vat day book

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Microsoft DynamicsGP

VAT Daybook


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Copyright Copyright 2008 Microsoft Corporation. All rights reserved.

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Limitation of liability The content of this document is furnished for informational use only, is subject to change withoutnotice, and should not be construed as a commitment by Microsoft Corporation. Microsoft

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License agreement Use of this product is covered by a license agreement provided with the software product. If youhave any questions, please call the Microsoft Dynamics GP Customer Assistance Department at

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Publication date March 2008


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V A T D A Y B O O K

Contents

Introduction ............................................................................................................................................... 1

Whats in this manual...................................................................................................................................1

Symbols and conventions ............................................................................................................................2

Resources available from the Help menu..................................................................................................2

Send us your documentation comments ...................................................................................................4

Chapter 1: VAT Setup ........................................................................................................................ 5

Setting up the VAT Daybook.......................................................................................................................5

Setting up VAT Daybook report IDs and column codes .........................................................................6

Importing a VAT Daybook report layout ..................................................................................................8

Exporting a VAT Daybook report layout...................................................................................................8

Copying VAT Daybook Report Layout......................................................................................................9

Setting up the VAT Calendar ......................................................................................................................9

Chapter 2: Reverse Charge VAT Setup ............................................................................11

Activating the alternate reports ................................................................................................................11Understanding reverse charge tax............................................................................................................11

Setting up reverse charge VAT ..................................................................................................................12

Setting up tax detail IDs.............................................................................................................................13

Associating a reverse charge VAT ID with a positive VAT ID..............................................................13

Selecting the reverse chargeable items ....................................................................................................15

Chapter 3: Transactions ............................................................................................................... 17

Calculating the reverse charge VAT for Sales Order Processing transactions ...................................1

Calculating the reverse charge VAT for Purchase Order Processing transactions ............................18

Entering reverse charge VAT for Receivables Management transactions ..........................................1

Entering reverse charge VAT for Purchasing transactions....................................................................19

Chapter 4: Modifying Report Templates ...................................................................... 21

Modifying a Report Template ...................................................................................................................21

Granting access to the modified report template ...................................................................................26

Additional information on modifying report templates.......................................................................26

Chapter 5: Spanish VAT ............................................................................................................... 27

Printing VAT Daybook Reports for Spain ...............................................................................................27

Understanding the Modelo 347 file..........................................................................................................30

Marking retail tax........................................................................................................................................30

Adding the Build 347 window..................................................................................................................30

Generating a Modelo 347 file ....................................................................................................................30

Chapter 6: Belgian VAT................................................................................................................. 35

Entering the Belgian Enterprise number .................................................................................................35

Setting up tax options.................................................................................................................................35

Entering special amounts for the Belgian Summary Report ................................................................36

Generating a Quarterly Intracom Return ................................................................................................37

Annual VAT Return ....................................................................................................................................38


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ii V A T D A Y B O O K

C O N T E N T S

Chapter 7: Dutch VAT and ICL Reports ......................................................................... 49

Setting up the Electronic Tax Declaration ...............................................................................................49

Validating the BECON number ................................................................................................................50

Understanding status changes for Dutch VAT and ICL reports ..........................................................50

Importing the response message ..............................................................................................................51

Generating a Quarterly Intracom Return................................................................................................52

Chapter 8: Reports and Enquiry ...........................................................................................55

Printing VAT Daybook Reports ................................................................................................................55

VAT Daybook Detail Report - Sales..........................................................................................................58

VAT Daybook Detail Report - Purchases.................................................................................................59

VAT Daybook Detail Report - Sales (Belgium) .......................................................................................60

VAT Daybook Detail Report - Purchases (Belgium) ..............................................................................61

VAT Daybook Summary Report ...............................................................................................................62

VAT Daybook Exceptions Report - Sales .................................................................................................63

VAT Daybook Exceptions Report - Purchases ........................................................................................64

VAT Daybook Exceptions Report - General Entry .................................................................................65

VAT Daybook in Use Report .....................................................................................................................66

VAT Daybook Column Code Edit List .....................................................................................................66

VAT Calendar Periods List ........................................................................................................................66

VAT Daybook Column Code Report Options ........................................................................................66

VAT Column Code Report .........................................................................................................................67

Printing the Reverse Charge Sales List ....................................................................................................69

Tax ID Exceptions Report ..........................................................................................................................70

Printing a VAT Return ................................................................................................................................71

Viewing VAT columns................................................................................................................................72

Generating the VAT return for the UK.....................................................................................................72

Viewing the reverse charge VAT for sales transactions .........................................................................72

Viewing the reverse charge VAT for purchasing transactions .............................................................73

Viewing the reverse charge VAT for Sales Order Processing transactions .........................................74

Viewing the reverse charge VAT for Purchase Order Processing transactions..................................75

Glossary ......................................................................................................................................................77

Index ..............................................................................................................................................................79


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V A T D A Y B O O K 1

Introduction

You can use Value-Added Tax (VAT) Daybook to create a VAT report based on thereporting requirements of European Union (EU) customs agencies.

Check for current instructions

This information was current as of February 2008. The documentation may beupdated as new information becomes available. Check the Microsoft Dynamics GPonline Web site (http://go.microsoft.com/fwlink/?LinkID=79222) for the mostcurrent documentation.

This introduction is divided into the following sections:

Whats in this manual Symbols and conventions Resources available from the Help menu Send us your documentation comments

Whats in this manual

This manual is designed to give you an understanding of how to use the features ofVAT Daybook, and how it integrates with the Microsoft Dynamics GP system.

To make best use of VAT Daybook, you should be familiar with systemwidefeatures described in the System Users Guide, the System Setup Guide, and theSystem Administrators Guide.

Some features described in the documentation are optional and can be purchasedthrough your Microsoft Dynamics GP partner.

To view information about the release of Microsoft Dynamics GP that youre usingand which modules or features you are registered to use, choose Help >> About

Microsoft Dynamics GP.

The manual is divided into the following chapters:

Chapter 1, VAT Setup,provides information about setting up the VATDaybook and the VAT reports windows.

Chapter 2, Reverse Charge VAT Setup,provides information about setting upthe reverse charge VAT for users in the United Kingdom.

Chapter 3, Transactions,provides information about the process of calculatingthe reverse charge taxes for sales and purchasing transactions

Chapter 4, Modifying Report Templates,gives information about modifyingreport templates to suit the requirement of different EU countries.

Chapter 5, Spanish VAT,provides information about additional features forusers in Spain.

Chapter 6, Belgian VAT,provides information about additional features forusers in Belgium.
http://go.microsoft.com/fwlink/?LinkID=79222http://go.microsoft.com/fwlink/?LinkID=79222


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I N T R O D U C T I O N

2 V A T D A Y B O O K

Chapter 7, Dutch VAT and ICL Reports,provides information aboutadditional features for users in The Netherlands.

Chapter 8, Reports and Enquiry,shows you how to print VAT reports anddescribes the various tools you can use to view and modify VAT Reports.

Symbols and conventions

For definitions of unfamiliar terms, see the glossary in the manual or refer to theglossary in Help.

This manual uses the following conventions to refer to sections, navigation andother information.

Resources available from the Help menu

The Microsoft Dynamics GP Help menu gives you access to user assistanceresources on your computer, as well as on the Web.

Contents

Opens the Help file for the active Microsoft Dynamics GP component, and displaysthe main contents topic. To browse a more detailed table of contents, click theContents tab above the Help navigation pane. Items in the contents topic and tabare arranged by module. If the contents for the active component includes anAdditional Help files topic, click the links to view separate Help files thatdescribe additional components.

To find information in Help by using the index or full-text search, click the

appropriate tab above the navigation pane, and type the keyword to find.

To save the link to a topic in the Help, select a topic and then select the Favoritestab. Click Add.

Index

Opens the Help file for the active Microsoft Dynamics GP component, with theIndex tab active. To find information about a window thats not currently displayed,type the name of the window, and click Display.

Symbol Description

The light bulb symbol indicates helpful tips, shortcuts and

suggestions.

The warning symbol indicates situations you should be

especially aware of when completing tasks.

Convention Description

Creating a batch Italicized type indicates the name of a section or procedure.

File >> Print or File >

Print

The (>>) or (>) symbol indicates a sequence of actions, such as

selecting items from a menu or toolbar, or pressing buttons in

a window. This example directs you to go to the File menu and

choose Print.

TABor ENTER All capital letters indicate a key or a key sequence.


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About this window

Displays overview information about the current window. To view related topicsand descriptions of the fields, buttons, and menus for the window, choose theappropriate link in the topic. You also can press F1 to display Help about thecurrent window.

Lookup

Opens a lookup window, if a window that you are viewing has a lookup window.For example, if the Checkbook Maintenance window is open, you can choose thisitem to open the Checkbooks lookup window.

Show Required Fields

Highlights fields that are required to have entries. Required fields must containinformation before you can save the record and close the window. You can changethe font color and style used to highlight required fields. On the MicrosoftDynamics GP menu, choose User Preferences, and then choose Display.

Printable Manuals

Displays a list of manuals in Adobe Acrobat .pdf format, which you can print orview.

Orientation Training

Accesses online tutorials that show you how to complete basic procedures withinMicrosoft Dynamics GP. Additional tutorials are available through theCustomerSource Web site.

Whats New

Provides information about enhancements that were added to Microsoft DynamicsGP since the last major release.

Microsoft Dynamics GP Online

Opens a Web page that provides links to a variety of Web-based user assistanceresources. Access to some items requires registration for a paid support plan.

Current implementation and upgrade information The most recentrevisions of upgrade and implementation documentation, plus documentationfor service packs and payroll tax updates.

User documentation and resources The most recent user guides, how-to articles, and white papers for users.

Developer documentation and resources The most recentdocumentation and updated information for developers.

Product support information Information about the Microsoft DynamicsGP product support plans and options that are available, along withinformation about peer support and self-support resources.

Services information Information about Microsoft Dynamics GP support,training, and consulting services.

Microsoft Dynamics GP Community Access to newsgroups, where youcan ask questions or share your expertise with other Microsoft Dynamics GPusers.


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CustomerSource home page A wide range of resources available tocustomers who are registered for a paid support plan. Includes access toKnowledge Base articles, software downloads, self-support, and much more.

U.S. Payroll Updates

Provides access to tax updates for state and federal tax withholding. When youselect an option, the process to install the updates will begin immediately.

Check with your system administrator before installing tax updates. To be sure that taxupdates are installed correctly, refer to documentation for specific tax updates on theCustomerSource Web site.

Customer Feedback Options

Provides information about how you can join the Customer ExperienceImprovement Program to improve the quality, reliability, and performance ofMicrosoft software and services.

Send us your documentation comments

We welcome comments regarding the usefulness of the Microsoft Dynamics GPdocumentation. If you have specific suggestions or find any errors in this manual,send your comments by e-mail to the following address:[email protected].

To send comments about specific topics from within Help, click the DocumentationFeedback link, which is located at the bottom of each Help topic.

Note: By offering any suggestions to Microsoft, you give Microsoft full permission to usethem freely.
mailto:[email protected]:[email protected]:[email protected]


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Chapter 1: VAT Setup

The following information helps you set up the VAT Daybook. It includesinformation about setting up the VAT Daybook Report layouts for each of yourcompanies, importing, exporting and copying report layouts, and setting up theVAT Calendar.

When you set up VAT Daybook, you can open each setup window and enterinformation, or you can use the Setup Checklist window (Microsoft Dynamics GPmenu >> Tools >> Setup >> Setup Checklist) to guide you through the setupprocess. See your System Setup Guide (Help >> Contents >> select Setting up theSystem) for more information about the Setup Checklist window.

This information is divided into the following sections:

Setting up the VAT Daybook Setting up VAT Daybook report IDs and column codes Importing a VAT Daybook report layout Exporting a VAT Daybook report layout

Copying VAT Daybook Report Layout Setting up the VAT Calendar

Setting up the VAT Daybook

You can use the Use VAT Daybook window to assign access to the VAT Daybook fora specific company. You can assign access to multiple companies as well.

To set up VAT Daybook:

1. Open the Use VAT Daybook window.(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Use VATDaybook)

2. In the Use VAT Daybook window, select the company that will use VATDaybook. Mark the Use VAT Daybook check box next to each company thatneeds access to VAT Daybook.

3. Click the Report Template lookup and select a template for your VAT report.This will be the default summary report template used for your VAT return.


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4. If you need to register for VAT in another EU country, mark the multiplecountry check box. This would allow you to print the summary reports fordifferent countries.

5. If you mark multiple countries, then all transactions posted for debtors/creditors with the same carrier zone as the report IDs country code, will printin the VAT Daybook report.

If you print the VAT Daybook using a report ID other than the default report ID,then all transactions pertaining to the debtor/creditors carrier zone that are thesame as the report IDs country code will be considered to print in the VATDaybook report.

For example, consider three debtors: Debtor 1 whose carrier zone is UK, Debtor2 whose carrier zone is not set and Debtor 3 whose carrier zone is AT. If thedefault report ID with the country code UK is printed, then all transactionsposted for Debtor 1 and Debtor 2 will be considered to print in the VATDaybook report.

If you want to report VAT for Austria too, then you would have to create

another report ID, with the country code as AT. Now if you print the VATDaybook using this report ID, then only transactions posted for Debtor 3 willappear in the VAT Daybook.

If Multiple Countries is not marked, then all transactions posted irrespective ofthe Debtor/Creditors carrier zone, will be considered to print in the VATDaybook Report.

6. Choose OK.

Setting up VAT Daybook report IDs and column codes

You can use the VAT Daybook Reports window to set up the report ID for a countrycode. You can also set up column codes for the report ID.

To set up VAT Daybook report IDs and column codes:

1. Open the VAT Daybook Reports window.(Cards >> Company >> VAT Daybook Reports)

2. Enter a report ID and a report description.

3. Enter or select a country code.

4. Enter the column codes for the report ID. You can set up to a maximum of 25column codes each, for Sales and Purchase Tax Detail IDs.


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5. Choose Save.

6. If you mark the Default on VAT Viewer, the report ID youve selected will be thedefault ID on the VAT Column Viewer in all transaction entry windows and inthe VAT Daybook Report Options window. Also, if you mark the RevisionAllowed option, you will have access to resubmit the VAT return where theCustoms agency allows VAT returns to be resubmitted.

If you are submitting VAT returns for more than one country, it is not advisable to makethe second report ID the default ID on the VAT Viewer when you print the VAT return.

7. Click the Column Code link and open VAT Daybook Column Codes window.

8. Enter the VAT column code. You can set up to a maximum of 25 column codesfor each Sales and Purchasing Tax type.

9. Enter a description for the VAT column code in the Description 1 field which ismandatory, and in the Description 2 field, which is optional. Description 1 willappear as the heading in the VAT detailed report.

10. Select either a Sales or a Purchase tax type.

11. Enter or select the Tax Detail ID for the selected tax type.

12. Select tax amounts or net amounts for the Amount Type. Tax amount is the totaltax amount and net amount is the total taxable amount.

13. Select the document type that you want to track VAT in, whether Invoices,Credits, or both Invoices & Credits.

14. Choose Save.

You cannot edit or modify these details once you have printed the summary report. Tomake changes, you will need to make a copy of the report ID and then make changes tothe copied report ID. For more information, refer to Copying VAT Daybook ReportLayouton page 9.


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Importing a VAT Daybook report layout

Use the Import VAT Daybook Report Layout window to import a report layoutfrom a text file to the VAT Daybook Report Layout.

To import a report layout:

1. Open the Import VAT Daybook Report Layout window.(Cards >> Company >> VAT Daybook Reports >> Import button)

2. Enter a new report ID.

3. Enter a description and country code to use for the report.

4. Select the path of the text file.

5. Choose Process to import from the text file.

Exporting a VAT Daybook report layout

You can use the Export VAT Daybook Report Layout window to export an existingreport ID to a text file.

To export an existing report layout:

1. Open the Export VAT Daybook Report Layout window.(Cards >> Company >> VAT Daybook Reports >> Export button)

2. Enter or select the report ID to export. The description and country code will bedisplayed.

3. Select the path where the export file should be saved.

4. Choose Process to export to a text file.


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Copying VAT Daybook Report Layout

You can use the Copy VAT Daybook Report Layout window to modify existingreports. You can copy an existing report ID and assign a different report ID. Thiswill be helpful if you want to modify the existing report ID.

To copy VAT Daybook report layout:

1. Open the Copy VAT Daybook Report Layout window.(Cards >> Company >> VAT Daybook Reports >> Copy button)

2. In the From Report ID field, enter or select an existing report ID.

3. In the To Report ID field, enter a new report ID. You cannot copy to an existingreport ID.

4. Enter a description and country code for the new report.

5. Choose Process. The new report ID will be created.

Setting up the VAT Calendar

Use the VAT Calendar window to set up the periods for the year to define VAT.

To set up the VAT Calendar:

1. Open the VAT Calendar Setup window.(Cards >> Company >> VAT Calendar)

2. Select a Country Code ID or enter a new country code.


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3. Enter the year for the VAT report.

4. Select the date to use.

The defined Date To Use (Document Date, Posting Date and Tax Date,whichever is acceptable by your Customs Agency) that you select in the VATCalendar Setup is used to calculate the VAT amounts for the transactions. The

transactions will be displayed in the VAT Daybook report based on the Date toUse you select here.

5. Enter the first day and the last day of the year.

6. Select the number of periods (from 1 to 12) for the year.

If you have selected NL as the country code, be sure to enter the correct period names.The period name you enter will be exported to the XML file created for submission ofNetherlands VAT returns.

7. Choose Calculate to calculate the first day and last day of each period. Thereturn number column will show the period and year of the summary report,

plus the report ID after the audit trail report is printed for that period. You canprint a list of calculated periods by choosing File >> Print when the VATCalendar Setup window is displayed.

8. Choose OK to close the window.


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Chapter 2: Reverse Charge VAT Setup

If your company is registered for VAT in the UK, reverse charge VAT may beapplicable on your sales and purchases depending on the items you trade in. Usethis information to understand how the reverse charge VAT is calculated inMicrosoft Dynamics GP and to complete the setups required to calculate reversecharge VAT for sales and purchasing transactions. These include setting up reversecharge VAT IDs, selecting reverse charge items, and associating the reverse chargeVAT ID with the positive VAT ID.


Activating the alternate reports Understanding reverse charge tax Setting up reverse charge VAT Setting up tax detail IDs Associating a reverse charge VAT ID with a positive VAT ID Selecting the reverse chargeable items

Activating the alternate reportsYou must activate the alternate reports for VAT Daybook to print the reverse chargeVAT information on sales invoices. To do this, you must give access to all thealternate/modified forms and reports IDs in the Alternate/Modified Forms andReports window. Refer to the System Setup documentation for more information.

To activate the alternate reports:

In the Alternate/Modified Forms and Reports window, perform the following stepsfor all the user IDs to activate the alternate reports in VAT Daybook:

1. Open the Alternate/Modified Forms and Reports window.(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Alternate/Modified Forms and Reports)

2. Select the user ID.

3. Select VAT Daybook as the product.

4. Select Reports as the type.

5. Mark the VAT Daybook option for all the reports in the Sales series to activatethem.

6. Choose Save to save the settings.

Understanding reverse charge tax

If your company is a UK VAT registered company, you can set up your system tocalculate the reverse charge VAT for items that satisfy the reverse charge VATcriteria. This charge negates the effect of the VAT charged on the item. The amountof the reverse charge VAT is payable by the customer directly to the tax authority.

The reverse charge VAT is calculated automatically for Sales Order Processing andPurchase Order Processing transactions that fulfill the conditions under whichreverse charge VAT becomes applicable. In the Receivables Management and


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C H A P T E R 2 R E V E R S E C H A R G E V A T S E T U P


Payables Management modules, you must manually enter the reverse charge taxdetail during transaction entry if required.

The reverse charge VAT is applicable if the following conditions are fulfilled:

Your company is registered for VAT in the UK.

Your customer or vendor is registered for VAT in the UK.

The items you deal in are specified as being subject to reverse charge VAT by thetax authority.

The total amount for reverse chargeable items on the invoice equals or exceedsthe threshold limit specified by the tax authority. At present, this limit is set to5000.00 per document.

Setting up reverse charge VAT

Before you can calculate reverse charge VAT, you must have performed thefollowing setup procedures:

Required setup Path

Enter the companys UK tax registration

number in the Tax Registration field in the

Company Setup window.

Microsoft Dynamics GP menu >> Tools >>

Setup >> Company >> Company >> Tax

Registration field

Select GB as the country code for the

companys primary address in the

Company Address Setup window.


Setup >> Company >> Company >>

Address button >> Select the primary

address >> Country Code field

Mark the Enable Reverse Charge Tax

option in the Company Setup Options

window in order to set up negative tax

detail IDs.


Setup >> Company >> Company >>

Options button

Set up the positive VAT and reversecharge VAT detail ID in the Tax Detail

Maintenance window. Refer to Setting up

tax detail IDson page 13 for more

information.

Microsoft Dynamics GP menu >> Tools >>Setup >> Company >> Tax Details

Associate the reverse charge VAT ID with

the corresponding positive VAT ID and

enter a threshold amount in the Reverse

Charge VAT Setup window. Refer to

Associating a reverse charge VAT ID with a

positive VAT IDon page 13for more

information.


Setup >> Company >> Reverse Charge

VAT Setup

Select the items that are subject to reverse

charge in the Reverse Charge Item Setup

window. Refer to Selecting the reverse

chargeable itemson page 15for more

information.


Setup >> Company >> Reverse Charge

VAT Setup >> Item button


customers primary address in the Debtor

Address Maintenance window for the

customers eligible for reverse charge VAT.

Cards >> Sales >> Addresses >> Select the

primary address >> Country Code button


vendors primary address in the Creditor

Address Maintenance window for the

vendors eligible for reverse charge VAT.

Cards >> Purchasing >> Addresses >>

Select the primary address >> Country

Code button


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Setting up tax detail IDs

You must set up the positive and negative tax detail ID for sales and purchases typein the Tax Detail Maintenance window (Microsoft Dynamics GP menu >> Tools >>Setup >> Company >> Tax Details). Use the following information to set up the taxdetails to calculate the reverse charge VAT in conformity with the legalrequirements:

The tax percentage for the negative VAT ID must be the exact opposite of thepositive tax ID. All the other options for the tax details in the Tax DetailMaintenance window should also be identical for the positive and negativedetail.

You must assign the same account to the positive VAT ID and reverse chargeVAT ID in order to comply with the accounting and reporting conventions.

If you are using separate tax detail IDs for positive VAT for reverse chargeableand non-reverse chargeable items, be sure to assign the same account to all taxdetail IDs in order to comply with the accounting and reporting conventions.

Verify that the positive VAT detail ID is included in the tax schedule of allcustomers, vendors, and items that are subject to reverse charge VAT. This willensure that the positive tax detail is included for the item during transaction entry.

Reverse charge VAT will be applied on an item only if the positive VAT detail already existsin the Item Tax Detail Entry window.

Associating a reverse charge VAT ID with a positiveVAT ID

Use the Reverse Charge VAT Setup window to associate a reverse charge VAT IDwith a positive VAT ID. You can also enter a threshold amount specified by the taxauthority.

Be sure that the positive VAT detail ID is

included in the tax schedule that will be

used for the reverse charge item during

transaction entry.

Transactions >> Sales >> Sales

Transaction Entry >> Item Number

expansion button >> Calculated Tax

expansion button


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To associate reverse charge VAT ID with a positive VAT ID:

1. Open the Reverse Charge VAT Setup window.(Microsoft Dynamics GP menu >> Tools >> Setup >> Company >> ReverseCharge VAT Setup)

2. Select a Sales type positive tax detail ID in the Sales Tax Details group. Thedescription and percentage for the selected tax detail ID are displayed in therespective fields.

3. Select a Sales type negative tax detail ID to associate with the selected positivetax detail ID. This ID is used to calculate the reverse charge VAT. Thedescription and percentage for the selected tax detail ID are displayed in therespective fields.

4. Select a Purchasing type positive tax detail ID in the Purchase Tax Detailsgroup. The description and percentage for the selected tax detail ID aredisplayed in the respective fields.

5. Select a Purchasing type negative tax detail ID to associate with the selectedpositive tax detail ID. This ID is used to calculate the reverse charge VAT. Thedescription and percentage for the selected tax detail ID are displayed in therespective fields.

You can only associate one positive tax detail to one negative tax detail of each type. Ifyou select a different tax detail in any field and choose OK, your current setup willoverwrite your previously saved setup.

6. Enter a threshold amount specified by the tax authority. The reverse charge VAT

is calculated only if the document total of reverse chargeable items equals orexceeds the threshold set in this field.

7. Choose the Item button to open the Reverse Charge Item Setup window whereyou can select the items that are subject to reverse charge VAT.

8. Choose OK to save the information you have entered. You cannot change thesetup you have saved once you post transactions using this setup.

9. Choose Cancel to close the window without saving your changes.


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Selecting the reverse chargeable items

Use the Reverse Charge Item Setup window to select the items that are subject toreverse charge VAT.

To select the reverse chargeable items:

1. Open the Reverse Charge Item Setup window.(Microsoft Dynamics GP menu >> Tools >> Setup >> Company >> ReverseCharge Setup >> Item button)

The Item Number column displays all the items that are set up in the ItemMaintenance window (Cards >> Inventory >> Item). The Short Name and theItem Description columns display the item name and the item descriptionrespectively.

2. Highlight an item in the Item Number list and choose Insert to insert it in theRC Item Number list. The RC Item Number, Short Name, and the RC ItemDescription columns display the reverse chargeable item number, its name anddescription respectively.

3. To remove an item from the RC Item Number list, highlight the item and chooseRemove.

4. Choose OK to save your selection of reverse chargeable items and close thewindow.


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Chapter 3: Transactions

Use this information to understand the process of calculating the reverse chargetaxes for sales and purchasing transactions.


Calculating the reverse charge VAT for Sales Order Processing transactions Calculating the reverse charge VAT for Purchase Order Processing transactions Entering reverse charge VAT for Receivables Management transactions Entering reverse charge VAT for Purchasing transactions

Calculating the reverse charge VAT for Sales OrderProcessing transactions

Reverse Charge VAT is calculated automatically for a sales order processingdocument if the total of the extended price for all reverse chargeable items in thedocument equals or exceeds the threshold you specified in the Reverse Charge VATsetup window. Be sure that the positive VAT ID associated to the reverse charge

VAT ID is included in the tax schedule that you use for reverse charge items duringtransaction entry.


If the document has a trade discount then the trade discount must be subtractedfrom the extended price of the reverse charge items on a pro-rata basis to determineif Reverse Charge VAT is applicable on the document.

Example:

Calculation of Reverse Charge VAT for a Sales Order Processing transaction.

In the above example, the trade discount of 1379.85 is apportioned in the ratio ofthe total extended price of the reverse charge items and non reverse charge items.Thus, the apportioned trade discount for the reverse charge items amounts to379.85 (7597*1379.85/27597). The total extended price of reverse charge itemsminus the apportioned trade discount is 7217.15, which is higher than thethreshold of 5000. Hence the reverse charge VAT of -17.5% is calculated on thisamount. Thus, the reverse charge VAT due on the transaction is 1263.

Item Subject to Reverse

Charge VAT

Unit Price Quantity Extended

Price

Mouse pad No 20.00 1000 20000

Phone Yes 59.95 60 3597

CD ROM Yes 40.00 100 4000

Sub Total 27597

Trade Discount @ 5% 1379.85

VAT @ 17.5% 4588

Total 26217.15


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C H A P T E R 3 T R A N S A C T I O N S


Calculating the reverse charge VAT for Purchase OrderProcessing transactions

Reverse charge VAT is calculated automatically for a purchase order processingdocument if the total of the extended cost for all reverse chargeable items in thedocument equals or exceeds the threshold you specified in the Reverse Charge VATsetup window. Be sure that the positive VAT ID associated to the reverse charge

VAT ID is included in the tax schedule that you use for reverse charge items duringtransaction entry.


If the document has a trade discount then the trade discount must be subtractedfrom the extended cost of the reverse charge items on a pro-rata basis to determineif Reverse Charge VAT is applicable on the document.

In the above example, the trade discount of 8734.60 is apportioned in the ratio ofthe total extended cost of reverse charge items and non reverse charge items. Thus,the apportioned trade discount for the reverse charge items amounts to734.60(7346*8734.60/87346). The total extended cost of reverse charge items minus

the apportioned trade discount is 6611.40, which is higher than the threshold of5000. Hence reverse charge VAT of -17.5% is calculated on this amount. Thus, thereverse charge VAT due on the transaction is 1156.99.

Entering reverse charge VAT for ReceivablesManagement transactions

You must manually enter the reverse charge VAT for Receivables Managementtransactions that fulfil the conditions under which the reverse charge becomesapplicable. During transaction entry, a message is displayed if the Debtors countrycode is GB and the sales amount minus trade discount equals or exceeds thethreshold amount. If reverse charge VAT is applicable for the transaction, you must

manually enter the Reverse Charge Tax ID associated with the VAT detail ID in theReceivables Tax Entry window. Refer toAssociating a reverse charge VAT ID with apositive VAT IDon page 13for more information.

Item Subject to Reverse

Charge VAT

Unit Cost Quantity Extended

Cost

Mouse pad No 16.00 5000 80000Phone Yes 28.46 100 2846

CD ROM Yes 45.00 100 4500

Sub Total 87346

Trade Discount @ 10% 8734.60

VAT @ 17.5% 13759.99

Total 92371.39


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C H A P T E R 3 T R A N S A C T I O N S

Entering reverse charge VAT for Purchasingtransactions

You must manually enter the reverse charge VAT for Payables Managementtransactions that fulfill the conditions under which the reverse charge becomesapplicable. During transaction entry a message is displayed if the Creditor's countrycode is GB and the purchases amount minus trade discount equals or exceeds the

threshold amount. If reverse charge VAT is applicable for the transaction, you mustmanually enter the Reverse Charge Tax ID associated with the VAT detail ID in thePayables Tax Entry window. Refer toAssociating a reverse charge VAT ID with a

positive VAT IDon page 13.


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Chapter 4: Modifying Report Templates

For VAT Daybook users in different EU countries, 16 report templates have beenmade available in the VAT Daybook dictionary.


Modifying a Report Template Granting access to the modified report template Additional information on modifying report templates

Modifying a Report Template

Based on the reporting requirement for your country/region, you can select fromthe following report templates in the Use VAT Daybook window.

For example, to submit VAT returns in The Netherlands, you can use the NL reporttemplate.

Template ID Country/Template Description

AT Austria

BE-FR Belgium French

BE-NL Belgium Dutch

DE Germany

ES Spain

UK United Kingdom

NL Netherlands

PT Portugal


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C H A P T E R 4 M O D I F Y I N G R E P O R T T E M P L A T E S



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In addition to this, you can modify report templates for the following countries:

These templates are similar to the UK VAT Return template. You can modify thereport template through Report Modifier to suit your country/region formats.

To modify a report template:

1. Open the Report Writer window.(Microsoft Dynamics GP menu >> Tools >> Customise >> Report Writer)

2. From the Product drop-down list, choose VAT Daybook and choose OK.

3. Choose Reports in the Tool Bar to open the Report Writer window.

4. Select the report you want to modify and insert into the Modified Reports ListBox.

5. Choose Open to open the Report Definitions window. Choose Layout to openthe Report Layout window.

6. Modify the report template to suit the requirements of your country/region.You can drag the required fields from the toolbox window and place them inthe Report Layout window. Use the text tool to place text in the layout area,such as a report title or column headings.

Template ID Country/Template Description

DK Denmark

EL Greece

FI Finland

FR FranceIE Ireland

IT Italy

LU Luxembourg

SE Sweden


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The table details are as follows:

Table Name: vatDaybookUserSummTemp Display Name: VAT Daybook User Summary Temp Physical Name: TEMP

This is a temporary table that will store only one record. All the fields will be

updated when you print the VAT Return and deleted as soon as the printing iscompleted.

Following is the list of fields in the vatDaybookUserSummTemp table:

VAT Daybook Report ID

This field is updated with the report ID you have used while printing the VATDaybook report in the VAT Daybook Report Options window. This need not be thedefault report ID.

Country Code

This field is updated with the Country Code attached to the report ID used while

printing the VAT Daybook report.

Country Code Description

This field is updated with the description of the Country Code.

Report Description

This field is updated with the description of the report ID printed in the VATDaybook Report Options window.

Year

This field is updated with the Year for which the report is printed. This will beupdated only when you print Audit Trail, Audit Reprint or Resubmission reports.

Period ID

This field is updated with the period for which the report is printed. This will beupdated only when you print Audit Trail, Audit Reprint or Resubmission reports.

Start Date

If you print Audit Trail, Audit Reprint or Resubmission reports, then this field isupdated with the start date of the period for which the report is printed. The startdate will be updated from the VAT Calendar Setup.

If you print the Draft or Draft+Draft Return Report, then this field will be updatedwith the value that you have entered in the From Date field in the VAT Daybook

Report Options window.

To Date

If you print Audit Trail, Audit Reprint or Resubmission reports, then this field isupdated with the end date of the period for which the report is printed. The enddate will be taken from the VAT Calendar Setup.

If you print the Draft or Draft+Draft Return Report, then this field will be updatedwith the value that you have entered in the To Date field in the VAT DaybookReport Options window.


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vatColCodeAmtSalesArray

This is an array field having 25 elements in it and stores the Sales series columncodes amount in the order of Column Codes defined. If you have only three Salesseries codes, then array element 1, 2, and 3 will have the values and all otherelements will be zero.

vatColCodeAmtPurArray

This is an array field having 25 elements in it and stores the Purchase series columncodes amount in the order of Column Codes defined. If you have only fourPurchase series codes, then array element 1, 2, 3, and 4 will have the values and allother elements will be Zero.

For example if the Col_1 is for the series Sales, Col_2 is for the Purchase, Col_3 is forPurchase and Col_4 is again for Sales, the values stored in the tablevatDaybookUserSummTemp will have the following order.

Amount for Col_1 will be in VatColCodeAmtSalesArray[1], Amount for Col_2 will be in VatColCodeAmtPurArray[1], Amount for Col_3 will be in VatColCodeAmtPurArray[2] and

Amount for Col_4 will be in VatColCodeAmtSalesArray[2],

If you want the first column of the series purchase to be displayed in the Report,then you must place the array element 1 of the VatColCodeAmtPurArray field onthe Report layout and if you want the 10th column of the Sales series to bedisplayed in the Report, then you should place array element 10 of theVatColCodeAmtSalesArray field on the report layout.

vatColCodeSalesArray

This is an array field having 25 elements in it and stores the Sales series name of thecolumn codes for the selected VAT report ID in the order of Column Codes.

vatColCodePurArray

This is an array field having 25 elements in it and stores the Purchase series name ofthe column codes for the selected VAT report ID in the order of Column Codes.

vatColCodeDesc1SalesArray

This is an array field having 25 elements in it and stores the Description 1 of Salesseries column codes for the selected VAT report ID in the order of Column Codes.

vatColCodeDesc1PurArray

This is an array field having 25 elements in it and stores the Description 1 ofPurchase series column codes for the selected VAT report ID in the order of ColumnCodes.

vatColCodeDesc2SalesArray

This is an array field having 25 elements in it and stores the Description 2 of Salesseries column codes for the selected VAT report ID in the order of Column Codes.

vatColCodeDesc2PurArray

This is an array field having 25 elements in it and stores the Description 2 ofPurchase series column codes for the selected VAT report ID in the order of ColumnCodes.


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After you have modified the report as required, save changes to the report layoutand close the window.

Granting access to the modified report template

You will have to grant access to the modified report template you have created.

To grant access to the modified report template:1. Open the Security Setup window.

(Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Security)

2. Select the user ID.

3. Select the company.

4. From the Product drop-down list, select VAT Daybook.

5. In the Type field, select Modified Reports. Select the Company in the Seriesfield. The modified report will appear in the Access list window.

6. Double-click on the report name or click on Mark All to grant access.

7. Choose OK to save and close the Security Setup window.

8. Open the Use VAT Daybook window and select the modified report template.Refer to Setting up the VAT Daybookon page 5 for more information.

Additional information on modifying report templates

You can create new calculated fields using the values in any of the above tablefields. For example, if Col_1 is the Sales Tax and Col-2 is Purchase Tax, then you cancreate a calculated field Total VAT due as:

Total VAT due = Col_1 Col_2.

The report title will be the description of the Template, which you will be enteringin the VAT Daybook Summary Template Lookup window. The description for all 16templates will have country abbreviations.

If you want to change the description of the Template, choose Microsoft DynamicsGP menu >> Tools >> Setup >> System >> Use VAT Daybook.

Click the Report Template Lookup button.

Click the Zoom button and open the Report Template Setup window. Here, you can

edit the description of any of the template and this will appear as Report headingwhen you print the VAT Return. You can also change the report heading throughreport modifier.


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Chapter 5: Spanish VAT

For VAT Daybook users in Spain, additional features have been provided to help filethe VAT Returns in accordance with Spanish legislation.


Printing VAT Daybook Reports for Spain Understanding the Modelo 347 file Marking retail tax Adding the Build 347 window Generating a Modelo 347 file

Printing VAT Daybook Reports for Spain

The following reports have been made available to fulfill the requirements of theSpanish VAT Agency AEAT:

VAT Summary Report, which will enable the user to complete the Modelo 300.

Sales and Purchase Daybook Report, which will list all transactions based onthe net amount and tax amount. Both Sales daybook and Purchase daybook will

be printed along with the Detailed Report, but they wont be printed along withthe Audit reprint. Only the taxes that are included in the column code of theselected report ID will be printed in the report.

To print VAT Daybook Reports for Spain:

1. Select the Spanish Report template (ES) in the Use VAT Daybook window.Refer to Setting up the VAT Daybookon page 5 for more information.

2. Open the VAT Daybook Report Options window.(Microsoft Dynamics GP menu >> Tools >> Routines >> Company >> VATDaybook Reports)

3. Enter or select an option.

4. Select the report ID.

5. Select the type of report you want to print.


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C H A P T E R 5 S P A N I S H V A T


6. If you have selected Draft or Draft + Draft Return, enter the date ranges or elseselect the Year and Period.

7. Choose Print. Both the Summary and Detailed report will be printed based onthe periods you have set in the VAT Calendar.


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VAT Summary Report (Modelo 300)

Agencia TributariaDelegacion deAdministracion de

Impuesto sobre el

Valor Anadido

DECLARACION TRIMESTRAL EN EUROS

Modelo

300MINISTERIO

DE HACIENDA

Periodo...Ejercicio...

I.V.A. Devengado Base Imponible Tipo % Cuota

01

Adquisiciones intracomunitarias

Recargo equivalencia

Regimen general

Total cuota devengada ( + + + + + + )

I.V.A. Deducible

I.V.A. deducible por cuotas soportadas en operaciones interiores

I.V.A. deducible por cuotas satisfechas en las importaciones

I.V.A. deducible en adquisiciones intracomunitarias

-------------------------

-------------------------------------------------------------------------------

---------------------------

--------------------------------------------------------------Compensaciones Regimen Especial A.G. y P

Regularizacion inversiones

Total a deducir ( + + ++ ----------------------)

Resultado ( - + ) ------

Sin actividad

Cod. Postal

Diferencia (

02 03

04 05 06

07 08 09

15

16

10 11 12

13 14

17 18

19 20

21

22

23

24

25

26

27

28

29 30

31

32

33

03 06 09 12 15 18 20

23 24 25 2622

30 31 33 34

C

D

I

%

- )21 27

euros

-

Espacio reservado para la etiqueta identificativa

N.I.F Apellidos y nombre o razon social

Calle/Piza./Avda. Nombre de la via publica Numero Esc. Piso Prta. Telefono

Atribuible a la Administracion del Estado

Cuotas a compensar de periodos anteriores

Entregas intracomunitarias --------------------------------

-----------

Exclusivamente para sujetos pasivos que tributan conjuntamente a la

Administracion del Estado y a las Diputaciones Forales. Resultado de la

regularizacion anual.

Si resu lta negat iva consigner e l impor te a comensar

Mainfesto a esa Delegacion que el importe a devolver resenado

deseo me sea abonado medianate transferencia bancaria a l a

cuenta indicada de le que soy titular

Importe:

Codigo Cuenta Cliente (CCC)

Entidad Sucursal DC Numero de cuenta

Ingreso efectuado a favor del Tesoro Publico,

restringida de la Delegacion de la A.E.A.T. para la

Recaudacion de los Tributos.

Forma de pago: E.C. En efectivo E.C. Adeudo en cuenta

cuenta

Importe:

Codigo Cuenta Cliente (CCC)

Entidad Sucursal DC Numero de cuenta

------------------------------------------------------------------a de deFirma:

34

Codige de Administracion

201,687 12,101

0 0

702 49

12,068 1,206

80 6

91 6

0 0

76

13

26

13,370

116

13,254

66 25

00 00

88 22

30 84

00 40

40 40

00 00

11

52

08

48

08

03---------------------------------------------------------

------------------------------------------------

6.00 %

5.00 %

7.00 %

10.00 %

8.00 %

7.00 %

Municipio Provincia


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35/84



To generate a Modelo 347 file:

1. Open the Build 347 window.(Shortcuts >> Build 347)

2. Select the Year. The default value appears from the VAT Calendar.

3. Enter the path to print the file.

4. Choose Create File to create the output file.

Be sure that you have set up the VAT Calendar before you print the Modelo 347 file.

The Sales daybook and Purchase daybook will be printed along with the DetailedReport, but they wont be printed along with the Audit reprint. Only the taxes thatare included in the column code of the selected report ID will be printed in thereport.


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VAT Daybook Detail Report - Sales

1System Date: 01/01/2007 4:15:00 AM

Doc.Number

User Date: 01/01/2007FabrikamInc.

Report ID: Report Description:

Country Code: Country Code Description:

Date From: Date To:Voided*

ESVATRET Vat return for Spain

ES Spain

01/01/2007 12/31/2007

Page:

User ID: Sa

Doc Type

Sales Daybook

L Late Invo ice

Net Amount Tax Amount DebtorID DebtorName Tax.Registr.

Tax Registration:

Doc Date

Vat Rebate On Settlement Discount

EU Transaction

R

E

Tax ID Goods Value Tax Amount

400 01/01/2007Gen.Entry 300.00 18.00

VAT-%S-%6 18.00 300.00


402 04/04/2007Gen.Entry - 120.00 - 9.60

VAT-S-%ST-%8 - 9.60- 120.00


VATS000001* 12/31/2007 Aaron Fitz Electrical 35735-75974AARONFIT0001Sales/Invoices 0.00 0.00L

VAT-%S-%6 28.04 467.28


INV00000000000001 01/01/2007 Aaron Fitz ElectricalAARONFIT0001 35735-75974Invoice 0.00 0.00

VAT-%S-%6 8.53 142.14


INV00000000000002 01/01/2007 Aaron Fitz ElectricalAARONFIT0001 35735-75974Invoice 0.00 0.00

S-%S-7-2-B-N 6.40 91.40


VATS00002 01/01/2007 Alton ManufacturingALTONMAN001 531651-3735Sales/Invoices 500.00 25.00

VAT-%C-%5 25.00 500.00


VATINV00004 02/01/2007 AARONFIT0001 Aaron Fitz Electrical 35735-75974Invoice 0.00 0.00

VAT-%S-%6 28.43 473.83


VATIVC002 02/28/2007 Astor SuitesASTORSUI0001 31531-5484Invoice 115.21 6.92R

VAT-%S-%6 7.06 117.56


VATINV00003 06/01/2007 Astor SuitesASTORSUI0001 31531-5484Invoice 0.00 0.00

VAT-%S-%6 50.85 847.40


VATIVC001 06/30/2007 Cellular ExpressCELLULAR0001 151643-5484Invoice 234.97 14.59

VAT-%S-%6 13.37 222.80


VATIVC003E 09/09/2007 Contoso LtdCONTOSOL0001 25720-793252Invoice 1,025.08 400.00

VAT-S-FLT-2 400.00 1,025.08


VATS000001* 12/31/2007 Aaron Fitz ElectricalAARONFIT0001 35735-75974Sales/Invoices 0.00 0.00

VAT-%S-%6 - 28.04- 467.28


VATD00001 06/06/2007 Astor SuitesASTORSUI0001 31531-5484Debit Memo 212,000.00 13,200.01

VAT-%S-%6 12,000.00 200,000.00


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VAT Daybook Detail Report Purchases

1System Date: 01/01/2007 4:15:00 AM

Doc.Number

User Date: 01/01/2007FabrikamInc.

Report ID: Report Description:

Country Code: Country Code Description:

Date From: Date To:Voided*

ESVATRET Vat return for Spain

ES Spain

01/01/2007 12/31/2007

Page:

User ID: SA

Doc Type

Purchase Daybook

L Late Invo ice

Net Amount Tax Amount CreditorID CreditorName Tax.Registr.

Tax Registration:

Doc Date

Vat Rebate On Settlement Discount

EU Transaction

R

E


401 01/01/2007Gen.Entry 400.00 24.00

VAT-%P-%6 24.00 400.00


403 09/09/2007Gen.Entry - 150.00 - 12.00

VAT-P-%PT-%8 - 12.00- 150.00


VATP00006 01/01/2007 ACETRAVE0001Invoice 355.14 24.86R A Travel Company 70235-6921

VAT-%P-TIP-%7 - 1.31- 18.69

VAT-%P-TIP-%7 26.17 373.83


RCT00000000000002 01/31/2007 ADVANCED0001Invoice 676.71 42.15 Advanced Office Systems 26246-2624

VAT-%P-%6 38.31 638.40


RCT00000000000005 02/25/2007 ALLENSON0001Invoice 465.24 28.98 Allenson Properties 462462-246

VAT-%P-%6 26.34 438.90


VATP00001* 03/02/2007 BUSINESS MAGInvoice 0.00 0.00 BusinessMagazine 35145-5374

VAT-%P-%6 22.43 373.83

Tax ID Goods Value Tax AmountRCT00000000000003E 04/30/2007 CARLSONS0001Invoice 231.00 18.48 Carlson Specialities 531651-373

VAT-P-%PT-%8 18.48 231.00


VATP00002 06/15/2007 ADVANCED0001Finance Charge 150.00 9.00 Advanced Office Systems 26246-2624

VAT-%P-%6 9.00 150.00


VATP00003 06/15/2007 CARLSONS0001Misc Charge 250.00 20.00 Carlson Specialities 531651-373

VAT-P-%PT-%8 20.00 250.00


VATP00007 03/30/2007Return - 93.45 - 6.55 ACETRAVE0001 A Travel Company 70235-6921

VAT-%P-TIP-%7 - 6.55- 93.45

Tax ID Goods Value Tax AmountVATP00004 09/30/2007 BUSINESS MAGReturn - 373.82 - 24.31 BusinessMagazine 35145-5374

VAT-%P-%6 - 11.22- 186.91


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Chapter 6: Belgian VAT

For VAT Daybook users in Belgium, additional features have been provided to helpfile the VAT returns in accordance with Belgian legislation.


Entering the Belgian Enterprise number Setting up tax options Entering special amounts for the Belgian Summary Report Generating a Quarterly Intracom Return Annual VAT Return

Entering the Belgian Enterprise number

Use the user-defined field 2 in the Company Setup window to enter the Enterprisenumber that will appear on your Belgian VAT reports.

To enter the Belgian Enterprise number:

1. Open the Company Setup window.(Microsoft Dynamics GP menu >> Tools >> Setup >> Company >> Company)

2. Enter the Enterprise number in the User Defined 2 field. This number willappear on the VAT and Intrastat reports for Belgium.

3. Choose OK to close the window.

Setting up tax options

A tax option is a group of tax details IDs. You can set up a number of tax options,each having a combination of tax details IDs. When you generate the quarterly and

annual VAT returns, only transactions with the tax details included in the tax optionyou select will be considered for the report.


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C H A P T E R 6 B E L G I A N V A T


To set up tax options:

1. Open the Tax Option Setup window.(Microsoft Dynamics GP menu >> Tools >> Routines >> Company >>Quarterly Intracom VAT Listing >> Tax Options expansion button)(Shortcuts >> Annual VAT Report Balance Export >> Tax Options expansion

button)

2. Enter a Tax Option ID for the tax option youre setting up.

3. Enter a description for the tax option youre setting up. All the tax detail IDs aredisplayed in the Available Tax Detail IDs column.

4. Select a tax detail ID in the Available Tax Detail IDs column and choose Insertto include it in the displayed Tax Option. The tax detail ID is displayed in theSelected Tax Details IDs column.

5. Select a tax detail ID from the Selected Tax Detail IDs column, and chooseRemove to remove it from the displayed Tax Option.

6. Choose Save to save the Tax Option.

7. Choose Delete to delete the Tax Option.

Entering special amounts for the Belgian SummaryReport

Use the Belgium Summary Report Options window to enter special amounts for theBelgian Summary report. To open this window, choose Microsoft Dynamics GP

menu >> Tools >> Routines >> Company >> VAT Daybook Reports >> Select reporttype (Draft+Draft Return, Audit Trail, Audit Reprint) >> Additional >> BelgiumSummary Report Options. In Box 61 in the Belgium Summary Report Optionswindow, enter an amount for miscellaneous taxes (revisions) to be paid. In Box 62,enter an amount for miscellaneous taxes (revisions) to be received. In Box 91, enteran amount for advance payments, if any. This amount is to be entered only in themonth of December.

This window is only available if the Template ID selected in the Use VAT Daybook windowis BE-FR or BE-NL.


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Generating a Quarterly Intracom Return

This is the list of all sales of goods to VAT-registered companies in EU countriesother than the home country.

In order to correctly generate the Quarterly Intracom Listing report, be sure to enterthe companys tax registration number in the Company Setup window (Tools >>

Setup >> Company >> Company). You must also set comma as the decimalseparator for the currency in the Currency Setup window (Tools >> Setup >>System >> Currency). Be sure that the currency ID symbol field in the CurrencyMaintenance window is blank to generate the report correctly.

To generate a Quarterly Intracom Return:

1. Open the Quarterly Intracom VAT Listing window.(Microsoft Dynamics GP menu >> Tools >> Routines >> Company >>Quarterly Intracom VAT Listing)

2. Select the report ID from the drop-down list. The options available are:

BE_ICVAT_FR: For Belgian French BE_ICVAT_NL: For Belgian Dutch

BE_ICVAT_UK: For Belgian English (UK)

A quarterly listing report will be printed on the basis of the report ID you select.For example, if you select the Dutch Report ID, the report will be printed inDutch and if you select French Report ID, the report will be printed in French.

3. Enter or select the tax option. Only those transactions that have the tax detailsincluded in the tax option will be included in the report.

4. Highlight an option in the scrolling window and choose Select to select the taxoption.

5. In the Quarterly Intracom VAT Listing Window, enter the Year for the report.

6. Select the quarter for the report.

7. Enter the path for the ICVAT.txt file.

8. Choose Export. The Quarterly VAT Listing Report will be printed and an exportoutput file will be generated. This report is only a guideline and may not bedirectly submitted to the authorities.


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The transactions printed in the report are based on the posting date. Only SalesOrder Processing and Receivables Management transactions will be printed in thereport.

Only those debtors whose tax registration is other than BE will be considered forQuarterly VAT Listing.

Voided transactions are included only within the reporting period. If thetransactions are voided in the next period, they will not be included in theQuarterly VAT Report.

Annual VAT Return

Annual VAT listing Report is the list of all sales (of goods and services) to VATregistered companies in the home country/region.

You need to add the Annual VAT Report Balance Export window to the Shortcutsto generate the return.

In order to correctly generate this report, be sure to enter the companys tax

registration number in the Company Setup window (Tools >> Setup >>Company >> Company). You must also set comma as the decimal separator for thecurrency in the Currency Setup window (Tools >> Setup >> System >> Currency).

To add the Annual VAT Report Balance Export window:

1. Choose Shortcuts >> Add >> Other window to open the Add Window Shortcutwindow.

2. In the Available Windows scrolling window, select VAT Daybook >>Company >> Annual VAT Report Balance Export.

3. Choose Add.

The Annual VAT Report Balance Export window will allow you to export the VATreport to a text file. Also, you can enter the correct tax options for submitting thereport.

To export the Annual VAT to a text file:

1. Open the Annual VAT Report Balance Export window.(Shortcuts >> Annual VAT Report Balance Export)

2. Select the report ID from the drop-down list. The options available are:

BE_ICVAT_FR: For Belgian French BE_ICVAT_NL: For Belgian Dutch


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BE_ICVAT_UK: For Belgian English (UK)

A yearly listing report will be printed on the basis of the report ID you select.For example, if you select the Dutch Report ID, the report will be printed inDutch and if you select French Report ID, the report will be printed in French.

3. Enter or select the tax options for the report.

4. Enter the year for the report being submitted.

5. Enter the threshold for the report. Threshold is the total sales amount excludingtaxes. This should always be greater than zero. The list of debtors whosetransactions value is greater than the threshold specified here will be printed inthe Annual VAT Report.

Only those debtors whose tax registration begins with BE will be considered for theAnnual VAT Return.

6. Enter the path for the VATANNUAL.txt file.

7. Choose Export. The Yearly VAT Return will be printed and an output file will begenerated. This report is only a guideline and may not be directly submitted tothe authorities.

Voided transactions are included only within the reporting year. If the transactionsare voided in the next year, they will not be included in the Annual VAT Report forthe next year.


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ICVAT for Belgian Dutch

BELASTING OVER DE TOEGEVOEGDE WAARDE

BTW - KWARTAALOPGAVE VAN DE VRIJGESTELDE INTRACOMMUNAUTAIRE LEVERINGEN

KADER I : UITSLUITEND IN TE VULLEN OP DE EERSTE BLADZIJDE VAN DE OPGAVE

BTW - nummer van

de aangever :BE

Bladzijde (2) van (3)(1) Verplicht in te vullen op elk blad van de opgave.

(2) De bladzijden moeten doorlopend genummerd worden. De eerste bladzijde van de opgave draagt het nummer 001.

(3) Vul hier het totaal aantal bladzijden van de opgave in.

(1)Periode

(kwartaal / jaar) : (1)2 2007

Naam en adres van de aangever : OPGELET : wanneer de opgave meerdere

bladen bevat, mogen deze niet samengehecht worden.

De bladzijden moeten gerangschikt worden per

stijgend bladzijdenummer.

Datum :

Naam, hoedanigheid en telefoonnummer ondertekenaar(s)Handtekening(en) : OPRECHT EN VOLLEDIG VERKLAARD

Hier vouwen a.u.b.

Datum ontvangst Munt

E

Aantal blzn. A/B/R Datum verwerking

KADER II : VOORBEHOUDEN AAN DE ADMINISTRATIE

KADER III : OPGAVE VAN DE AFNEMERS

Nr. Landencode en BTW - nummer afnemer Code Bedrag Kwartaal - Jaar

Fabrikam, Inc.

4277 West Oak Parkway

Chicago

IL

60601-4277

1

United States

12 4 2007

1

This report is a guideline for filling in the VAT Return. It has not been certified as an official VAT Return and should not be directly submitted to the tax authorities.

1 837.98 20072

2 70.00 20072

3 700.00 20072

4 80.00 20072

5 800.00 20072

6 34 300.00 2007234565432

7 34 1559.95 2007234567

8 34 60.00 2007234567

9 34 275.96 2007234567

10 65 877.77 200726578943

11 87 866.66 2007287667

6428.32Totaalbedrag van deze bladzijde :


46/84



ICVAT for Belgian English (UK)

(for returns in Belgian francs: see page marked BEF)

VALUE ADDE

Quarterly statement of exempt intra-community supplies of goods and equivalent

transactions

for transactions in the . quarter of . (1)

THIS SECTION IS FOR ADMINISTRATION ONLY

VAT Office stamp:

Date of receipt:

Visual check:

Period:

Currency: EUR

Number of pages:

Code A/B/R:

Code:

SECTION TO BE COMPLETED BY THE TAXPAYER

Declarant:

(affix identification label here)

Number of buyers:

Total amount:

I hereby declare that this return has been completed truthfully and in full (2)

(date)

(signature(s))

(1) Please fill in the period (quarter/year) to which this statement relates.

(2) For this statement to be valid it must be signed and dated. If the signatory is an authorized agent or if the

TO BE USED FOR STATEMENTS SPECIFIED IN EURO ONLY EURO

6428.32

11

1

No. 723 EUR 2000 - A.O.S.620/00

VALUE ADDED TAX

Number of pages:

statement is made on behalf of a corporate body, the capacity of the signatory must be specified.

EUR

1 Advanced Tech Satel li te System

M8D 7 8765 66 Ave.

837.98 20072

________________837.98Carry forward / Grand total________________| |1page ....


47/84



TO BE USED FOR STATEMENTS SPECIFIED IN EURO ONLY EURO

(1)

Sequencenumber

(2)

Buyer's full name and address

(3)

Buyer's VAT number

CountryCode

Number

(5)

Amount

(in euro)

(6)

Period

Quarter Year

Carried forward

(4)

Code

Euro

cents

837.98

2 Ce ll ul ar Exp re ss

60507 5678 Horseshoe Way 70.00 20072

3 Compu-Tech Solutions

54305 23456 Meridan St. N.E. 700.00 20072

4 Do wn town Hot el

60618 987 Chestnut Avenue

80.00 20072

5 Nor thern State College

60604 234 Lee Ridge Road 800.00 20072

6 Atmore Retirement Center 34

61701 567 W 7th St. 300.00 2007234565432

7 Aaron Fitz Electrical 34

98052 One Microsoft Way 1559.95 2007234567

8 Berry Medical Center 34

54935 Suite 123 60.00 2007234567

9 Vista Travel 34

S5S 6 5678 Broadway 275.96 2007234567

10 Associated Insurance Company 65

68502 321 Garden Mall 877.77 200726578943

11 Metropolitan Fiber Systems 87

53202 5678 W. Jackson Ave 866.66 2007287667

________________6,428.32Carry forward / Grand total________________| |1page ....


48/84



Quarterly Intracom Export File


49/84



Annual VAT Return Reports

Annual VAT Return for Belgian French

TAXE SUR LA VALEUR AJOUTEE

(1) A complter obligatoirement sur chaque feuille de la liste.

(2) Les pages doivent tre numrotes de manire ininterrompue. La premire page de la liste porte le numro 001.

(3) Indiquer ici le nombre total de pages de la liste.

N de T.V.A. du dclarant :

Page (2) sur (3)

BEAnne des oprations :

(1)(1)

LISTE ANNUELLE DES CLIENTS ASSUJETTIS A LA T.V.A

CADRE I : A REMPLIR PAR L'ASSUJETTI - A COMPLETER UNIQUEMENT A LA PREMIERE PAGE DE LA LISTE

Nom et adresse du dclarant : ATTENTION : si la liste contient plusieurs

feuilles, elles ne peuvent pas tre attaches.

Les feuilles doivent tre ranges par numro

de page croissant.

Date :

A complter uniquement par les petites entreprises qui appliquaient le rgime de la franchise

de la taxe au 31 dcembre de l'anne civile concerne par la liste :

1. Montant total du chiffre d'affaires ralis au cours d cette anne (y compris celui

repris au cadre III de la liste) :

de la taxe a dbut dans le courant de cette

anne, la date laquelle la petite entreprise a commen bnficier de ce rgime (jour / mois) :

2. Dans la mesure o l'activit sous le rgime de la franchis

A complter uniquement par les exploitants agricoles

A.

B. viss l'article 6 de l'arrt royal n 50 :

Je dclare tre tenu au dpt du relev intracommunautaire annuel

vis l'article 6 de l'arrt royal n 50 (case cocher par une croix) :

Signature(s) : CERTIFIE SINCERE ET VERITABLE

(Oui) (Non)

CADRE II : RESERVE A L'ADMINISTRATION

Date de rception Monnaie Nombre de pages A/B/L/R Date de traitement

E

CADRE III : LISTE DES CLIENTS

N Numro de T.V.A. Chiffre d'affaires (T.V.A. non comprise) Montant de la T.V.A.

Plier ici s.v.p.

Fabrikam, Inc.

1

2007


Chicago

IL

60601-4277

United States

4 200712

1


34565432 300.00 21.001

34567 1559.95 193.202

34567 60.00 4.203

34567 275.96 19.324

Totaux de la page : 237.722195.91


50/84



Annual VAT for Belgian Dutch

BELASTING OVER DE TOEGEVOEGDE WAARDE

JAARLIJKSE LIJST VAN DE BTW - BELASTINGPLICHTIGE AFNEMERS

Enkel aan te vullen door de kleine ondernemingen die, op 31 december van het kalenderjaar waarop dezelijst betrekking heeft, de vrijstellingsregeling van de belasting toepasten :

1. Totaalbedrag van de omzet die in de loop van dat jaar gerealiseerd werd

(met inbegrip van de handelingen vermeld in kader III van deze lijst)

2. Datum waarop de kleine onderneming is beginnengenieten van de vrijstellingsregeling van de belasting

indien de activiteit onder die regeling werd aangevangein de loop van dat jaar (dag / maand) :

Enkel aan te vullen door de landbouwondernemers bedoeld in artikel 6 van het koninklijk besluit nr. 50 :

(1) Verplicht in te vullen op elk blad van de lijst.

(2) De bladzijden moeten doorlopend genummerd worden. De eerste bladzijde van de lijst draagt het nummer 001.

(3) Vul hier het totaal aantal bladzijden van de lijst in.

BEJaar van de handelingen : (1)(1)

van (3)

BTW - nummer van

de aangever :

Bladzijde (2)

Ik verklaar gehouden te zijn tot het indienen van de jaarlijintracommunautaire

opgave, bedoeld in artikel 6 van het koninklijk besluit 50 (n van de vakjes aankruisen)

Naam en adres van de aangever : OPGELET : wanneer de lijst meerdere

bladen bevat, mogen deze niet samengehecht worde

De bladzijden moeten gerangschikt worden per

stijgend bladzijdenummer.

Handtekening(en) : OPRECHT EN VOLLEDIG VERKLAARD

Datum :

A.

B.

KADER II : VOORBEHOUDEN AAN DE ADMINISTRATIE

Hier vouwen a.u.b.

Nr. BTW - nummer Omzet (excl. BTW) BTW - bedrag

(Ja) (Neen)

Datum ontvangst Munt Aantal blzn. A/B/L/R Datum verwerking

KADER I : IN TE VULLEN DOOR DE BELASTINGPLICHTIGE - UITSLUITEND IN TE VULLEN OP DE EERSTE BLADZIJDE VAN DE LIJST

Fabrikam, Inc.

E

1

KADER III : LIJST VAN DE AFNEMERS

2007


Chicago

IL

60601-4277

United States

12 4 2007

1


34565432 300.00 21.001

34567 1559.95 193.202

34567 60.00 4.203

34567 275.96 19.324

2195.91 237.72Totaalbedrag van deze bladzijde :


51/84



Annual VAT for Belgian English (UK)

(for statements in Belgian francs: see page marked BEF)

VALUE ADDED TAX

ANNUAL STATEMENT OF TAXABLE BUYERSSUPPLIED WITH GOODS AND SERVICESDURING THE YEAR

DECLARANT(affix identification label here)

THIS SECTION I

vat day book

Documents