SCOUT

Vendor Management Platform

Justin Lankes – Director of Business Development

Introductions

• Virtual Advantage– Vectorform

www.vectorform.com– The Robison Group

www.therobisongroup.com

• SCOUT – Case Management Solutionwww.scoutcms.com

Vendor Management Platform

• Web-based repository for tracking, managing and

scoring all Vendor relationships

• Global solution for all departments

• Assistance in compliance and due diligence

• Web-based Case Management Solution

• Performance/Workload Reporting

SaaS Benefits

Low overhead • No need to install software or purchase additional hardware• Little to no need for IT involvement Rapid Implementation• Leveraging a solution that has already been planned for,

designed, implemented, deployed and tested• Easily execute up-front and on-going customizationsBetter Support• Technical support is available directly through Virtual

Advantage• Hosting, maintenance, and improvements are accounted

for

Vendor Registration

• Vendors are provided with a link to register online

• Each Vendor is responsible for their own profile maintenance

• Tracks Company information, Insurance and Licensing (Company and Employee level), Contact information

• Client controlled approval process

Sample login page,https://InsurerXYZ.ScoutCMS.com

• Vendor list can be filtered geographically and/or by department

• Further sort results by Approval Status, Vendor Specialty, State of License and/or Performance Rating

Vendor Scoring

• Score vendor performance on each case• Maintain an ongoing “star rating” for each

vendor• Customize scorecard questions based on

vendor skill• Drill down into scorecard results for

vendor comparison reports

Spend Tracking / Reporting

• Capture vendor expenditures for each case

• Monitor departmental vendor budgets• Effectively forecast based on

historical spend data• Report on weekly/monthly/quarterly

spending trends• Customize to Client’s spend control

best practices

Business Impact

To Client• Central repository• Consolidated storage• Reduced/Eliminated

administrative work managing vendors

• Unified billing processes• Eliminate unauthorized

referrals• Establish benchmarks

and compare vendors

To Vendors• Increased visibility to

all divisions/branches• License tracking• Expiration reminder

emails• Unified invoice

submission procedure• Benchmark

performance comparisons