valrie minson, melody royster, chelsea dinsmore university of florida
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Valrie Minson, Melody Royster, Chelsea Dinsmore University of Florida. Shared Retention: Addressing library space needs while ensuring continued access to historically significant agricultural collections. Three Agricultural Publication Projects. - PowerPoint PPT PresentationTRANSCRIPT
Valrie Minson, Melody Royster,
Chelsea DinsmoreUniversity of Florida
Shared Retention: Addressing library space needs while
ensuring continued access to historically significant agricultural collections
Three Agricultural Publication Projects
ASERL: Collaborative Federal Depository Program
ASERL Journal Retention Project: Agriculture
Homeward Bound Publications
COOPERATIVE COLLECTION BUILDING AND CENTERS OF EXCELLENCE AMONG GOVERNMENT DEPOSITORY LIBRARIES
FOR THE ASSOCIATION OF SOUTHEASTERN RESEARCH LIBRARIES
ASERL: Collaborative Federal Depository
Program
Chelsea Dinsmore
CFDP Centers of Excellence Background
ASERL project funded by IMLSCreate specialized depository librariesSpreads retrospective collecting across
regionVoluntary participation Promotes cataloging and coordinated
collectingGoal is to have two “complete” Federal
depository collections across the ASERL region
Approach/Implementation
Selected agenciesCreated a baseline for a ‘complete’ collectionReviewed holdings against baseline Distributed list of ‘needs’ on the disposition
databaseCataloged and digitized holdings
Disposition Database
Provides an automated alert system when a selective posts documents for offer.
Allows regionals to review items their selectives wish to dispose of
Separate Gap Analysis Database Upload record sets for claimed agencies Available reports: compiled list of documents for an
agency OR titles not listed in their collections (needs list)
UF: Current Status
National Recovery Administration is complete and available online
Panama Canal Zone is nearing completion with regards to distributed materials, though some ‘grey’ materials are still in queue
Ag collection materials are identified and in process Division of Seeds; Bureau of Animal Industry; Plant
Quar.; etc. NCLIS materials have been acquired in print
and electronically.
COOPERATIVE JOURNAL RETENTION PROGRAM FOR THE ASSOCIATION OF
SOUTHEASTERN RESEARCH LIBRARIES
ASERL Journal Retention Project
Valrie Minson Melody Royster
Cooperative Journal Retention Background
Track journal retention commitments in ASERL
Participation is voluntary. Requires letter of agreement from library dean to comply with policy outlined within the Cooperatively Retention Policy Agreement
Retention agreement is effect through December 31, 2035.
Association of Southeastern Research Libraries. Retrieved 3/28/2014, from http://www.aserl.org/programs/j-retain/
Approach/Implementation
Core agricultural titles were identified and complied from existing agricultural titles projects
Additional titles were added through analyzing leading agricultural databases (CAB Abstracts, AGRICOLA, and Journal Citation Reports)
Social Science, Psychological, and Vet Med titles were excluded
Title list was distributed and edited by ASERL librarians and NAL
Current Status
Unclaimed or “orphan” titles are being evaluated
Journal’s bibliographic information (titles, print ISSN and OCLC numbers) are available in the Journal Retention and Needs Listing (JRNL) Tool
Journal Retention and Needs Listing Tool
Journal Retention and Needs Listing LibGuide :http://guides.uflib.ufl.edu/jrnl
Next Steps
Schools will soon verify their selected journal holdings
Use JRNL to report holdings and identify gaps
Store selected journal according to the Journal Retention Program Agreement
Homeward Bound: Agricultural Publications
Project
Valrie Minson Chelsea Dinsmore
Background
Needed to utilize space and remove problematic compact shelving
Many were duplicated in storage or general collection
Return agricultural “State” publications to home institution
Approach/Implementation
Create list of publications Separate by stateCommunicate with library deans from other
statesAddress Florida publications
Is it a duplicate or does it have a digital copy? Should it be digital? Should it go in shared storage? Online Archives?
Additional questions about non-Florida publications: Subject relevant? Digital (if so, should we include in an online
collection?)
Next Steps
Homeward Bound: Measure large volume shipments Withdraw items Mail titles to home institution/state Received strong interest in return of materials
Digitize: Develop list of materials for digitization by Internet Archive Address future Florida digitization needs
Future: Identify how to address future incoming print Assisted with discussions about the future of our online collections and
preservation requirements