vendor master data management

8/19/2019 Vendor Master Data Management

1/34

Title:Module Name :

User Manual FI11.03

Vendor Master Data Management Account Payable Module

OVERVIEW

Master Process escri!tion O"er"ie#

Accounts Payable records all accounting transactions for dealings with suppliers. Much of its data is obtainedprocurement (Materials Management).This training material explain the steps of the creation of the Vendor Mecords for financial accounting only

!t also co"ers the following steps relating to "endor master #$hange the "endor master Display the "endor master %loc& ' nbloc& "endor master et deletion indicator for "endor master Display changes in "endor master

Details of the "arious "endor account group settings maintained in the system are explained as below #

Account*roup

Description +umber ange ,xternal '!nternal+umber range

Mandatory -ields econciliati Account

//0 %+1 Domestic Vendor 0////// 20333333

!nternal +ame 4 Postal $ode 4econciliation Account4 payment method

050/0/0

//6 %+1 -oreign Vendor 6////// 26333333

!nternal +ame 4 Postal $ode 4econciliation Account4 payment method

050/0/6

//5 %+1 ,xisting

,mployees

,///////0 2

,33333333

,xternal +ame 4 Postal $ode 4

econciliation Account4 payment method 4Personnel +umber

050/0/5

//7 %+1 etired,mployees

///////0 233333333

,xternal +ame 4 Postal $ode 4econciliation Account4 payment method 4Personnel +umber

050/0/7

//8 %+1 9 :ne TimeVendor

5////// 25333333

!nternal +ame 4 econciliation Account

050/0/;

cenarios $o"ered

$ourse Transaction $ode Description

-!00./5./0 -


2/34

Title:Module Name :

User Manual FI11.03


In!ut $ Re%uired Fields Field Value & 'omments$ompany $ode 0/60

Account *roup //0

Procedural Steps

FI11.03.01 To create a "endor master data

Via Menus Accounting→ -inancial Accounting→ Accounts Payable→ Master Data→-


3/34

Title:Module Name :

User Manual FI11.03


$ity $ity of Vendor Delhi

$ountry $ountry of "endor !+

$lic& on ,nter %utton

Create Vendor : Control Screenpdate the following re@uired and :ptional field

1ea"e the $ustomer -ield blan&

1ast changed on# Prepared by# Version# 0./ Page#+idhi Tulshan elease# ,P =./ 5 of 57


4/34

Title:Module Name :

User Manual FI11.03



Create Vendor : Payment Transactions Screenpdate the following re@uired and :ptional field

-ield +ame Description Values ( ,xample )$try $ountry where %an& account is

maintained!n

%an& C


Create Vendor : Accounting Information Screenpdate the following re@uired and :ptional field

-ield +ame Description Values ( ,xample )econ Account Vendors econciliation account

updated throughsub ledgers Direct posting notpermitted)

050/0/0

ort


5/34

Title:Module Name :

User Manual FI11.03



Create Vendor : Payment Transaction Screenpdate the following re@uired and :ptional field

-ield +ame Description Values ( ,xample )Payt Terms Terms that determine how the "endor

will be paid//0 ( Default )

Payment Methods 1ist of payment methods which maybe used inautomatic payment transactions

$

$h& Double !n"oice Acti"ates the chec&ing of dualprocessing of thesame in"oice under Vendor accounts

Tic& ( Default )


Create Vendor : Withholding Tax Screen



6/34

Title:Module Name :

User Manual FI11.03


pdate the following re@uired and :ptional field

-ield +ame Description Values ( ,xample )EB Tax $ountry $ountry of Eithholding Tax !+

Eht.t.Type !ndicates to classify the differenttypes of withholding tax.

T0

E'Tax $ode !ndicates to classify the differentcodes of withholding tax.

$0

1iable !ndicates if "endor is liable to tax Put Tic&

$lic& the (a"e button

The message bar displays FVendor number 0///>> was created in company code 0/60G.

Press hiftH-5 to return to the AP ,asy Access screen.The system tas& is complete

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

1ast changed on# Prepared by# Version# 0./ Page#+idhi Tulshan elease# ,P =./ = of 57


7/34

Title:Module Name :

User Manual FI11.03


FI11.03.0) To '*an+e Vendor Master ata



8/34

Title:Module Name :

User Manual FI11.03



A message will appear on the status bar# $hanges ha"e been made.

1ast changed on# Prepared by# Version# 0./ Page#+idhi Tulshan elease# ,P =./ ; of 57

A1T changesto A1Tcenter


9/34

Title:Module Name :

User Manual FI11.03


Press hiftH-5 to return to the AP ,asy Access screen.The system tas& iscomplete

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII



10/34

Title:Module Name :

User Manual FI11.03


FI11.03.03 is!la, Vendor Master ata

To chec& for the "endor data 4 the "endor display option is to be used



11/34


12/34

Title:Module Name :

User Manual FI11.03




13/34

Title:Module Name :

User Manual FI11.03


FI11.03.0- loc/ & Unloc/ Vendor Master ata

A "endor master record (for the same "endor) was created twice. Cou need to bloc& one of the"endor master records to pre"ent postings on this account.

:nly bloc& an account if there are no more open items in the account. !f an account is bloc&ed4you cannot clear any open items in it.



14/34

Title:Module Name :

User Manual FI11.03



A message will appear on the tatus bar. F$hanges ha"e been madeG.

UNO'2 VENOR

Bloc ! "n#loc Vendor : Details Accounting

Deselect the $hec& box.



15/34


16/34

Title:Module Name :

User Manual FI11.03


FI11.03.0 is!la, c*an+es in "endor master

Cou want to chec& for the changes made in the "endor master data 4 use the below process for the same.



17/34

Title:Module Name :

User Manual FI11.03


elect 4 it shows the changes made

hows the changes made in the "endor account


IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

1ast changed on# Prepared by# Version# 0./ Page#+idhi Tulshan elease# ,P =./ 0? of 57


18/34

Title:Module Name :

User Manual FI11.03


FI11.03.04 To create a "endor master data centrall,

Via Menus 1ogistics 9 Material Management 9 Purchasing 9 Master Data 9 Vendor 9 central 9 >


19/34

Title:Module Name :

User Manual FI11.03


-ield +ame Description Values ( ,xample )

+ame +ame of the Vendor A%$ $ompany Address Address of the "endor 065 1in& oad

Postal $ode Postal $ode of the Vendor 00//;8

$ity $ity of Vendor Delhi

$ountry $ountry of "endor !+


Create Vendor : Control Screenpdate the following re@uired and :ptional field

1ea"e the $ustomer -ield blan&



20/34

Title:Module Name :

User Manual FI11.03



Create Vendor : Payment Transactions Screenpdate the following re@uired and :ptional field

-ield +ame Description Values ( ,xample )$try $ountry where %an& account is

maintained!n

%an& C


Create Vendor : Accounting Information Screen

1ast changed on# Prepared by# Version# 0./ Page#+idhi Tulshan elease# ,P =./ 6/ of 57


21/34

Title:Module Name :

User Manual FI11.03



-ield +ame Description Values ( ,xample )econ Account Vendors econciliation account

updated throughsub ledgers Direct posting notpermitted)

050/0/0

ort


22/34

Title:Module Name :

User Manual FI11.03



Create Vendor : Withholding Tax Screenpdate the following re@uired and :ptional field


EB Tax $ountry $ountry of Eithholding Tax !+

Eht.t.Type !ndicates to classify the differenttypes of withholding tax.

T0

E'Tax $ode !ndicates to classify the differentcodes of withholding tax.

$0

1iable !ndicates if "endor is liable to tax Put Tic&


Create Vendor : Purchasing Data



23/34

Title:Module Name :

User Manual FI11.03




Terms of Payment Payment terms //0

!ncoterms !dentify the trading terms $-



24/34

Title:Module Name :

User Manual FI11.03



The message bar displays FVendor number 0///7=5 was created in company code 0/60G.




25/34

Title:Module Name :

User Manual FI11.03


IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

FI11.03.05 To c*an+e Vendor Master ata



26/34

Title:Module Name :

User Manual FI11.03



Change Vendor : Address Screen

$hange the contents of the %ox number field

1ast changed on# Prepared by# Version# 0./ Page#+idhi Tulshan elease# ,P =./ 6= of 57


27/34

Title:Module Name :

User Manual FI11.03



A message will appear on the status bar# $hanges ha"e been made.

1ast changed on# Prepared by# Version# 0./ Page#+idhi Tulshan elease# ,P =./ 6? of 57

065 1in& oadchanges to 0651in& oad M*road


28/34

Title:Module Name :

User Manual FI11.03



6666666666666666666666666666666666666666666666666666666666666666666666666666666

1ast changed on# Prepared by# Version# 0./ Page#+idhi Tulshan elease# ,P =./ 6; of 57


29/34

Title:Module Name :

User Manual FI11.03


FI11.03.07 To is!la, Vendor Master ata



30/34

Title:Module Name :

User Manual FI11.03


Press ,nter

$hec& on each tab for displaying the "endor data


1ast changed on# Prepared by# Version# 0./ Page#+idhi Tulshan elease# ,P =./ 5/ of 57


31/34

Title:Module Name :

User Manual FI11.03


FI11.03.08 Mar/ Vendor Master ata 9or eletion

Cou cannot physically delete a Vendor master directly. Bowe"er4 you can mar& it for deletion. !n this exercise you need to mar& "endor master for deletion and sa"e your data.



32/34

Title:Module Name :

User Manual FI11.03




UnMar/ 9or eletion

%lag for Deletion Vendor : Initial Screen



33/34

Title:Module Name :

User Manual FI11.03


,nter details as abo"e


$lic& on the chec& box to deselect . This process remo"es the flags the "endor recordfor deletion.





34/34

Title:Module Name :

User Manual FI11.03



vendor master data management

Documents