechallenge.org/login
in order to be eligible to receive your Bronze Award.
Appendix A
10 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
Green Treasures Purchase ReportMonth Item Qty Unit Price
(INR)Total cost
(INR)July Brushes 20 10 200
Paint sets 4 150 600Glue(kg) 1 200 200Frames 56 90 5040
August Decorative items (pkts) 4 50 200Key chains 50 5 250
September Cost of Binding Diaries 50 80 4000Decorative items (pkts) 4 50 200
October Decorative items (pkts) 8 50 400Glue(kg) 1 200 200Tissue holder base 15 100 1500
November Decorative items (pkts) 8 50 400
GRAND TOTAL 13190
Appendix B
11 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
Start-up Cost was generated through following activities
INRNewspaper Collection Drive 1330
Snack & Games Stall 5540
TOTAL INR 6870
Green Treasures Sales ReportMonth Product
Qty
Sales Price(INR)
Sales Income(INR)
Monthly Total (INR)
July Madhubani Paintings 56 150 8400 8400
August Gift Tags 17 10 170Key chains 18 20 360Paper bags 16 20 320Tic Tac Toe game 5 50 250 1100
September Handmade diaries 23 150 3450
Decorative Bottles 4 50 200Gift Tags 16 10 160Key chains 8 20 160TicTac Toe game 1 50 50 4020
October Floating Candles 13 100 1300Key chains 5 20 100Tic Tac Toe game 1 50 50Friendship bands 3 10 30Gift Tags 6 10 60Paper bags 7 20 140Tissue holder 1 200 200Handmade Diaries 19 150 2850 4730
November Paper bags 23 20 460Friendship bands 31 10 310Tissue holders 13 200 2600Floating candles 21 100 2100Handmade diaries 8 150 1200 6670
GRAND TOTAL 24920
Appendix C : Comparative Analysis of Estimated Vs Actuals
12 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
INCOME
Name of the Product Category
Estimated Sales (INR)
Actual Sales (INR)
Artefacts 15000 14800Stationery 2500 8810Toys 500 1310
Total 18000 24920
COSTS
Name of the Product
Estimated
Purchases (INR)
Actual Purchases
(INR)
Paint brushes 300 200Paints 1500 600Glue 400 400Frames 5400 5040Decorative items 500 1200Key chains 250Tissue holder base 1500Book Binding 4000Total 8100 13190
PROFIT
Estimated (INR)
Actual (INR)
% Increase
Income 18000 24920 38.4Costs 8100 13190 62.8Profit 9900 11730 18.5
Appendix D: Glimpses of our businessOur Product Range
13 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
Paint b
rushesPain
tsGlue
Frames
Decorati
ve ite
ms
Key ch
ains
Tissue h
older base
Book Binding
0100020003000400050006000
Estimated Purchases (INR)Actual Purchases (INR)
Income Costs Profit0
50001000015000200002500030000
Estimated (INR)Actual (INR)
Artefacts Stationery Toys0
2000400060008000
10000120001400016000
Estimated Sales (INR)Actual Sales (INR)
14 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
15 BRONZE Annual Report Template 2017. ©Teach A Man To Fish
16 BRONZE Annual Report Template 2017. ©Teach A Man To Fish