vcp35: safe access and working at height - structures 35 - safe access and...vcp35: safe access and...

Document Classification: C2 – Internal Use Only of 23 Uncontrolled when printed Vodafone New Zealand Limited Version: 2.0

VCP35: Safe Access and Working at Height - Structures

CHANGE CONTROL

Issue Date Details of Changes

1.0 August

2009 New Document implemented for Structures. Replaces all other versions.

2.0 January

2012 Document reviewed. Replaces all other versions.

Process Owner: Health, Safety and Wellbeing

Contents VCP35: Safe Access and Working at Height - Structures ................................................................. 1 1 Purpose ...................................................................................................................................... 2 2 Scope ......................................................................................................................................... 2 3 Safe Working Procedures .......................................................................................................... 3 4 Planning Work at height ............................................................................................................. 5 5 Emergency Arrangements ........................................................................................................ 10 6 Access and Egress ................................................................................................................... 11 7 Personal Protective Equipment ................................................................................................ 13 8 Responsibilities ......................................................................................................................... 16 9 Climber Authorisation ............................................................................................................... 17 10 Related documents .................................................................................................................. 22 11 Glossary of Terms .................................................................................................................... 23


1 Purpose

The purpose of this document is to set out the Vodafone New Zealand policy and the minimum standards to be applied by employees, contractors, consultants and others carrying out work at height on Operational sites on behalf of Vodafone New Zealand. The document describes legal requirements and standards of good practice. References are given for further information.

Work to install and maintain Vodafone New Zealand Structures and Antennas involves high risk activities carried out by employees, contractors and other third parties. It is therefore necessary for strict standards and controls to be applied in respect of competence and capabilities of the people carrying out the work and also to the procedures and equipment they use.

2 Scope

Work at Height is defined as:‖work in any place, including a place below ground level, obtaining access or egress from such a place while at work except by staircase in a permanent workplace‖ where measures were not taken a person could fall a distance liable to cause personal injury.

The term Structure within this document means any mast, tower or structure used for mounting communications equipment. The term ―Climbers‖ includes all those involved in climbing activities and not just those who ascend the structure.

The requirements of this document apply to all work on Vodafone New Zealand structures, and also to Vodafone New Zealand employees, contractors and third parties working on structures controlled by others. Where other site providers have additional or stricter requirements than those covered in this document, those requirements must be observed. Vodafone New Zealand employees must satisfy themselves that all potential hazards have been considered and appropriate measures taken to deal with associated risks.

Erection and dismantling of structures is not specifically covered in this document, but the principles within must be adhered to during such activities. Erection and dismantling of structures must be controlled by the approval of specific proposals by contractors, comprising of hazard assessments and detailed method statements. The contractors safe systems of work must, as a minimum, meet Vodafone New Zealand‘s requirements for work at height, as detailed within this document and in Vodafone New Zealand VCP16 – Safe Access and Working at Height – Buildings.

Vodafone New Zealand recognises the risks inherent in work at height and its legal duties in this activity area and is committed to ensuring the safety of everyone involved in, or affected by, such activities.


3 Safe Working Procedures

3.1 Safe Systems of Work

A safe system of work is a pre-planned and formalised procedure that specifies the working methods, standards, capabilities and skills necessary for the safe completion of an activity. It requires assessment of the hazards / risks involved and of all the resources necessary to carry out the activity, namely:

Number of people

Level of supervision, if required

Skills and training

Tools and equipment

Access arrangements

Materials

Communication

Personal protective equipment

Contingency plans

A safe system of work should be adhered to in an emergency situation as well as all planned work, covering surveys, installations, maintenance and repairs or dismantling. Before Climbing:

All visits to Vodafone New Zealand Operational sites must be approved and be in possession of a valid change request (CRQ), Incident (INC) or work request (WR)

Consider the acceptability of weather conditions relevant for the duration of the climb

Check the condition of the structure

Ensure the adequacy and condition of tools and equipment

Identify and implement relevant signing and guarding

Review safety data –CR / WR, method statement, hazard/risk assessment, Radhaz, etc.

During Climbing:

Attached at all times by fall arrest lanyard

Never free climb

Never throw anything from height – always lower in a controlled manner

Use fall arrest system if fitted – NOTE: RAILOCK SYSTEM NOT TO BE USED.

Watch for weather changes

Watch for structural defects

Watch for slippery surfaces

Watch for sources of RF

Prevent objects from falling

After Climbing:

Close hatches

Replace all anti climb devices

Removes signs, equipment and waste

Secure site

Update any hazards left on site


3.2 Climbing and Working Conditions

The appointed climbing team leader will make the final decision as to whether it is safe to climb a structure to work at a particular location and whether additional precautions are required. The decision must be based on their knowledge and experience, the nature of the task, the ability of their colleagues and the weather conditions. The following weather conditions will rule out work at height activities on a structure:

Presence of ice on the structure

Electrical storms in the local vicinity / area

High gusting winds

Heavy rain

Mist or fog that affects visibility of the working position from ground level or communications over wireless radio, where the safety of persons depends upon it.

It should be remembered that weather conditions can change rapidly and personnel should remain alert for any adverse changes in conditions i.e. wind speed or distant thunder storms. Should any adverse changes be detected, climbers should make the work area safe and descend the structure.

3.3 Accompaniment

No climber may ascend any structure unless as a minimum a second competent, trained and equipped climber either accompanies that person or remains in contact at all times at the base of the structure.

3.4 Climbing in Hours of Darkness

No work at height is to be carried out during the hours of darkness for business as usual activities. Only exception to this rule is under an emergency or major fault scenario i.e. continuation to rescue a person, loss of a major operational site or service, etc. All work at height deemed necessary during the hours of darkness must adhere to the following points:

In an emergency rescue situation, following bullets must be understood; o The Duty Manager within the Vodafone NMC and the Health and Safety

Manager of Technology MUST be informed as soon as practicably possible. o Rescue conditions can continue without prior approval from NMC duty

manager or the H&S Manager.

For all Major faults scenarios, the following bullet points must be followed: o Vodafone NMC Duty Manager informed with all relevant information. o Full Method Statement and Hazard/Risk Assessment to be forwarded to

H&S Manager of Technology for review. o Approval must be gained from the H&S Manager of Technology and NMC

Duty Manager prior to any works being carried out.

Contact Details; o H&S Manager, Scott Kyle o Email: [email protected] o Mobile: 021 0204 5499 o NMC Duty Manager: o Email: [email protected] o Telephone: 0800 777 770. o Escalation: Pete Anderson o Email: [email protected] o Telephone: 021 605606

mailto:[email protected]




4 Planning Work at Height

4.1 Statement

No free climbing is permitted on Vodafone owned or managed structures and Vodafone employees or contractors must never free climb on structures owned by third parties. Free climbing is defined as ascending, descending or working on a structure at height without being securely attached to the structure by a shock absorbing fall arrest device. Work positioning devices, such as pole straps or rope lanyards are not fall-arrest devices. When in the working position, the pole strap should be secured to the structure in addition to the fall arrest device. All work at height is to be planned by persons who have experience and training in work at height and have a good knowledge of the relevant regulations. The planning must include supervision, monitoring, use of equipment, rescue and hazard/risk assessment.

4.2 Department of Labour OSH Requirements As per the requirements under Section 2 and 26 of the Health and Safety in Employment Regulations 1995, all work that is planned (BAU) above 5 meters must be notified to the OSH department with the Department of Labour using form ―DOL – 10048‖ Below is an extract from form ―DOL 10048‖ that would have an effect on Vodafone New Zealand BAU.

2. Interpretation–

…

―Notifiable work‖ means—

(a) Any restricted work, as that term is defined in regulation 2(1) of the [Health and Safety in Employment (Asbestos) Regulations 1998]:

(b) Any logging operation or tree-felling operation, being an operation that is undertaken for commercial purposes:

(c) Any construction work of one or more of the following kinds:

(i) Work in which a risk arises that any person may fall 5 metres or more, other than—

(A) Work in connection with a residential building up to and including 2 full storeys:

(B) Work on overhead telecommunications lines and overhead electric power lines:

(C) Work carried out from a ladder only:

(D) Maintenance and repair work of a minor or routine nature:

(ii) The erection or dismantling of scaffolding from which any person may fall 5 metres or more:

(iii) Work using a lifting appliance where the appliance has to lift a mass of 500 kilograms or more a vertical distance of 5 metres or more, other than work using an excavator, a fork-lift, or a self-propelled mobile crane:

(iv) Work in any pit, shaft, trench, or other excavation in which any person is required to work in a space more than 1.5 metres deep and having a depth greater than the horizontal width at the top:

(v) Work in any drive, excavation, or heading in which any person is required to work with a ground cover overhead:

(vi) Work in any excavation in which any face has a vertical height of more than 5 metres and an average slope steeper than a ratio of 1 horizontal to 2 vertical:

(vii) Work in which any explosive is used or in which any explosive is kept on the site for the purpose of being used:

(viii) Work in which any person breathes air that is or has been compressed or a respiratory medium other than air:

…


26. Notification– (1) In this regulation, the term ―employer‖ includes a person who controls a place

of work.

(2) Subject to subclause (4) of this regulation, every employer who intends to commence any notifiable work or any work that will at any time include any notifiable work shall take all practicable steps to lodge notice of that intention in accordance with this regulation.

(3) A notice required to be lodged under subclause (2) of this regulation shall—

(a) Be lodged at an office that deals with occupational safety and health matters, being the nearest such office of the Department to the place where the work is to be carried out; and

(b) Be in writing; and

(c) Be given at least 24 hours before the time at which the employer intends to commence the work; and

(d) Contain the following particulars—

(i) The nature and location of the work; and

(ii) The name, address, and contact details of the employer; and

(iii) The intended date of commencement of the work; and

(iv) The estimated duration of the work.

(4) It shall not be necessary for any employer to comply with subclause (2) of this regulation before commencing any construction work or tree felling operation necessary to deal with an emergency arising from—

(a) Damage caused by any earthquake, explosion, fire, flood, lightning, rain, slip, storm, or washout; or

(b) The blockage or breakdown of any drain or sewer; or

(c) The blockage or breakdown of any distribution system or network for electricity, gas, telecommunications, or water.

4.3 Hazard/Risk Assessment

Prior to any work being undertaken at height, the climbing team leader should undertake an initial survey, taking note of the location of the activity, the nature of the work and expected duration. The survey should include observations on likely hazards, particularly those of access and protection from falls. A hazard / risk assessment must be carried out for the work at height to be undertaken and must take into account the hierarchy of controls:

Avoid work at height where possible

Provide work platforms where possible

Provide means of fall prevention

Provide means of fall arrest

The hazard / risk assessment must take into account the specific nature of works to be undertaken and the risks associated with the location and environment in which the activity will be carried out. Where hazards cannot be eliminated any residual risk must be considered in developing the safe system of work and method statement. This must be communicated to all those involved in the work and placed within the Vodafone New Zealand systems to inform other interested parties.


4.4 Structural Inspection

Vodafone New Zealand structures are inspected for condition and structural integrity on a prescribed schedule in accordance with internal procedures. However, climbers must remain alert to the possibility of recent damage which might affect climbing safety, and should consider the suitability of members and connections before relying on them for support or anchorage.

4.5 Weather

The weather forecast should be checked whilst plans can be easily rearranged. The climbing team leader must have the final decision on climbing in adverse weather conditions, and must take into account of risks from ice, rain, lightening, poor visibility, slippery surfaces, hypothermia or poor grip in cold conditions heat stroke in hot weather.

4.6 Concurrent Working

Concurrent working is defined as work at height on structures where two independent tasks are being performed. This is only permissible in exceptional circumstances. Such work can only be permitted where appropriate precautions have been taken, a suitable and sufficient hazard / risk assessment has been carried out and approved by Vodafone New Zealand and a person or company has been given the responsibility to control the proposed operations. Where concurrent work is being undertaken with one party working at height and another working within the site compound, the climbing team leader will assume full control of the operational site for safety of all affected parties, this is due to the higher risks involved with working at height. All parties must follow instructions for the climbing team leader for aspects of safety including, but not limited to:

Vehicle parking

Exclusion zones

Safe access routes

Appropriate PPE requirements

Signage and Guarding

Induction onto site

Site rules


4.7 Hygiene

Some structures may be contaminated with bird droppings and some of the steelwork may be coated in paint containing Lead or Chromates and it is important such conditions are identified at a planning stage. It is essential that high standards of hygiene can be followed, to avoid ingestion of harmful substances. Facilities must be in place for climbers to thoroughly clean hands after working on structures and before eating, smoking, etc. Where harmful substances may become airborne i.e. through drilling lead paint coated steelwork, FFP3 facemasks, must be provided and used. Psittacosis typically occurs when pathogenic spores are inhaled through the nose and mouth. Therefore bird droppings are most dangerous when they are dry and subject to becoming airborne as a fine dust, particularly when disturbed by sweeping or scraping. Safe cleanup is based on the minimisation of spore dispersal and protection from spore inhalation through the use of masks, gloves and disposable overalls. If heavy contamination through bird droppings is identified at planning stage, it should be removed by a specialised company before climbing takes place.

4.8 Radio Frequency / EME

Transmission structures carry significant risks from radiating antennas. All climbers must be familiar with and comply with the requirements of the Vodafone New Zealand RF Policy. Every climbing activity must be planned following references from Radhaz report or Landlord Handbook if available for the structure, in order that exclusion zones can be established. All climbers must be trained in RF awareness as a minimum and at least one member of the climbing party must wear an approved Personnel RF Monitor on the body at all times. This is to arrange safe access and egress route to the position of work for the climbing party and routes must not be deviated from unless a check has been carried out prior. In the event of an unexpected alarm, the climber/s must withdraw to a point where the monitor does not sound and:

Rearrange the work so to avoid the area in which the alarm occurred, or

Arrange for identified problem antenna to be switched off and then re-test area, or

Cease work until a more detailed check with a survey instrument can be carried out

4.9 Signing and Guarding

Where work is to be carried out at height on structures, signs should be displayed to alert other people of the dangers overhead. These signs should be displayed:

At the entrance to the site compound

Around the perimeter of the ―exclusion zone‖ that has been set up

At all doors that are frequently used to exit buildings that are located within the ‗exclusion zone‘

Where public footpath/access track intersects the perimeter of the ‗exclusion zone‘ Where access to an exclusion zone by unauthorised persons is likely, barriers should be erected in addition to signs physically preventing persons from entering.


A hazard / risk assessment must be carried out to indentify the extent of controls measures required e.g. the radius of exclusion area, need for barriers, ground sentries, etc. The assessment should take into account the number of persons at risk, danger to members of the public, whether lifting is taking place, etc. Exclusion zones should ideally be a minimum ten metres radius from the working point and increased in size as the working height increases. Signs warning of overhead danger and designating the exclusion zone a ―hard hat‖ area must be displayed as a minimum, i.e.:

4.10 Designing for Work at Height

Those designing new installations shall ensure that adequate measures are taken to eliminate the need to work at height or reduce the risk of falls where cost of doing so is not grossly disproportionate to the risk. Where possible, systems such as barriers should be used in preference to those requiring regular testing. Due consideration should also be given to designs that help to facilitate rescue from structures in the event of an emergency.


5 Emergency Arrangements

5.1

The emergency procedure to be used on site should be known by all personnel. This includes any extra procedures used on third party sites. Emergency and communications equipment should be readily available. It is Vodafone New Zealand policy that all climbing parties carry a tower rescue kit and that all climbers shall be trained in mast rescue techniques. Each climber will attend a basic rescue course and, when attending site to climb, must carry a basic rescue kit comprising of a 50m abseil rope, Petzl descender device and associated slings and karabiners. These kits will be secured or sealed to prevent unauthorised use. Mast rescue kits shall be located in a readily available location to enable a rescue to be quickly affected in the event of an emergency. All climbers should be aware of how to contact the emergency services and all accidents, incidents and major near misses should be reported to the Vodafone New Zealand as soon as practicably possible. 1

st Vodafone New Zealand point of contact is the Network management

Centre (NMC) 0800 777 770. The following procedure should be adopted:

No action should be taken following the incident that exposes people to further hazard or risk.

Emergency services should be summoned giving details of the type of incident, number of persons involved and location. Where the caller thinks that they may be required, the person making the call should prompt the emergency services to inform the NMC Duty Manager. Who may mobilise a Search and Rescue Helicopter to the scene.

Whilst waiting for assistance, first aid should be administered if safe to do so and if the casualty is suspended, preventative measures must be taken to prevent suspension trauma.

The injured person may be brought to ground level if this can be done without causing further injury and it is safe to do so.

All working at height PPE equipment to be quarantined, with notification to the health and safety manager of Vodafone New Zealand Technology division.

Site to be secured and left as undisturbed as much as possible, unless it causes an unsafe hazard. This is to assist in any investigation that may be required.


5.2 Fault and hazard reporting

Any fault or hazard noticed by any climber whilst working at height involving Vodafone New Zealand equipment, structure or procedures must be notified to the relevant Vodafone New Zealand project manager responsible for the activities being undertaken or for the operational site. Similarly at locations controlled by others, any faults or hazards must be reported to the appropriate person/s. Any hazard left unresolved and is likely to lead to an accident or incident, must be reported to Vodafone New Zealand. This information will be placed on the site specific Hazard Assessment held within ―NetOne‖. Where there is immediate risk to persons entering the site, the site must be secured in such a way, so that no one can access without prior knowledge of the Hazard.

5.3 Monitoring by managers and supervisors

The person responsible for carrying out the work will monitor compliance with this and all other relevant Vodafone New Zealand Standards or legal requirements.

6 Access and Egress

6.1 Fixed Ladders

Vodafone New Zealand will have a fixed fall arrest system installed i.e. latchway (hooped ladders are not fixed fall arrest systems) which must be used. Where a fixed fall arrest system is installed, however the climber/s does not have the appropriate fall arrest trolley, climbers will revert to the double lanyard techniques. Where a fixed fall arrest system is installed, however a temporary ban of use or the climbing team leader cannot confirm a safe to climb certificate, climbers will revert to the double lanyard techniques. Note: RAILOCK SYSTEMS ARE NOT TO BE USED. .

6.2 Portable ladders

All ladders should be fit for use, of adequate length and prevented from slipping either by footing or fixing. All portable ladders should be marked with an identity number and inspected by a competent person prior to use. Where a portable ladder is used for access at the base of the mast i.e. when a fixed ladder does not start at ground level, the ladder must be firmly tied in to the structure. Where regular access is required i.e. during construction phases, the installation of a retractable safety line should be installed to provide means of fall arrest.


6.3 Rope Access

Rope access must only be used where work being undertaken is of short duration, is light and cannot be reasonably undertaken from work platforms. No rope access work will be carried out by Vodafone employees. Specialist contractors will be utilised Only competent persons must carry out rope access activities. Persons deemed to be competent after carrying out formal training in rope access systems (IRATA or equivalent). Regular practice of these techniques will be required with re-evaluation of competence every three years. Specialist contractors engaged by Vodafone New Zealand to undertake rope access activities must be assessed prior to appointment and must demonstrate proven evidence of competency. There must be a minimum of two authorised rope access workers present at all times with the correct equipment to affect a rescue should it be required. Rescue kits must be close to the point of work in order that a rescue can be affected quickly. A main working rope and a back up rope must be used at all times and each rope must have a separate anchor point. For added security these anchors may be joined together. When placing a rope or anchor, care must be taken to ensure there is no risk of cutting or abrading either the rope or the slings used. If there is such a hazard then suitable protection must be used. All karabiners must be situated such that the only forces applied are straight pulls; under no circumstances should they be placed such that there is a bending force in a sideways direction. Karabiners should have a minimum strength of 20kN. No rope access work must be undertaken until a hazard / risk assessment has been written and checked by a competent person. All ropes to be positioned between the climber and the place of work so that the risk of activities, i.e. drilling, cutting, etc cannot compromise ropes. Note: Abseiling Techniques learned during Tower rescue training is deemed as acceptable in gaining access to a place of work on a structure and is not classed as Rope Access in the terms above for normal installation practices.


7 Personal Protective Equipment

7.1 Ordering Working at Height personal Protective Equipment

The Process for ordering WAH climbing equipment is as follows:

Climber completes requisition form and forwards onto Health and Safety manager of Technology. Note: form must have Line management approval and PO number attached.

Health and Safety manager confirms requestor is on the Vodafone New Zealand approved climbers list and arranges for issue of equipment.

Health and Safety manager arranges update of the climbing equipment register with relevant information, including serial number, date of manufacture, date of issue, etc.

Health and Safety manager arranges for equipment to be placed within the Vodafone Inspection regime.

The climbing equipment that is approved for use by Vodafone New Zealand employees is as follows:

Helmet – Petzl Best

Harness – P+P Britannia Super

Harness – Petzl Navaho Bodfast

Work positioning device – P+P 2M rope rat lanyard

Shock absorbing fall arrest lanyard – P+P 1.5M 2 tails chunkie lanyard

Latchway Fall arrest trolley (vertical and Horizontal)

50M Tower Rescue Kit (Components to be confirmed)

All climbing equipment must comply with AS/NZS and EN standards and must be:

Light and not bulky so as to minimise encumbrances during climbing.

Well fitted to give full movement during climbing.

Tough enough to prevent splitting or tearing when snagged.

Used and maintained in accordance with manufacturer‘s recommendations.

After a fall or other event where integrity of PPE may be adversely affected, the equipment must no longer be used and must be returned to the Health and Safety manager of technology for use in any investigation or for disposal.

7.2 Head Protection

Head protection approved to EN397 must be worn when working at heights or where there is a risk of injury from falling objects. Authorised climbers when climbing or working on or below a structure must wear approved climbing helmets. Chin straps must be worn whilst climbing/working at height.

7.3 Protective Footwear

Climbers must wear steel toe capped safety footwear when climbing structures or where there is a foreseeable risk to foot injury. Footwear must have a positive instep and laces, be secure and give maximum comfort, grip and ankle support. Rigger boots must not be worn for climbing.


7.4 Wet & Cold weather Clothing

Weatherproof clothing, ventilated or breathable to prevent sweating during physical activities, should be provided to suit anticipated conditions.

7.5 Harnesses & Safety lines

Only full body safety harnesses shall be worn when working at height. These must conform to EN361 and have a front (sternal), rear (dorsal) and side rings. Safety belts or upper body harnesses are prohibited. Safety harnesses should always be fitted with lanyards for the purpose of securing the climber. Whenever possible, the lanyard should be attached above the climber, so that the ―fall factor‖ is minimised in the event of a fall. Harnesses and lanyards must be properly stored in a cool dry place away from solvents and sharp objects and not in direct sunlight.

7.6 Fall Arrest Equipment

Any fall arrest equipment such as lanyards, robe grabbers, inertia reels, etc, used by climbers must be properly designed, constructed, tested to the relevant EN standard and be uniquely identifiable. All equipment must be included at least in a six monthly formal inspection regime. All climbers must be competent in the use of any fall arrest equipment issued to them. Where a fixed fall arrest system i.e. Latchway or Railock is not fitted to the structure then the double hooking technique shall be adopted.

7.7 Respiratory Protection

Dust and particles generated by cutting or drilling of structural steelwork etc can be harmful if inhaled or ingested. Where such activities are taken respiratory protection (facemasks) of a suitable specification must be worn.

7.8 Hand Protection

Gloves should be worn to give protection when undertaking manual handling, especially of working with sharp and abrasive surfaces and to provide warmth during cold weather.

7.9 Hearing protection

Some structures may be located within noisy environments or support siren systems which emit high noise levels in the event of an emergency i.e. near chemical works, government systems. Where noise levels are in excess of 80 dBA TWA, hearing protection will be provided on request. Regardless of whether it is requested or not, the company will provide hearing protection when noise levels are in excess of 85 dBA TWA. All hearing protection must comply with EN 352-2.

7.10 Eye protection

Eye protection must be used by climbers wherever there is a risk of injury to the eye, such as when drilling or using substances. Eye protection must be suitable for the specific activity and comply with EN166


7.11 Life Span of PPE

Users and inspectors of PPE must take heed of manufacturers recommended limits on shelf life and time in use (working life) as well as visually checking the condition. Individual serial numbers of WAH PPE must remain legible to ensure traceability.

7.12 Climbing Safety Equipment Register

A register of all Vodafone New Zealand climbing safety equipment is held by the Health and Safety manager of Technology responsible for statutory inspections. The register as a minimum must contain the following information;

Description of each item of equipment

Unique identification, serial number

Location

Name of individual equipment is issued to

Date of manufacture

Date of first issue

Inspection date

Working life expiry date Note: If an item of climbing safety equipment is not detailed within the register or has lapsed on its inspections then it is not to be used by a Vodafone employee and returned to the Health and Safety Manager of Technology.

7.13 Inspection & Disposal of Safety Equipment

All safety equipment used for climbing must be inspected as detailed in Table 1. After a fall or other incident that may affect the integrity of PPE, all equipment must be returned to the Health and Safety Manager for use in any investigation. Table 1: Inspection of climbing safety equipment *These inspections must be recorded. Equipment awaiting disposal or inspection must be quarantined i.e. locked away to prevent further use. The competent person has the authority to dispose of any failed equipment. Such failed equipment should be rendered unusable by cutting or removing vital parts. Hard hats must have the internal supports frame removed and clearly marked stating not to be used. ** The independent competent person for Vodafone New Zealand will be the Health and Safety Manager of Technology who is required to be trained in formal inspections regimes.

*** Contracted Companies must ensure that they have a suitable and sufficient regime in place to complete formal inspections for WAH PPE equipment. Vodafone New Zealand reserves the right to inspect the system and equipment to ensure compliance.

Frequency of Inspections To be inspected by whom

Before each use By the user

Every six months* By an independent competent person** (***)


8 Responsibilities

8.1 Responsibilities of Managers

Managers who have control over climbing activities are responsible for ensuring that:

Employees who access and undertake work on structures are authorised climbers.

Employees attend complete relevant certified training courses.

Any significant change in a climber‘s physical or mental condition is notified to the H&S Department.

Suitable and sufficient Personal Protective Equipment, including wet weather clothing is provided and maintained for their climbers.

Employees present their climbing equipment for examination, testing and certification.

All work at height activities, including emergency arrangements are adequately planned and controlled to minimise any risk.

Hazard/Risk Assessments, method statements and access approvals are completed where required and any information regarding hazards/risks are passed onto the climbers.

All contractors are competent and have suitable equipment.

8.2 Responsibilities of Climbing Team leader

Climbing Team leaders must always be in charge of planning and execution of work at height. They have responsibilities additional to those that apply to individual team members, which include:

Review of Hazard/Risk Assessment and method statement.

Give briefing to all concerned with the job regarding any site specific hazards/risks and the proposed safe system of work to be employed.

Verify competency to climb of all climbers.

Setting up adequate safety zones on the ground i.e. ensuring that adequate signage is displayed to notify persons entering site of works taking place at height.

Protecting the safety of other parties who enter the site.

Ensuring that the all activities are carried out in accordance with the method statement and Hazard assessment, and any deviations are notified to the appropriate personnel.

Leaving site in a clean and tidy condition at the end of activities.

Identifying, singing or guarding any residual hazards that exist after the cessation of work activities.

Notifying Vodafone and/or Site provider of any incomplete works or remaining hazards.


8.3 Responsibilities of Individuals

Individual climbers are responsible for:

Using safety equipment provided and adhering to the Vodafone New Zealand Safe Access and Working at Height – Structures policy.

Presenting their climbing equipment of inspection by a competent person every six months.

Ensuring their training is kept up to date.

Not deviating from the method statement and hazard/risk assessment without notifying Climbing team leader.

Keeping alert for, and immediately notifying climbing team leader of unforeseen hazards.

Keeping outside antenna exclusion zones.

Preventing falls of tools, equipment and objects.

Using only equipment that has been provided by or authorised for use by Vodafone New Zealand.

Refusing to climb if they feel unwell or are under the influence of drugs and/or alcohol.

Knowing their personal limits and refusing to climb where they do not feel able to do so.

8.4 Responsibilities of H&S Department

The Health and Safety Department is responsible for:

Maintaining a list of authorised Vodafone New Zealand climbers

Managing the inspections of Internal Vodafone climbing PPE and related equipment.

Maintaining a list of Internal Vodafone inspected work at height PPE and related equipment.

9 Climber Authorisation

9.1 Register of Authorised Climbers

The health and safety manager of Vodafone New Zealand technology division maintains the Vodafone New Zealand authorised climbers register. Only authorised climbers may ascend structures. It is the responsibility of the line manager to ensure that any change in a climbers circumstances is notified to the health and safety manager of Vodafone new Zealand technology division so that the register can be updated. Examples include:

Change of climbing category

Climbers leaving the company

Injury or illness that may prohibit a climber from climbing


9.2 Climber Levels

Vodafone New Zealand has three levels of climber as detailed in table below:

Level Grade Competency Modules Activities

C1 Occasional Climber Section 1, 3 and 7 Surveys and Maintenance

C2 Skilled Climber Section 1,2,3,7 and 8

Survey, Maintenance, Antenna install, small steelwork and Feeder

Install

C3 Climbing team leader Section 1, 2, 3, 5, 7 and 8. Section 4 and 6 Optional**

Survey, Maintenance, Antenna install, small

steelwork, operate small winch, feeder install.

Optional, heavy winch, major steelwork

Competency modules relates to the type of training undertaken by individual climbers which have been authorised. The table below give brief details of requirements.

Competency Module

Basic Description

1 Get to any point on a range of masts and/or towers safely

2 Install and maintain a range of small antennas and steelwork safely

3 Deal with a range of emergencies

4 (optional) Install a range of large, heavy antennas and major steelwork safely

5 Operate a small winch used in a range of lifting operations safely

6 (optional) Operate a large winch used in a range of heavy lifting safely

7 Understand the nature and effect of RF hazards

8 Work safely on a range of high masts

Each level of climber can undertake the following activities and competency must be documented: C1 – Occasional Climber These are climbers who are not expected to climb regularly or on a full time basis. Tasks are restricted to surveys and maintenance work that does not require the installation or use of mechanical winches unless as part of a rigging crew with a level C2 or C3 present. Managers wishing to maintain a C1 climber on the authorised climbers list need to ensure that have time to undertake practice climbs in the company of more experienced climbers. C2 - Skilled climbers These are climbers who climb regularly but are restricted to light installations and maintenance work that does not require the installation and use of mechanical winches. C2 climbers must complete a minimum of 15 climbs per year to maintain this competence. C3 – Climbing team leader The climbing team leader is usually experienced all competency modules and is required to supervise less experienced C1 and C2 climbers. C3 climbers are authorised to sign off permits to work and understand all aspects of Method statements and hazard/risk assessments.


** Note: Module number 4 and 6 is detailed as optional in the above table for ease of classification of climber; however these will be a requirement if this activity is being conducted on an operational site.

9.3 Summary of Climbing Requirements

The following table summarises the requirements of this policy for climber level and minimum number of climbers against activities:

Activity Number of Climbers

Classification of Climbers

Additional Notes

Surveys 2 C1, C2 or C3 Any permutation of

class as long as there is two climbers

Maintenance 2 C1, C2 or C3 Any permutation of

class as long as there is two climbers

Installation of small antennas, feeders

and steelwork 2 C3 and C2

A minimum of one C3 level climber must be on site.

Use of small winch for above task

2 C3 and C2 A minimum of one C3 level climber must be on site.

Installation of large antennas, feeders

and major steelwork 3

Combination of C3 and C2

A minimum of one C3 level climber

must be on site and be trained and

competent for tasks being undertaken.

Use of large winch for above task

3 Combination of C3

and C2

A minimum of one C3 level climber

must be on site and be trained and

competent for tasks being undertaken.

Note: If requirements are met for an activity in the table above then all subsequent competencies are deemed achieved i.e. installation of steelwork by means of a small winch, then subsequent requirements for surveys, maintenance, installation of antennas, etc has been achieved.


9.4 Training and Certification requirements

The minimum training requirements for all climbers accessing Vodafone New Zealand operational sites are climbing, mast rescue, first aid and RF awareness. Climbers must ensure that these competencies are maintained and refresher training is undertaken at the following intervals:

Climber – 3 years* (Fall Arrest)

Mast rescue – 3 year** (Pole Top Rescue)

RF awareness – 3 years

First aid – 3 years (Inc At Height)

* Although the climber recertification period is 3 yearly, Vodafone employees will undertake an internal refresher course annually in conjunction with the mast rescue course. ** Although the Mast Rescue recertification period is 3 yearly, Vodafone employees will undertake an internal refresher course annually in conjunction with the climber refresher course. Expiry dates for the above mandatory competencies will be controlled through the Vodafone authorised climbers list. Expiry will be notified to the Vodafone Site Access Team who has the authority to deny structural access.

9.5 Non Authorised Climbers

From time to time other persons who are not authorised climbers may need to climb a structure for short periods of time to undertake an activity. Examples of these could be specialist designers, climbing assessments or charity events. In these cases it would be impracticable to train them to C1 standards. Where these situations occur then the Health and Safety manager of Vodafone New Zealand Technology division must be informed before they are allowed to climb, and the following rules will apply:

Two climbers as a minimum to be on structure, with one member a C3 level

Closely supervised at all times by a C3 level.

They must be adequately briefed as to any hazards and emergency procedures for that site.

Sign relevant safety documentation stating they are aware of all requirements and confident to proceed.

They may only climb using he fixed access route and must not leave any protected areas such as ladders or platforms. Where fitted a fixed fall arrest system must be used.

They are not permitted to climb any external steelwork or undertake any lifting or lowering operations.

9.6 Fitness to Climb

No person may be required to climb if he/she is unwilling to do so. This personal right is essential part of Vodafone New Zealand‘s management of climbing risks and recognises that individuals risk may depend on many factors known only to that individual. It must be absolutely respected and no pressure applied even when the decision of an individual affects or cancels the work for the whole team.


9.7 Temporary ill-Health or Injury

It is the responsibility of the climber to report any changes in their medical or physical condition to their Line Manager. The development of certain diseases (e.g. diabetes) or injury to a limb will need to be considered and may necessitate restrictions on climbing. The manager must inform the Health and safety manager of Vodafone New Zealand Technology division of any serious illness or injury affecting a climber‘s performance. Climbing performance and safety can be adversely affected by drowsiness and reduced reaction times caused by taking recreational or prescribed drugs, alone or in combination with alcohol. Climbers must therefore check with a pharmacist that anything being taken, whether prescribed, bought over the counter or borrowed, will not produce these effects. Climbers should be interviewed by line managers following any absence from work caused by significant ill health or injury. An appropriate period should be greed for a return to full duties. Where appropriate, guidance on this may need to be sought from the climber‘s GP, or from the OH provider appointed by Vodafone New Zealand. No climber is to consume or be under the influence of alcohol or illegal drugs during any climbing activities. Climbers who need to take prescribed or over the counter medicines that may affect their ability to climb safely must contact a Vodafone Health and safety Manager, who may refer to the company OH provider.

9.8 Rules for contractors and Site Sharers climbing or working on Vodafone New Zealand Structures

Any contactor or site sharer climbing or working on a Vodafone New Zealand structure or on behalf of Vodafone New Zealand must be authorised by Vodafone New Zealand. Contractors or site sharers must no sub contract climbing work without prior approval from Vodafone New Zealand. Vodafone New Zealand reserves the right to supervise climbers or site sharers working on a Vodafone New Zealand structures. The contractor or site sharer will be responsible for ensuring that safety equipment, personal protective equipment and lifting equipment is made available to their climbers. Vodafone New Zealand may inspect equipment to ensure it complies with relevant standards. Contractors must formulate hazard/risk assessments and method statements in all cases and have them at the point of work on site. All accidents, incidents and significant near misses must be reported immediately to Vodafone New Zealand.


10 Related documents

10.1 Internal

Vodafone Group Standard 9.4 : Risk Management – Working at Height

VCP016 - Safe Working at Heights – Buildings

RF Policy

10.2 Acts and Regulations

Health and Safety in Employment Act 1992 or the Health and Safety in Employment Amendment Act 2002

Health and Safety in Employment Regulations 1995

Building Act 2004

Electricity Act 1992

Electricity Regulations 1997

10.3 Standards

NZS 5233:1986 Specification for portable ladders (other than timber)

NZS 3609:1978 Specification for timber ladders

NZS 3620:1985 Specification for scaffold planks

AS/NZS 4576:1995 Guidelines for scaffolding

AS/NZS 1657:1992 Fixed platforms, walkways, stairways and ladders. Design, construction and installation

AS/NZS 1892.1:1996 Portable ladders: Metal

AS/NZS 1892.2:1996 Portable ladders: Timber

AS/NZS 1892.3:1996 Portable ladders: Reinforced plastic

AS/NZS 4387:1996 Safety mesh

AS/NZS 1891.1:1995 Safety belts and harnesses

AS/NZS 1891.3:1992 Industrial fall-arrest systems and devices

AS/NZS 4488:1997 Industrial rope access systems

AS/NZS 4576:1995 Guidelines for scaffolding o Part 1: Specifications o Part 2 : Selection, use and maintenance

AS/NZS 1801:1997 Occupational protective helmets

AS 4142.3 Static rescue life lines

BS 3913:1982 Industrial safety nets

EN 1891 PPE against falls from heights: Low stretch kernmantel ropes

EN 358 PPE against falls from heights: Work positioning systems

EN 361 PPE against falls from heights: Full body harness

EN 362 PPE against falls from heights: Connectors

EN 354 PPE against falls from heights: Lanyards

EN 355 PPE against falls from heights: Energy absorbers

EN 341 PPE against falls from heights: Descender devices

EN 795 PPE against falls from heights: Anchor devices - Requirements and testing

EN 813 PPE against falls from heights: Sit harnesses for rope access work


10.4 Guidance Notes / ACOP’s

11 Glossary of Terms

Term Description

Working at Height

Work activities / tasks where there is potential for serious injury or damaged associated with falling persons or equipment or objects. This is classified as over 2 meters in height above or below ground.

Competent Person

For the purpose of this procedure, a competent person means a Vodafone employee or contractor who has undertaken appropriate WAH training, has suitable experience and knowledge to perform the tasks safely.

Exclusion or Drop Zone

An area. Normally radial, out from the base of the structure, within which there is a significant risk of being hit by falling objects. Exclusion zones must be defined by fencing, signage, etc and unauthorised persons must be prevented from entering.

Fixed Fall Arrest System

A wire or rail system that is permanently installed on a structure to which the climber will attach their harness, via a travelling fall arrest device i.e. Latchway, Railock, etc. in the event of a fall the climber will be arrested by the system.

Free Climbing Any climbing or working at height where the individual is not attached to the structure via a fall arrest device, i.e. latchway system, fall arrest lanyard, retractable line, etc.

Fall Arrest Lanyards

An item of fall arrest equipment worn in conjunction with a full body harness and used to attach to the structure whilst climbing / working at height. Lanyards incorporate an absorption device to limit the impact on the climber‘s body in the event of a fall.

Work Positioning

Device – Pole Strap

Rope or webbing strap that is use in conjunction with a harness to secure a climber in a working position and allow both hands to be used in activities. Work Positioning Devices are not classified as a fall arrest device

Safe System of Work

A safe method of carrying out works that has been derived following assessment of the hazards / risks associated with the activities being undertaken. Safe systems are normally formalised in the form of Method Statements, permits to work systems, etc.

Hoped Ladders

Fixed ladders incorporating intermittent steep straps of cages so as to enclose the path a worker when climbing a ladder.

Mast A structure supported by stays.

Tower A structure that is self supporting i.e. does not have stays.

Tool Frog Pouches that hold tools such as spanners, etc which can be attached to the climbers harness.

Anchorage Point

A secure point of attachment on a structure to which a fall arrest device, fall arrest lanyard or rescue equipment may be secured.

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