Utah Purchasing News

November 2004 http://www.napmutah.org

President’s Message

IT'S THAT TIME!!!

It's that time of year again when all of us try to "pack" as much as possible into each24-hour period.

Do you know... as funnny as this might sound ... in order not to lose your mind...andstay sane... I need to make lists! "What!..." you may say. "I've heard this 1,000's of times before. Not again!"

It's true! It's all true. But I'm going to help your sanity for the next two months. Inorder for you to do that, we need to break down what needs to be on your list. For me,I need to break down my list to a daily list. But I still include the following:

Tasks in priority order. Sometimes (Oh, all right... a lot of the time...) I writedown what I need to do the night before (before I go home). Then I prioritize itthe next morning. I use either ABC's or 1-2-3's.

Meetings I am scheduled to attend. This is pretty easy for me. How is it foryou? Do you include our dinner and lunch meetings here? I do.

Decisions I will need to make tomorrow. Wasn't it in "Gone With The Wind"where Scarlett says, "I'll think about it tomorrow." Sometimes that's the bestadvice ever given.

Information I am waiting for. For me, this extends way beyond a list. Itamounts to stacks of paper(Purchase requests). Then, I prioritize my stacks. Iknow where everything is... as long as nobody disturbs my stacks. :)

Calls I need to make or expect to receive… Enough said.

Memos, letters, and e-mails I need to Write. This is a good list for me. I keepforgetting to do these unless I write my list. (I include Christmas cards here.)

Any Unfinished Business. This is my favorite. Anything left over gets thrownin here! Hooray! It's my version of a junk drawer for lists!

Did you know.....Working from a list will increase your productivity 25% the first timeyou use it. Got to go! I have a list to write!

Julie AndersonPresident

In This Issue:

Articles President’s Message ........... 1

“It’s That Time!!!”

Professional Development.. 2

The V.P.’s Comments......... 3

By-Laws Changes Vote...... 3

Employment Coordinator ... 4

Marketing & Certification .. 5

Tech Tips ............................ 6

Economic Report ................ 6

Features Upcoming Events ............... 2

Recognition ........................ 3

December Social................. 6

Meeting Minutes................. 7

October Pro-D /Dinner Meeting RSVP........ 8

Utah County Luncheon....... 9

Directory of Officers ......... 10

Maps to Layton Meetings.. 11

Affiliated with:

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She has been involved in many tradeorganizations through the years as aparticipant and speaker. She has been aspeaker at the annual Utah Associationof Energy Users conference, CanadianGas Association and Pacific Coast GasAssociation. She received two silvermedals from the Pacific Coast GasAssociation, one as sponsor of the 1989Market Research workshop, and theother for her paper in 1988 about themarketing effort to bring natural gas tocentral and southern Utah titled"Building Rapport in a NewMarketplace."

The Dinner Meeting will be held at theLayton Courtyard by Marriott, make sureto download the map available on thewebsite. If you are unable to download,here are the directions:

From Salt Lake: take I-15 North to Exit335, Turn Right onto Antelope Drive,Turn Right onto Woodland Park Drive,Courtyard is on the Right, next toTownePlace Suites.

From Ogden: Take I-15 South to Exit335, Turn Left onto Antelope Drive,Turn Right onto Woodland Park Drive,Courtyard is on the Right, next toTownePlace Suites.

See you there,

Karl W. Harward, MBAProfessional DevelopmentChair

Upcoming Events:

November 10, 2004, 11:45 amCentral Utah Branch Luncheon"The Three Keys to EffectiveNegotiating"Val Christensen, Corporate AttorneyFranklinCovey

November 11, 2004, 4:30 pmProfessional Development Workshop,Plant Tour: Lifetime Products -Metals Production DivisionFreeport Center, Bldg H-4, Layton(take I-15 exit 335 and go west to theFreeport entrance)

November 11, 2004, 5:45 pmDinner Meeting, "Past, Present andFuture Markets of Natural Gas"Susan Davis, Questar**At the Layton Courtyard Marriott1803 Woodland Park DriveLayton, Utah

Main Course:Mexican Fiesta Buffet

November 5, 2004, 8:00 amC.P.M. & A.P.P. Seminar,“Module II – Supply Environment”University of Utah Professional Education

November 3,10,17, 2004, 6:00 pmC.P.M. & A.P.P. Seminar,Utah Valley State College

December 8 & 15, 2004,C.P.M. & A.P.P. Seminar,Nuways Conference Room, Springville

E-Mail Note:

Are you receiving the email notificationwhen the newsletter has been posted tothe web? If not, make sure your emailaddress is added to your membershiprecord or check to make sure is itcurrent. Each month, about ½ of themembers are not notified by emailbecause they haven’t provided an emailaddress, or the email listed isn’t valid.

Professional Development

Last month we were privileged to hearfrom Chuck Wach, Director of MaterialsManagement at Natures SunshineProducts.

This month, we are very interested tohear from Susan Davis. Susan received aB.S. in Business Marketing, Cum Laudefrom the University of Utah in 1975 anda Master of Business Administrationfrom the University of Utah in 1983.Susan started her career as Planning andControl Manager for Holiday InnReservations. A couple of years later shewent to work for Questar (then MountainFuel) as an Economic ForecastingAnalyst. Susan is currently responsiblefor Marketing and Sales for Questar Gas.The Marketing department is responsiblefor managing relationships with largecommercial and industrial customers,large residential and commercial buildersand marketing for Questar Gas.

Susan has held positions in thecommunity including:Current member of the Salt Shakersleadership group of the SL AreaChamber of Commerce. Loanedexecutive to Economic DevelopmentCorp. of Utah Sept 2001 throughFebruary 2002. Board member andPresident of the South Davis AreaChamber of Commerce - 1994through1997. Board member of theAcademic Technology Foundation -1984 to present. President of theWasatch Front Economic Forum 1987-1988.

If you were to take your date/spouse/friend/partner to a movie and dinner, you wouldprobably spend more than $30.00…….

So…we are offering you a GREAT EVENING at a bargain..Great Friends…Great Food…Great Fun…Great Entertainment…

Please come to our Christmas Social.

We’ve made it easy to remember, same place (Red Lion) same date (Thursday the 9th. Just at a later time – 7:00 P.M.

We look forward to having a festive evening with you.

Let me know as soon as you can

R.S.V.P. to Patti Pittman, pattip@xmission.com, 801-728-1259, Fax 801-728-1921

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By-Laws and Constitution Changes

Dear NAPM-UTAH Members,

Please accept this as formal notice that a vote will be taken atthe November NAPM-UTAH meetings for approval of anamendment to the Constitution of NAPM-UTAH. Thesuggested changes have been drafted into the attached versiondated Nov. 11, 2004 and posted on the website. The changesregarding the increase in dues was previously voted on andapproved at the June 2004 meeting. However, while I wasincorporating those changes into the document, it becameapparent that other areas are in need of updating. For example,all areas that referred to NAPM (National) have been changedto reflect the name change to ISM. Additional language hasalso been included to expand our membership towards SupplyChain Management and not just Purchasing. Language hasbeen added to give us the ability to replace Officers and BoardMembers who do not attend meetings on a regular basis, andthe ability to post information on an accessible website vs. arequirement to mail notices.

Please review the attached draft dated Nov. 11, 2004. A votewill be taken at the November Luncheon and the NovemberDinner Meeting. If you have additional questions or comments,please email them to me at tracey.stevens@slcgov.com.

Sincerely,

Tracey K. Stevens, C.P.M.By-Laws Chair

The V.P.’s Comments

I look forward to seeing you at our Layton meeting. Sincebeing a member of the Association for over 10 years, I don'tthink we've held a meeting in the Layton area. Layton isgrowing by leaps and bounds and I know you will enjoy thelocation where we will be holding our November meeting. It'sright off the freeway, and easy to find.

Maybe by next year, we can even try out the new ConventionCenter here. Right now, it's still quite pricey.

The menu is a Mexican buffet, so you get to decide what youwant and how much.

We've also not have a speaker addressing energy issues before,and Susan Davis from Questar will be an informative speaker.

Energy costs are on the rise, and needs to have attention thatwasn't given before.

I was reading about what clause will guarantee good quality ona P.O. and thought I'd share the answer I found. The requiredlevel of quality should be on the specifications you provide tothe supplier. But I have found that, better than specification, isthe function that you want the product to perform. What is theoutcome of the part? Sometimes that is easier to describe orspecify than the part itself. I expect my suppliers to be able tothe help with the specification for that performance. They arethe experts in their area, or should be.

Many business buyers want to emphasize the required level ofquality by inserting words into the contract or P.O. You maywant to use a clause indicating that "Acceptance of the orderedmaterial is contingent upon inspection of the goods and thegoods must meet specifications contained as part of thispurchase order." Make sure you also talk with the areas in yourcompany who will be affected by the part's quality, and consultlegal counsel when necessary.

Patti PittmanVice Presidentpattip@xmission.com

Recognition

Welcome New Members!We would like to welcome the following New Members intoour Association:

Kent Miller Smith Mega DiamondKelly Munns WencorTeina Ngatikaura Tahition NoniMarlin McKinney Alpine School DistrictTom Mason Alpine School DistrictKay Healey Alpine School DistrictMichael Bernard Kern RiverGeorge Brinkeroff SLC Corp

Congratulations!C.P.M. Re-Certification Darin Reber

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Employment Coordinator

As I peruse the various employmentresources putting together theemployment updates, I run across usefularticles about job searches. I wasimpressed by the article below found onthe Monster.com website. The authorgave his permission for me to use it inthis edition of the employmentcoordinator’s notes. Enjoy and goodhunting!

The One-Week Job Searchby Marty NemkoMonster Contributing Writer

Want to find your next job in just oneweek? If you're willing to plow throughthe most unpleasant job search tasks inthat time, you'll be able to. What's more,you'll maximize your chances of gettingmultiple offers at once, so you'll be ableto pick the job that offers the bestcombination of interesting work, soundlearning opportunities, reasonablecompensation and a good manager.

Here's the schedule:

Monday♦ Write your resume: Incorporate

two or three brief PAR stories: aProblem you faced, the intelligentway you Approached it and itspositive Resolution. Get feedbackon the draft from people you knowin your target field.

♦ Craft your elevator pitches: Eachone must explain why you're lookingfor a job, what you're looking forand prove that you're good. Here'san example of a 10-second pitch:“The company downsized, so I'mlooking for another CPA position. Inever thought I'd be looking for ajob -- I've always gotten greatevaluations, but that's the way itgoes.” In the 30 and 60-secondpitches, say more about the kind ofjob you want and provide credibleevidence of your competence.

Tuesday♦ Identify 25 employers you'd like to

work for: Focus on small, growingcompanies in your target industrywithin a reasonable commutingdistance. Look on majoremployment sites like Monster forcompanies you've never heard ofwith multiple job listings. These areusually small companies in growthmode.

♦ Email or phone the 25 people inyour network most likely to helpyou get a job: Give your 10 or 30-second pitch and ask, “Do you knowsomeone at any of these 25companies, or elsewhere for thatmatter?” If appropriate, ask if yourcontact would review your resumeand cover letter or do a mockinterview with you.

Wednesday♦ Follow up on the leads from your

networking that are not amongthe 25 employers you've targeted:Deliver your 30-second pitchenthusiastically. After that, listenmore than talk. Ask questions aboutthe employer's needs. If you have anidea, propose it tactfully. Forexample, “Listening to you, it wouldseem that I could help you by doingX. What do you think?” If it wouldimpress the interviewer, tell one ortwo of your PAR stories.

♦ Visit each of the 25 employers'Web sites: Apply for any on-targetjobs. Start your cover letter bymentioning your referrer, if any.Then explain, point by point, howyou meet the requirements in thelisting. Your goal is to apply for 10openly advertised on-target jobs bythe end of the week.

Thursday, Friday and (If Needed)Saturday♦ If there are no jobs to apply for on

those 25 employers' Web sites,send the CEO a brief email:

Here's an example, "I'm a good operations managerwho's just been part of a downsizingat BigWhup Widget. I'm attracted toyour company because I haveexperience in your industry, likedwhat I saw on your Web site (inserta specific) and, I must admit,because I live just 10 minutes away.I'm attaching my resume. I'dwelcome the opportunity to speakwith you or a designee to see if andhow I might be of help to you.

If, within a week, you haven't heard fromthe people you've contacted, follow up.Leave voice mail if necessary, saying,“I'm the manager from BigWhup Widgetwho was just part of a downsizing andphoned you. I'm assuming that, nothaving heard from you, you're too busyto respond. I can understand. But I knowthat sometimes things can fall betweenthe cracks, so I'm taking the liberty ofcalling to follow up. If you or one ofyour managers is interested in talkingwith me or can offer advice as to where Ishould turn, I'd appreciate a call. Myphone number is (repeat the numbertwice). Thank you.”You won't hear back from most peopleyou contact, but you'll get at least onebite, most likely from an employer whohas been thinking about hiring but hasn'tgotten around to it yet. Sometimes, anemployer will find it easier to vet you,make you an offer and be done with it. Ifthat's the case, the time and effort youwill have invested in your one-week jobsearch will have paid big dividends.

400+ of Dr. Nemko's articles are free onwww.martynemko.com. Also on that siteare free chapters from his book, "CoolCareers for Dummies," which, in theReader's Choice Poll, was rated the #1most useful career guide.

John CarpenterEmployment Coordinator

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Marketing & Certification

2nd Annual Supplier Fair in March

The 2nd Annual Supplier Fair will be held at Martin Doors onMarch 2, 2004. Plan now to invite five preferred suppliers toattend. We need NAPM-Utah members to sit at tables withinformation on how to do business with their organization. Suppliers will be charged $25.00 a person or $75.00 a companyfor up to four people to come meet the buyers of NAPM-Utah. This is a fundraiser to pay for scholarships.

There will be flyers at the November meeting.

Cheryl Ransom, C.P.M., A.P.P.Marketing & Certification Chaircransom@wencor.com

Thanks to all who supported the Satellite Seminar (BestPractices: Negotiations and Contracting) on October 21, 2004. Satellite Seminars are a great way to earn C.P.M. points. Remember that 60 points are needed towards certification. Candidates have five years to earn these points.

The following are "Takeaways" from the Seminar

1. Contracting and negotiation for standardized products andservices will automate and become increasinglytransactinal--GET OUT OF THIS ROLE!

2. Complex contracting and relationship management will becore business competencies--GET INTO THIS ROLE!

3. Focus on high value tasks that cannot readily be performedby others--THIS WILL BE YOUR DIFFERENTIATION!

4. Work on your positioning and image--THIS IS ATHREAT!

5. Get goals, become accountable for strategic issues--MAKEYOURSELF A WINNER!

6. Tirelessly aim to empower others, to eliminate your currentjob--ENSURE YOU ARE SEEN AS PART OF THESOLUTION!

7. Start with the end in mind to ensure adequate Terms andConditions

8. Goal is risk identification and allocation--not riskelimination

9. Consider the need for flow-down from your sales T&C

10. Don't overlook the specification or statement of work

11. Use templates with caution

12. Use checklists to ensure coverage

13. Circumstances should govern what is included

14. Utilize Electronic Commerce Agreement until laws andcourts are consistent and uniform.

15. Are term and condition templates created with approvedoptions and guidance on use?

16. Is the strategy defined for contract structure and deliverymechanisms?

17. Are major sources of simplification and cycle timereduction identified

18. Are risk criteria guidance and authorities and the reviewpath defined and documented?

19. Is the contracting process and data to other businessapplications and information systems linked?

20. Have you acquired contract management software anddefined its implementation plan?

Announcements:

The A.P.P. Certification with ISM will cease as of February 28,2005. Candidates in process with have one year to completethe certification. Anyone interested in obtaining the A.P.P.certification must register with I.S.M. before that date. Toqualify candidates must pass Module 1 and 2, and have oneyear purchasing experience with an Associate degree or 3 yearsexperience without a degree.

Contact Cheryl Ransom, Certification Chair with additionalquestions.

Announcements:

Module II will start at University of Utah on November 5th. Itis a one-day prep seminar from 8:30 to 4:30. Call KarenWinningham to register at 585-1455.

Module I will start at UVSC/Mountainland on November 3rd. Six week prep class from 6:00 p.m. until 8:30.

SUPPLIER FAIR

NAPM-Utah will once again sponsor a supplier Fair tocelebrate March as Purchasing Month. Last year's Fair was asuccess. Plan now to invite five suppliers to visit us to view theGovernor's proclamation declaring March as PurchasingMonth. Contact Cheryl Ransom for further details.

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Tech Tips

Do you have a digital camera? Do you have lots of genericallynamed files that you’ve wanted to rename to something moredescriptive, but there are too many to rename one at a time? My digital camera automatically names files “DSCF” and asequence number. I’m writing this month’s Tech Tip about ahandy utility that I found on the internet for renaming blocks offiles at the same time. I’ve found this program particularlyhelpful while working with the NAPM-Utah digital picturesthat are taken at our meetings and events.

The program is called “Bulk Rename Utility”. Nothing fancythere, but the program is as functional as its name implies. When running the program, you are presented with twowindows, a directory listing and a file listing for the selecteddirectory. Find the directory containing the files you want torename. When the files are shown, select the group of files torename and select the renaming options, including sequentialnumbering. Here’s the link for more information or todownload the program:

http://www.bulkrenameutility.co.uk

Bryan Hemsley, A.P.P., CPPBWeb Engineer

Economic Outlook

Mountain States Data, Utah, September 2004

The overall index from the monthly survey of Utah supplymanagers and business leaders rose for September. The index,increased to 56.9 from August’s 55.9 and July’s 54.6.Components of the overall index for September were: neworders at 59.3, production at 57.2, inventories at 52.1 andemployment at 55.0. "Utah has gained almost 21,000 jobs, or a2 percent pace, for the first three quarters of 2004. Based on ourmonthly survey, I expect Utah to maintain this rate of growthfor the next two quarters,” said Goss. Leading industry:Construction; Lagging industry: Information.

Courtesy of Ernie Goss & Creighton University http://www.outlook-economic.com

NAPM-Utah December Social (put this one on your calendar and R.S.V.P. today!)

At the Red Lion Inn, 600 South 161 West, SLC7:00 p.m., Thursday, December 9, 2004

The entertainment will be nothing like we’ve had in the past.Get ready for a terrific murder mystery and a great buffet dinner.

Hunt Mysteries will be Presenting:

Godfather of the BrideChicago’s No. 1 Crime boss, Don Donatello Giovani invites you to his opera lover’s convention Hall(speakeasy), where he’s hosting a wedding reception for his about-to-be designated No. 2 man,Fingers Vinerelli, and his new bride, Bunny Beckenstein. …But something dastardly interrupts thefestivities!

You can see a video clip of the show by going to http://www.huntmysteries.com/pages/press.html, gotoward the bottom of the page and click on 16 Feb 2001.

Please R.S.V.P. early to Patti Pittman at:Email Pattip@xmission.com Fax 801-728-1921Phone 801-728-1259

Cost:$15.00 per Member$30.00 per Member & Partner$30.00 per non-member or guests

Pay your December Socialamount by Credit Card. Fax thiscompleted form to SusanShepherd at (801) 343-8234.

Credit Card Payment Form

$15 Member Only $30 Member & Partner $30 Non-Member Only

Total:_$___________________

Visa MasterCard American Express

(Card No.)

Expiration: __________________

(Authorized Signature)

(Print Name)

(Phone)

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The minutes posted in the newsletter have not been approved. Please read the minutes now and come to the Luncheon/DinnerMeeting prepared to make corrections or offer a motion foracceptance. I know that it is difficult to read the minutes at themeeting when at the same time there are networking andsocializing opportunities. Hopefully, this will make it easer.

This also allows the Dinner Meeting attendees the opportunityto see what happened at the Central Utah Branch luncheons andvice versa.

Luncheon Meeting Minutes

Central Utah BranchNAPM-Utah County, Wed. Lunch Meeting, 10/13/200412:00 at Ruby River in Provo

Welcome was given by Dominique Bird. She recognizedmembers of the NAPM-Utah Committee attending: JulieAndersen, Cheryl Ransom, Susan Shepherd and JuliaTumanuvao, Patti Pittman, Cody Branz, and Tom Short

Time was given to the following for announcements:Cheryl Ransom: APP Certification ceasing in Feb. 28, 2005. No new exams will be offered. 10/21 Satellite Seminar “BestPractices for Negotiations & Purchasing Contracts

Julie Andersen: ISM Volunteer PositionsOpen support positions for council committee members

Patti Pittman: Announced the Dec. Social on 12/09/04 ‘TheHunt Mysteries Dinner’

Dominique asked for volunteers to take pictures at ourluncheons, she will provide the camera.

Dominique introduced the speaker and topic, James Phillipsspeaking on “Undue Influence”. James T. Phillips has been apurchasing professional for more than twenty-five years. Hisexperience comes from both Public and Private arenas. He hasworked for a major worldwide organization, a small food andhospitality operation as well as 2 government agencies. Forseveral years he worked in Retail as well as Industrial Sales.Affiliated with the National Association of PurchasingManagement Utah, Inc., he has served as their Immediate PastPresident, President, Vice President, Marketing Chair,Professional Development Committee Member, and theEmployment Chair and as a member of the Board of Directorsfor 2 years. Jim has conducted workshop sessions for ISM atfive international conferences.

Lunch options were either: Raspberry Chicken w/rice, HighNoon Steak w/potato

Dominique closed the meeting by thanking our speaker andpresenting him with a Certificate of Appreciation. Also, shethanked everyone for coming.

Meeting adjourned at 12:45

Dinner Meeting Minutes

NAPM-Utah Dinner MeetingOctober 14, 2004 at the Red Lion Hotel

Meeting started at 5:45PM

Welcome was given by President Julie Anderson.

Susan Fowler, Nichols Company, led the members in thePledge of Allegiance.

Marsha Porter, Petersen Eng Fab & Machining, offered aprayer.

Craig Calvert asked the members to read the minutes. GregMaynard, Salt Lake City School District, made a motion toaccept the minutes and Gary Hansen, Granite School District,made a 2nd to accept the motion.

Patti Pittman welcomed and recognized any visitors or newmembers. She read and handed out the new membercertificates. She reminded all members about the ChristmasSocial and asked everyone to RSVP early. She reminded allmembers about next months meeting held at Lifetime Products.

Karl Harward said that there are committees being formed andasked for volunteers. The committees are Purchasing Month,Supply Month, Supplier & Award, and Ethics Panel.

Cheryl Ransom reported that the APP will be eliminated. Ifone desires to get their APP they will have to register for thetests before March 2005. If one desires a lifetime APP theywill have to apply before March of 2007. Right now there areno announced plans to replace the APP. Cheryl also told usthat the Satellite Seminars are in place. The Seminar will beOctober 21, 2004. The topic is “Best Practices in Negotiationsand Contracts”. She indicated that there are three locations setup, one at the Old City and County building, one at ATKAlliant Tech, and one at Thiokol Corporation.

Karl Harward introduced the speaker Chuck Wach. ChuckWach presented “Purchasing, Procurement and SupplyManagement - What’s the Difference?” Chuck is the Directorof Materials Management for Nature’s Sunshine Products. Heis responsible for global procurement, operation planning andsupply management. He oversees contract manufacturing,strategic sourcing agreements, supplier certification andestablishes inventory policies. He has more than 15 years ofbroad-based international experience and has worked in variousoperations and purchasing functions with industry leadingcompanies.

Dinner menu was: Grilled Salmon with Lemon Butter CreamSauce

Karl Harward thanked Chuck Wach and presented him with aCertificate of Appreciation.

President Julie Anderson thanked everyone for coming anddismissed the meeting at 7:05PM.

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PRO-D & DINNER RESERVATION FORM

RSVPFor November 11, 2004 meetings

Attention: Patty PittmanVice-PresidentNAPM-Utah

Please R.S.V.P. no later than 3:00 p.m. on Friday, November 5, 2004.

Company____________________________

Name(s) Attending Member Guest Pro-D Workshop Dinner(4:30) (5:45)

______________________________

______________________________

______________________________

______________________________

______________________________

Please remember that the association currently pays for the meal at one monthly meeting forRegular and Lifetime Members. In order to spend our association dues wisely, we rely on yourRSVP to provide an accurate meal count to the hotel.(For Guest registrations, please check web for details).

RSVP by any of the following:

Online: http://www.napmutah.orgE-Mail: ppittman@lifetime.com or pattip@xmission.comFax: (801)728-1921Phone: (801)728-1259

Mail: Patty PittmanLifetime ProductsP.O. BOX 160010Clearfield, Utah 84016

MISSIONNAPM-Utah serves as a center of excellence in thedevelopment of world class purchasing and supplymanagement professionals by providing education;certification, leadership, and networking opportunitiesfor its members.

VISIONThe National Association of Purchasing Management-Utah will be recognized as a center of excellence inestablishing, and promoting best-in-class professionalstandards of competency, ethics, education, andcertification for its members. We value and seek adiverse membership, and there are no barriers to fullparticipation in the association.

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LUNCHEON RESERVATION FORM

Please plan on attending the November Luncheon of the 2004-2005NAPM-Utah Central Utah Branch on Wednesday, November 10th, at theProvo Holiday Inn, 1460 S. University Avenue (exit 266).

We have invited Val Christensen, to present “The three keys to EffectiveNegotiating”. Val is Executive Vice President and General Counsel ofFranklin Covey Co. Prior to joining Franklin Covey in December 1989, hewas a partner at LeBoeuf, Lamb, Leiby & McRae, an international law firmheadquarted in New York City. Mr. Christensen is a member of the Utahand California Bar Associations. He received his B.A. in economics, withhonors, from BYU in 1977, and graduated with honors from the J. ReubenClark Law School at BYU in 1980. He was a member of the B.Y.U. LawReview and was Articles Editor from 1979-80. Val has been a frequentspeaker at executive training events, professional conferences andcorporate meetings.

Ruby River will be catering the luncheon. You may choose either the PhillySteak Sandwich w/Battered fries or the Southwest Chicken Salad. Pleaseindicate your choice below on your RSVP. We will start seating at 11:45a.m. and will begin serving the entrée at 12:00 sharp.

Please RSVP by Friday, November 10th, to Dominique Bird at Nature’sSunshine Products by fax: (801) 342-4688 or by email: dbird@natr.com. See you there!

COMPANY

MEMBERS

PHILLY STEAK CHICKEN SALAD

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NAPM-Utah AFFILIATE OFFICERS 2004-2005

OfficersJulie Anderson

PresidentLagoon Corp.P.O. Box 696Farmington, UT 84025Phone: (801) 451-8026Janderson@lagoonpark.com

Patti Pittman, C.P.M.Vice-PresidentLifetime ProductsP.O. Box 160010Clearfield, UT 84016Phone: (801) 728-1259ppittman@lifetime.com

Craig CalvertSecretaryGranite School Dist340 E 3545 SSalt Lake City, UT 84115Phone: (801) 685-4565craig.calvert@granite.k12.ut.us

Susan ShepherdTreasurerUtah County1932 N MainOrem, UT 84057Phone: (801) 851-8234Ucadm.susans@state.ut.us

Tom Short, C.P.M.Immediate Past PresidentL.D.S. Church50 E. North TempleSalt Lake City, UT 84111Phone: (801) 240-1236shorttj@ldschurch.org

Board of DirectorsRon B. Peterson, C.P.M.

L.D.S. Church50 E. North TempleSalt Lake City, UT 84111petersonrb@ldschurch.org

Marsha P. Porter, C.P.M.Petersen Inc.1527 N 2000 WOgden, UT 84404Phone: (801)732-2005marshap@petersen-inc.com

Nancy CondieAlliant Techsystems, Inc.4197 S 6620 WSalt Lake City, UT 84128Phone: (801)250-3866nancy_condie@atk.com

Mary Kay Bonica, C.P.M.Utah Transit Authority9447 S 2100 WSouth Jordan, UT 84095Phone: (801) 287-4615mbonica@uta.cog.ut.us

Julia TumanuvaoWencor West1625 North 1100 WestSpringville, UT 84663Phone: (801) 489-2000juliat@wencor.com

Lynn Weight, C.P.M.Smith MegaDiamond275 W 2230 WProvo, UT 84604Phone: (801) 818-4523lweight@smith.com

Committees & VolunteersDominique Bird

Central Utah Branch CoordinatorNatures Sunshine75 E. 1700 S.Provo, UT 84606Phone: (801) 342-4466dbird@natr.com

Karl HarwardProfessional Development ChairSalt Lake City Corp.1530 S. West TempleSalt Lake City, UT 84115Phone: (801) 483-6832karl.harward@slcgov.com

Cody BranzMembership ChairLifetime ProductsP.O. Box 160010Clearfield, UT 84016cbranz@lifetime.com

Cheryl Ransom, C.P.M., A.P.P.MarketingChair &Certification CoordinatorKitco Inc.1625 N Mountain Springs PkwySpringville, UT 84663Phone: (801) 489-2105cransom@wencor.com

Tracey Stevens, C.P.M.By-Laws ChairSalt Lake City Corp.451 S State Rm 235Salt Lake City, UT 84111Phone: (801) 535-7944tracey.stevens@slcgov.com

Bryan Hemsley, A.P.P., CPPBCommunications Chair &Web EngineerSalt Lake City Corp.451 S State Rm 235Salt Lake City, UT 84111Phone: (801) 535-6347bryan.hemsley@slcgov.com

Debbie Hefner, C.P.M.Press Release CoordinatorOgden City Schools1950 Monroe Blvd.Ogden, UT 84401Phone: (801) 737-7311hefnerd@m.ogden.k12.ut.us

Martin McBride, C.P.M., CPIMLibrarianMartin Door Manufacturing5640 White Wood Dr.Bennion, UT 84118Phone: (801) 973-9310martinmcbride@martindoor.com

Dave Secrist, C.P.M., A.P.P.PhotographerSalt Lake City Corp.451 S State Rm 235Salt Lake City, UT 84111Phone: (801) 535-6309dave.secrist@slcgov.com

Susan Fowler, C.P.M.Name Badge CoordinatorNichols6476 W King Valley RdWest Valley City, UT 84128susanf@nicholsinc.net

John CarpenterEmployment CoordinatorThe CanyonsPhone: (435) 615-3331jcarpenter@thecanyons.com

Anna WorthingtonNewsletter EditorTesoro Refining CompanyPhone: (801)521-4842aworthington@tesoropetroleum.com

Vacant Position(s)James T. Phillips, C.P.M.Leadership ChairUDOT4501 S. 2700 W.Salt Lake City, UT 84114Phone: (801)965-3836jamesphillips@utah.gov

Historian

Please contact Julie Anderson at (801) 451-8026 if you are interested in the vacant position.

Photo Release: From time to time, we use photographs taken at meetings, seminars and training courses in Newsletters, on our Website or in other promotional materials. By virtue of your attendance, you agree to the use of your likeness in such materials.

11

Maps and Directions for the November NAPM-Utah Meetings in Layton:

Plant Tour at Lifetime Products - Metals Production Division: Dinner Meeting:

Layton Courtyard by Marriott1803 Woodland Park Drive

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CONSTITUTION

as amended November 11, 2004

ARTICLE I

Name

Section 1. The name of the Association shall be the National Association of Purchasing Management - Utah, Inc., a non-profit education corporation organized and existing by virtue of the laws of the State of Utah (hereinafter referred to as the "Association") and an affiliate of the Institute for Supply Management (ISM).

Section 2. The principal office of the Association shall be located in Salt Lake City, Utah.

ARTICLE II

Objectives

Section 1. The objectives of this Association are to foster and promote friendly relations between its members, that they may benefit by the resulting interchange of ideas; to study, develop and encourage more efficient purchasing methods; to circulate information that may be of interest or benefit to members, that they may become more familiar with fundamental marketing, producing and manufacturing practices, various products and their use and dependable source of supply.

ARTICLE III

Membership

Section 1. Regular membership in an Affiliated Association shall be limited to the following:

(a) A person who is involved in the purchasing, materials process, or supply chain management profession including but not limited to; purchasing,

Formatted

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purchasing research, value analysis, inventory control, materials management, supply chain management, or any other activity or function which is related to purchasing or materials process.

(b) An editor, secretary, or business manager employed by an Affiliated Association who is involved in the supply chain management profession.

(c) A person with a full-time appointment as a teacher, research specialist, department head, director or dean of a college, university, or other academic institution whose academic responsibility includes purchasing management or supply chain management or other related fields or subjects.

(d) A regular member whose dues are currently paid on a continuous basis who is unemployed shall continue to be eligible for membership.

(e) A regular member whose dues are currently paid on a continuous basis who retires shall continue to be eligible for membership.

(f) An undergraduate or graduate student enrolled full time in an accredited community college or four-year college or university.

(g) A person who is engaged in the business of providing consulting services primarily in the field of purchasing management and materials management on condition that such person does not solicit members of an Affiliated Association for consulting engagements.

Section 1A. Persons in charge of sales or the solicitation of orders are NOT eligible for membership.

In principle and in practice, the Institute for Supply Management (ISM). values and seeks a diverse membership. Individual viewpoints and contributions are pursued and respected. There are no barriers to full participation in ISM on the basis of ethnic background, color, gender, creed, age, sexual orientation, national origin, disability, or veteran status.

Section 1B. Section 2. All applications for membership in this Association shall be submitted to the Membership Committee on the National Association application form. All applications shall be approved by the certification of eligibility in accordance with Article III Section I of the constitution. Such approved applications shall be submitted to the Board of Directors and upon their unanimous approval the applicant shall be elected to membership in the Association. An application or transfer fee of $30.00 for regular members and dues as may be required are to be with the application. A firm which has not held an active membership within 90 days and employs a person who may or may not

Deleted: materials

Deleted: N.A.P.M

Deleted: the National Association of Purchasing Management

Deleted: In addition to the foregoing, this Association may have associate members, provided that such associate members meet the eligibility standards and qualifications for members as - set forth in Section 1 of Article III of this Constitution and further provided that at least one member of the same company holds a regular membership in the Association. Such associate members of the Association are not members of the National Association of Purchasing Management and they shall not vote nor hold office nor chair nor vice chair a committee or group in the Association. Associate membership shall be limited to three (3) for each regular membership held by a firm. All applications for said associate memberships shall be accompanied by payment of the application fee, as set forth for members in Section 2 of this Article. ¶

Deleted: members,

Deleted: or

Deleted: $10.00 for associate members,

Deleted: At the time a current associate member applies for regular membership a $20.00 administration fee is required. Neither application nor transfer fee shall be charged to a firm within the geographic area covered by the Association with current membership which changes its representative. This does not apply to Associates from other areas.

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be a member of the Association, shall pay their regular application fee and membership dues. Membership is held by the firm unless personally paid by the employee.

Section 3. In recognition of distinguished or unusual service rendered to the purchasing profession or to this Association, honorary membership may annually be conferred upon individuals not qualified for active membership upon recommendation of the Board of Directors and if approved by a two-thirds vote of members at any regular meeting of this Association. Such honorary members shall not be entitled to vote or hold office, shall not pay dues, but shall pay all other expenses incurred by them. Honorary members shall have neither property rights nor interest in this Association. Honorary membership shall be reviewed annually by the Board of Directors.

Section 4. In recognition of service rendered to this Association, Life Membership may, upon recommendation of the Board of Directors and if approved by a two-thirds vote of members present at any regular meeting of this Association, be conferred upon an individual who has been a member of ISM for a period of ten (10) years or more and has been retired from all regular employment. Life members become Life Members of ISM and receive the usual publications. Life Members shall not be required to pay dues, however Life Members may hold appointed or elected office in the Association while still maintaining their dues-free status.

ARTICLE IV

Officers

Section 1. The officers of this Association shall be President, Vice President, Secretary, Treasurer and Immediate Past President.

Commencing with the year 1955-and each year thereafter, the officers of this Association and the six (6) directors to be elected as set forth in Article VI, Section 2, hereof, shall be elected at the regular meeting of the Association to be held on the second Thursday of April of each year. The officers and directors so elected shall take office at the annual May meeting of the Association with appropriate induction ceremonies.

Section IA. Any member nominated as a candidate for the office of Vice President must qualify by having previously served in any one of the following capacities: Treasurer, Secretary, Member of the Board of Directors, Professional Development Committee Chair, Membership Activity Committee Chair or Public Relations Committee Chair.

Deleted: N.A.P.M.

Deleted: N.A.P.M.

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Section 2. The terms of all officers shall be for a period of one (1) year or until their successors are duly elected, except for the terms of secretary and treasurer which shall be for a period of two (2) years not to be elected in the same year, except as approved by a majority vote of the Executive Committee and Board of Directors.

Section 3. If for any reason the office of President becomes vacant, or the President is unable to perform the duties of the office, the Vice President shall fill the vacancy.

Section 4. If for any reason the office of Treasurer, Secretary or Vice President shall become vacant or the individual in the above titled offices is unable to perform the duties of the office, the Board of Directors, (which consists of six (6) directors, Immediate Past President and President), shall make a selection of two (2) candidates for the vacated office and present the names, at which time one will be elected to fill the vacated office by a majority vote of the membership.

Section 5. If for any reason the office of Immediate Past President shall become vacant or the Immediate Past President is unable to perform his duties of the office, the Board of Directors and Executive Committee shall make a selection to fill the vacated office from a Past President.

Section 6. The President shall be the chairperson of the board, chief executive officer and ex- officio member of all committees except the Nominating Committee and shall exercise a general supervision over the interest and welfare of this Association.

The President shall appoint all standing committees with the approval of the Executive Committee within thirty (30) days after assumption of office.

The President shall preside at all meetings.

The President shall make a report to the Executive Committee at their regular meeting.

The President shall appoint an Auditing Committee at the regular April meeting of the Association with instructions that the Treasurer Elect is to audit the books and affect the Transfer to the Treasurer Elect as of the Annual Meeting, with a complete report by the said Auditing Committee to the Association at its annual meeting.

Section 7. The Vice President, in the absence of the President, shall perform the duties of and have the same authority as the President.

Section 8. The Secretary shall attend all meetings of members and keep full and correct minutes of such proceedings.

The Secretary shall keep all official documents of the association including but not limited to the membership roster..

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Deleted: the membership records

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The Secretary shall make, service and publish all notices required by law or by this Constitution.

.

The Secretary shall render a true and complete signed report as to affairs of the office at the regular annual meeting of the members.

The Secretary shall perform such other duties as may be required and assigned by the Board of Directors.

In the absence of the Secretary from any meeting, a Secretary pro tempore may be appointed by the presiding officer.

The Secretary shall answer correspondence and issue all calls for meetings.

The Secretary shall deliver over to successor of this office all books, documents, vouchers and any other property belonging to this Association in the Secretary's possession or for which the Secretary may be accountable.

Section 9. The Treasurer shall keep and collect such dues and assessments that may be levied by the Association and any other income of the Association and to expend such funds as may be authorized by the Executive Committee and shall keep a permanent record of all monies of the Association disbursed by the Treasurer noting therein amount and date thereof. The President is also authorized to sign and draw upon the association funds.

The Treasurer shall render a true, complete and signed report of the financial condition of this Association at each Executive Committee meeting for the previous month and an annual report to the membership. The Treasurer's books and accounts shall at all times be open to inspection by any member of the Executive Committee.

The Treasurer shall deliver to the Treasurer Elect all monies, books, documents, vouchers and any other property belonging to this Association in the Treasurer's possession, for which the Treasurer may be accountable, immediately upon the Treasurer Elect taking office after the approval of the Auditing Committee.

Section 10. The Immediate Past President shall serve on the Executive Committee and is a member of the Board of Directors.

The Immediate Past President shall accompany any ISM visitors when they visit the Association.

Deleted: The Secretary shall countersign all certificates of membership

Deleted: NAPM

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The Immediate Past President shall consider assignments as may be given by the Chair of the Board of Directors, or any member thereof, or as may rightly come before the Board of Directors.

ARTICLE V

Executive Committee

Section 1. The Executive Committee shall be composed of the President, Vice President, Secretary, Treasurer and the Immediate Past President.

Section 2. The Executive Committee shall manage the affairs of the Association, subject to the approval of the members.

Section 3. The Executive Committee shall meet as necessary, or at least once every thirty (30) days, unless approved otherwise by majority vote of the Executive Committee and Board of Directors. The Executive Committee in cooperation with the Board of Directors and standing committees outline all activities and manage the affairs of the Association. Notification of these meetings shall be given to each member prior to the meeting date.

Officers of the Executive Committee shall attend all meetings that are called by the President. If they are unable to attend, they shall notify the President prior to the meeting with a reason. Officers who miss more than 2 meetings during one fiscal year shall be considered inactive and shall be reinstated by a majority vote of the Executive Committee and Board of Directors. If an Officer misses 2 or more meetings and it is determined that the affairs of the Association are being jepordized due to their inactivity, the position shall be considered vacant and filled as stated in section 4 & 5 under Officers.

ARTICLE VI

Board of Directors

Section 1. The Board of Directors shall consist of eight (8) members of the Association in good standing.

Section 2. Two (2) directors shall be designated as follows: At the annual meeting, the newly elected President and the Immediate Past President shall automatically become members of the Board of Directors together with six (6) directors serving for two (2) years, three (3) of the directors elected for a two (2) year term each year. (See Article VII Elections, Section 4, for details.)

Section 3. The President of the Association is the Chair of the Board.

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Section 4. The duties of the Board of Directors shall be:

(a) Members of the Board of Directors may attend the Executive Committee meetings, as invited by the President.

(b) Review and recommend appropriate action on all applications for membership as submitted by the Membership Committee.

(c) Review and make recommendations on all complaints by members.

(d) Make recommendations for honorary and life memberships. (See Article 111, Section 3 and 4.)

(e) The Board of Directors shall meet as necessary, or at least once every thirty (30) days, unless approved otherwise by majority vote of the Executive Committee and Board of Directors. Board of Directors shall attend all meetings that they are called to by the President. If they are unable to attend, they shall notify the President prior to the meeting with a reason. Board of Directors who miss more than 2 meetings during one fiscal year shall be considered inactive and shall be reinstated by a majority vote of the Executive Committee and Board of Directors. If a Board of Director misses 2 or more meetings and it is determined that the affairs of the Association are being jepordized due to their inactivity, the position will be considered vacant and filled as stated in section 5.

(f) Consider suspension of members for non-payment of dues and make recommendations for action by the Association.

(g) All other assignments as may be given by the Chair of the Board of Directors, or any member thereof, or as may rightly come before the Board of Directors.

Section 5. Vacancies in the Board of Directors (not including the Immediate Past President or President), shall be filled by a majority vote of the remaining directors for the remainder of the unexpired term.

ARTICLE VII

Elections

Section 1. Commencing at the regular meeting of the Association in February, 1955 and for the election in April, 1955 and annually thereafter, the President shall, at or before

Formatted: Indent: Left: 0", Firstline: 0", Space After: 0 pt

Deleted: Meet at least once each sixty (60) days.

Revised 05/97 8

the regular February meeting day of each year, appoint a Nominating Committee of three (3) members, two (2) of whom shall have been past presidents, none of whom shall be members of the then existing Executive Committee or Board of Directors. The Nominating Committee shall submit a list of not more than two (2) names of nominees for each office and directorate to be elected at the April meeting of the Association. The President shall announce in a suitable manner the members of the Association in good standing are provided to suggest verbally or in writing to the Chair of the Nominating Committee, the names of members for the offices and directorates of the Association.

Section 2. The names of nominees shall be announced at the March dinner meeting . These names are to be published in the call letter for the April meeting.

Section 3. At the April meeting the President shall announce that any five (5) or more members, acting together, may at that meeting nominate other candidates for the offices to be filled.

Section 4. Election to each executive office shall require a majority of the votes cast. The President's vote will be held aside in case of a tie. The vote of the President will then be counted and will become the deciding factor.

Election to the Board of Directors shall be as follows:

Commencing with activity year 1987-88, and each year thereafter, six (6) candidates shall be nominated for three (3) positions on the Board of Directors and the three (3) nominees receiving the highest number of votes shall serve for a two (2) year term.

ARTICLE VIII

Meetings

Section 1. The Annual Meeting, at which the officers duly elected at the preceding April meeting shall be installed, shall be held on the second Thursday of May of each year.

Section 2. The regular meeting will be held on the second Thursday of each month, except for the months of July and August of each year. A change of day of the regular meetings for any one month may be made with approval of the Executive Committee and of the Board of Directors.

Deleted: name

Deleted: regular meeting preceding that which the election is to take place

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Section 3. Special meetings shall be called by the Executive Committee, due notice of which shall be sent to members. On request of one-third of the members in good standing, given to the Executive Committee in writing, special meetings may be called.

ARTICLE IX

Dues

Section 1. Effective June 10, 2004, local and national dues shall be $200.00 per year, payable annually in advance.

Section 1A. The Association shall not charge dues for any type of member that is not charged National Dues; such as students, professors and regular members who become unemployed. However, these members shall pay the Association for all other expenses incurred by them such as meals and social events.

Section 2. Dues for non-resident members whose place of business is outside the State of Utah shall be $130.00.

Section 3. Members more than thirty (30) days in arrears of payment of dues may be dropped from membership after the case has been referred to and action recommended by the Board of Directors.

Section 4. For the purpose of dues, the anniversary date shall be the date that payment for their first annual dues was received by the Treasurer.

Section 5. Statements for said annual dues shall be mailed by the Treasurer to the members or the member firms, companies, etc., thirty (30) days prior to the member's dues anniversary date.

ARTICLE X

Amendments

Section 1. Notice of any proposed amendments to this Constitution shall be mailed or electronically posted on a website that is accessible to all members prior to any regular meeting, at which the amendment is to be voted upon.

Section 2. A two-thirds vote of the members present shall be necessary to add to or amend this Constitution.

Deleted: May 1, 1997

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Deleted: or semi-annually

Deleted: Dues for Associate members shall be $110.00 per year, payable annually or semi- annually in advance. ¶

Deleted: 120

Deleted: . ¶

Deleted: and Associate members

Deleted: all persons holding membership on August 31, 1989 shall have a dues anniversary date of September 1st.

Deleted: T

Deleted: for new members after August 31, 1989

Deleted: and Associate members

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BY-LAWS

I. A quorum for the transaction of business at any regular meeting of this Association shall be one-third of the members entitled to vote.

II. The order of business shall be as follows:

1. Call to order 3. Reading of minutes 4. Report of officers 5. Communications and Amendments 6. Report of Committees 7. Unfinished business 8. New business 9. Election of Officers 10. Election of Members 11. Discussion 12. Special talks 13. Adjournment

III. Robert's Rules of Order shall govern the meetings of this Association unless otherwise

provided for in this Constitution or By-Laws.

IV.

Deleted: 2. Roll call ¶

Deleted: Amendment or addition to these By-Laws shall be mailed to all members prior to any regular meetings at which the amendment is to be voted upon. A two-thirds vote of the members present shall be necessary to add or amend these By-Laws.