using voyager’s acquisitions module in a small college library ray calvert – coastal georgia...
TRANSCRIPT
Using Voyager’s
Acquisitions Module
in a Small College Library
Ray Calvert – Coastal Georgia Community College
What is a small college library?
• Enrollment
• Budget
• Staff
• Collection
Coastal Georgia Community College
Enrollment – 2002 - 2003
• Headcount – 2,398 - 8.5% increase over Fall 2001
• FTE – 1,361 – 12.1% increase over Fall 2001
Coastal Georgia Community College
Library Budget – 2001 - 2002
• Total budget - $547,523
• Equipment/capital outlay budget - $94,053
- Includes $16,000 for supporting Brunswick Center programs
Coastal Georgia Community College
Library Collection Expenditures – 2001 - 2002
• Periodicals - $50,928
• Standing orders - $7,331
• Books - $27,794
• Audiovisual - $4,000
• Binding - $4,000
54%8%
30%4% 4%
Periodicals
Standing Orders
Books
Audio-visual
Binding
Coastal Georgia Community College
Library Collection Expenditures – 2001-2002
Coastal Georgia Community College
Library Budget – 2002 - 2003
• Total budget - $420,369
• Equipment/capital outlay budget - $73,800
- Includes $12,800 for supporting Brunswick Center programs
Coastal Georgia Community College
Library Collection Expenditures – 2002 - 2003
• Periodicals - $54,135
• Standing orders - $5,903
• Books - $12,594
• Audiovisual - $2,000
• Binding - $1,168
70%
8%
17%3%
2%
Periodicals
Standing Orders
Books
Audio-visual
Binding
Coastal Georgia Community College
Library Collection Expenditures – 2002-2003
Coastal Georgia Community College - Staff
1 Library Director
1 Staff Assistant
2 Public Services Librarians
1 Technical Services Librarian
2 Part-time Library Assistants
1 Media Services Director
1 Media Services Assistant
1 GSAMS Support Assistant
Coastal Georgia Community College - Collection
Volumes – 45,918
Titles – 41,294
Microfilm-Units – 33,185
Serials subscriptions – 378
Audiovisual – 1,260
Coastal Georgia Community College –
Library Mission Characteristics
• Board of Regents transfer programs
• DTAE programs
• Brunswick Center –
Armstrong Atlantic State Univ.
Georgia Southern Univ.
• Camden Center & Liberty Center
Coastal Georgia Community College –
Additional Library Mission Characteristics
• Open computer lab – 51 computers
• College website management
• GSAMS support
• Learning Center
• Student Support Services (a Federal TRIO Program)
Voyager’s Acquisitions Module
• Vendor records
• Ledgers and funds
• Purchase orders
• Invoices
• Serial check-in records
• Bindery records
• EDI
CGCC Acquisitions Process
Without Voyager
CGCC Acquisitions Process
With Voyager
Voyager’s Acquisitions Module - Disadvantages
• Time required to create purchase orders• Time required to create serials records• Difficulty with editing purchase order records once approved• Cataloging records in Voyager and OCLC are already established and must be removed if an order is canceled
Voyager’s Acquisitions Module - Advantages
• Continuous collection budget tracking
• Vendor records and histories
• Ability to place orders online directly with the vendor
• Received materials are available for use quicker
Solutions to Collection Budget Problems