vietnam dc warehouse setup project plan final

7/25/2019 Vietnam Dc Warehouse Setup Project Plan Final

1/21

Group2 Holdings (an HPCompany)

Project Plan forVietnam Distribution CenterWarehouse etup!D"W Company

Prepared by: Analee June Manuel (PM for Group 2)

Vietnam Distribution Center Warehouse etup Pro!e"t

Mana#er

a!"$manuel%yahoo&"om

Date Prepared: 'ebruary 2 2**+


2/21

Pro!e"t Plan

Do"ument ,e-ision .istory

Ver& /o& Ver& Date Prepared by ,e-ie0ed by Appro-ed by

Affe"ted e"tion 1 ummary of Chan#e

#$% &eb 2'2##

!j *anuel De+ Viesca"ay de VeraWendelDalumpines

,emuelbrana

Draft


3/21

Pro!e"t Plan

able of Contents

3& 4ntrodu"tion&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

%$%$ Purpose$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$-

%$2$ cope$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$-

%$-$ !bbre.iations and !cronyms$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$-

%$/$ Definitions$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ -

%$'$ 0eferences$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$-

2& Pro!e"t Profile&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& 5

5& Pro!e"t 6-er-ie0 "ope hared Vision 6b!e"ti-es Goals&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

-$%$ 1echnical olution!rchitecture proposed$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$-

-$2$ !ssumptions and Constraints$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$-

7& Pro!e"t 8n-ironment&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

& 9ife"y"le Model Phases 1 Deli-erables&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

& ;ser A""eptan"e Criteria&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5


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Pro!e"t Plan

20.1.4. Effort Slippage or changes in effort...................................................................................................3

20.1.5. Changes in Risks/ependenconfiguration ite!ses...........................................................................3

2#$2$ C!1 (Customer atisfaction) *anagement$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$-

23& Mana#in# ub"ontra"ted Wor?&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

22& ailorin# 1 Wai-ers&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

25& 6r#ani>ational Databases Performan"e Models best Pra"ti"es&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

27& ;ser Do"umentation&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

2& 4nstallation Plan&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

2& Warranty upport&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&5

2


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Pro!e"t Plan

3& 4ntrodu"tion

3&3& Purpose1his document pro.ides a project plan for the Vietnam Distribution Center Warehouse etup

3&2& "ope

Details of this document are only applicable for the Vietnam Distribution Center Warehouse etup Project$

3&5& Abbre-iations and A"ronyms

A"ronym Definition-P, 1hird Party ,ogistics

8!1 business !cceptance 1esting

8!1C business !cceptance 1esting Casescenarios and 0esults

8!1P business !cceptance 1esting PlanC* Configuration *anagement

C*P Configuration *anagement Plan

CP Critical Path chedule

C!1 Customer atisfaction

D!0 Decision !nalysis and 0esolution

DC Distribution Center

90P 9nterprise 0esource Planning

&19 &ull 1ime 9mployee

G:; Graphical :ser ;nterface

;* ;n.entory *anagement

,!< ,ocal !rea * *inutes of *eeting

* *icrosoft

W tatement of Wor=

P>C ingle Point of Contact

0 oft4are 0e5uirements pecification@ 0efers to >60

1A ales 1ransportation and Cross border

?! oft4are ?uality !ssurance

:1C :nit 1est Case

:1P :nit 1est Plan

W8 Wor= brea=do4n tructureW* Warehouse *anagement


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Pro!e"t Plan

3&7& Definitions


7/21

Pro!e"t Plan

5& Pro!e"t 6-er-ie0 "ope hared Vision 6b!e"ti-es GoalsPro!e"t 6-er-ie0

! ne4 DC in Vietnam near Hanoi has been identified as a re5uirement to support the changes that 4illoccur in the Vietnam mar=et due toB

%$ ;n.estment by Hair Care &em Care and baby Care G,>8!, 8:;,D;ation4n-ol-ed

Des"ription

!#% !"DW %## *aster Data 4ill be ready before 8usiness !cceptance 1esting and4ill be pro.ided by !"DW$

!#2 !"DW 1he local organiation is already e+perienced on !P0- in all thecomponents =no4ledgeable on the !P business processes and 5ualifiedto run the 8usiness !cceptance tests$ 1here 4ill be no additional effort that4ill impact the project timings and cost due to the fact that no ite;ntegrated 1est 4ill be performed before the 8usiness !cceptance 1est as

re5uired by !"DW$!#- !"DW 1he current in.oice and report layout set 4ill continue to be used and 4ill be


8/21

Pro!e"t Plan

e+tended to the ne4 4arehouse$

!#/ !"DW :P2 H>,D;:P2 H>,D;:P2 H>,D;:P2 H>,D;


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Pro!e"t Plan

J$ 9nsure that appropriate resources are fully enabled to leadpreparation and e+ecution of the project acti.ities$

!%- !"DW !"DW 4ill operate in the standard !P 0- architecture usingregionalglobal standard 4or= processes$

!%/ !"DW 1he current local %st le.el !P support model 4ill act as the first le.elsupport organiation for the !P7W* application follo4ing the Daily*onitoring ystem processes and global support model using er.iceDes= as the primary tool for incident communicationescalation$

!%' !"DW !"DW 4ill be responsible for the definition and preparation of 9mergency!lternati.e Procedures and Disaster 0eco.ery$ G0>:P2 H>,D;8!, 8:;rder to the scope of the 4or=$ 1he P*> Change*anagement process 4ill be in.o=ed to address impacts to the project$

!2# !"DW 1he detailed application scope 4ill be fully identified and agreed by the timethe *6* phase is complete$ !ny change in the scope originated by otherprojects (for e+ample but not limited to Gillette or Wella integration4arehouse redesign opening closing of e+ternal DCs or 4arehouses) after

that 4ill be managed by the P*> Change *anagement process$!2% !"DW &unctional assumptionsB

%$ !ll materials 4ill be batch7managed$2$ >nly three plant code 4ill be mapped for one physical 4arehouse$

>nly t4o plant codes 4ill be used for Phase % as the Gillette ,9 4illnot be used in this phase$ 14o unused plant codes 3#2' and 3#2I4ill be used for Phase %$

-$ ,ocations 4ill follo4 !"DW standard !P7W* naming con.entions$/$ !ny *anipulation process re5uires Process >rder (!"DW standard

solution)'$ !"DW global standard mo.ement types 4ill be used for reclaim and

repac= operations$

!22 !"DW Fey :sers and Fey 9nd :sers roles 4ill be staffed by !"DW$ 1he Fey:sers 4ill be a.ailable at the time the project starts$

!2- !"DW !"DW is responsible for =ey user and end user training and certification$

!2/ !"DW !"DW 4ill coordinate and lead all communications 4ith -rd Party ,ogisticsser.ice supplier if any$


10/21

Pro!e"t Plan

7& Pro!e"t 8n-ironment1he Vietnam project 4ill be implemented in !P 0- /$' and dually maintained in !P 0- I$#$ 1he project 4illbe using the iGD9 standard during implementation$

& 9ife"y"le Model Phases 1 Deli-erables

Pro!e"t Phases Deli-erables Deli-ery date

Phase % Fic=off Fic=off presentation &eb % 2##

Phase % *atching and *apping *atching and mapping documents *arch %2 2##

Phase % Design and Construction 1ransport list !pril %/ 2##

Phase % 8!1 Preparation 8!1 plan *ay ' 2##

Phase % 8!1 8!1 test cases and results *ay % 2##

Phase % Cuto.er Preparation Cuto.er Plan *ay 2% 2##

Phase % Cuto.er 1ransports and master data in production *ay 22 2##

Phase 2 Fic=off Fic=off presentation *arch 2 2##

Phase 2 *atching and *apping *atching and mapping documents *ay %3 2##

Phase 2 Design and Construction 1ransport list !ugust %# 2##

Phase 2 8!1 Preparation 8!1 plan eptember / 2##

Phase 2 8!1 8!1 test cases and results eptember 2- 2##

Phase 2 Cuto.er 0ehearsal 1ransports and master data in cuto.er bo+ eptember 2/ 2##

Phase 2 Cuto.er Preparation Cuto.er Plan eptember 2' 2##

Phase 2 Cuto.er 1ransports and master data in production eptember 23 2##

Project Closeout Hando.er documents and project closeout

presentation

eptember -# 2##

& ;ser A""eptan"e Criteria!cceptance from the business on the final product 4ill be based on the follo4ing criteriaB

!ll business scenarios identified during *atching and *apping ha.e been tested and .erified

!ll 8!1 issues identified are closed

1esting 4ill be conducted as per the Vietnam Project 8!1 Plan for tests to be conducted during the 8!1duration as per the project schedule$

&or issues or re5uirements unco.ered after 8!1 a change re5uest needs to be initiated and appro.ed as perthe P*> Change *anagement Process$ >nly 4hen the change re5uest is appro.ed 4ill the correspondingdefects be fi+ed as the customer has already pro.ided sign7off$


11/21

Pro!e"t Plan

=& ,esour"e Plan

=&3& .ard0are

.ard0are Des"ription Confi#urationpe"ifi"ation @uantity,eFuired

tartDate

8nd date Conta"t

er.ice ,aptop :P2H>,D;


12/21

Pro!e"t Plan

=&5& ools Methodolo#ies and e"hniFues

Phase A"ti-ity ool(s) Planned tart Date 8nd Date

,eFuirements8n#ineerin#

0e5uirements 1raceablity *atri+ (01*)

oft4are 0e5uirements pecification

Document (0)

&eb % 2## ept -# 2##

Constru"t (Code 1;nit estin#)

!P 0- /$'b

!P 0- I$#

&eb % 2## ept -# 2##

estin# :nit 1est Plan (:1P)

8usiness !cceptance 1est Plan (8!1)

:nit 1est Case1est 0esults Document

(:1C:10)

business 1est Case1est 0esults Document

&eb % 2## ept -# 2##

Pro!e"t Mana#ement

EPlannin# Project ,e.el 1rac=ing heet

C>< ;19* ,e.el 1rac=ing

heet

&eb % 2## ept -# 2##

E8ffort tra"?in# Project ,e.el 1rac=ing heet

C>< ;19* ,e.el 1rac=ing

heet

&eb % 2## ept -# 2##

EDefe"t tra"?in# P0;ffline 0e.ie4 ;tem 1rac=ing heet

&eb % 2## ept -# 2##

EChan#e ,eFuestra"?in#

Change 0e5uest &orm (C0) Change 0e5uest 1emplate

&eb % 2##ept -# 2##

E,is? ra"?in# 0is= *anagement Plan (0*P) &eb % 2## ept -# 2##

EConfi#urationM#mt&

Configuration *anagement Plan (C*P)

hare point

&eb % 2## ept -# 2##

EPro!e"tMonitorin# andControl

Project *anagement 0e.ie4 (P*0)

enior *anagement 0e.ie4

P* *etrics

&eb % 2## ept -# 2##

,e-ie0s P0;ffline 0e.ie4 ;tem 1rac=ing heet

0e.ie4 records

&eb % 2## ept -# 2##

=&7& rainin# Plan

0efer to the Vietnam 1raining Plan for details$

=&& .uman ,esour"e Plan

Project 1eam 0esources Project 9+ecution 1eam

Project *anager

C**i 0esources

o oft4are ?uality !ssurance

;1 0o4 ,eaders Phase % 7 ;*


13/21

Pro!e"t Plan

o 1A

o *!190;!, *!

o Costing

o

Purchasingo ,9* and *aster data

;1 0o4 ,eaders Phase 2 7 W*

o 1A

o *!190;!, *!

o Costing

o Purchasing

o >* !0

o ,9* and *aster data

+& Pro!e"t 6r#ani>ation

+&3& ,oles 1 ,esponsibilities

,ole ,esponsibilities

Project *anager 8e the single point of contact for !"DW P>C$

*anages and controls the e+ecution of the project acti.ities based on

agreed project CP(critical path schedule)$

,eads the change control board that e.aluates and appro.es change

re5uests to the project$

ets project metrics and goals and uses the metrics to control the

project$

0esponsible for ensuring deli.erables that 4ere agreed bet4een !"DW

G0>:P2 H>,D;:P2 H>,D;:P2 H>,D;:P2 H>,D;:P2 H>,D;:P2 H>,D;:P2 H>,D;


14/21

Pro!e"t Plan

and G0>:P2 H>,D;rganiing and e+ecuting re.ie4s for project7le.el deli.erables$

0e.ising and updating the project plan$ Communicating issues identifying process impro.ement areas and best

practices$

;dentifies C for the 90V;C9 *!


15/21

Pro!e"t Plan

cuto.er 4ith !"DW$

0esponsible for coordinating trainings during hando.er to ensure

90V;C9 *!

solution in production$ 0esponsible for coordinating 4ith 1!b and sharing 4ith project team any

mandatory items for 1!b appro.al$

!"DW business P>C be the single point of contact for the

G0>:P2 H>,D;8!, P0>C9 >W


16/21

Pro!e"t Plan

33& ta?eholders and Dependen"ies

ta?eholders Dependen"y Des"ription 9ife"y"lePhase

,eFuired by (Date)

!"DW businessP>C

PreE0or? for Mappin# 1 Mat"hin#!"DW 4ill pro.ide a comprehensi.e list ofdocumented business process (8P,) 4hich 4illbe used as the basis to define the scope of theproject and to guide the implementation$

*atching and*apping

!"DW businessP>C

Appli"ation "onfi#uration&!"DW local organiation 4ill be responsible forthe master data maintenance and physical4arehouse modeling in !P7W*$

*atching and*apping

!"DW businessP>C ey ;ser rainin# and @ualifi"ation!"DW Project P>C 4ill ensure the rightresources (both local and global) at the agreedtime to accomplish the training$ Fey :ser1raining 4ill be completed before 8!1preparation stage$ ;nfrastructure and trainingroom 4ill be a.ailable 4ith computers 4ithaccess to !P0-$

business!cceptance1estPreparation

!"DW businessP>C

PreE0or? for business A""eptan"e est&!ll pre74or= described in the 8!1 test planprepared by the !"DW P* 4ill be completedprior to the actual 8!1 start up date$

business!cceptance1est

!"DW business

P>C !"DW9scalation*anager

HA 8e"ution 1 i#n 6ff

Coordination 77 !"DW 0o4 leader 4illcoordinate and ensure the completion of thetest in the agreed time frame$ 1est results andofficial !"DW signature 4ill be pro.ided toG0>:P2 H>,D;C

!"DW 4ill need to ensure that the constructed4arehouse and facilities are ready before thecut7o.er$

Cuto.er

!"DW9scalation

4mpa"t of other pro!e"ts (for e+ample but notlimited to Dual *aintenance my !P 90P)

!ll phases


17/21

Pro!e"t Plan

*anager !"DW Project P>C and G0>:P2H>,D;A compliance$

!ll phases

!"DW businessP>C

!"DW 4ill be responsible for de.elopmentandor implementation of 9!Ps and D0Ps$

!ll phases

!"DW9scalation*anager

Fey :sers and Fey 9nd :sers roles 4ill bestaffed by !"DW$ !"DW Fey :sers 4ill bea.ailable at the time the project starts

!ll phases

!"DW businessP>C

!"DW 4ill coordinate and lead allcommunications 4ith -rd Party ,ogisticsser.ice supplier if any$


18/21

Pro!e"t Plan

*ondays

/B-# 'B-# P*

G1

!udioconference9mail

P*Mandatory Parti"ipants:Project 1eam

G,6;P2.69D4/G Pro!e"tMana#ement,e-ie0

Monthly

60ner:P*Mandatory Parti"ipants:P* and all G0>:P2H>,D;Pro!e"t tatus,eports

6n"e e-ery month :pdate on

project$ Venue for

customercommunication

and feedbac=


19/21

Pro!e"t Plan

ype 'reFuen"y 60ner ParticipantsAudien"e

enior *anagement0e.ie4

?uarterly Project *anager enior *anager

Project 1eam

ite Champion

Project Closure0eporting

eptember -# 2## (Phase 2) Project *anager enior *anager

Project 1eam

ite Champion

9scalation *eetings !s W) changes$

cope of functionality changes$

:ne+pected enhancement re5uests$

taffing plan changes$

*&3&2& Chan#es in "hedule 1 8ffort

0e5uested release date changes$

*&3&5& "hedule lippa#e or "han#es in s"hedule

Due to end customer re5uirements$

*ilestone slips$

Due to changes in resourcesB

:ne+pected attrition of teamcritical resources occurs (e$g$ critical team member fall sic=lea.es)$

1eam changes due to re7organiation$

P; not 4ithin threshold or .alue unacceptable$

*&3&7& 8ffort lippa#e or "han#es in effort

9ffort spent in a phase de.iates from the estimated effort then projects need to deliberate if re7planning

is necessary based on current project status$


20/21

Pro!e"t Plan

CP; not 4ithin threshold or .alue unacceptable$

*&3&& Chan#es in ,is?sDependen"ies

High priority andor unforeseen undocumented ris=s occur$

2*&2& CA (Customer atisfa"tion) Mana#ement

0efer to the P*> C!1 Procedure$

23& Mana#in# ub"ontra"ted Wor?ational Databases Performan"e Models best Pra"ti"es


21/21

Pro!e"t Plan

4mpa"t ,e"ommendation

*edium Project or the rele.ant sta=eholders 4ill decide 4hether to follo4 formal D!0 Process or notbased on the other related impacts

,o4 &ormal D!0 Process not mandatory

2=& 4ssue ,esolution Me"hanism!ll issues 4ill be logged in the Defect 1rac=ing heet$ 9ach issue 4ill be assigned a resolution o4ner and 4illbe updated as per the resolution o4ners update normally done during the tatus *eeting$ 9ach issue 4ill beset to ;n7progress as a default status and 4ill be assigned a se.erity (High *edium ,o4) to determine theimpact to the project$ >nce resol.ed the status 4ill be set to Closed and 4ill no longer be trac=ed$

vietnam dc warehouse setup project plan final

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