VIDYALAYA KALYAN SAMITIS

presented by:Dr Madhu Teotia Addl Director(Education)

• VIDYALAYA KALYAN SAMITI / SCHOOL WELFARE COMMITTEE• Including BaLA Funds• Under Bhagidari Cell of Office of the CM• Since 2003• PLAN Fund• PWF :9TH TO 12TH only after RTE 2009

AIM• To provide learning that is joyful, interesting and meaningful• To make schools centers of excellence by ensuring optimum use of available resources and infrastructure.

FEATURES• Similar to RKS; 650 VKS• An asset of Rs 2,00,000+Rs

2,00,000 per VKS• Approx. Rs 26 Crore/yr• Last guidelines on 23 Oct

2007 ie >5 yrs ago, New guidelines/revision due

• RMSA Fund can be spent through VKS till SMDCs are formed

• Maintain quotation file,vouchers file,bill file, stock registers,meeting minutes register

• Work should be awarded to genuine & recognised agencies

• Handover all VKS record to successor/ co-convenor

• Financial yr ending:proper stock verification of articles purchased out of VKS fund & entries made in stock register

COMPOSITION

• One VKS in each school building• RPVVs not covered• Equal women participation• Convenor(female HOS)..similar to Secy…

backbone…issues ID Cards to VKS members with his sign with prominent mention of validity period(sample?)

• Co-convenor…all Admnve functions other than financial powers of convenor in absence/vacancy of convenor,

• PTA (5+1), Students(6), RWA (Chairperson & Vice Chairperson),Govt Nominees by MLA(2), NGO(1), JE (ex-officio,no voting right)= 17

• Quorum is 60% = 9• Majority for decision= 5

• If no Chairman/VC nominee…EO/DEO shall chair… elect a member

• TERM: One yr extendable by one more yr• If any member doesnot attend 3 continuous

VKS meetings, re-nominate someone else• Frequency: atleast monthly,1st Saturday,

b/w11am to 3pm

• Dist Nodal officer(DDE/EO/DEO): atleast one quaterly meeting with all Chairman of VKS

• If sanitation outsourced, no expenditure out of VKS for cleaning

• Emergent situation,5% expenditure allowed by Convenor,ex-post facto approval required by VKS

• Best VKS awarded almost every yr

• Special Audits by Audit branch of DOE• Illustrative list of 60 works • No member including Chairman to use name

of VKS in their visiting cards/ letterheads• Photos mandatory for works => Rs 5000• 1 Almirah & 6 covered dustbins for sanitary

napkins/ kishori yojana since March 2012• Half yearly reports by 10 Oct !

List of worksReplacement/Repairing of Dual Desks

Equipments of Home Science Labs

Repair of Boundary Wall of School Work of Horticulture

Minor Electrical work

Improvement in Basic amenities

• Civil/electrical repair work > Rs 50,000 should be through PWD / DSIIDC only

• No permanent/ part time employee out of VKS fund

• Obsolete,surplus,unserviceable stores can be disposed off upto Rs 5000 at a time

• Major furniture repair > Rs15,000 out of separate Non-Plan Fund

Conveners are authorized to incur expenditure up to Rs. 15,000/- per item at a time without calling quotations however the approval of VKS is required and a Certificate on the bills is to be given

An expenditure is excess of Rs. 15,000/- per item at a time would be incurred only after observing codal formalities as per GFR.

Sanction for more than Rs. 15,000/- has to be issued with the certificate that DDE’s approval has been taken

Electrical and Electronic items to have ISI Mark.

Replacement/Purchase of Black Board/Book Shelves/Text Book Storage/ Teachers-Table & chairs and Science Lab Equipment will not exceed Rs. 15,000/- per year totally for all items taken together

• Purchase of publications, books, journal and periodical shall not exceed Rs. 2,000/- of the funds allocated for the year.

• Expenditure on printing and binding (Library Books) will not exceed Rs. 5,000/- per annum.

•Replacement/Purchase of Ceiling Fans/Exhaust Fans/Flood Lights will not exceed Rs. 15,000/- per year totally for all items taken together.

•Expenditure on glass fittings/window panes shall not exceed Rs. 10,000/- of total funds allocated in a year.

•Imprest Money of Rs. 5,000/- will be maintained by the Convener

OBSERVATIONS• VKS fund should be proportional to student

enrollment as allocation of same amount to each school is not justified(100- 5900 students)

• VKS formation should be in time every yr• Monthly meetings not held;<6 meetings/yr with

no recorded reasons• Quarterly exp. Not evenly distributed

throughout the yr• Issues other than those involving exp.rarely

discussed• Audit at any level rarely conducted

SUGGESTIONS

•Imprest money should be at the disposal of all HOS

•Fund should reach Convenor in time ie by April

BaLA FUND

Building as Learning AidRs 2,00,000 / school building

Vinyas OrganisationKabir Vajpayee

It is an innovative way to look at the relationship of a child with the school

space.

BaLA fund has been stopped since 2010-11 till further orders.