SUPPLY CHAIN MANAGEMENT

PROJECT DESCRIPTION:

SUPPLY AND DELIVERY OF MERCEDES ORIGINAL EQUIPMENT MANUFACTURER (OEM) BUS MAINTENANCE PARTS ON AN AS AND WHEN BASIS

TRANSACTION: APPOINTMENT OF A SUPPLIER

END USER: TECHNICAL DEPARTMENT

(REGION / DEPARTMENT):

PRETORIA, JHB AND CAPE TOWN DEPOTS

1. Introduction

Autopax Passenger Services (SOC) Ltd intends appointing a Supplier for the supply and delivery of material/ parts for the maintenance of its Mercedes Benz RSD 0D500 fleet in accordance with the original equipment manufacturer (OEM) specifications.

2. Background Information

Autopax runs a fleet of 427 Mercedes Benz 0500 buses, 2009 and 2010 models and 93 MAN HB4 Lion Explorers 2009 Models. These vehicles are assigned to long haul operation. It is therefore important that quality parts and materials are utilised during the servicing and repairing of this fleet.

3. Objective of the Proposed Project

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To procure all safety critical parts from the Original Equipment Manufacturer (OEM) or OEM registered distributer/dealership.

4. Scope of Works and Areas of Focus

The key considerations include: Specification of material according to MAN and Mercedes Benz

standards.

Delivery of material to the Autopax warehouses (JHB, PTA and CT).

Lead time of 2 days from receipt of Purchase Order and as agreed to

o Salvokop warehouse, Salvokop, Pretoria

o Harmony warehouse, Corinationville, Johannesburg

o Coastal warehouse, Epping, Cape Town

N.B. Delivery to all Autopax depots as mentioned above is mandatory

5. Detailed Specification

The successful bidder shall:

• Provide a high quality finished product as per specifications and OEM Standards

• Adhere to all delivery dates and schedules as per Purchase Orders

• Be fully accountable and provide a full consignment at all times as per order for the duration of the contract

• Product warranty to be given at least one year from delivery date or as prescribed from a product life cycle warranties.

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• Submission of latest Bank statement at least not older than three months of active transacting

• Provide an OEM accreditation certificate or a specific component’s

board of affiliation.

• Proof of quality assurance standard

MERCEDES PARTS

No. Material Short Text Estimated Quantities OEM GENERIC

1 M00084880 NUT;,WHEEL NUT M/BENZ RSD 500 780 YES2 M00105986 front/tag hub gasket 555 YES3 M00105975 GASKET PRE CUT;TYP TAPPET COVER 540 YES4 M00084290 FRONT AND TAG HUB INNER BEARING SEAL (SM 513 YES5 M00084342 FRONT AND TAG AXLE INNER HUB SEAL 384 YES6 M00102600 PUMP COOLNG SYS ENGN. 378 YES7 M00084344 FRONT AND TAG AXLE INNER WHEEL BEARING 369 YES8 M00103759 SEAL OIL;TYP O500RSD HUB. 360 YES9 M00106127 SEAL RING;TYP SEAL RING M BENZ 360 YES

10 M00084199 FRONT AND TAG AXLE OUTER WHEEL BEARING 351 YES11 M00084205 BOLT;TYP WHEEL,SPE MERCEDES BENZ; REAR 300 YES12 M00104546 END;TYP HOSE,APP HEADERTANK MBO500RSD. 279 YES13 M00106756 VALVE;SPE P/N MA0044310406 279 YES14 M00085249 CLAMP;EXHAUST; M/BENZ,RSD500. 272 YES15 M00084166 BELT;UNKM/BENZ,13 X 1400,3829970592 240 YES16 M00103993 TENSIONER PULLEY ASSEMBLY;TYP BELT. 240 YES17 M00084248 GEAR BOX OUTPUT FLANGE SEAL (Z/F) PN 073 213 YES18 M00084885 TENSIONER;BELT,M/BENZ RSD500. 213 YES19 M00101674 NUT;TYP WHEEL. 180 YES20 M00104015 TANK RDTR OVRFLW;TYP MBO500 RSD. 177 YES21 M00104547 SCREW;TYP ADJUST FAN JOCKEY,LG 280 MM. 170 YES22 M00084225 SEAL RING P/N A0159974347 167 YES23 M00084420 PUMP,WATER -RSD500,M/BENZ 167 YES24 M00084385 link,front suspention,6342330516 165 YES25 M00085264 flusher unit,3885447532,m/benz 165 YES26 M00084831 HOSE;,INTERCOOLER,63499970482 150 YES27 M00085315 BOLT ,SUMP.M/BENZ RSD500 150 YES28 M00106711 FITTING;TYP T-FITTING 150 YES

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29 M00107746 COMPRESSOR;TYP MERCEDES BENZ; GASKET 150 YES30 M00084162 PIPE EXHST;,FLEX - M/BENZ RSD500 135 YES31 M00104548 SHAFT;TYP JOCKEY,FAN MBO500. 128 YES32 M00084740 PIPE;INTERCOOLER - [WIRED],M/BENZ RSD500 125 YES33 M00101696 SWITCH INTRLCK;MOU ENGINE DOOR. 122 YES34 M00084245 OIL COOLER GASKET: 0500RSD P/N A45718802 120 YES35 M00104220 LOCATOR STUD WHL;TYP LONG MB O500 RSD. 120 YES36 M00106710 HOSE;TYP M/BENZ HOSE P/N MA6645017882 120 YES37 M00084237 INTERCOOLER CONNECTING HOSE (Short Red) 119 YES

38 M00084173 CAP FLLR OPNNG;UNKMBENZ,PRESSURE;PLASTIC 114 YES

39 M00085180 SEAL RING REAR AXLE A0169976647 105 YES40 M00107146 GASKET PRE CUT;TYP M/ BENZ OIL 105 YES41 M00104780 RADIATOR;TYP M/ BENZ - MA 6345000102. 98 YES42 M00102964 BEARING ROLR;TYP TAPER OUTER.33116 93 YES43 M00101691 CONNECTOR EXHST PIPE;TYP FLEX. 90 YES44 M00103992 PULLEY FLAT;TYP IDLE. 90 YES45 M00104219 LOCATOR STUD WHL;TYP SHORT MB O500 RSD. 90 YES46 M00104412 slack adjuster tag,m/benz[70954c] 90 YES47 M00104413 CIRCLIP;SLACK ADJUSTER. 90 YES48 M00084416 RADIATOR,M/BENZ 89 YES49 M00106755 TANK;TYP M/BENZ HEADER TANK 87 YES50 M00102963 BEARING ROLR;TYP TAPER. 86 YES51 M00103996 REPAIR KIT COMPRSSR. 83 YES52 M00084340 Left Side Front Stabiliser Drop Arm 80 YES53 M00104414 BALL JOINT;TYP RH DRAGLINK MB O500. 75 YES54 M00106708 FITTING;TYP M/BENZ FITTING 75 YES55 M00106757 ROD;TYP TORQUE ROD BOLT 75 YES56 M00084229 INJECTOR TUBE: 0500RSD 72 YES57 M00084341 RIGHT SIDE FRONT STABILISER DROP ARM 72 YES58 M00103769 UNIT CNTRL;TYP FMR - MB O500 RSD 2436 72 YES59 M00084744 CLAMP;,INTERCOOLER; M/BENZ RSD500 71 YES60 M00101695 TRANSMITTER PRESS;TYP AIR. 71 YES61 M00105998 TIE ROD END;TYP M/BENZ COMPLETE 69 YES62 M00084302 BEARING ROLLER TAPERED P/N A0129814005 68 YES63 M00102965 CLAMP;TYP EXHAUST,SPE MB O500 RSD. 68 YES64 M00104550 SEAL OIL;TYP PINION OUTER. 68 YES65 M00104552 SEAL OIL;TYP INNER MBO500RSD. 68 YES66 M00102598 RELAY;COI 24 V,CUR 300 A. 63 YES

67 M00084722 CAP FLLR OPNNG;UNKMAN,RADIATOR PRESSURE; 62 YES

68 M00084219 DRIVE AXLE AIR BELLOW TOP "T" CONNECTOR 60 YES

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69 M00101930 SWITCH PRESS;TYP STOP 0500. 60 YES70 M00103770 TENSIONER PULLEY ASSEMBLY;TYP O500RSD. 60 YES71 M00104012 RELAY;TYP AUTOMOTIVE - SMALL,COI 24 V. 60 YES72 M00104196 CAP FLLR OPNNG;TYP PRESSURE,CAP STEEL. 60 YES73 M00104415 BALL JOINT;TYP LH DRAGLINK MB O500. 60 YES74 M00106758 NUT;TYP TORQUE ROD BOLT NUT 60 YES75 M00084541 BEARING;,J/PULLEY, M/BENZ 59 YES76 M00103768 FAN;TYP ENGINE,SPE O500 RSD 2436. 56 YES77 M00106754 SENDER UNIT RADIATOR; P/N MA6345400017 56 YES78 M00104661 SCREW MACH;PROPSHAFT MBO500. 54 YES79 M00103647 GENERATOR ALTRNTNG CURRNT DRCT CURRNT 53 YES80 M00104409 SENSOR ANTI LK BRK VEHCLR;TYP RR. 53 YES81 M00104410 SENSOR ANTI LK BRK VEHCLR;TYP LR. 53 YES82 M00107532 GREASE;TYP WHITE INJECTOR GREASE 51 YES83 M00084226 PROPSHAFT P/N A3844101802 48 YES84 M00104411 ADJUSTER SLACK ;TYP FRONT,APP MB O500. 47 YES85 M00106207 VALVE;SPE LEVELLING VALVE. 47 YES86 M00084075 SHAFT,JOCKEY PULLEY,M/BENZ RSD500 45 YES87 M00084222 DRIVE AXLE BRAKE BOOSTER PIPE 45 YES88 M00101700 KNOB;TYP MERC,FNC HEADLIGHT SWITCH. 45 YES89 M00102449 VALVE SLND;TYP EXHAUST BRAKE. 45 YES90 M00084272 OIL PRESSURE SENSOR P/N A0125420517 42 YES91 M00084267 OIL COOLER HOUSINGS P/N A4571802610 36 YES92 M00104659 VALVE THROT;TYP ACCEL - MB O500. 35 YES93 M00084269 VISCO FAN HARNESS P/N A6345403207 33 YES94 M00101699 SWITCH RTRY;TYP HEADLIGHT MERC,VOL 24 V. 33 YES95 M00104195 SHOCK ABSORBER VEHCLR;REAR. 33 YES96 M00108033 VALVE;TYP RELAY, 33 YES97 M00084218 DRIVE AXLE S-CAM BACKING PLATES 30 YES98 M00084221 DRIVE AXLE LEVELLING VALVE R/S 30 YES99 M00084243 INTERCOOLER CONNECTING HOSE CLAMP 30 YES

100 M00084289 FRONT AND TAG HUB COVER GASKETS P/N MA94 30 YES101 M00084793 O-RING;UNKMAN,FILTER - FOR MAN 30 YES102 M00101926 NUT;TYP WHEEL HB4. 30 YES103 M00103760 HOSE;TYP BOOST. 30 YES104 M00104142 VALVE BRK PNEU;TYP FOOT,VEH MB O500RSD. 30 YES105 M00104158 BOOSTER BRK;TYP REAR. 30 YES106 M00104193 HOSE PRFRMD;TYP RADIATOR O500RSD. 30 YES107 M00104570 GASKET PRE CUT;TYP SUMP OM457. 30 YES108 M00104594 BOLT MACH;PROPSHAFT. 30 YES109 M00105996 SEAL;TYP FAN JOCKEY PULLEY SEAL 30 YES

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110 M00107680 KNOB;TYP LIGHT ROTARY SWITCH 30 YES111 M00107757 TENSIONER PULLEY ASSEMBLY;TYP O500RSD 30 YES112 M00108104 NUT;TYP DROP ARM M/BENZ 30 YES113 M00084546 CAP FLLR OPNNG,MERCEDESBENZ RSD500 29 YES114 M00108039 SHOCK ABSORBER 27 YES115 M00108044 SHOCK ABSORBER 27 YES116 M00103665 SUMP OIL XMSN;OM457 ENGINE. 26 YES117 M00106213 VALVE RLY AIR PRESS 24 YES118 M00107147 SHAFT STERG COLMN 24 YES119 M00084544 DIPSTICK;M/BENZ RSD 500 23 YES120 M00084605 BRACKET,EXHAUST,M/BENZ RSD500 23 YES121 M00107678 SWITCH;HEADLAMP M/BENZ 23 YES122 M00084197 Steering Complete Tie-Rod 21 YES123 M00104454 PIPE BNT METLC;TYP INJECTOR MBO500. 18 YES124 M00107425 COVER;TYP M/BENZ CYLINDER HEAD COVER 18 YES125 M00108058 VALVE;TYP MAGNETIC M/BENZ 18 YES126 M00084328 Steering Shaft Slip Joint Assy 17 YES127 M00084254 GEAR SELECTION BUTTON 15 YES128 M00084256 SEAL OIL;UNKM/BENZ,CRANK - REAR - M/BENZ 15 YES129 M00104553 DIPSTICK;TYP ENGINE MBO500RSD. 15 YES130 M00104593 NUT PLN HXGN;SPC PROPSHAFT. 15 YES131 M00106753 LINE;M/BENZ LINE OIL 15 YES132 M00107679 LAMP INCD;TYP BULB 15 YES133 M00107681 SENSOR CURRNT;TYP LHS CABLE ABS 15 YES134 M00107682 SENSOR CURRNT;TYP RHS CABLE ABS 15 YES135 M00108056 PIPE;TYP FUEL RETURN M/BENZ 15 YES136 M00108057 PIPE;TYP FUEL SUCTION M/BENZ 15 YES137 M00085267 REGULATOR,ALTERNATOR,3/2 holes,24volts 12 YES138 M00084261 JOCKEY PULLEY COMPLETE KIT P/N A38220010 9 YES139 M00084284 DIFF PINION FLANGE NUT P/N MD51370001 9 YES140 M00084384 DRAG LINK ASSY;APP P/N A634 4600405,UNK 9 YES141 M00084809 BOOSTER BRK;TYP MBENZ O500 RSD,REAR - 9 YES142 M00108038 CYLINDER;TYP TURBO AIR 9 YES143 M00084220 DRIVE AXLE LEVELLING VALVE K/S 8 YES144 M00084246 GEAR BOX OUTPUT FLANGE (Z/F) 8 YES

145 M00084423 CAP FLLR OPNNG;UNKMBENZ,PRESSURE; ROUND; 8 YES

146 M00084944 SEAL RING ON FLANGE END P/N A0169976747 8 YES147 M00104194 STARTER ENGN ELCT;TYP REFURBISHED 8 YES148 M00104407 SENSOR ANTI LK BRK VEHCLR;TYP RT. 8 YES149 M00104408 SENSOR ANTI LK BRK VEHCLR;TYP LT. 8 YES150 M00104468 HOSE NONMETL;TYP RADIATOR OUTLET MBO500. 8 YES

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151 M00106205 FAN;TYP BLADE M/BENZ 8 YES152 M00104017 SWITCH SLCTR;TYP RETARDER,SPE MBO500RSD. 6 YES153 M00106201 NIT CNTRL;TYP MR UNIT M/BENZ 6 YES154 M00106759 PAN;TYP M/BENZ OIL PAN ASSEMBLY 6 YES155 M00084190 Steering Box Andare P/N A382 460 041 5 YES156 M00104016 ENGINE DSL;TYP OM457LAIII,ENG 265 KW. 5 YES157 M00084228 SHOCK ABSORBER VEHCLR;384-323-74-00 3 YES158 M00084231 INJECTOR UNIT PUMP: 0500RSD 3 YES159 M00084242 PARTS KIT PSTN ASSY ENGN;UNKM/BENZ,AND 3 YES160 M00084390 DIPSTICK;UNKM/BENZ,POWER STEERING, 3 YES161 M00104405 SENSOR ANTI LK BRK VEHCLR;TYP LF. 3 YES162 M00107484 SHOCK ABSORBER VEHCLR 3 YES163 M00084299 FAN SHROUD (COWLING) P/N A6345050255 2 YES164 M00105997 HUB 2 YES

6. Time Frames / Programs

The contract duration/ period may vary according to business needs to a maximum of three years (36 Months)

7. Evaluation Criteria

The evaluation should be done in three stages as follows:

Stage 1: Compliance Requirements

a) Valid Tax Clearance Certificate (must be valid on closing date of submission of the proposal);

b) Valid BBBEE Certificate from a SANAS accredited rating agency or IRBA;

c) Letter from auditors confirming shareholding of the Bidder;

d) Completed and signed Tender Forms of AUTOPAX with all the annexures thereto;

e) Certificate for Attendance of Compulsory Briefing Session;

f) Proof of Registration professional body;

g) Company registration documents COR, CM 29 (Contents of Register of Directors as issued by

Companies Registration Office)

h) Letter of good standing (COID)

i) Security Screening

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j) Copies of Directors IDs

k) Consortium or Joint Venture Agreement (whichever if applicable)

l) Company letter head

m) Proof of UIF Registration

n) Proof of registration with the Treasury Central Supply Data Base

Stage 2: Technical / Functionality Requirements

Bidders who do not achieve the 70% threshold on technical evaluation will be automatically disqualified.

Stage 3: Pricing and BBBEE

Only Bidders who have achieved the 70% threshold for Technical evaluation will be evaluated

for the Price component which is 80% of the Evaluation Criteria.

The BBBEE component of evaluation is weighted at 20% of the evaluation criteria. Bidders will

be awarded the following points based on the level of their BBBEE as per their BBBEE

Certificate issued by an agency approved by SANAS:

BBBEE Status Level of Contributor Number of Points

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-complaint contributor 0

CRITERION INDICATOR WEIGHT SCORECAPACITY (40 points)

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Stock LevelsBe able to have a minimum order level of 5 items for AUTOPAX in case of emergency.(Provide min and Max stock levels)

30

1 = I item/ part number2 = 2 items/ part number3 = 3 items/ part number4 = 4 items/ part number5 = 5 items/ part number

EXPERIENCE (50 points)

In supplying MAN and Mercedes OEM commercialised parts to the transport industry

(Clearly indicate)Pack own material or outsource.

Similar projects with verifiable signed references on a company letter head must be submitted.

(Provide References) 30

1 = 1 – 2 years2 = Above 2 – 3 years3 = Above 3 – 4 years4 = Above 4 – 5 years5 = Above 5 years

Ability to handle projects of highest value

Highest Value of similar projects handled and completed in rand value. Must be verifiable. (This is not value per contract but it can also be a total value of contracts added together).

30

1= 1 – 2 Million2= Above 2– 3 Million3= Above 3 - 4 Million4= Above 4 – 5 Million5= Above 5 Million

FINANCIAL CAPACITY (10 POINTS)

Financial Capacity Financial capacity at initial contract implementation.

Latest Bank Statement Any form of Bank

guarantee

101= 1 – 2 Million2= Above 2 – 3 Million3= Above 3 – 4 Million4= Above 4 – 5 Million5= Above 5 Million

TOTAL SCORE 100

Summary of weights

CATEGORY / DESCRIPTION WEIGHTING

Capacity 30

Experience 60

Financial Capacity 10

Total 100

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