verification 101
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Verification 101. Shannon Simmons Clayton State University. Verification 101. What is Verification?. Process by which certain required data reported on the FAFSA is reviewed for accuracy and completeness. Verification 101. Required Written Policies and Procedures. - PowerPoint PPT PresentationTRANSCRIPT
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Verification 101
Shannon SimmonsClayton State University
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Verification 101
• Process by which certain required data reported on the FAFSA is reviewed for accuracy and completeness.
What is Verification?
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• Deadlines for student to provide documentation and consequences of failure to meet deadlines
• Method by which students are notified of award changes resulting from verification
• Procedures for correcting FAFSA data for students
• Procedures for referring overpayments to ED
Required Written Policies and Procedures
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• School must provide a written statement providing a clear explanation of the documents required for student to submit for verification.
• Student’s responsibilities with regard to the verification process. This includes correction procedures, deadlines for completing any actions required & consequences of missing deadlines.
• Notification methods that the school will use to notify students of award changes as a result of verification and the time frame for notification.
Notification to Selected Students
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• CPS selection1. Edit checks which identify inconsistencies and potential errors2. Random selection
• School selection– Criteria set by school
How Are Applicants Selected?
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• General requirement is to verify all those selected by CPS
BUT
• May stop at 30% of your applicant pool, if CPS selects more than 30%
How Many To Verify?
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• Student is incarcerated
• Student is recent immigrant who arrived in US during 2010 or 2011
• Spouse or Parents unavailableo Deceased or Mentally or Physically incapacityo Residing in country other than U.S. and cannot be contacted by
normal means o Can’t be located because his or her address is unknown and
student can’t obtain it
• Death of the Student• Applicant verified by another school• Pacific Island resident• Student not an aid recipient
Verification Exclusions
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• Household size• Number enrolled in college• Adjusted Gross Income (AGI)• U.S. Income tax paid• Certain untaxed income and benefits
o Child Supporto IRA/Keogh Deductionso Interest on tax-free bonds
Required Verification Items
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• Verification Worksheet– Department of Education forms or School created forms
• Appropriate Tax Forms• Other documentation in lieu of Worksheet or Tax
Returns– Signed statement for household size – Signed statement or institutional certification for number
enrolled in college– IRS tax transcript, other signed IRS forms with tax data, Form
W-2, Form 4868 or a signed statement for AGI & taxes paid– Signed statement or official agency documentation for
untaxed income and benefits
Documents Needed for Verification
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• Compare the verification documents with the original• FAFSA information
May create own checklist/spreadsheet May use verification tool on FAA Access
• Determine that information is correct or corrections must be made• May use tolerance option if all errors are dollar
amount errors
How to Verify?
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• Tolerance is $400. If total difference between incorrect and correct values for certain items is more than $400, then correction is needed.
• If difference between the incorrect total and correct total is $400 or less, then errors are within tolerance.– Awarding may be done without submitting a
correction or recalculating EFC
• Optional- Can always have student submit corrections for processing.
Verification Tolerance
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• Used when reporting Pell, ACG, SMART and Direct Loan payments to COD
o V - Verified o W - Paid without Documentationo S - Selected, but not verifiedo Blank - ISIR not selected by CPS or school
Verification Status Codes
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• Within 120 calendar days after student’s last date of enrollment OR date specified in Federal Register (September 26, 2011)
– Student must provide all verification documentation– ISIR must be corrected, if necessary
Verification Deadline
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• Conflicting information must be resolved, regardless of verification status
• Separate process from verification– Involves any information of which the
school has knowledge– Must resolve before disbursing any aid
Remember
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Verification 101
• Definition – Professional Judgment is the Authority provided under the Higher Education Act for aid administrators to exercise discretion in specific areas of student aid administration
Professional Judgment
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• We (FA Administrators) have flexibility in dealing with unique circumstances
• We are allowed opportunities to deal with special circumstances which cannot be anticipated by legislation
• Through PJ, we are able to analyze students’ situation on a case-by-case basis that is not possible through the methodology.
Importance of PJ
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• Parents refusing to contribute to the student’s education;
• Parents unwilling to provide information on the application or for verification;
• Parents not claiming the student as a dependent for income tax purposes; and/or
• Student demonstrating total self-sufficiency.• No Parental Information
Circumstances that are not unusual, does notmerit PJ
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Questions?