Utah State UniversityUtah State University

Extension Civil Rights Extension Civil Rights Compliance Compliance

Self-Assessment ToolSelf-Assessment Tool

Dr Dallas L. HolmesDr Dallas L. Holmes

Institutional ResearchInstitutional Research

2005 National Diversity Conference2005 National Diversity Conference

Greensboro, North CarolinaGreensboro, North Carolina

How Can You Educate and Influence the How Can You Educate and Influence the Faculty?Faculty?

What is meaningful to them?What is meaningful to them? What is needed by the organization?What is needed by the organization? How can we influence performance?How can we influence performance? Will it impact our customers?Will it impact our customers? Will it improve our civility as an organization?Will it improve our civility as an organization?

Who Completes the Self Assessment?Who Completes the Self Assessment?

Classified Employees Classified Employees Faculty & Professional Faculty & Professional

EmployeesEmployees Field faculty and staffField faculty and staff Campus based faculty and staffCampus based faculty and staff

Provide the Educational ResourcesProvide the Educational Resources

ConvenienceConvenience Easy of accessEasy of access Support documentationSupport documentation Forms at your fingertipsForms at your fingertips Measurement of personal Measurement of personal

understandingunderstanding Development of a Development of a

remediation planremediation plan Documentation of trainingDocumentation of training Identifies future training Identifies future training

needneed

Identifying Content Areas to Assess Identifying Content Areas to Assess ProficiencyProficiency

Knowledge of Laws Rules and Knowledge of Laws Rules and RegulationsRegulations

Procedures for Processing Discrimination Procedures for Processing Discrimination ComplaintsComplaints

Understanding the Statewide Equal Understanding the Statewide Equal Opportunity/Diversity PlanOpportunity/Diversity Plan

Identifying Content Areas to Assess Identifying Content Areas to Assess Proficiency- continuedProficiency- continued

Staff Civil Rights TrainingStaff Civil Rights Training Mailing Lists (electronic Mailing Lists (electronic

and non-electronic)and non-electronic) Office FacilitiesOffice Facilities Understanding Extension Understanding Extension

Staff AssignmentsStaff Assignments Program AccessibilityProgram Accessibility

Identifying Content Areas to Assess Identifying Content Areas to Assess Proficiency-continuedProficiency-continued

Internal Compliance ReviewsInternal Compliance Reviews Title IX _ Nondiscrimination on the Title IX _ Nondiscrimination on the

Basis of GenderBasis of Gender Ongoing Administration of the Civil Ongoing Administration of the Civil

Rights ProgramRights Program Extension Program Participation DataExtension Program Participation Data Public Notification StandardsPublic Notification Standards Advisory Committees and BoardsAdvisory Committees and Boards

““Proficient” or “Needs Improvement”Proficient” or “Needs Improvement”

Self Assessment Requires the Self Assessment Requires the respondent to determine their respondent to determine their level of knowledge and level of knowledge and understanding and to rate understanding and to rate themselves. themselves.

Purposeful requirement to Purposeful requirement to force a decision of “proficient” force a decision of “proficient” or “need improvement.”or “need improvement.”

What if “I am not proficient?”What if “I am not proficient?”

A View of the Assessment InstrumentA View of the Assessment Instrument

Links are built into the instrumentLinks are built into the instrument

Proficiency Improves with KnowledgeProficiency Improves with Knowledge

Learn more about the world of civil Learn more about the world of civil rightsrights

Immediate availability of educational Immediate availability of educational resources is critical to the self resources is critical to the self assessment process if performance assessment process if performance improvement is expected.improvement is expected.

My Improvement PlanMy Improvement Plan

Purpose:Purpose:

Area#____ Letter____Area#____ Letter____

1A -Better understand the laws that will help 1A -Better understand the laws that will help me to be more responsive to all of my me to be more responsive to all of my customers.customers.

8A -Understand the population demographics 8A -Understand the population demographics of my county and compare that with my of my county and compare that with my personal contact data.personal contact data.

Certificate of Self AssessmentCertificate of Self Assessment

Note beginning of a self improvement plan.

Annual CertificationAnnual Certification

January-February of each calendar year every Extension January-February of each calendar year every Extension employee, campus and field staff are required to complete employee, campus and field staff are required to complete the self assessment tool.the self assessment tool. Reminder of the civil rights commitmentReminder of the civil rights commitment Review and improve understandingReview and improve understanding Reassess new action plans as the annual review of Reassess new action plans as the annual review of

plans of work are conductedplans of work are conducted

Certification Documentation and RecordCertification Documentation and Record

Upon completion of the self assessment Upon completion of the self assessment instrumentinstrument A paper copy is printed for the respondents file.A paper copy is printed for the respondents file. An electronic copy of the completed instrument is An electronic copy of the completed instrument is

forwarded to the Extension state office.forwarded to the Extension state office. An electronic copy is subsequently provided to An electronic copy is subsequently provided to

Regional Directors (supervisors).Regional Directors (supervisors).

Completion and SubmissionCompletion and Submission

Certificate of Self AssessmentCertificate of Self Assessment

Taking a Look at the InstrumentTaking a Look at the Instrument

Electronic Internet Electronic Internet Version Version

CD Version stand CD Version stand alonealone

CD Version CD Version connected to the connected to the InternetInternet

Extension Intranet Web SiteExtension Intranet Web Site

Self Assessment Instrument Access

The Self Assessment is one Part of the The Self Assessment is one Part of the Extension Diversity and Affirmative Extension Diversity and Affirmative

Action PlanAction Plan

The instrument has provided focus to The instrument has provided focus to users.users.

It has provided civil rights training It has provided civil rights training documentation.documentation.

It has created awareness and It has created awareness and behavioral changes among the staff.behavioral changes among the staff.

The instrument is convenient to use The instrument is convenient to use and is being used to train temporary and is being used to train temporary employees.employees.

Resources are centralized for Resources are centralized for immediate retrieval.immediate retrieval.

Time to Drive the InstrumentTime to Drive the Instrument