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VeteransServicesHandbook
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VETERANSAFFAIRSHANDBOOKTABLEOFCONTENTS
CollegeAdmission...................................................................................................................................................................4
VABenefitApplicationProcess.........................................................................................................................................4
AllApplicants........................................................................................................................................................................4
NewBenefitUser................................................................................................................................................................4
PreviousBenefitUser........................................................................................................................................................5
VeteransClub............................................................................................................................................................................5
AcademicStanding..................................................................................................................................................................5
ParentSchoolLetters.............................................................................................................................................................6
ACADEMICADVISING............................................................................................................................................................6
ChoosingaProgramofStudy.............................................................................................................................................7
DegreeAudit..............................................................................................................................................................................7
CertificationProcess..............................................................................................................................................................7
MonthlyVerification..........................................................................................................................................................7
PayRates................................................................................................................................................................................8
UnitRequirements.............................................................................................................................................................8
Overpayment........................................................................................................................................................................8
BreakPay...............................................................................................................................................................................9
TypesofClasses.......................................................................................................................................................................9
RemedialCourses...............................................................................................................................................................9
Online/Telecourses...........................................................................................................................................................9
RepeatCourses..................................................................................................................................................................10
ElectiveCourses................................................................................................................................................................10
Withdrawals............................................................................................................................................................................10
Withdrawals........................................................................................................................................................................10
MilitaryWithdrawals......................................................................................................................................................10
VAWorkStudy........................................................................................................................................................................11
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IllinoisVeteransGrant.........................................................................................................................................................11
Non‐VAFinancialAid...........................................................................................................................................................12
VAWebsites.............................................................................................................................................................................12
VeteranServiceOrganizations.........................................................................................................................................13
OtherUsefulGovernmentWebsites..............................................................................................................................14
HelpfulTips..............................................................................................................................................................................14
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COLLEGEADMISSION
• Applyonlineatwww.shawneecc.edu
• Ifyouhavepreviouslyattendedothercolleges,officialtranscriptsmaybesentdirectlytothe
SCCAdmissionsOffice.Openedtranscriptenvelopesorfaxedtranscriptswillnotbeadequate
forevaluation.
• IfyouearnedanACTscoreof21orhigher,noadditionaltestingwillbenecessary.
• IfyourACTscorewasbelow21,youwillneedtotakeeithertheAssetortheCompass
placementtest.
VABENEFITAPPLICATIONPROCESS
ALLAPPLICANTS
Haveallofficialtranscripts(highschool,militaryandothercolleges/universities)sentto
directlytotheSCCAdmissionsOffice.Openedtranscriptenvelopesorfaxedtranscriptswillnot
beadequateforevaluation.
NEWBENEFITUSER
FillouttheVAapplicationatwww.gibill.va.gov,orgetapaperapplicationfromtheSCCVeterans
ServicesOffice.
o Form22‐1990forPriorActiveDutyandSelectReserve
o Form22‐5490fordependentsandspouses
AttachacopyofyourDD‐214,Member4copy(PriorActiveDuty),NOBE(SelectReservists),
birthcertificate(dependent),marriagelicense(spouse),andyourkicker(ifapplicable).
In4‐6weeks,youwillreceiveaCertificateofEligibility.BringacopytotheSCCVeterans
ServicesOffice.
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PREVIOUSBENEFITUSER
CometotheSCCVeteransServicesOfficeandfilloutthecorrectform.
o Form22‐1995forPriorActiveDutyandSelectReserve
o Form22‐5495forDependentsandSpouses
PleaseinformtheSCCVeteransServicesOfficeifanothersiblinghas,orcurrentlyis,usingthis
benefit,aswell.
VETERANSCLUB
TheShawneeCommunityCollegeVeteransClubisanorganizationthatprovidesmemberswithmeaningfulinteractionandactivitieswithotherveteranswhohavesimilarpastexperiencesandcurrentlifesituations,duetopriorserviceinthemilitary.
AllveteranstudentsenrolledatShawneeCommunityCollegeareautomaticallyconsideredmembersoftheclub.
However,activeparticipationisencouraged.ThereareseveralbenefitsforcollegeveteranstoactivelyparticipateandattendSCCVeterans’Clubmeetings:
1. Workshops,suchasinformationonthenewG.I.Bill,andguestspeakers,gearedtowardhelpingcollegeveteranstransitionintothecollegeenvironmentmoresmoothly.
2. Helpingveteranstudentsregainacollectivesenseofcamaraderieand“family”throughtheclubmeetingdiscussionsandthevariousclubactivities.
3. Theopportunityforveteranstudentstosharetheirveteranandcurrentlifeexperienceswithotherveterans.
4. Givingbacktotheircommunitybyparticipatinginvariousclubactivities.5. Gainingleadershipexperiencebyorganizingfundraisingactivities.6. Theopportunitytohelpcurrentlyservingtroopsbyorganizingactivitiesthatpromoteand
providesupport.Formoreinformationabouttheclub,pleasecontactDr.TammyCappsbye‐[email protected](618)634‐3280.
ACADEMICSTANDING
StudentswhoattendSCCareexpectedtomaintaingoodacademicstanding.Pleasereview
pages23‐24inthe2009‐2011SCCCatalog.AllSatisfactoryAcademicProgress(SAP)rules
pertaintotheveteransbenefitsaswell.
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Ifyouareplacedonsuspension,youwillberequiredtohaveanappealapprovedbefore
veteransbenefitscanbereinstated.Thisprocessisdescribedinthecollegecatalogonpages
23‐24.
PARENTSCHOOLLETTERS
Youcanbeconcurrentlyenrolledintwoschoolsandstillreceiveyourbenefits.
Theschoolyouarereceivingyourdegreefromisyourparentschool;theotherschoolisyour
secondaryschool.
AParentSchoolLetter(PSL),orForm22‐315,letsthesecondaryschoolknowthatyour
class(es)areapprovedforyourprogramofstudyatyourparentschool.
YouneedaPSLifyouaretakingSCCclasses,butSCCisnotyourparentschool.ThePSLcomes
fromyourparentschool.
YouneedaPSLifyouaretakingclasseselsewhere,butSCCisyourparentschool.ThePSL
comesfromSCC.
TorequestaPSL,youwillneedtoturninacopyoftheclass(es)descriptionfromthecurrent
catalogofthesecondaryschoolandacopyofyourcurrentclassschedule(withcharges)tothe
VeteransServicesOfficeoftheparentschool.
ACADEMICADVISING
Itisrecommendedthatyouspeaktoanacademicadvisoreachsemestertoensureallofyour
classescounttowardyourdegree.
Lettheadvisorknowthatyouareaveteran,oradependentofaveteran,andarereceiving
VeteranEducationbenefits.
Anadvisorcananswerquestionsyouhaveregardingspecificclasses,programsofstudy,and
academicstanding.
Youshouldmeetwithanadvisoreverysemestertohaveanewdegreeauditpreparedandto
enrollinthefollowingsemester.
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TakethedegreeaudittotheVeteransServicesOffice,alongwithacopyofyourscheduleforthe
followingsemester.
CHOOSINGAPROGRAMOFSTUDY
AVAapprovedprogramofstudyisrequiredforanystudentrequestingtoreceivetheveteran
educationbenefits.
Itissimilartoamajor.
Ifyouchangeyourprogramofstudy,youmustfilloutaForm22‐1995forPriorActiveDutyand
SelectReserveoraForm22‐5490fordependentsandspouses.
DEGREEAUDIT
Adegreeauditisalistofclassesnecessarytocompleteaprogramofstudy.
Onlyclassesrequiredonthedegreeauditarepayable.
CERTIFICATIONPROCESS
MONTHLYVERIFICATION
Youwillnotautomaticallybecertifiedeverysemester.
YourclasseswillbecheckedagainstyourSEPtomakesuretheyqualify.
PriorActiveDutyandSelectReservistsmustverifytheirenrollmentonthelastdayofthe
month.
ForChapter30andselectedreserve,usetheInteractiveVoiceResponse(IVR)bycalling1‐877‐
823‐2378,orusetheWebAutomatedVerification(WAVE)ofEnrollmentat
http://www.gibill.va.gov/wave.Failuretoverifymonthlywillcauseyourbenefitstostop.
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PAYRATES
Theamountyouarepaiddependsonseveralfactors:
o Ifyouwereactiveduty,intheSelectReserves,orareadependent/spouse.
o Howlongyouwereintheservice,
o Howmuchyoucontributed,and
o Howmanypayableunitsyouaretaking.
Thepayrateschangeapproximatelyonceayearandthecurrentratescanbefoundat
http://www.gibill.va.gov/GI_Bill_Info/rates.htmorattheSCCVeteransServicesOffice.
Onlytuitionandfeeswillbepaidifyouareenrolledinlessthan½time.IfyouareChapter1606
(Reservist),seetheabovelinkforthepayrate.
UNITREQUIREMENTS
Length/Term Full‐time ¾time ½time
Fall/Spring
16week
12units 9‐11units 6‐8units
Summer
8week
6units 4‐5units 3units
OVERPAYMENT
IfyoudropaclassanddonotreportittotheVeteransServicesOfficeandtheVA,itcouldresult
inanoverpayment.
Whenthereisanoverpayment,theVAwillaskforrepaymentoftheoverpaidbenefits.
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Ifyouignoretherequest,theVAmaywithholdfuturepayments,disabilitypayments,orthey
cantakeyoutocourt,chargeinterest,andattachwages.
YoumustreportanychangeinyourscheduletotheSCCVeteransServicesOffice.
BREAKPAY
Breakpayispayforthebreakbetweentwosemestersandisbasedontheenrollmentstatusof
theprevioussemester.Toreceivebreakpay:
o Thebreakmustbelessthan56days,or
o Thebreakcannotbelongerthanthetermsbeforeorafterthebreak.
o Youmustbeenrolledinatleast½‐timeduringthesemesterspriortoandfollowing
thebreak.
Youcannothavewithdrawnfromallofyourclassesthetermpriortothebreak.
Ifyouchangeschools,youmustmaintainthesameprogramofstudy.
TYPESOFCLASSES
REMEDIALCOURSES
Remedialcoursesareclassesthatyoumusttestintotoqualifyforpayment.Theseclassesarenon‐
degreecredit.Ifaremedialcourseappearsonyourdegreeaudit,itispayable.Examplesofremedial
coursesareENG041,ENG042,ENG043,ENG044,MAT041,MAT042,andMAT046.
ONLINE/TELECOURSES
OnlineCourses
o Thesecoursesaredonecompletelyonline.Anyclassofferedonlineispayableifitis
requiredonyourdegreeaudit(unlessyouarereceivingChapter33benefitsand
onlytakedistancelearningcourses).
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Telecourses
o Telecoursesarehybridcourses.Mostofthecourseworkisdonethroughtelevised
orvideotapedlectures,thoughafewclassesmayrequiresomeattendance.Ifaclass
listedonyourdegreeauditisofferedasatelecourse,itwillbepayable(unlessyou
arereceivingChapter33benefitsandonlytakedistancelearningcourses).
REPEATCOURSES
TheVAdoespayforsomeclassesthatmustberepeated.
Seethecollegecatalogforthepolicyonrepeatedcourses.
ELECTIVECOURSES
Electivecourseworkdependsontheevaluationofpriorcredit.Whenyoubringyourmilitary
andothercollege/universitytranscriptstoSCC,theyareevaluated.Creditisgivenfortheunits
thatcanbeusedtowardyourdegree(eitheringeneraleducation,majorrequirement,or
electiveareas).Afterward,thecreditissuedandthecreditsneededareaddeduptoseeifthere
areanyelectivecreditsrequired.
Electivecoursesmustbequalifyingcoursesandareonlypayableifthereisroomindicatedon
yourdegreeaudit.
WITHDRAWALS
WITHDRAWALS
TheVeteransServicesOfficeisrequiredtoreportthelastdayastudentattendedwhendropped
fromclass(es).Itisthestudent’sresponsibilitytoreportallchangesinyourscheduletothe
VeteransServicesOffice.
MILITARYWITHDRAWALS
Amilitarywithdrawal(MW)isissuedwhenaveteranstudentiscalledtoactiveduty.Inorder
toreceivethe“MW”youneedto:
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o BringacopyoftheofficialorderswithyournameonittotheVeteransServices
OfficeorAdmissionsandRecords.
o Dropyourclasses.
Oncethisisdone,yourorderswillbeevaluatedandprocessedbyAdmissions&Records.
VAWORKSTUDY
Requirements:
½timestudent
Receivingveteran’seducationbenefits
ContacttheSCCVeteransServicesOfficeformoreinformation.
ILLINOISVETERANSGRANT
Thisprogrampayseligibletuitionandallowablefees.BenefitsarelimitedtouseonlyatIllinois
publiccollegesorcommunitycolleges.Qualifiedapplicantsmayusethisgrantatthe
undergraduateorgraduatelevelfortheequivalentoffouracademicyearsoffull‐timeenrollment,
whichismeasuredineligibilityunits.IVGProgrameligibilityunitsarebasedontheenrolledhours
foraparticularterm,notthedollaramountofthebenefitspaid.Chargesfornoncreditcoursesthat
meetthedefinitionoftuitionandmandatoryfeesmaybecoveredbyIVGbenefits.Eligibilityunits
usedforanoncreditcoursearethesameasthoseassessedforacreditcoursehavingthesame
numberoffacultycontacthours.ContacttheFinancialAidOfficetodeterminetheamountofthe
eligibletuitionandmandatoryfeesthatwillbecoveredbythisgrant.
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NON‐VAFINANCIALAID
Youmaybeeligibletoreceivefinancialaidatthesametimeasyourveteranseducationalbenefits.
YoucanapplyforanyfinancialaidofferedthroughSCCbyapplyingatwww.fafsa.ed.govorpickup
apapercopyoftheFreeApplicationforFederalStudentAid(FAFSA)fromtheSCCFinancialAid
Office.Formoreinformationonnon‐VAfinancialaid,visit
http://www.shawneecc.edu/financial_aid/.
VAWEBSITES
GIBill www.gibill.va.govApplyforGIBillBenefits www.vba.va.gov/pubs/forms/VBA‐22_1990.pdf GIBillWAVE www.gibill.va.gov/waveVeteransOnlineApplication www.vabenefits.vba.va.gov/vonapp/main.asp (VONAPP) VAHiring‐StudentPrograms www.va.gov/JOBS/hiring_programs.asp#5VAMedicalCentershttp://www2.va.gov/directory/guide/home.asp?isflash=1VACompensation&Pension www.vba.va.gov.bln/21VAForms www.va.gov/vaformsVABenefitsinBrief www.vba.va.gov/pubs/forms/21‐0760.pdfVeteransBenefitsTimeTable www.vba.va.gov/pubs/forms/21‐0501.pdfApplicationforChangeof www.vba.va.gov/pubs/forms/VBA22‐1995‐ARE.pdf Program/UniversityApplicationforVA www.vba.va.gov/pubs/forms/22‐8690.pdfWorkStudyProgramApplicationforSurvivorsand www.vba.va.gov/pubs/forms/22‐5490.pdf DependentsEducationAssistance VeteransBenefitBooklet www.va.gov/OPA/vadocs/current_benefits.asp
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VETERANSERVICEORGANIZATIONS
StudentVeteransof www.studentveterans.org AmericaTheAmericanLegion 1‐800‐433‐3318 www.legion.orgVeteransofForeignWars 1‐800‐VFW‐1899 www.vfw.orgDisabledAmerican 1‐800‐426‐2838 www.dav.org VeteransParalyzedVeteransof 1‐800‐424‐8200 www.pav.org AmericaAMVETS 1‐877‐726‐8387 www.amvets.orgVietnamVeteransof 1‐800‐882‐1316 www.vva.org AmericaOperationVets www.operationvets.comDefenseandVeterans 1‐800‐870‐9244 www.dvbic.orgTraumaticBrainInjuryCenterServicemenOpportunity www.soc.aascu.org CollegesTroopstoTeachers www.proudtoserveagain.org
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OTHERUSEFULGOVERNMENTWEBSITES
DefenseActivityforNon‐ www.dantes.doded.mil/Dantes_web/DANTESHOME.asp TraditionalEducation Support(DANTES) Army/AmericanCouncilonEducation www.aartstranscript.army.mil RegistryTranscriptSystem(AARTS)CommunityCollegeofthe www.maxwell.af.mil/au/ccaf/transcripts.asp AirForceRequestForms CoastGuardMilitaryTranscripts www.uscg.mil/hq/cgi/offical_transcript.aspSailor/MarineAmericanCouncil www.navycollege.navy.mil/transcript.html onEducationRegistryTranscript (SMART) NationalCenterforPTSD www.ncptsd.va.govNationalArchives www.vetrecs.archives.govHowtoobtainyourDD‐214
HELPFULTIPS
BesuretohaveacertifiedcopyofyourDD‐214,Member4copy,onhandandonfilewithyour
localCourtHouse.