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STEP-BY-STEP ONLINE APPLICATION GUIDELINES – APPLICANT APPLYING FOR THE FIRST TIME AT THE INSTITUTION (DO NOT HAVE AN EXISTING CPUT STUDENT NUMBER)

Please contact the Call Centre: (021) 959 6767 should require more information not covered in this document or the Online Application Frequent Asked Questions (FAQ’s)

IMPORTANT INFORMATION

CPUT has TWO different methods of applying. You have the option to choose only ONE of the following:

Online Web application – Free of Charge Paper-based Application (manual application process) = R100 Application Fee

The following applicants will not be allowed to apply online for the 2018 application cycle:

Non South African Citizens including applicants with permanent residency Applicant with a Non South African High School Certificate (Matric) Applications for Recognition of prior learning

Paper-based application forms must be submitted to CPUT and cannot be faxed or e-mailed. Applicants must have a valid e-mail address and cell phone number in order to apply online. All

Communication with regard to your application will be sent via e-mail/sms. Should you not have a valid e-mail address you can create an e-mail account using Gmail, Yahoo Mail or any other e-mail provider you may prefer

The online application has been tested and can be accessed via a PC or laptop. It is not guaranteed to cater for Tablets or Mobile Phones

Applicant has a choice of applying to a maximum of 3 choices. At least one choice must be entered

Applicants that have previously completed their Grade 12 must electronically upload their NSC/NCV results when applying online

Supporting documentation must be certified (not less than 3 months old) and individually scanned

When uploading documents, ensure that the scanned file is a maximum of 2MB, and that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif

Each document must be scanned and uploaded as separate attachments. Outstanding documentation can be uploaded by answering YES to the question: Have you

already started an online application with CPUT and then select YES, I want to submit additional documentation. It may be e-mailed to [email protected] with the student number noted in the subject line of the e-mail (e.g. 2018 supporting documents 217103872) only in the case where you have difficulties uploading it electronically

Access the following link: http://www.cput.ac.za/study/apply

2018 Online Applications

http://www.cput.ac.za/study/apply

Follow the leading questions and select the appropriate one:

Select NO to proceed to the next leading question Yes, but I did not finish the process – Select Yes in the case where you have left the online

application process without a student number allocated to you

Yes, I want to find the status of my application – This will take you to the Application Tracking System on the website whereby you can view the admission status and also be able to download any acceptance/rejection letters

Yes, I want to upload documents / additional documents – Have your student number and pin ready - Refer to the header : How to upload additional/outstanding documentation further down in the document


Select NO to proceed to the next leading question

Select NO to proceed to the next leading question Yes – Select to download the manual application form. Applicants are not allowed to use online

system for applications for Recognition of Prior Learning

Select NO to proceed to the next leading question The following question will be displayed when selecting YES

YES – will display the following:


NO – will take you to the next leading question

I’m not sure – will take you to the application tracking system to look-up your student number

Yes – Select YES to proceed to the next leading question No - Applicants will not be able to proceed. Currently online applications are only available to

applicants with a South African ID. Applicants must follow the paper-based application process I am in possession of Permanent Residency in South Africa - Applicant will not be able to

proceed. Currently online applications are only available to applicants with a South African ID. Applicants must follow the paper-based application process

Yes – Select YES to proceed to the next leading question No - Applicants will not be able to proceed. Currently online applications are only available to

applicants whom have completed a South African School Leaving Type. Applicants must follow the paper-based application process


Yes – Select YES to proceed to the next leading question No - download supporting documentation guidelines and documents for completion and

submission Unsure (See PDF) – Check for additional requirements as stipulated per qualification in the list

provided


No – Minor (younger than 18 years) must download the Minor Declaration form which the parents or legal guardians must sign. Sign and scan the document and have it ready to submit online during the online application process.

Yes – The following will be displayed

Click on the Start the online application process to proceed with your application and the following screen will display

Do you already have a Student Number: Please enter NO

Applicants that have applied at CPUT before (existing student number) will be prompted to apply via the Student Online System (SOS) www.cput.ac.za/sos

All NON South African Citizens and RPL Applications cannot apply online and must follow the manual application process

Returning to complete application:


http://www.cput.ac.za/sos

Select NO if you have accessing the online application for the first time YES – Select YES if you have commenced with applying online but did not complete the entire

process up until the upload of supporting documentation and confirmation of your student number. You will not be able to upload your supporting documentation via the wizard once you have submitted your application online. Refer to the process below – How to upload additional/outstanding documentation

Enter your ID Number and select the button

Consent to Process Personal Information


Scroll down with scroll bar to read the entire POPI Act clause Select the I ACCEPT and NEXT buttons. You will not be able to proceed If you select the I DO NOT ACCEPT button

BIOGRAPHICAL INFORMATION

Nationality

Are you a SA Citizen in possession of a valid SA ID/Birth Certificate? YES NO – No Non South African (including Permanent Residency) online application is permissible at

this stage. Please submit a manual application form ID Number: Enter your South African ID number


Personal Information

Gender: Click on the arrow down to select your gender

Date of Birth: Enter date of Birth (e.g. 11-OCT-1999) or select the button to enter from

the calendar provided

Title: Click on the arrow down to select your title from the list provided Initials: Enter your initials in Upper Case Surname: Enter your Surname in Upper Case First Names: Enter your Full Names in Upper Case

Marital Status: Click on the arrow down to select your Marital Status

Home Language: Click on the arrow down to select your Home Language

Ethnic Group: Click on the arrow down to select your ethnicity

Are you Employed: Click on the arrow down to select either Yes or No

Where have you heard about us? Select the button and select by clicking on the appropriate description. Scroll with the scroll bar to view more options from the list


Address Information

Street Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street in Upper Case Street Address Line 2: Enter your Suburb Name (e.g. Disa Heights) in Upper Case Street Address Line 3: Enter your Town Name (e.g. Brakpan) in Upper Case Street Address Line 4: Enter your Province Name (e.g. Western Cape) in Upper Case

Postal Code: Select the button . All possible Postal Codes will be displayed


You can enter your Postal Code in the field for a quick display. Select the SEARCH button to display the appropriate list of values. Select the correct Postal Code

You can also search by the relevant Town Name . Select the SEARCH button to display the appropriate list of values. Select the correct Postal Code

Description from the list provided

Tick if your Postal Address is different from your Street Address: Click in the field provided to enter a different Street Address In Upper Case. Do not select if the addresses are the same.

Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street in Upper Case Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) in Upper Case Postal Address Line 3: Enter your Town Name (e.g. Brakpan) in Upper Case Postal Address Line 4: Enter your Province Name (e.g. Western Cape) in Upper Case

Postal Code: Select the button . All possible Postal Codes will be displayed

You can enter your Postal Code in the field for a quick display. Select the SEARCH button to display the appropriate list of values. Select the correct Postal Code

You can also search by the relevant Town Name . Select the SEARCH button to display the appropriate list of values. Select the correct Postal Code Description from the list provided


Contact Information

Do you have a South African Cell Phone Number: It will automatically be set to YES South African Cell Phone Number: Enter your 10-digit without any leading + (e.g. 0829996229

Cell Phone Number. Do not enter spaces or any other characters Work Telephone Number: Enter your work telephone number without any spaces or – (e.g.

0224603139 Home Telephone Number: Enter your work telephone number without any spaces or – (e.g.

0224603139 E-mail: Enter a valid e-mail address Verify E-mail: Re-enter the exact e-mail address


Residence Information

Do you want to apply for residence? Click on the arrow down and select either YES or NO. Enter NO if no CPUT residence accommodation is required If Yes, then your CPUT residence application will be processed on submission of your online

application.

Disability Information

Click on the field

Disability: Select the button. Select NONE in the case of no disability. Any Disability? Select from the provided list

Remarks: Enter any remarks should you want to provide any further detail. Click on the ADD DISABILITY button. Continue to add more disability information should you wish to.

Click on the NEXT button

Next of Kin Information

NEXT OF KIN CONTACT

Next of Kin Names: Enter Title, Initials and Surname (e.g. Mr DA Jacobs) Next of Kin Cell Numbber: Enter your 10-digit without any leading + (e.g. 0829996229 Cell

Phone Number. Do not enter spaces or any other characters


Next of Kin Home Telephone Number: Enter the home telephone number without any spaces or – (e.g. 0224603139)

Next of Kin Work Telephone Number: Enter the work telephone number without any spaces or – (e.g. 0224603139)

Next of Kin’s Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street) in Upper Case

Next of Kin’s Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) in Upper Case Next of Kin’s Postal Address Line 3: Enter your Town Name (e.g. Brakpan) in Upper Case Next of Kin’s Postal Address Line 4: Enter your Province Name (e.g. Western Cape) in Upper Case

Postal Code: Select the button. All possible Postal Codes will be displayed E-mail: Enter a Next of Kin e-mail address

Account Contact Information

Account Contact Names: Enter Title, Initials and Surname (e.g. Mr DA Jacobs) Account Contact’s Cell Numbber: Enter your 10-digit without any leading + (e.g. 0829996229

Cell Phone Number. Do not enter spaces or any other characters Account Contact’s Home Telephone Number: Enter the home telephone number without any

spaces or – (e.g. 0224603139) Account Contact’s Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street)

in Upper Case Account Contact’s Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) in Upper

Case Account Contact’s Postal Address Line 3: Enter your Town Name (e.g. Brakpan) in Upper Case Account Contact’s Postal Address Line 4: Enter your Province Name (e.g. Western Cape) in

Upper Case

Postal Code: Select the button. All possible Postal Codes will be displayed E-mail: Enter a Account Contact’s e-mail address


RESULTS DETAILS

Applicants currently in Grade 12

Applicants already obtained their School Leaving Certificates

Matric/Grade 12 Year (YYYY): Enter 2017 if you are currently busy with your Grade 12. Those that have already completed their Grade 12 must enter the year that you have obtained your first final school leaving certificate.

Are you applying for Undergraduate or Post-graduate? Click on the arrow down to select ‘Undergraduate’.

o Current Grade 12 learners can only select Undergraduate Studies. o 1 year B Tech qualifications are listed under Postgraduate Studies as well as ND

Accountancy, ND Financial Information Systems and ND Cost and Management Accounting

Are you completing or have completed a South African or International Matric? Click on the

arrow down to select SA MATRIC. Applicants with an International Matric Type will not be able to apply online and must follow the manual application process

Matric/Grade 12 Examination Number (optional): Enter your Examination Number if you have already passed your Grade 12. Current Grade 12 learners must leave this field blank


Final School Leaving Certificate: Select the button and click on the appropriate School Leaving Certificate

NSC Currently in Grade 12 – Please select if you are currently busy with Grade 12NCV Currently with NCV – Please select if you are currently in your final NCV year

The following endorsements will be indicated on your School Leaving Certificate:NSC – Admission to Bachelor – Obtained National Senior Certificate with a Bachelor entrance endorsementNSC – Admission to Certificate – Obtained National Senior Certificate with a Certificate entrance endorsement NSC – Admission to Diploma – Obtained National Senior Certificate with a Diploma entrance endorsement NCV – Admission to Bachelor – Obtained National Certificate Vocational with a Bachelor entrance endorsementNCV – Admission to Certificate – Obtained National Certificate Vocational with a Certificate entrance endorsement NCV – Admission to Diploma – Obtained National Certificate Vocational with a Diploma entrance endorsement

Entrance into Grade R – Applicants applying for the Grade R qualification without a matric/Grade 12 Certificate

NTC3/N3/NSC – Applicants that have studied towards a National Technical Certificates/N3 certificate/N4 certificate

Other Senior Certificate – Applicants currently/already completed Home Schooling ORObtained Senior Certificate (pre 2009) with 2 Higher Grade, 4 Standard Grade subjects OR1 Higher Grade and 5 Standard Grade subjects OR 1 Higher Grade subject, 4 Standard Grade and 1 Lower Grade subjects

Certificate of Complete Exemption – Obtained Senior Certificate (pre 2009) with all subjects on Higher Grade OR5 Higher Grade and 1 Standard Grade subjects

Ordinary Conditional Exemption - Obtained Senior Certificate (pre 2009) with 4 Higher Grade and 2 Standard Grade subjects


Subject Details

Applicants currently in Grade 12

Applicants already has passed Grade 12

School Leaving Subject: Select the button.


You can enter a description in the field for a quick display. Select the SEARCH button to display the appropriate list of values. Select the correct subject

Grade: This field cannot be changed

Description of Symbols:

Symbol (Achievement Level)

Percentage Range

1 0 – 29%2 30 – 39%3 40 – 49%


4 50 – 59%5 60 - 69%6 70 – 79%7 80 – 100%

Applicants currently in Grade 12:

Final Gr 11 Percentage: Select the button and select the appropriate Percentage as indicated on your Grade 11 results

Final Gr 11 Symbol: Select the button and select the appropriate Symbol as indicated on your Grade 11 results – refer to above table of Percentage and Level conversions

o Refer to Frequent Asked Questions how to capture the levels and Percentages if you have changed subjects from Grade 11 to Grade 12

Mid Year Gr 12 Percentage: Select the button and select the appropriate Percentage as indicated on your Mid-Year Grade 12 results

Mid Year Gr 12 Symbol: Select the button and select the appropriate Symbol as indicated on your Mid-Year Grade 12 results – refer to above table of Percentage and Level conversions

o Refer to Frequent Asked Questions how to capture the levels and Percentages if you have changed subjects from Grade 11 to Grade 12

Click on the ADD SUBJECT button Add all your subjects by repeating the steps listed above and clicking on the ADD SUBJECT button

for each subject entered Click on NEXT button. You will not be able to select the NEXT button until you have entered all

the required number of subjects (e.g. NSC you are required to enter a minimum of 7 Grade 12 subjects)

Applicants already obtained School Leaving (Grade 12) results:

Your National Senior Certificate (NSC) or National Certificate Vocational (NCV) results will automatically be displayed and cannot be altered.

All other matric types must be entered by the applicant Please upload you final results in the case where you have upgraded or results have been

amended.

Final Gr12 Perc (%): Select the button and select the appropriate Percentage as indicated on your School Leaving Certificate

Final Gr12 Symbol: Select the button and select the appropriate Symbol as indicated on your School Leaving Certificate – refer to above table of Percentage and Level conversions

You may remove subjects already selected by clicking on the button


Click on the OK TO DELETE THIS DATA button and the subject will be removed from the list

EDUCATIONAL INSTITUTIONS/S

School Details

Which school did you attend last: Select the button and select the appropriate Symbol as indicated on your School Codes.

You can enter a description in the field for a quick display. Select the SEARCH button to display the appropriate list of values. Select the correct subject

What are your currently doing? Select the button and select the appropriate activity


Current Grade 12 learners will only be able to select GRADE 12 LEARNER:


Other Tertiary Institution Details

Applicant currently in Grade 12:

NO will automatically be inserted and can therefore not be changed

Applicants that have passed their Grade 12:

Select NO (if you have not studied at any other tertiary instituions before) and click on the NEXT button to continue

Select YES (if you have studied at another tertiary instituions before) and click on the NEXT button to continue to enter Previous Qualification information

Select the Capture Previous Qualifications button and enter the following information:


Institution Name: Select the relevant Institution from the list of values Period of Registration: Start Year: When you have started with your studies at another

institution End Year: Up until when you have studied at the another institution Qualification Name: Enter the qualification obtained/studied towards at another institution Field of Specialization: Leave blank Was the Qualification Awarded?: Select YES if you the qualificaiton has been awarded or NO if

you have not completed your studies Year awarded: The year when the Qualification has been awarded (in the case where you have

selected YES in the previous field). Else leave blank Qualification Level: Optional field National Level: Optional field Result: Failed or Passed or leave blank Post-graduate/Post-diploma qualification?: Select YES for Master and Doctoral Degrees. Else

select NO Select the ADD PREVIOUS QUALIFICATION button to add above captured information The following screen will be displayed

Select the CONTINUE WITH APPLICATION button to proceed with application It is not required to enter any Previous Subjects


ACADEMIC APPLICATION

Qualification Details

Important: Your first choice of qualification to study towards must be selected and captured. The next qualification that will be selected will become your second choice

The second and third choice of qualificaiton is optional If the eligibilty indicates (NO) please refer to the prospectus for minumum admission

requirements.

Academic Year: Enter the year of you are applying to commence with studies e.g. 2018

Limit your selection to a specific Faculty/School: Select the button and select the appropriate Faculty – Refer to Faculty Handbook and/or the Prospectus for more detail

Choose a programme: Select the programme that you want to apply for. Only active programmes will be displayed

o Applicants currently busy with or have passed their National Senior Certificate (NSC) and applying for first year undergraduate studies will be automatically validated against


the entry requirements as being indicated in the Prospectus. Other matric types will only be validated on selection

o Eligible Leading to Y will display in the qualifications Description fields if you are eligible to apply for it (refer to the Prospectus for requirements)

o Eligible Leading to N will display in the qualifications Description fields if you are not eligible to apply for it (refer to the Prospectus for requirements). You will be able to select those qualifications but will automatically be prompted that you have Failed Eligibility Test and will therefore not be considered for selection

For which period are you applying? Select the button and select the appropriate Year of Study e.g. Year One (Undergraduate Studies only)

o Select YEAR 0 if you are applying for the first year of studies towards Extended Curriculum qualifications (3 year diplomas offered over 4 years)

o Select YEAR ONE if you are applying for the first year of studies (even though the qualification will be offered over 3 or 4 years)

o Students transferring from other institutions must select the intended year of entering into the Qualification (e.g. Year Two, Year Three)


How would you like to study for this programme? Select the button and select the mode of study (e.g. Fulltime or Part-time) as well as the Campus of Study (e.g. Part-time Bellville Campus)

o Education Faculty qualifications: Classes are offered in Afrikaans at Wellington Campus and English at Mowbray Campus

When would you like to study for this qualification? The field will be auto filled with YEAR (Jan-Nov)

Click on ADD QUALIFICATION button


You may remove subjects already selected by clicking on the button

Click on the ‘OK to delete this data’ button and the subject will be removed from the list Continue to complete all the fields should you want to apply for more than 1 programme Click on the NEXT button to continue with your application


CHECK YOUR APPLICATION DETAILS

In this section you are requested to verify your details captured before proceeding with your online application.

Your application has not yet been completed! Press the CONTINUE button to proceed with your application


You may print the information by clicking on the PRINTER FRIENDLY FORMAT button and a printed version will be display. Press the Control button on your keyboard & P to print to a printer connected to your PC/laptop.

Select the to continue with your application


You may change/or go back to the information already captured by selecting the appropriate

process from the at the top of this page.

Click the CONTINUE button to continue with your application process


RULES AND AGREEMENT

Agreement details and Login Information

Login Information

Login Pin Number: Create a Pin number that will allow access the Student Online System (SOS) at www.cput.ac.za/SOS.

Rules for the pin:

Pin length must not be less than 5 numeric digits (e.g. 24683) No alphabetical characters (e.g. Aa3689) No spaces allowed in the pin (e.g. 36 302) No adjacent repeating numbers within the pin (e.g. 11234)

Scroll down with scroll bar to read the Academic and Residence Rules and Regulations


http://www.cput.ac.za/SOS

Click on the I ACCEPT button. You will not be able to proceed if you select the I DO NOT ACCEPT button

Click on the SUBMIT APPLICATION button to continue with your application (uploading of supporting documentation). Only select QUIT APPLICATION in the case where you do not have your supporting documentation electronically available but want to submit your application.

UPLOAD OF SUPPORTING DOCUMENTATION

Important: All documents must be certified (except programme specific requirements e.g. cover

letter) When uploading documents, ensure that the scanned file does not exceed 2MB, and

that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif Each document must be scanned and uploaded as separate attachments. Your application will not be processed until all documents have been submitted.

Do you have any electronic copies of certificates to upload? Enter Yes to submit documents and click on the NEXT button

The following screen display:

Click on the Load/View Document to submit your first document (e.g. Grade 11 Final Marks)


The following screen will display:

Click on the UPLOAD DOCUMENT button

Select the button

Select your saved scanned Matric document (document must be saved as .tiff, pdf, .jpg or .gif) from your device

Click on OPEN button and the following screen will be displayed:


Click on the SAVE and then the CLOSE button

Click on the CLOSE button again

Continue to upload all the other required documents by following the above steps.


Select COMPLETE UPLOAD button to finalise your online application process

CONFIRMATION PAGE

Your Name and Student Number will be displayed. Please use the Student Number for any further queries relating to your application submitted.

Click on the EXIT button

Close the online application process by clicking on the

You will receive e-mail notification as confirmation of your online application


If you have indicated that you require Residence Accommodation, then the following e-mail notification will be forwarded to you as confirmation of your online Residence application


HOW TO UPLOAD ADDITIONAL/OUTSTANDING DOCUMENTATION

Student Number: Enter your CPUT student number (e.g. 213003888) as indicated on your e-mail notification

Pin: Enter your 5 digit Pin (e.g. 69321) as indicated on your e-mail notification Rules for the pin:

o Pin length must ONLY be 5 numbers long (e.g. 24683) o Must not start or end with a zeroo Must not contain any alphabetical characters (e.g. Aa369)o No Spaces allowed in the pin (e.g. 36 302)o No adjacent repeating numbers (e.g. 11234) or simple sequences (e.g. 23456)

Select the login button

Select Returning Students Application

The following page will be displayed


Select UPLOAD DOCUMENTS

Select Show Upload Documents

Important: All documents must be certified (except programme specific requirements e.g. cover

letter) When uploading documents, ensure that the scanned file is a maximum of 2MB, and

that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif Each document must be scanned and uploaded as separate attachments. Your application will not be processed until all documents have been submitted.

Select the UPLOAD DOCUMENTS button

The following screen display:

Click on the Load/View Document to submit your first document (e.g. Final Gr 12/School Leaving Results)

The following screen will be displayed:

Click on the UPLOAD DOCUMENT button

Select the button


Select your saved scanned Matric document (document must be saved as .tiff, pdf, .jpg or .gif) from your device

Click on OPEN button and the following screen will be displayed:

Click on the SAVE and then the CLOSE button


Click on the CLOSE button again Continue to upload all the other required documents by following the above steps. Select RETURN TO APPLICATION PROCESS button to finalise your online application

process
