User Manual

For

Vendor Registration

Secured eTendering System (SeTS)

Prepared for

Shivaji University, Kolhapur

Software developed and powered by

MAHARASHTRA KNOWLEDGE CORPORATION LTD.

(MKCL)

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Table of Contents

Shivaji University eTendering (SeTS) Home Page ____________________ 3

Step 1: Representative Details ____________________________________ 4

Step 2: Category Of Interest and Company details _____________________ 5

Step 3: Certificate Details _______________________________________ 13

Step 4: Management Details _____________________________________ 19

Step 5: Past Performance Details _________________________________ 22

Step 6: Payment of Vendor Registration fees ________________________ 26

Step 7: Completion of vendor registration application _________________ 31

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Shivaji University eTendering (SeTS) Home Page

On the address bar of the browser, type the URL http://unishivaji.sets.co.in/ The user shall be

directed to the homepage of SME eTendering portal. (Preferably use Mozilla Firefox version 4.0

and above).

Click on ‘Register Now’ link to begin the vendor registration process.

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Step 1: Representative Details

This is the first step in the vendor registration process in which you are required to fill the

information of “Representative Details” who shall be participating in online tendering cycle.

1. Fill the representative First name and Last name.

2. Enter the required contact details like Telephone Number, email address and Mobile Number.

Please note that you have to enter the Telephone Number in the format in the format +91-721-

2345678 and Mobile number in the format +91-9999999999 ONLY.

3. The email id and Mobile number entered in this form is important. The email address and

mobile number specified in this form shall be used by the system for sending auto-

generated notifications and alerts to you.

Ensure this email id is valid, regularly checked and inbox is not full. The information filled during

registration process can be edited any time before submission for registration.

4. Create a username and password of your choice which you shall be using for logging into

SeTS for participating in eTendering activities.

5. Click ‘Save And Next’ button. You can change your password at any time once your

registration application is approved by Shivaji University officials.

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Step 2: Category Of Interest and Company details

In this step you select the items you wish to register for and fill in your company details:

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Steps:

1. First choose the item(s) you wish to register for. For Purchase Category items, click on the

check-box next to Purchase and click on ‘select item’.

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2. Then on the screen that appears, click on ‘Add details’

3. On the window that appears, you can either select individual items from the dropdown in a

hierarchical manner.

You can register at any of the levels. For eg: You can select ‘Computer and Peripheral ‘from

the Table Name dropdown and click on ‘Save’ button. In this case, ALL items under

Computer and Peripheral will be selected for registration. Or you can drill down to the last

level i.e. item and select a particular item for registration.

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4. Click on save. A message window displaying the message ‘All items (If any) under this

should be added to your item list.’ will appear.

Click on ‘OK’ button. In this case, ALL items under Computer and Peripheral will be

selected for registration.

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Or, you can drill down to the last level i.e. item and select a particular item for registration,

as shown below:

But in this case, ONLY 1 item i.e. HP SCANJET - 4070 is added to your profile.

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To add a bunch of items to your profile, select Table Name and click ‘Save’, or Select Table

Name, then Group Name, and then click ‘Save’.

In the above case, ALL items under SCANNER Group Name shall get added.

5. You can delete a particular item if you wish to by clicking on the radio button next to the

item and click ‘Delete’.

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6. Click on ‘Save and next’ after you have selected the items under that category you wish to

register for. You shall be again redirected to Step 2 of vendor registration.

7. Repeat the above exercise if you wish to apply for item(s) under any other category.

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8. On step 2 of the registration form, fill all other details required as follows:

9. Upload the incorporation certificate by clicking on ‘Browse’. Select the soft copy of the

document and click on Upload to upload. Documents in the file format " pdf, docx, doc, gif,

jpeg, jpg, xlsx, xls, zip" only can be uploaded

10. After filling all the required details, click on ‘Save and Next’ button.

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Step 3: Certificate Details

You shall be asked to upload certain documents relevant to the category of items you have applied

for registration in Step 2.

Steps:

1. Click on ‘Add details’ button.

2. In the following window that appears, select the category from the dropdown. Please note

that only the categories you have selected shall appear i.e. Purchase Category.

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3. Then select the document that you are required to upload.

4. For example, we select Balance Sheet First. Enter details on the document like balance sheet

for 2012-13. Then click on Choose File button and browse the document from your system.

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5. After selecting the file, click on ‘Upload’ Button.

You can see that the document has been uploaded. You can download and verify the

correctness of the document by clicking on ‘Download’ button.

To remove the document and upload a new once in its place, click on ‘Remove’ button and

then again follow steps 1 to 5.

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6. Then click on ‘Save’ Button.

7. You can then see that the document you had uploaded has been added as shown below.

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8. Similarly, to add another document, again click on ‘Add Details’ button and follow steps 1

to 7 and upload all the required documents.

9. After adding all the required documents for Purchase category, you will then view the

documents which you uploaded as follows:

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10. Then click on ‘Save and Next’ button to proceed.

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Step 4: Management Details

In this step, you enter the contact details of the top management officials. Entering 1 Management

representative is mandatory.

Steps:

1. Click on ‘Add details’ button.

2. In the window that appears, enter the Top management officials’ contact details.

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3. After adding all the required details, click on ‘Save’ button.

4. After clicking on ‘Save’ button, you can see the added details as follows:

5. You can edit or delete a management details by clicking on ‘Edit’ or ‘Delete’.

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6. You can add details on another Top management representative by clicking on ‘Add

Details’ button and then follow steps 1 to 5.

7. To proceed to the next step, i.e. Step 5, Click on ‘Save and Next’.

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Step 5: Past Performance Details

In this step you can enter the past performances details and upload the relevant documents.

Steps:

1. Click on ‘Add details’ button.

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2. In the window that appears, select the category of items for which you have applied for and

enter the relevant details as shown:

3. Upload copy of PO and certificate awarded (if any).

4. It is mandatory to provide contact details of at least 1 reference person from the organization

who you have supplied/serviced.

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5. After filling the required information, Click on ‘Save’ button.

6. You can then view the Past Performance details added as follows:

7. You can edit or delete an entry by clicking on ‘Edit’ or ‘Delete’.

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8. To add another Past Performance details, again click on ‘Add Details’ button and follow

Steps 1 to 6.

9. After adding all the details, you can proceed to the next step of vendor registration. Click on

‘Save and Next’ button.

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Step 6: Payment of Vendor Registration fees

In this step you shall make payment of Vendor Registration fees.

Steps:

1. Select Shivaji University, Kolhapur as the unit name.

2. Then select your preferred mode of payment viz.

a. Cash:

In case of Cash payment, you will view the following screen:

Click on ‘Save and Next’ button to proceed.

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In case of payment by Cash, Vendor shall make the payment at the University office

in person at the following address:

Cash and Receipt section,

Shivaji University,

Vidyanagar,

Kolhapur - 416004.

Maharashtra,

India

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b. Demand Draft:

In case of DD, you will view the following screen. Fill all the required details and

click on ‘Save and Next’ button to proceed.

In case of payment by DD (Demand Draft), it should be sent to the University by

post or courier as early as possible. Without which your login will NOT be activated

and you cannot participate for any eTender published by Shivaji University:

DD should be drawn in the name of “Finance & Accounts Officer, Shivaji

University, Kolhapur”, Payable at Kolhapur and posted/couriered to the following

address:

Finance & Accounts Officer,

Shivaji University,

Vidyanagar,

Kolhapur - 416004

Maharashtra,

India

The envelope should clearly mention the title “VENDOR REGISTRATION

FEE”, and name of the vendor company, mobile number and eMail address of the

representative.

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c. Online payment:

In case of online payment, you will view the following screen. Click on ‘Save and

Next’ button to proceed.

You then be automatically re-directed to the online payment gateway as follows:

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After choosing the preferred payment option, and completing the payment

successfully, you will once again be directed to the Vendor registration page.

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Step 7: Completion of vendor registration application

In this step you can verify all the details entered in the previous stages by clicking on ‘Preview’.

You can go back and edit any of the information before clicking on ‘Apply’.

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After making sure all the information entered is correct, click on ‘Apply’ button to submit your

application to Shivaji University, Kolhapur.

A window with the message ‘Are you sure to apply for registration?’ will appear. Click on ‘OK’

Button.

The following screen appears confirming your application for registration as vendor with Shivaji

University, Kolhapur though eTendering.

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You shall receive notifications via email and SMS regarding the updates of your application as

vendor.

Till the time your registration is approved by Shivaji University officials, your login shall be

locked. After the approval (you shall receive an email confirming the same), you shall be able to

login using the credentials you entered during Step 1 of the vendor registration process.