Vendor Sales and Inventory STEP 1 Enter ebiz.dillards.com on the browser’s address bar. STEP 2 Login: Internal users will login using RACF userid; External users will use assigned userid starting with a $ sign. External users logging in for the first time will be prompted to change the password.

STEP 3 Click on Start Here; choose Vendor Sales and Inventory

STEP 4 Click on Vendor Sales And Inventory

Vendor Sales and Inventory information is updated weekly with transactions from Sunday through Saturday. The information is updated as of the “Sales Through” date. Transactions for the most recent Saturday (or the “Sales Through date) are unaudited. These Saturday transactions are audited during the week and will update when the current week’s information is posted.

The vendor number(s) associated with the user’s security displays. (Numbers are blurred for security reasons)

Sales and Inventory summaries can be viewed by Style, by Style and Color or by Style, Color and Size.

Totals can be viewed at the Corporate, Division and Store level. Corporate level displays 1 record per style. Division level displays 1 record per style for each division Store level displays individual records for each style by store.

Totals can be displayed 2 ways: • Last Week units,

Month To Date units, and Season To Date units.

• Past 5 week

units * RETAIL SALES DOLLARS ARE CURRENTLY NOT BEING DISPLAYED.

When summarized by Style, the scope of the data can be limited by entering Department, Mic, Style, Group Code, Major Class and Minor Class. (Summarizing by Style/Color includes Color as limiting criteria)

All styles can be viewed or they can be limited to just Basic or just Fashion styles.

If On Hand, On Order and YTD sales units are zero, clicking Yes will Exclude these units.

Group Code, Major and Minor Class are Buyer defined, 3 character abbreviations, used to tie related styles together.

HINT - Characters or numbers followed by the wildcard % sign can be used in most fields to look for groups that begin with common characters or numbers. Note that wildcards cannot be used with UPC’s

When summarized by Style/Color/Size, the scope of the data can be limited by entering Department, Mic, Style, Color Size, and UPC.

HINT - To determine which Departments and Mics are attached to a vendor number, click Start Here, and go to the Vendor Report Card application. Look at Vendor Profile or Vendor Department Inquiry.

Total Records display here. Data on the page can be displayed with 25, 50 or 100 records. It is helpful to chose 50 or 100 when displaying a large quantity of records.

On Hand and On Order Inventory levels can be limited to show only zero inventory doors or doors with inventory levels greater than zero.

When viewing Totals at the Division level, the scope of data can be limited to a single division by entering a division number.

The # of Doors column lists the number of stores with a particular style including those with no sales or on hands.

Grand Totals appear here and also after the last record.

Vendor Sales Download

To download Sales and Inventory data into Microsoft Excel or Microsoft Notepad, click on the Vendor Sales dropdown link and click on Vendor Sales Download.

Change the criteria for sorting the data as desired and click on Preview Records. An example of how the data will be formatted will appear at the bottom of the screen.

If there are multiple vendor numbers, select a specific vendor number. The Delimiter defaults to Tab delimited which should suffice for most users. However, Fixed Width Delimited can be selected if desired.

If satisfied with the format, select Save Layout

A message will display stating that files will be available for download the next morning. Click OK to continue. NOTE: If downloaded information is desired for multiple vendor numbers, the process to this point will have to be repeated for each vendor number.

A message will display indicating that the profile was saved successfully. If necessary, the profile can be deleted and re-saved.

The next morning the existing profile for each vendor number can be downloaded. Select the Vendor Number for the profile you want to view and press the Enter key on your keyboard to display the Download File link. Note: Pressing Preview Records will NOT display the Download File link. Reminder: Once a profile is created, it is not necessary to recreate the profile each time you download unless changes are desired. Changing the profile changes the way the information is sorted and limits or expands what is sorted. Actual sales and inventory are updated weekly with transactions from Sunday through Saturday. The information is updated as of the “Sales Through” date. Transactions for the most recent Saturday (or the “Sales Through date) are unaudited. These Saturday transactions are audited during the week and will update when the current week’s information is posted.

Click Download File Note that the downloaded file is a password protected “zipped” file. The user’s Ebiz USERID (IN ALL CAPS) will be the password to open the zipped file. Do NOT use the user’s Ebiz password.

Click Open to open the file or Save to save it to the P.C.

Be careful when deleting a profile. A new profile, even if identical to the just deleted profile, will not be available for download until the following morning.

In this example Open was selected. An unzipping program such as Power Archiver should run to unzip the file. The file should appear like seen in this example.

Double Click on the file and enter the user’s Ebiz userid (IN ALL CAPS) to open the zipped file.

In this example, the file is opened as a Microsoft Notepad file.

To open the file as a Microsoft Excel spreadsheet there are two options. Option 1

• Save the Notepad file to the P.C.

• Open Microsoft

Excel

• Click on File and then Open

• Navigate to the

correct file location. (In this example the file is on the P.C. desktop)

• Change the type of

file to Text Files

The downloaded text file should now be visible. Click on the file and click on Open

Click Next

Since Tab Delimited was initially selected when the profile was created, the user should select the Delimited option on this window. Had Fixed Width been selected when the profile was created, Fixed Width would need to be selected here.

Click Next

Click Finish

The file should then open as shown in this example.

Option 2 There is a less complicated way to download the data as an Excel file. Open the Vendor Sales Download page and click on Download File.

Click Open to open the file or Save to save it.

In this example Open was selected. An unzipping program such as Power Archiver should run to unzip the file. The file should appear like we see in this example.

Right click on the file and select Open With, and then Microsoft Office Excel Some unzip programs or different versions Power Archiver may not allow the user to right click. If a user does not have the ability to right click then he or she should refer back to option 1 to download the information as an Excel document.

In the Password field, enter the User’s Ebiz userid (IN ALL CAPS) to open the zipped file.

The file should open as a Microsoft Excel file. Note - Microsoft Excel limits files to 65,536 rows. A user may find it necessary to narrow the criteria for the profile if all of the rows are used. For instance you may want to view at the Corporate or Division level vs. the Store level.