GOA SHIPYARD LIMITED

SHIPBUILDERS, SHIPREPAIRERS AND ENGINEERS (A Government of India Undertaking)

MINISTRY OF DEFENCE Dept of Defense Production & Supplies)

VASCO DA GAMA, GOA-403 802

INDIA TENDER NO. GSL/15/SR/ICGS SAGAR/TRANSPORT Dtd. 24.06.2020

TENDER DOCUMENT

FOR

Sub: Sealed tenders are invited in two bid system, for a period of one year from experienced transport providers for HIRING OF VEHICLES FOR ICGS SAGAR FOR REFIT PEROIOD OF 12 MONTHS for Ship Repair of GSL, as detailed in attached Annexure – B.

ANNEXURE ‘A’

INSTRUCTIONS TO THE TENDERER

HIRING OF VEHICLES FOR ICGS SAGAR FOR REFIT PERIOD OF 12 MONTHS

1. PRE-QUALIFICATION CRITERIA:

Sr. No.

INFORMATIONS

COMPLIANCE YES/NO

ATTACHED REF. DOC.

1 Bankers Solvency Certificate: Valid Bankers Solvency Certificate for the amount as details below: a) For Two no. Buses: Not less than INR 11.10 Lakhs b) For A/c SUV (7seater) & A/c Wagon R :- Not less than INR 6.10 Lakhs. issued by Nationalized / Reputed international Bank / Scheduled Bank., addressed to Goa Shipyard Limited, the issue date of solvency certificate should not be earlier than 12 months with respect to due date of tender as per the format given at Annexure “F”.

2 EMD: EMD for the amount of Rs 86,000/- a) For Two no. Buses: INR 55,000/- b) For A/c SUV (7seater) & A/c Wagon R :- INR 31,000/- in the form of DD / Pay Order / Bank Guarantee drawn in favor of Goa Shipyard Ltd. Vasco, is required to be submitted along with the tender.

Note: I) EMD:

i) No adjustment of the EMD shall be made, if EMD/Security deposit held with GSL with the existing / any other contracts.

ii) The Tenderers EMD will be forfeited, if the tenderer withdraws his tender during the period of tender validity; or invalidates his tender; or wants to modify his tender unilaterally during the period of tender validity. or refuses to accept the correction of errors. EMD of successful tenderer may also be forfeited, if he fails to sign the contract or fails to execute the contract within 10 days from placement of contract order.

iii) GSL will discharge EMD of unsuccessful tenderer immediately on placement of contract on successful tenderer.

(Note: In the event of any of the above eligibility criteria as indicated at serial table are not fulfilled or submitted, the tender gets summarily rejected)

2. EXEMPTION FOR MICRO & SMALL ENTERPRISES: 2.1 BENFEITS FOR MICRO & SMALL ENTERPRISES (MSEs).

(a) The policy for MSEs shall apply to all the MSEs registered or National Small Industries Corporation (NSIC) or any other bodies specified by Ministry of Micro, Small & Medium Enterprises. Document, Entrepreneurs Memorandum (EM Part-II) for Manufacture/supply of concerned equipment/item, must be submitted along with the offer for such purpose to claim the benefit. Following facilities/benefits will be given to Participant MSE firm (a) Issue of Tender sets free of cost / No tender fee is applicable. (b) Exemption for payment of Earnest Money Deposit. Participant MSE firm submitting UdyogAdhar /NSIC/ DIC/ SSI/ other authorized bodies registration certificate specified by Ministry of MSME has to qualify for EMD exemption should necessarily submit valid copy of the Registration certificate along with list of items/services for which they are registered & certified. Firms should upload scanned copy of valid registration certificate as issued in Part-A of e-offer during bid submission, 2.2. Notwithstanding the above, GSL’s decision in this matter on exemption from EMD for items/ services & tender fee to participants shall be final and binding. 2.3 The GSL reserves the right to accept and or reject any or all tenders and or to withdraw the tender in to and or award the contract / order in full or part to more than one vendor / contractor without assigning any reason whatsoever and without thereby incurring any liability to the affected Bidder or Bidders or any obligations to inform the affected Bidder or Bidders of the grounds for GSL action”. 2.4 In the event it is discovered by GSL that the declaration submitted by the vendor is false, GSL reserves the right to debar such vendor and stop them for participating in future tenders and will refer the case to MSME and intimate other DPSUs for debarment as per policy in vogue. 3. COST OF TENDERING: The Firm shall bear all costs associated with the preparation and submission of its tender, and GSL will, in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process, including cancellation of this tender process. 4. CLARIFICATION OF TENDER DOCUMENTS: - Firm requiring any clarification on any aspect of the tender documents may notify GSL in writing or by fax or e-mail, at the following address.

M/s. Goa Shipyard Limited Ship repairs Dept Vaddem House

Vasco da Gama-403802 Goa. - 403802 Contact Person: Mr Rajnish Kathel Sr. Manager (SR-Com) Tel. No.: 0832 2513707 Extn: 3139 Email: rajnishkathel@goashipyard.com

Contact Person: Mr Gurrala Suryaprakash Addl General Manager (SR & GES-Com) Tel. No.: 0832 2512153 Extn: 5115 Email: gsuryaprakash@goashipyard.com

5. SITE VISIT: a) The tenderer is advised to visit GSL to obtain required details that may be necessary for preparing the tender and entering into a contract. The cost of visiting to GSL site shall be at the tenderer’s expenses. b) If the tenderer and or any of his personnel like to visit GSL, permission will be granted on prior request. Request for clarifications must be received prior to submission & closing date of the tender. 6. CONTENT OF TENDER DOCUMENTS: The tenderer is expected to carefully examine the tender documents, including instructions, forms, contract terms & conditions and specifications. Failure to furnish any of the information as required or the submitted tender is not substantially responsive in every respect, may result rejection of its tender. GSL decision in this regard is final 7. AMENDMENT OF TENDER DOCUMENTS: At any point of time prior to the tender submission date, GSL may amend the tender document by issuing corrigendum. Any corrigendum thus issued shall be part of the tender document and same shall be communicated through on-line on the website http://eprocuregsl.gov.in, GSL website to give a reasonable time to tenderers, in which, to take an corrigendum into account while preparing the offer, GSL may, at its discretion, extend the last date for the submission of tenders. 8. LANGUAGE OF TENDER: The tender, relevant documents and correspondence relating to the tender exchanged by the Firm and GSL shall be either in English or Hindi languages only. 9. GOVERNING OF TENDER: Any order resulting from this tender enquiry, shall be governed by the all Terms & Conditions of the Tender, and the tenderer quoting against this enquiry, shall be deemed to have read and understood the same and are binding on the tenderer.

10. COUNTER OFFER: Where counter terms & conditions are offered by the tenderer, the tenderer shall not be governed by those, unless, specific acceptance of the same is conveyed in writing in the order or otherwise by GSL. 11. PERIOD OF VALIDITY OF TENDERS: The offer must be valid for a minimum period of 120 days from the date of the tender opening. In exceptional circumstances, GSL may request for extending the period of validity for a specified additional period. In this regard, request in writing by fax or by email shall be made to all the tenders, who have submitted their offer. Tenderer may refuse to GSL request & withdraw their offer without forfeiting the EMD. Tenderers agreeing to the request of GSL for extending the valid of the its offer, are not required or permitted to modify or submit its fresh tender . 12. CURRENCIES AND PAYMENTS: The rates and prices quoted by the tenderer should be in Indian Rupees only. TWO BID SYSTEM: 12.1 Tenderers must submit their supporting documents Earnest Money Deposit, in separate sealed envelopes, super scribed on the envelope as “HIRING OF VEHICLES FOR ICGS SAGAR FOR REFIT PERIOD OF 12 MONTHS & addressed to. General Manager (SR), Goa Shipyard Limited, Vasco Da Gama, Goa-403 802. 12.2 The envelope should be super scribed as: HIRING OF VEHICLES FOR ICGS SAGAR FOR REFIT PERIOD OF 12 MONTHS with tender reference no. & Date. 12.3 Tenderer may forward with supporting documents. Earnest Money Deposit by Registered Post or deposited at Dispatch &Inward Registry section near Mogra Gate at GSL, Vasco-da-Gama, Goa. And ensure same are delivered /deposited at GSL prior to scheduled tender opening time & date. 12.4 If Earnest Money Deposit not received before tender opening, the tender submitted through e-tendering will be rejected and same will not be considered for further processing. 13. FORMATS AND SIGNING OF TENDER: 13.1 The tenderer is required to submit 2 sets of tender documents clearly marking each as “ORIGINAL TENDER” and “COPY OF TENDER”. In the event of any discrepancy between them, the original tender shall govern.

13.2 The original and the copy of the tender shall be typed or written in indelible ink and shall be signed by the tenderer or a person or persons duly authorized to sign on behalf of the tenderer. The name and position held by each person signing must be typed or printed below the signature. All pages of the tender, except for un-amended printed literature, shall be signed by the person or persons signing the tender. 13.3 Any interlineations, erasures or overwriting will be valid only if they are initialed by the person or persons signing the tender. 14. COMPLIANCE OF COMMERCIAL TERMS: A statement of compliance to the Commercial terms and conditions detailed at Annexure “C”. If the tenderer is unable to meet the requirement of Commercial terms and conditions, he should list the deviations separately in the offer with detailed justifications thereof, including cost of deviation and variation/exclusion. Such deviation/ exclusion should be clearly indicated in the deviation/exclusion schedule, placed at Annexure “D”. While the price copy of the deviation/exclusion schedule should be part of the Part II – Price Bid, it is a must that the un-priced copy of the deviation and exclusion schedule should form part of the Part I – Techno-commercial offer, failing which, it shall be presumed that the firm shall meet all the commercial terms and conditions specified as per tender enquiry. 15. SIGNING OF TENDER DOCUMENTS: i) A Power of Attorney, duly authorized by competent Authority indicating, the person(s) signing the tender, who have the authority to sign the Tender and thus the Tender is binding upon the Tenderer. ii) A complete tender document duly endorsed (signed & stamped) at the bottom by the Tenderer. 16. LATE TENDERS: Tender Fee & EMD received by GSL after the tender closing time & date will be rejected and returned to the firm. 17. OPENING OF “TECHNO-COMMERCIAL BID – 1” On opening the Part –I “Techno – Commercial Bid”, GSL will ascertain whether the Firms have submitted the EMD, Vehicle Details e.g. RC Book, Insurance Copy, PUC etc. In the absence of above documents in the tender box, the tender shall not be considered for further evaluation and such tenders shall be considered as’ non-responsive’ and shall be rejected outright. 18. RESPONSIVE TENDER: 18.1 A substantially responsive tender is one, which conforms to all the terms, conditions and specifications of the tender documents, without material deviation, reservation or omission. A material deviation, reservation or omission is one: (a) Which limits GSL’s rights or the tenderer’s obligation under the contract; and is inconsistent with the tender documents

(b) The rectification of which would affect unfairly the competitive position of other tenderer, presenting substantially responsive tenders. (c) GSL’s determination of a tender’s responsiveness will be based on the contents of the tender submitted. 18.2 If a tender is not substantially responsive, it will be rejected by GSL, and may not subsequently be made responsive by correction or withdrawal of the non-conformity. 18.3 Tenders determined to be substantially responsive will be checked by GSL for any arithmetic errors. Errors will be corrected by GSL are as follows: (a) Where there is a discrepancy between the amounts in words and in figures, the amount in words will govern; (b) Where there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall govern and the total price shall be corrected, unless in the opinion of GSL there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted will govern and the unit price will be corrected. 18.4 If the successful Tenderer does not accept the correction of the errors, this will be considered as tenderer is invalidating its tender and the EMD may be forfeited. 19. CLARIFICATION ON “TECHNO-COMMERCIAL” BID: To assist in the examination, evaluation and comparison of the Part 1 “Techno – Commercial” part of the Tenders, GSL may at its discretion, seek from the tenderer individual clarification of their Tenders, if so required. The request for clarification and the response shall be in writing, by mail or by fax / e-mail, but no change in the rates and prices or substance of the tender shall be sought, offered or permitted. If required technical negotiation meeting will be convened with the tenderer for the technical acceptance of their tender. 20. THE “PRICE BID”: “Part II - Price Bid in Annexure-I” to be submitted in sealed envelope and shall be opened only of those techno –commercially accepted tenders, which, in the view of the GSL, have met the requirements of the GSL in the “Techno-Commercial Bid (Part 1)”. Price bid opening intimation will be sent only to the Techno-Commercial accepted tenderers. GSL’s decision in this regard will be final. 21. CLARIFICATION OF THE TENDERS: To assist in the examination, evaluation and comparison of Tenders, GSL may, at its discretion, seek from the firm’s individual clarification of their tenders if so required. The request for clarification and the response shall be in writing by mail or by fax / e-mail, but no change in the rates and prices or substance of the tender shall be sought, offered or permitted. 22. EVALUATIONS AND COMPARISON OF TENDERS:

22.1 GSL will evaluate and compare only the tenders determined to be substantially responsive. 22.2 For evaluating price offer of each tenderer, GSL will determine cost of each activity, based on unit rate quoted by the firm & quantum of the quantity as indicated in the tender, then total cost of all the activities as shown in Excel Format of annexure H. Hence to arrive L1 cost, tenderers are required to quote for each and every activity of the Annexure “H”, if unit rate not offered or left blank for any of the activities in the Excel Format, offer is liable to reject and the total amount is to be reflected in price bid. a) Adding the monetary costs of the “price tags”, if any, in respect of deviations from the Technical requirements and Commercial Conditions as indicated by the tenderers. b) Normalizing the prices quoted by the Tenderer as under: The total price shall be arrived at after, adding applicable taxes, duties & levies as indicated by tenderer in their offer. If any taxes, duties & levies are not indicated by tenderer in their offers, the same shall not be considered or paid by GSL. 22.3 Order will be finalized on least cost to Goa Shipyard Limited (NOT ITEMWISE). 23. RISK / RECOVERY OF DIFFERENCE IN COST: Incase, successful tenderer, after award of contract, unable to execute the contract satisfactorily as per terms and conditions, GSL reserve the right to arrange the same through any other agency available at that point of time and difference in cost if any will be recovered from the contractor. 24. CANCELLATION OF TENDER: i) GSL reserves the right to accept or reject any tender, or to cancel the entire tender

process at any time prior to award of the contract, without thereby incurring any liability to the affected firm, any obligation to inform the affected firm of the grounds for GSL’s action.

ii) The firm shall not be eligible to participate, where it has been established to have

engaged in corrupt or fraudulent practices. iii) Those firms who are blacklisted and removed from GSL Approved

Vendors/Contractors list or with whom the business dealing has been banned will not be eligible to participate. The bid (if received) will not be considered and in this regard, decision of GSL will be final.

25. NOTIFICATION OF AWARD: GSL will notify to the successful Tenderer by Fax, e-mail or in writing by registered letter, that its tender has been accepted. A detailed Purchase Order with agreed technical and commercial terms and conditions will be issued to the successful Tenderer. Successful Tenderer is required to commence the contract within 7 days from date of notification / receipt of contract order by mobilizing his Man, Machineries & Material.

26. MONITORING:

The contractor has to complete the work as per the work schedule / monthly programs provided by GSL. Any Constraints / inability to meet the work schedule should be reported immediately without any delay. Fortnightly progress reports are to be forwarded to GSL Ship repairs department.

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Annexure-B

GOA SHIPYARD LIMITED REQUIREMENT OF TRANSPORT VEHICLES) FOR ICGS SAGAR FOR REFIT PERIOD OF 12 MONTHS

1. DESCRIPTION: A Transport services Buses and A/C Cars are required for ICGS Sagar for period of 12 MONTHS. The details of transport are as below:

(i) 30 seater Bus – 2 Nos (ii) A/C car (SUV – 7 Seaters) - 1 no (iii) A/c car (WagonR) for COA – 1 no

1. TYPE OF CONTRACT: Hiring of all the above vehicles for a period of 12 MONTHS.

2. REQUIREMENT OF SINGLE OR MULTIPLE CONTRACTS (S):

(i) 30 seater Bus – Single/ Multiple Contract (ii) A/C car (SUV – 7 Seaters) – Single Contract (iii) A/c car (WagonR) for COA - Single Contract

3. WORK EXPERIENCE & ELIGIBILITY CRITERION FOR TENDERERS:

a) Bidder should have experience for plying vehicle for Coast Guard/ Navy Officers and Ship Crews. Documents supporting the same to be furnished along with offer.

b) Bidder must submit details of vehicles such as valid Insurance copy, valid Vehicle Registration certificate along with the offer.

c) Vehicles registered on and after 31st May 2015 only shall be considered for hiring.

4. DETAILED SCOPE OF SERVICES: a) Colour of vehicles shall be maintained throughout the contract period. Car seats must be comfortable with white covers. There should not be any unwanted & extra decoration in the Vehicle. Vehicle should have good and clean matting, upholstery etc. vehicle should be defect free. Vehicle should enter GSL with tank full with fuel. b) Any vehicles/ transport during the currency of the contract will be the transporters responsibility and in case of a breakdown/ maintenance of the vehicle, firm has to make available an alternative vehicle of same type or higher version vehicle. However, for replacement of vehicle, prior intimation/ approval should be obtained from the concerned Users/ PCM/ HOD & OIC Ship Repairs.

c) Drivers should wear white uniform with proper shave and haircut. Firm should ensure that driver conducts himself in a proper and orderly manner at all times while on assignments under the contract. Any misbehavior with officers or occupants will be seriously viewed and may lead to cancellation of contract without any notice in this regard and GSL decision will be final and binding on you. d) The drivers of vehicles shall strictly observe the safe speed limits in the town, on the highways and especially inside GSL premises and shall not resort to any negligent/ reckless driving whatsoever. e) Firm shall ensure that the driver of vehicle doesn’t report for duty under the influence of liquor. f) If driver have any complaint or grievances shall be made known in writing to PCM/ OIC Ship Repairs, only after completion of assigned duty. g) The vehicles shall report for duty on all working days, if required vehicle should be available on Sundays/ Holidays without any additional charges. If the vehicle does not report for duty on Holidays/ Sundays as per Company’s requirement, the amount as worked out per day of the rate given in the contract shall be deducted from the monthly bill and you shall also be liable to pay additional Rs. 750/- per day as a penalty. h) If your Vehicle does not report for duty on time, alternate vehicle shall be hired by Ship Repairs dept & made available to users and the difference in the cost paid for the alternate vehicle shall be recovered from your bill. i) The driver of the Vehicle must have all the valid documents in his possession at all times, while plying the Vehicle. j) Responsibility for maintaining the vehicle lies with the owner of the vehicle. In case of unsatisfactory material state of the vehicle, PCM/ OIC Ship Repairs will have an authority to call the owner and if owner/ rep fails to report & attend within 24 hrs, PCM/ OIC, Ship Repairs have an authority to levy penalty as deems fit for not fulfilling the terms and conditions of the contract or call the alternate vehicle, this stipulation will also apply in respect of conduct of the driver also, and may lead to cancellation of contract.

k) Required PCC is to be arranged by Transport contractor for their driver for arranging Gate Pass. Driver should obtain vehicle security pass and individual security pass issued by GSL-CISF. Incase of driver reporting for replacement, temporary pass shall be issued by CISF on recommendation of PCM/ OIC Ship Repairs. l) Vehicle should have a valid permit for plying in Goa, Karnataka & Maharashtra. Your taxi shall ply to these states as & when required by Users. m) The driver should be available in his vehicle all the time & should leave his vehicle after obtaining specific permission from the user. Driver/ owner should have adequate communication facilities.

o) Drivers shall not sit in other dept./ sections when free, but will remain in the vehicles only. Violation any of these instructions will be liable for action. However, break for Tea & Lunch will be allowed with prior permission of the concerned Users of the vehicle. p) Playing cards/ gambling are totally forbidden inside GSL premises. If driver found violating these rules would be liable for termination of contract. Your Vehicle shall be parked inside the GSL premises as per instruction of Ship Repairs dept.

5. ANY OTHER INSTRUCTION REQUIRING INCORPORATION IN THE TENDER: a) THE DUTY TIMINGS: The duty timing of the vehicle shall be 12 hrs per day, starts from the time the vehicle reports on duty and ends when released by the concerned ship staff/ officer. The vehicle will report on duty as per the laid down timings. In case any change in timings, will be intimated to the driver by the concerned Users. The overtime will be paid only if of vehicle is utilized more than 360 hrs per month as per the Contract Rates.

b) MINIMUM CHARGES: Minimum Charges shall be paid upto 2500 kms per month. The extra mileage exceeding 2500 kms in a month shall be paid at the contractual rate. Minimum charges payable upto 2500 Kms & 360 hours in a month per vehicle will be computed and difference will be paid on prorate basis. c) CONTRACT OPERATING AUTHORITY: The Contract shall be operated by Ship Repairs Dept. Firm has to execute the contract as per the instructions of PCM/ OIC Ship Repairs dept. as per the terms & conditions stipulated in the contract.

d) COMPLIANCE WITH ACTS / RULES: Owner/ driver shall ensure the safety of the persons carried in your vehicle. Firm shall also comply with all the Rules, Regulations, Notification and Provisions of all the Acts pertaining to the operations of the Motor Vehicles and all the statuary Rules & Regulations of Central/ State as applicable from time to time.

e) STANDARD OF SAFETY: The Standard of Safety to be observed in the Company shall be decided by the Safety Officer or any Officer appointed for this purpose. Before the commencement of your work in the yard, you shall ascertain the standard Precautions required to be observed in discharging duties as per the Standards prevalent in GSL, from the said Officer. The decision of the said Officer or any Officer appointed on his behalf shall be final and binding on you. f) SAFETY PRECAUTIONS: You shall observe all safety precautions in connection with the operation of this contract. In the event of any accident taking place, resulting in a loss of life or occupant or driver or of both or otherwise damaging any part of the property, you shall be required to make good the said loss to the ‘GSL’, and you shall be responsible for any or all the consequences that follow from such loss and/or injuries to the persons involved in such an accident.

g) SECURITY: You shall make your own reasonable arrangement for the security and safety of your Vehicle inside and outside of the GSL premises. However, GSL will only extend its normal security arrangements/measures to your vehicle inside the

yard premises and you shall be responsible for assuring all the measures are complied with GSL will not be responsible for any loss due to any reasons. h) THE BASIC PREVENTIVE MEASURES TO REDUCE THE RISK OF INFECTION WITH COVID-19: These measures need to be observed by all vehicle owner/drivers at all times. i. Thermal screening before entry in the GSL. ii. Physical distancing of at least 6 feet to be followed at all times. iii. Use of face covers/masks is mandatory. iv. Practice frequent hand washing even when hands are not visibly dirty. v. Frequent use of alcohol based hand sanitizers. vi. Unnecessary visit to common accessed places tike medical centre, wash rooms, corridors, punching blocks, etc. to be avoided. vii. Respiratory etiquettes to be strictly followed. This involves strict practice of covering one's mouth and nose while coughing, sneezing with a tissue/ handkerchief/ flexed elbow and disposing off used tissues properly. viii. No spitting in the yard. ix. Self-monitoring of health by all and reporting any illness at the earliest to local health authorities. 6. BILL CERTIFICATION PROCEDURE FOR PAYMENT:

a) Bills will be certified for payment by the PCM/ OIC Ship Repairs Dept.

b) Firm to submit bills to PCM/ OIC Ship Repairs Dept. Bills submitted shall be verified based on certification by the users of the vehicles and shall confirm usage of vehicle as per Terms & Conditions of the contract to enable to clear and forward the bills for release of payment.

c) In the event of unsatisfactory comments from the Users a caution note/ warning letter shall be issued by PCM/ OIC Ship Repairs. In case of such three consecutive unsatisfactory comments / caution notes, the vehicle may be dehired without any further notice and without any financial implication on GSL.

d) Responsibility to get the Log-sheet regularly signed by the Authorized officer/ Ship Staff on day today basis solely rests with the driver/ owner of the vehicle.

e) Delay in submitting the bills may result in delay of payment for which the

owner will be solely responsible. Payment will be solely responsible. Payment

will be made through Bank

ANNEXURE ‘C’

COMMERCIAL TERMS AND CONDITIONS 1. RATES/PRICES: The Rates/Prices quoted and as accepted by GSL shall remain fixed and firm till the satisfactory execution of Rate Contract under this tenure of contract. Any request for increase in price is not admissible or not entertained. 2. SECURITY DEPOSIT: Security Deposit as detailed below: a) For Two no. Buses: Not less than INR 1,39,000/- b) For A/c SUV (7seater) & A/c Wagon R:- Not less than INR 76,000 Lakhs. shall be submitted within 15 days from the receipt of this contract valid till rate contract period plus 3 months claim period. The Security Deposit shall only be refunded by GSL on successful execution of the contract to the entire satisfaction of GSL. 3. FORFEITURE OF EMD/SECURITY DEPOSIT: The breach of any of the Terms & Conditions of the tender & contract shall result in discontinuation of further dealings with the Tenderer and/or forfeiture of his EMD or the Security Deposit, as the case may be, at GSL discretion, and shall also be notified to other prospective customers, e.g. Govt. Bodies, Institutions etc. 4. DETAILED SCOPE OF VEHICLE: i) The initial registration of Vehicle should be in the year 2018 onwards. ii) Colour of vehicles shall be maintained as White/ Silver / Cream during the period of the Contract. iii) Seats must be comfortable and with White covers at all times. Adequate extra sets of white seat cover must be available with the vehicle for replacement as and when required. iv) There must not be any unwanted & extra decoration in the Vehicle including wind screen and rear screen. v) Vehicle should have good and clean matting & special care must be taken during monsoons to keep the interiors clean and dry at all times.

vi) All four tyres including spare tyres should be comparatively new and must be replaced when worn out during the period of the contract. vii) Drivers detailed on the vehicles should be dressed in white uniform at all times and must be properly shaved with proper hair cut when on duty. viii) The drivers of the vehicle must have adequate cash in their possession in order to meet any exigencies while performing their duties within the Goa limits. ix) Drivers will not be changed frequently and should possess cell phone for ease of communication between the driver and user x) Drivers will meet the time commitments as per instructions of the user. xi) In case of breakdown of the vehicle suitable alternate replacement will be provided by the owner. xii) The driver must be in possession of driving license/ batch number and police verification certificate at all times as applicable. xiii) Drivers must desist themselves from consumption of alcohol and chewing of tobacco while on duty. xiv) Drivers will not proceed to any other place in the yard during duty hours except their designated parking area. xv) As far as possible change of drivers in between the contract period will not be permitted. In case of any exigencies it would be the responsibility of the owner to take permission in advance form OIC (Transport) for change of driver and also owner’s sole risk to brief the new driver of the duties to be performed of the user department. b) The tenderer must note that the Vehicle shall report for duty with: i) Tank full with fuel. ii) Driver in White uniform. iii) Driver with proper shave and haircut. iv) The driver of the Vehicle must have all the valid Original documents in his possession at all times like, RC Book, Insurance Copy, Road Tax, PUC Certificate, Permit and fitness certificate while plying the Vehicle. The taxi rep/firm shall submit copy of vehicle registration, insurance certificate, fitness certificate and PUC once in 6 months to the GSL Office. Vehicle having valid certificate only will be considered for continuance of contract. OIC/GSL shall check & Register shall be maintained. All aspect of GSL corporate IMS policy to be complied.

v) The vehicle should be defect free. vi) Driver should have mobile phone for communication. vii) Drivers shall not sit in other depts./sections when vehicle free, but will remain within their vehicles only, violation of these instructions will be liable for action against Tenderer. vii) Driver shall also ensure that he conducts himself in a proper and orderly manner at all times while on assignments under the contract resulting from this tender, any misbehavior with officer or occupant will be seriously viewed and may lead to termination of the contract. viii) If any complaint from vehicle using dept / or from the concerned officer, in all such cases OIC Office is the sole authority take appropriate action with owner of vehicle & resolve the issues if any or recommend for cancellation of contract. ix) In case if, owner of the vehicle/Driver of the vehicle have any grievances for operation of contract , same should be communicated in writing to OIC. c) CONDITIONS OPERATING:- i) As per the contract, vehicle owner has to ensure that the contracted vehicle to be made available till the completion of the contract , however in case of a major breakdown, accident or due any other reasons if the owner is unable to deploy the same vehicle for the balance period of the contract ,in all such cases , owner of the vehicle has to make written request to OIC is authorized to considered the request, if the replacement vehicle offered meets the tender specification, and vehicle is registered on the same owner name and vehicle found fit & acceptable to OIC. ii) The Vehicle shall report for duty on all working days/ Sundays/Holidays also if required, without any additional charges. If the vehicle does not report for duty as per Company’s requirement, the amount as worked out per day of the rate given in the work order shall be deducted from the monthly bill and contractor shall also be liable to pay additional Rs, 750/- per day as penalty. In case, if, the Tenderer’s Vehicle does not report for duty, and we do not hire a vehicle in lieu thereof, the contract shall be reduced on pro-rata basis. iii) The duty timings of the Vehicle shall be 12 hrs per day, start from the time the Vehicle reports on duty and ends when released by the concerned department. The overtime will be paid after 360 hrs, per month as per the contractual rate. iv) Minimum charges shall be paid upto 2500 kms per month. The extra mileage exceeding 2500 kms. in a month, shall be paid at the contractual rate. v) Toll, parking and ferry charges will be paid extra at actual on certification of the user.

vi) When a taxi is called for duty on Sunday’s/any holiday’s by the user, only actual timings of the duty performed will be considered. vii) The driver should be available in his vehicle all the time & should leave his vehicle after obtaining specific permission from the user. viii) The vehicle deployed would have comprehensive insurance cover inclusive passenger’s injury. ix) During the contract period, if the vehicle is seized/ detailed/ impounded by the Police/Transport Authority for any reason whatsoever, it would be at sole risk/expenditure/responsibility of the contractor. x) All expenses related to fuel, repairs & maintenance, driver emoluments etc. shall be borne by the Transporter xi) The driver/owner should have adequate communication facilities for mutual Convenience. xiii) The driver should meet the time commitment as per instruction of the user. 5. OPERATION OF CONTRACT: The Contract will be operated by GSL Office. You have to execute the contract as per the instructions of OIC & or his Authorized Representative as per the terms & conditions stipulated in the contract. 6. PERIOD OF CONTRACT; The requirement for hiring of the vehicles is for twelve months, however depending upon completion of refit work, the period may be either extended or shortened as per the requirement. 7. CLEANLINESS: The Vehicle provided by the Tenderer, shall be always in neat, clean and hygienic condition. The vehicle shall be properly serviced at regular intervals. Seat covers, upholstery etc should be in clear condition and the Vehicles shall be maintained in a properly repaired condition at all times. 8. COMPLIANCE WITH ACTS / RULES: The Tenderer shall ensure all the proper safety of the persons carried by him in his vehicle; he shall also comply with all the Rules, Regulations, Notification and Provisions of all the Acts pertaining to the operations of the Motor Vehicles Acts, employment rules and payables to his driver.

9. SPEED LIMITS: The driver of the Tenderer’s vehicle shall strictly observe the safe speed limits in the town, on the highways and especially at the GSL Officers Enclave, and shall not resort to any negligent / reckless driving, whatsoever. Speed limit inside the yard to be strictly maintained and all safety norms to be followed strictly as per Navy/GSL policy in vogue. 10. TEA/LUNCH BREAK: The driver of vehicle shall be available in or around the vehicle at all the times, and shall report for the assignments at a short notice. However, a tea/lunch break will only be allowed with prior permission of the concerned Head of the Department / User of the vehicle. 11. PARKING PLACE: The Tenderer’s Vehicle shall always be parked at the place allocated for the purpose, inside GSL premises, by the Transport Section. 12. CONSUMPTION OF LIQUOR & SMOKING: The Tender shall ensure that the driver of his vehicle doesn’t report for duty under the influence of liquor. He shall also ensure that he conducts himself in a proper and orderly manner at all times, while on assignments under the Contract resulting from this tender, and any lapse will lead to termination of contract without any notice in this regard and GSL decision will be final and binding on you. Smoking is strictly prohibited inside the GSL premises. 13. PLAYING CARDS/GAMBLING: Playing cards/Gambling is totally forbidden inside GSL premises. Any driver found violating these rules will be liable for termination of contract 14. DEFAULT/RISK PURCHASE: If the contracted vehicle does not report for duty on time, GSL (OIC-Transport) shall be at liberty to terminate the contract, either in whole, or to the extent to such default. Moreover, another vehicle may be hired by the Transport Section and any increase in cost, due to increase in rates/the amount paid and all charges incidental thereto, for hiring of other vehicle shall be recovered from the Tenderer, with a penalty for not reporting. 15. PAYMENT: 100% monthly bill will be paid in 30 days after receipt of detailed work sheet and verification and certification by the OIC &/or HOD.

Note: a) Bills will not be certified for payment, if found incomplete, by the GSL.

b) Responsibility to get the work sheet signed by the Authorized officer solely rests with the driver. c) Delay in submitting the bills may result in delay of payment, for which the owner will be solely responsible. d) Payment will be made only through RTGS. 16. a) STANDARD OF SAFETY: The Standard of Safety to be observed in the Company shall be decided by the Safety Officer or any Officer appointed for this purpose. Before the commencement of his work, the Tenderer shall ascertain the standard precautions required to be observed in discharging his duties as per the standards prevalent in Navy/GSL, from the said Officer. The decision of the said Officer or any Officer appointed on his behalf shall be final and binding on the Tenderer. b) SAFETY PRECAUTIONS: The Tenderer shall observe all safety precautions in connection with the work to be preformed by him, or by his driver. In the event of any accident taking place, resulting in a loss of life or otherwise damaging any part of the property, the Tenderer shall be required to make good the said loss to the ‘GSL’, and he shall be responsible for any or all the consequences that follow from such loss and/or injuries to the persons involved in such an accident. 17. SECURITY: The Tenderer shall make his own reasonable arrangement for the security and safety of his Vehicle. However, GSL will only extend its normal security arrangements/measures in the yard to the Tenderer. GSL will not be responsible for any loss due to any reasons.

18. INDEMNITY: The Tenderer shall indemnify Goa Shipyard Ltd., against any or all liabilities, legal, financial or otherwise, which may arise during the currency of the Contract as a result of non-compliance with the aforesaid Terms and Conditions or otherwise. 19. CANCELLATION OF CONTRACT: The Contract resulting from this tender may be terminated by GSL at any time during its currency of the contract without any notice or without assigning any reason thereof or compensation in lieu, thereof. However, in case if the Tenderer

wants to cease the Contract, he shall have to give 3 calendar months’ notice to GSL. 20. INDIVIDUALITY OF CONTRACT: The Order resulting from the Tender shall be treated as an individual contract, and it shall not create any general lien on the Tenderer and shall not get prejudiced in execution due to any situation arising out due to some other contract that the Tenderer may have with GSL. You shall not further Sub-Contract this order or part thereof to any other Party/Firm. 21. ARBITRATION:

i. In the event of any question, dispute or difference arising under the agreement resulting From this tender or in connection therewith, (including a dispute relating to the validity or existence of this Agreement), the parties agree to settle the same amicably by Mutual discussions within a period of 90 (Ninety) days of service of a written notice from either Party to the other Parties, referring / raising the dispute, to resolve the dispute in good faith. ii. If the parties failed to resolve the dispute within the aforesaid period of 90 (Ninety) days, then by consent of the Parties, it is agreed that the unresolved dispute shall be referred to the sole arbitration of the Chairman & Managing Director of GSL or if his designation is changed or his office is abolished, then in such cases to the sole Arbitration of the officer for the time being entrusted with the function of the Chairman & Managing Director of GSL, Vasco, by whatever, designation such officer may be called (hereinafter referred to as the said officer) and if the Chairman and Managing Director of GSL, or the said officer is unable or unwilling to act as such, to the sole arbitration of some other person appointed by the Chairman & Managing Director or the said officer. The Parties agree and consent that there shall be no objection to any such appointment on the ground that the arbitrator is a Government servant, or that he has to deal with the matter to which the agreement relates to, or that in the course of his duties as Government Servant, he has expressed his views on all or any of such matter in dispute or indifference. The award of the arbitrator shall be final and binding on the parties. iii. The Parties agree that in the event that such Arbitrator, to whom the matter is originally referred to, is being transferred, or is vacating his office or is unable to act for any other reasons, whatsoever, the said officer shall appoint another person to act, as an arbitrator in accordance with the terms of the agreement, and the person so appointed and the Parties agree and consent that he / she, shall be entitled to proceed with the reference from the stage, at which it was left by his predecessor. iv. Upon any and every reference for the award, as aforesaid, the cost of the proceedings including all expenses incidental thereto shall be determined at the discretion of the arbitrator.

v. The seat and venue of arbitration proceedings shall be in office of Chairman & Managing Director, Goa Shipyard Ltd., Vasco-da-Gama, Goa or such other place, as the arbitrator may decide. 22. JURISDICTION:- The Purchase Order shall be governed under the Indian Laws and the Courts in India shall have the exclusive jurisdiction for enforcement of Award.

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ANNEXURE ‘D’ DEVIATION/ EXCLUSIONS SCHEDULE (COMMERCIAL DEVIATIONS) To, M/s. Goa Shipyard Limited Vasco-da-Gama, GOA-403 802. Dear Sir, We declare that the following are the only deviations and variations and exceptions / exclusions to the technical and commercial condition as outlined in your tender document. The schedule has been filled in accordance with tender documents. Except these deviations, subject to the approval and acceptance by GSL, the work shall be carried out as per your requirement and tender conditions. Further, we agree that additional conditions, if any found elsewhere in the offer other than those stated below, pertaining to any rebates/ discounts offered may not be considered by you:

Clause No. Statement of Deviation & Variations / Exclusions

Cost of Deviation & Variations / Exclusions

Date……………………. Signature…………………………. Place…………………… Name……………………………... Designation………………………. Company Seal Note: As far as possible, offer should be unconditional. However, if tenderer’s offer is with any deviations from scope of work / GSL Terms & Conditions or condition(s) /deviation(s) if any, of his own, then such condition(s) /deviation(s) should be indicated as above. However, tenderer’s conditions/deviations may not be considered by GSL. GSL’s decision in this regard will be final and binding on the tenderer. Condition(s) / Deviation(s) if any, offered in ‘Price Bid – excel sheet will not be considered under any circumstances.

ANNEXURE ‘E’ DECLARATION OF EARNEST MONEY DEPOSIT (EMD) TO BE FILLED IN AND ENCLOSED WITH PART I (TECH BID) Tender No. GSL/15/SR/ICGS SAGAR/TRANSPORT 1. A Demand Draft No…………………………..dated………………………of ………………………………is enclosed in separate envelope for Rs. ------------------ ,being the Earnest Money Deposit. 2. I/We have read and understood the scope of work; we confirm that Commercial Terms & Condition of the tender are acceptable to us.

………………………………….

(Signature of the Tenderer) Full Name & Address Of the Company Seal of the Company.

ANNEXURE ‘F’

BANK SOLVENCY CERTIFICATE …………………………………………………………..BANK. H.O……………………………………………………………… ………………………………………………………….BRANCH. Ref No……………………… Date …… Goa Shipyard Ltd., Vasco-da-Gama GOA Sub.: Capability/ Solvency Certificate in respect of M/s……………………………………… This is to certify that in our opinion and to the best of our Knowledge and information available on the records of Bank as On……………………, M/s…………………………………………a firm/ Private Ltd. Co. Carrying on business at ……… with Shri…………………………………………………….. ……………………………as a proprietor/ Partners/ Directors ……………………………………….. is capable of undertaking contract works to the extent of Rs………………… (Rupees………………………………………………………………………………………only) This certificate is issued without any guarantee or responsibility or commitment on the part of the bank or any of its Officers/ Employees. For……………………………… …………………………Branch. MANAGER/ SENIOR MANAGER.

ANNEXURE ‘G’

BANK GUARANTEE FORMAT FOR FURNISHING EMD GOA SHIPYARD LIMITED VASCO- DA-GAMA GOA – 403802 INDIA. Whereas________________________________________________________________ (Hereinafter called the “Tenderer”) has submitted their Offer No. _________________ Dated ___________ for the supply __________________________________________ (Hereinafter called the tenderer) Known all men by these presents that we, ___________________________ Incorporated under the Banking Act (hereinafter referred to as ‘the said BANK’) and having our Registered Office at ________________________ and branch at ___________________________________________________________ are bound unto in the sum of Rs.________________ ( Rupees _____________________ ___________________________________only) to Goa Shipyard Limited (Hereinafter called the purchaser) for which payment will and truly to be made to the said purchaser, the Bank binds itself, it successors and assigns by these presents. THE CONDITIONS OF THIS OBLIGATION ARE: 1. If the tenderer withdraws or amends impairs or derogates from the tender in any respect within the period of validity of this tender. 2. If the tenderer having been notified of the acceptance of his tender by the purchaser during the period of its validity. a) If the tenderer fails to furnish the Performance the Security for the due Performance of the contract. b) Fails or refuses to execute the contract.

We undertake to pay the purchaser up to the above amount upon receipt of its first written demand, without the purchaser having to substantiate its demand, provided that in its demand the purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to and including 90 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than _______________________ Notwithstanding anything contained herein: Our liability under this Bank Guarantee shall not exceed Rs. ____________/- (Rupees___________________________________________________ only) This Bank Guarantee shall be valid up to _____________________________ We are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or a demand on or before ___________________________________ ( _______________________________________) STAMP & SIGNATURE OF THE BANK

Annexure I

PRICE -BID

Sr. No. Description UOM QTY Rate,

INR GST@18%

Total Cost including GST, INR

1.1 Charges payable up to 2500 Kms & 360 hours in a month for Vehicle '30 Seater Bus No.1 ' Month 12

1.2 Charges payable up to 2500 Kms & 360 hours in a month for Vehicle '30 Seater Bus No.2 ' Month 12

1.3 Rate per Km for mileage exceeding 2500 Kms in a month KMS 1

1.4 Rate per hour if vehicle is hired beyond 360 hours in a month Hrs 1

2.1 Charges payable up to 2500 Kms & 360 hours in a month for Vehicle '7- Seater SUV' AC Month 12

2.2 Rate per Km for mileage exceeding 2500 Kms in a month KMS 1

2.3 Rate per hour if vehicle is hired beyond 360 hours in a month Hrs 1

2.4 Charges payable up to 2500 Kms & 360 hours in a month for Vehicle 'WagonR' AC Month 12

2.5 Rate per Km for mileage exceeding 2500 Kms in a month KMS 1

2.6 Rate per hour if vehicle is hired beyond 360 hours in a month Hrs 1

Note

1. Firm can quote either for Buses no. 1&2 and/or AC SUV-7 Seater & AC WagonR. 2. L-1 will be decided on individual offers for Buses no. 1&2 and AC SUV-7 Seater & AC WagonR. 3. Any Extra Mileage or extra hours beyond specified shall be paid at extra at actual on certification of Ship Staff/PCM