vacancy report of 101309

8/12/2019 Vacancy Report of 101309

1/11

C I T Y O F O A K L A N g % - | PHSOSA G E N D A R E P O R T

TO: Office of the City Adm inistratorATTN: Dan LindheimFROM : Department of Human Resources ManagementDATE: October 13,200 9

RE: Qua r ter ly Vacancy Rep or t

SUMMARY

This is an informational report regarding the current number of citywide authorized vacancies asof September 15, 2009. This report illustrates where vacancies exist in the City and informsCouncil regarding maintenance of the "V acancy Rate" budget assumption. Attachm ent Aprovides a list and count of the current vacancies by job classification, sorted by department andfund, as of September 15, 2009.

FISCAL IMPACT

This is an informational report; fiscal impacts are not included. The discussion of positionvacancies includes some analysis of how w ell the current position vacancies support the budgetvacancy assumption of 5% . Staff expects to meet the vacancy assumptions for the current fiscalyear.

B C K G R O U N D

The Vacancy Report provides City Council.with a status report on the Department of HumanResources Management's progress in filling current vacancies. This report provides informationon the status of the City's current vacancies in the context of maintaining enough vacancies tosupport the City's "Vacancy Rate" budget assumption. The "Vacancy R ate," for budgetingpurposes varies somew hat by department and is a percentage (usually 5%) of a certain portion ofthe citywide total budget for salaries and benefits.

Item:Finance and Management Committee

October 13,2009


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Dan LindheiniHum an Resources: Vacancy Report Page 2

KEY ISSUES AND IMPACTS

Citywide Vacancies

Attachment A provides a list and count of the current vacancies by job classification, sorted by

department and fund, as of September 15, 2009. Atta chm ent B i s a list of the funds by name.Using data from the table below reflects the authorized number of vacancies citywide.Attachments A and B. The City has 446.10 FTE authorized vacant positions within all of itsfunding sources, of which 379.10 FTE are civilian and 67.00 FTE are sworn.

FUND

GPF(1010)

Non-GPF

All Funds

TYPESworn (Fire)

Sworn (Police)

CivilianTotal GPF(1010)

Sworn (Fire)

Sworn (Police)

Civilian

Total Non-GPF

Sworn (OPD & OFD)

Civilian

Citywide Total

VACANT59.00

7.00

183.41249.41

1,00

0.00

195.69

196.69

67.00

379,10

446.10

ALLPOSITIONS

498,00

721.00

1234,702453.70

1.00

77.00

1657,24

1735.24

1297.00

2891.94

4188.94

%VACANT

11,84%

,97%

14,85%10.16%

100%

11.80%

11.33%

5,16%

13,10%

10.64%

Although the "Vacancy Rate" budget assumption varies somewhat by department and is apercentage calculation (generally 5%) based on the total citywide budget for burdened salaries, itis not literally tied to specific position vacancies. The percentage of position vacancies supportsthe budget assumption.

It is important to note that generally, vacancies have to be higher than 5% to meet thebu dg eta ry sav ings expe ctatio n because a number of factors impact depa rtmen t's personnelexpenditures, including:

hiring temp orary employees to fill positions while emp loyees are out on extended leave,

such as Workers Com p or maternity leave; when emp loyees do not take all of their accrued vacation, sick and other paid leave

within a fiscal year, it causes total salaries to exceed b udget;


October 13,2009


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Dan LindheimHuman Resources: Vacancy Report Page 3

the budget assumption is based on a percent of total salary expense; since there tends tobe m ore positions in lower-paid classes, the type of position vacancy m ay or may notsupport the budget assumption.

vacancies are also required to meet budgeted "Golden Handshak e" savings estimates;and

vacancies m ay be budgeted to negative sources such as the LLAD Fund.

According to the Budget O ffice, as of September 15. 200 9. salary and related expenditures wereclosely on track in all City departments, except the Police Department.

Sworn Recru itmen t Activities

In the Police Department, two police promotional examinations were completed during FY 08-09 : Captain of Police and Sergeant of Police. They were conducted in accordance with thepromo tional MO U between the City and the Oakland Police Officers' Association.

The Fire Department completed an Engineer of Fire promotional examination during FY 08-

09 . It wa s conducted in accordance with the promo tional MOU between the City and theInternational Association of Firefighters, Local 55. The Lieutenant of Fire eligibility list wasestablished in August 2009 with 11 anticipated vacancies to be filled.

Non-Sworn Recruitment Activities

The following table prov ides recruitment data and Non-Sworn Recruitment A ctivity for recentyears through mid-September 2009:

RECRUITMENT AC TIVITY

Recruitments completed

Applicants processed (ALL)

Applicants processed (Oakland residents)

Number of applicants to an Eligibility List

Eligibility lists established

Average days from Open to List

FY 06-07

120

6,490

3,158

1,832

137

124

FY 07-08

140

6,833

3,225

2,242

124

108

FY 08-09

57

3,343

1,694

1,247

71

103

Between July 1, 2009 and September 15, 2009:

Recruitmen ts were opened for 7 classifications.

99 new employ ees were hired (regular full time: 24; part-time: 45 ; seasonal: 30).

59 of the new employees were Oakland residents.


October 13, 2009


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Dan LindheimHuman Resources: Vacancy Report Page 4

SUSTAINABLE OPPORTUNITIES

DHR M continues to emphasize Oakland residents as the first choice for employm ent, but opensopportunities to all qualified candidates. Employment opportunities are shared with communityorganizations and other local outreach as a matter of practice.

DISABILITY AND SENIOR CITIZEN ACCESS

The City provides handicap accessible facilities for all examinations and engages in anaccomm odation process for candidates who have disabilities and/or require accom modation.

ACTION REQUESTED OF THE CITY COUNCIL

No action is required. This report is informational.

Respectfully submitted,

4-=^U l lWendell Pryor, DirecDepartment of Human Resourc anagement

Prepared by:Veronica Hodge, Human Resources ManagerDHRM, Recruitment and Classification

Attachment A - Vacancies by DepartmentAttachm ent B - Affected Funds

APPROVED AND FORWARDED TO THEFINANCE AND MANAGEMENT COMMITTEE:

^ a ^

Office of the City A dministrator


October 13,2009


5/11

VACANCIES BY DEPARTMENT AND FUND AS OF 9/15/09 ATTACHMENT A

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A i r p o r t 1 0 1 0 Fire Fighter PS1 2 5 FQI 1.00 16665.207Fire 2 0 8 1 4 - A i r p o r t 1010 Fire Fighter PS1 2 5 FQI 1.00 16698.473Fire 2 0 8 1 4 - A i r p o r t 1 0 1 0 Fire Fighter PS1 2 5 FQI 1.00 1 6 8 1 7 ,1 4 2 0Fire 2 0 8 1 4 - A i r p o r t 1010 Fire Fighter PS1 2 5 FQI 1,00 17189,3144Fire 2 0 8 1 4 - A i r p o r t 1010 Fire Fighter PS1 2 5 FQI 1.00 2 0 6 3 5 .2 8 1 3Fire 2 0 8 1 4 -Ai rp o r t 1010 Fire Fighter PS1 25 FQI 1.00 26843.1928Fire 2 0 8 1 4 -Ai rp o r t 1010 Fire Fighter PS1 25 FQI 1.00 30555 ,2506

. PubliCiWorks: * 30534 :f,Street'S^Sidewalk>Ma intk' ilO lO Office"Assistantll: iSSl53:ii SDl i;1 00r:; s28154:26833sPublic, Wo rks ^ 30652c'Landscape" Maintenance sj . ' MOIO^ Gardener:,Crew: Leader;? "TR140h S C I ; :iir.oo' S24401i1B566FPublicWo"rks^' ' 30652,^1 Landscape' Maintenan ce f:';: h 0 1 0 Gan jener-. I Hr :, :', ^TR142- s e i ^1:00; 1:24399,^18559i

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7/11


pi. .. DEPT-'- . '. :/ .Parks & Rec

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^ y ' / . ^ i ^ i iO R G r A;, ' , : , - - , . - .,

502313 - Defremery Aquatics502320 - Tennis

502331 - Girls Sports502340 - Youth & Adult Sports

502350 - Boating

502350- Boating502350- Boating502350- Boating

502350- Boating

502370 - Area One Special Sports Pro502370 - Area One Special Sports Pro503235 - Manzanita Recreation Center

503238 - San Antonio Recreation Cent504320 - Malonga Casquelourd Cente

504410 - City-Wide Programs Unit505810 - Radical Roving Recreation509330 - At-Risk Youth

61121 - Departmental Operation Unit

61121 - Departmental Operation Unit

61135 -Acquisitions61213 -Literacy

61236 -Scie nce Business and Sociol61236 -Scie nce Business and Sociol

61243 -Circulation/Automation

61243 -Circulation/Automation61311 -Branch Administration

61321 - Support Services Unit61332 -Dimond Branch

61332 -Dimond Branch

61334 - Elmhurst Branch

61343 - Golden Gate Branch61347 Piedmont Branch

62212 - Museum Security Sen/ices62212 - Museum Security Services62212 - Museum Security Sen/ices

62213 -Museu m Custodial Services6271,1 -iEducationServices':6";; ; . .,-

75631 -Senior Center Unit78111 -DHSAdministration Unit

78111 - DHS Administration Unit78251 - Youth Sevices

88969 - Residential Rent ArbitrationGrand Total GPF Vacancies

08511 - Risk Management

06511 - Risk Management08451 - Citywide Liens

08451 - Citywide Liens

20371 - Vegetation Management Unit

30652 T Landscape Maintenance.ii'ii,,:;

30652 - Landscape Mairitenance30652 - Landscape Maintenance

30652 - Landscape Maintenance30552 - Landscape Maintenance

30652 - Landscape Maintenance30672 - Street Cleaning

30672 - Street Cleaning30674 - Illegal Dumping

30674,- Illegal Dumping; ''";k-^>"'{A''^30674 - Illegal Dumping30674 - Illegal Dumping30674 Illegal Dumping

88363 - Traffic Capital Projects

61231 -Art/History/Literature88639 - Real Estate

30674 Illegal Dumping501240 - Central Reservations

502231 - Bushrod Recreation Center502232 - Degremery Recreation Cente

FUND'

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" " tjOB CLASSIfTlCATION Tlt l-E ^' ''

Pool Manager, PT

Recreation Program Director


Recreation Specialist 1, PTPark Attendant, PPT

Recreation Attendant II, PTRecreation Leader II, PT

Recreation Specialist II, PTTemporary Recreation Spec 1, Sr, PT

Recreation Specialist 1, PT

Temp Contract Svcs Employee, PTRecreation Supen/isorRecreation Specialist 1, PTRecreation Leader II, PPT



Recreation Leader II, PTOffice Manager

Payroll Personnel Clerk II

Library AssistantOffice Assistant 1Librarian II

Librarian, Senior

Library AssistantLibrary Assistant, Senior

Librarian, Supervising

Librarian 1

Librarian 11Library Assistant, Senior

Librarian 1Librarian 1

Librarian II

Museum GuardMuseum Guard

Museum Guard, PPT

Custodian, PPT

Museurii,lnterpSpec,NatSc; AJ '^ ' J .^ ;Office Assistant II

Program Analyst 1

Program Analyst 1Program Analyst 1

Program Analyst II

Benefits TechnicianBenefits Technician

Revenue Assistant

Tax Representative IIHeavy Equipment Operator

Gardener,llf '** B;:'L' '' SI'


8/11


' V- 'D E P T , " -f-

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9/11

VACANCIES B Y DEPARTMENT A ND FUND AS OF 9/15/09 ATTACHMENT A

j ' h DEPT '.LibraryLibraryLibraryLibraryLibraryLibraryLibraryLibraryLibraryLibraryLibraryLibraryLibraryLibraryLibrary

Parits & RecParies a RecParks & RecPublicWorksPublicWorksPublicWorksPublic Worths

FireCEDACEDACEDACEDAPolicePolicePolicePolicePolicePoliceCEDACEDACEDACEDACEDACEDACEDACEDACEDACEDACEDACEDACEDACEDACEDACEDA

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-, : , '^PublicWo rks '"^\>PublicWorksPublic WorksPublicWorksPublicWorksPublicWorksPublicWorksPublic WorksPublic WorksPublic WorthsPublicWorksPublic Works

, , "Publ icWorks ''.:^'..Public WortiisPublic WorksPublic WorksPublic Works

ORG61313 - Childrens Services/Youth61313 - Childrens Services/Youth61321 -Support Services Unit61333 - Eastmont Branch61335 - M.L. King Jr, Branch61335 -M .L. King Jr. Branch61337 - Rockridge Branch61337 - Rockridge Branch61341 -Asian Branch61342 - Bookmobile61345 - Latin American Branch61345 - Latin American Branch61346 - Melrose Branch61347 - Piedmont Branch61348 - West Oakland Branch502380 - Community Gardens509290 - B all Fields Ma intenance509290 - B all Fields Ma intenance30535 - Tree Sen/ices30652 - Landscape Maintenance30652 - Landscape Maintenance30652 - Landscape Maintenance20912 - Measure N - Paramedic88451 - Building Inspection - Commer88451 - Building Inspection - Commer88451 - Building Inspection - Commer88451 - Building Inspection - Commer107510-Traff icBFO107510-Traff icBFO107510-Traff icBFO107510-Traff icBFO1065 10- Fiscal Sen/ices1065 10- Fiscal Sen/ices88332 - Construction Management a ^88332 - Construction Management & ^88332 - C onstruction Managem ent a f>88332 - Construction Management a t,88332 - Construction Management & ^88332 - Construction Management S N88332 - Construction Management a ^88335 - Surveying88343 - Right of Way Management88343 - Right of Way Management88343 - Right of Way Management88344 - Sanitary Sewer Design88344 - Sanitary Sewer Design88344 - Sanitary Sewer Design88344 - Sanitary Sewer Design88344 - Sanitary S ewer Design'30131 - Public Wortts Call Center30532 - Storm Drain Maintenance30532 - Storm Drain Ma intenance'30532 - Storm Drain Maintenance30532 -'Storm Drain Maintenance30533 - Sewer System Maintenance30533 - Sewer System Maintenance30533 - Sewer System Maintenance30533 - Sewer System Maintenance30533 - Sewer System Maintenance30533 - Sewer System Maintenance30533 - Sewer System Maintenance30533 - Sewer System Maintenance30533 - Sewer System Maintenance30534 - Street & Sidewalk Maintenanci30534 - Street & Sidewalk Maintenana30541 - Equipment Services Administr30541 Equipment Services Adminisln30541 - Equipment Services Administr30541 - Equipme nt Services Administr:30541 - Equipment Services Administr

FUND:'2240224022402240224022402240224022402240224022402240224022402310231023102310231023102310241224152415241524152416241624162416299529953100310031003100310031003100310031003100310031003100310031003100

3100 .3100.3100^:31003100^^3100310031003100310031003100310031003100

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' JOB CLASSIFICATION TJTLELibraria n 11Library Assistant, PTLibrarian, SupervisingLibrary Aide, PTLibrarian 1Library Aide, PPTLibrary Aide, PTLibrary AssistantLibrarian, SeniorLibrary Aide, PTLibrarian, SeniorLibrary Asst, PPTLibrarian 1Library Aide, PPTLibrary Aide, PTRecreation Specialist 11, PPTGardener Crew LeaderPark Attendant, PTTree Supen/isor IIGardener IIPark Attendant, PTPart( Attendant, PTEmer Medical Srvcs CoordinatorPrincipal Inspection SupvSpecialty Combination InspectorSpecialty Combination InspectorSpecialty Combination InspectorCrossing Guard, PPTCrossing Guard, PPTCrossing Guard, PPTCrossing Guard, PPTAccou nt Clerk 11Police Records SpecialistConstruction Inspector, Sr (Field)Constnjction Inspector, Sr (Field)Construction Inspector, Sr (Field)Construction Inspector, Sr (Field)Engineer, Assistant II (Field)Engineer, Civil (Office)Engineering Intern, PTSun/eying Technician, Sr (Field)Construction Inspector, Sr (Field)Engineer, Assistant II (Field)Engineer, Assistant II (Field)Drafting Technician, Int (Office)Drafting/Design Technician, SrEngineer, Assistan t 11 (Office)Engineer, Civii (Office)Engineer, Transportation AssistantPublic Service Representative :Street Maintenance LeaderStreet Maintenance LeaderStreet Maintenance LeaderPublic,Works,Supervisonl;:;;-,h;i':,'Public Works Supen/isor 1Sewer Maintenance LeaderSewer Maintenance LeaderSewer Maintenance LeaderSewer Maintenance LeaderSewer Maintenance LeaderSewer Maintenance LeaderSewer Maintenance LeaderSewer Maintenance W orkerHeavy Equipment OperatorOffice Assistant IIAuto EquipmJsnt Mech anica l.., i liV VU..Auto Equipment Mechanic '* ' . . : 'Heavy Equipment MechanicHeavy Equipment MechanicHeavy Equipment Mechanic

'CLASS#AP217SS I 39SCI 72SS138AP214AP222SS138AP223AP220SSI 38AP220AP227AP214AP222SS I 38PP l 38TR140TR161SC230TR142TR161TR161AP179IS122IS119IS119IS119PS115PS115PS115PS115AF020SS165IS 107IS 107IS 107IS 107ET112ET116SS119ET133IS 107ET112ET112ET110ET109ET113ET116ET120

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15441.1544127983.2798326257.26257

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10/11

VACANCIES B Y DEPARTMENT A ND FUND AS OF 9/15/09 ATTACHMENT A

- D E P T ' ,

PublicWorksPublic WorksPublic Works

DITPublicWorks

1 .', Public WorthsPublic WorksPublic WorksPublic WorksPublic WorksPublic WorksPublic WorksPublic WorksPublic WorksPublic Works

, PWAFMA

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.y ' ' -^ORG". :':' ,30541 - Equipment Services Administr30541 - Equipment Services Administr30541 - Equipment Services Administr46121 - Reprographic Services30181 - Management Information Syst30611.-. Facilities a Environ Asst. Direc30632 - Civic Center Complex30632 - Civic Center Complex30633 - Hall of Justice Complex30633 Hall of Justice Complex30635 - Roving Custodial30655 - BIdgs Electrical & Painting30656 - BIdgs Plumbing'&'Area Maint30658 T BIdgs Structural i ' i ' " ;..30658 - BIdgs Structural30112 - Human Resources '08242 - Stores O perations88332 - Construction Management a N88332 - Construction Management a N88333 Project Management88149 - CEDA Agency O pera t ions- 088321 - Engineering & Constnjction-At88321 - E ngineering & Construction-Ac88321 - Engineering & Construction-At88361 - Tran sportation Servic:es-Admir88559 - Business Development88559 - Business Development88559 - Business Development88629 - Redevelopment Center88629 - Redevelopment Center88629 - Redevelopment Center88659 - Coliseum Redevelopment88669 - Redevelopment Projects88679 - West Oakland Base Reuse88679 - West Oakland Base Reuse88679 - West Oakland Base Reuse88689 - Downtown Development88689 - Downtown Development88689 - Downtown Development889 19-H DC Support Staff889 19-H DC Support Staff88929 - Housing Development88929 - Housing Development88989 - Home Ownership Programs63011 -Marketing08222 - General Ledger30674 - Illegal Dumping30674 - Illegal Dumping

FUND41004100410043004400

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: 4400: -4400

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' 77807780

JOB CLASSIFICATION TITLE ^Heavy Equipment Service WorkerManager. Equipment ServicesOffice Assistant 11Reproduction Offset SupervisorManagement Intern

Custodian. PPTCustodian. PPTCustodianStationary Engineer, ChiefCustodianElectricianP a i n t e r . . . - . ; ' , . , . , -VCarpenter '."' ' . : . ' - - - Maintenance MechanicAdministrative Analyst 1 ; " ' : , ^ ; v : Administrative Assistant 1Administrative Assistant 1, PPTProject ManagerCapital Improvement Project CoorManagement AssistantAccou nt Cleric HIAccountant IIAccountant IIIOffice Assistant 1, PTDevelopment/Redevelopment Pgrm MGRUrban Economic Analyst IIIUrban Economic Analyst IV, ProjectsExecutive AssistantProgra m Ana lyst 111Project ManagerUrban Economic CoordinatorStudent Trainee. PTStudent Trainee. PTUrban Economic Analyst IV. ProjectsUrban Economic CoordinatorStudent Trainee, PTStudent Trainee, PTUrban Economic Analyst IV, ProjectsAdm inistrative Assistant 11Deputy Director, HousingDevelopment/Redevelopment Pgrm MGRHousing Development Coordinator 111Home Management Counselor IIIAccount Clerk 1, PPTFinancial AnalystStreet Maintenance Leader,:,,i -"."A- '-1.Public Works Maintenance Wortcer "'- '

CL ASS*TR147EMI 83SS153SS181SS142SS142,,TR121TR121T R 1 2 0 -SC223TR120TR128

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F T E ' ;,1.001.001,001,001,00

, ' 1 . 00 ' -0,891.001.00.',1.001.001,001,001.00 .1.00

1,00 ;1.000.501.001.001,001,001.001.000.501,001.001.001.001,001.001,000,250,501.001,000,250.501.001.001,001.001,001.000.501,00

"1.001.00

.'. pos#:, '-'24155.2870

24282,1048024036.388215858,3582

31339.31339: 31338.31338 '

25934.25934 24102.7008i .24091,1846

24026.509924226.1871228558.1165

.; 25795.686. i: 24133,5446..-.28247,28247

",22507,22507-25523.2552331310.2595831279.3127930486.2292

26176.2617631322.1424

31309.1981431320.3932

30375.2446328055.2805528078.1312626692.2669231337.5975

30594,3059430571.2094830957.3095730586.3058622713.2271326702.2670226429.2642925965.2596525966.2596630955,3095510679.1067922491.2249125044.25044

7658,379630941,3094131173.3117324801,1737626110:1517623886,1741 '

Grand Total Non-GPF Vacancies 196 69

446 10


11/11

vacancy report of 101309

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