using this request for proposal template

(ABC Company Logo)

ABC Company

Workforce Management Solution

R E Q U E S T F O R P R O P O S A L

Prepared: April 8, 2023

Response Deadline: XX/XX/XXXX

Proprietary and Confidential

Table of Contents

Using this Request for Proposal Template 3

Overview 5

Current Environment 6

Administrative 7

Evaluation Factors for Award 9

Guidelines 10

Detailed Response Requirements 11

Functional Requirements 12

Note: Hit F9 to update the Table of Contents

[www.ABCCompany.com © 2004 ABC Company All Rights Reserved | 2

Using this Request for Proposal Template

This Request for Proposal (“RFP”) template was developed to help organizations identify and select a quality vendor to partner with for a workforce management solution. It also lists questions organizations should consider asking potential vendors to ensure that a thorough and comprehensive approach to the project will be taken. This template should apply to a variety of hiring concerns including:

Complex Organizational Structure with Multiple Business Units

Global Recruiting Strategy

Total Workforce Management Solution

Professional Hiring

Hourly Hiring

Contingent Hiring

Staffing Services Supplier (Vendor) Management

Reporting, Metrics and Workforce Analytics

Employment Branding

Sourcing

Government Compliance (EEO and AA)

Screening and Assessments

Integrations

Security and Technical Concerns

TEMPLATE CONTENTS

The template contains a number of different sections that either provide the vendor with a better understanding of the business and technical objectives of the effort or provide the vendor with direction on the specific information the organization needs the vendor to provide. The major sections of the RFP template are:

Overview: A description of the project’s objectives plus any additional background about the organization or business objectives that may provide the vendor with additional useful perspective.

Administrative: Contact information that the vendors will need to prepare and submit their proposal as well as major dates associated with the RFP submission, evaluation and award process.

Current Environment: A description of the existing recruiting environment including common characteristics, business requirements and any information that will provide the vendor with a better understanding of the company’s hiring strategy.


Functional Requirements: Key features, components, and functionality that the organization views necessary to achieve the results desired and remain consistent with the human resource department’s hiring strategy.

Technical Requirements: Technology specifications including items such as infrastructure, security, hosting and deployment options, accessibility and any constituencies required to meet the needs of internal HR and IT functions within the organization.

Other Requirements: Any additional requirements or concerns not covered under functional or technical such as business dimensions, professional services, customer service and support, upgrades and enhancements, configuration, customization and global deployment.

Evaluation Factors for Award: Outlines the criteria that will be used to evaluate the various proposals.

Statement of Work and Deliverables: This section provides sufficient technical details about the environment to allow a vendor to understand the scope of the effort and price it appropriately. In addition, the deliverables or work products required from the project are described.


Overview

PURPOSE OF THE REQUEST FOR PROPOSAL

ABC Company is a provider of specific products or services to types of customers in the industry. It has facilities in approximately number locations within the United States, as well as several other locations in Europe and Asia.

ABC Company is interested in conducting a workforce management solution assessment that will allow the company to:

Streamline, automate and improve corporate hiring processes

Determine if the current wireless network is configured securely.

Evaluate the security associated with public self service web applications that are used by ABC Company’s customers.

Provide line items that summarize the scope of the work required

ABC Company is seeking to identify and select an outside independent organization to provide a solution for the concerns listed above. The remainder of this document provides additional information that will allow a vendor to understand the scope of the effort and develop a proposal in the format desired by ABC Company.


Current Environment

Recruiting Statistics

1. Total Number of Employees

2. FTE Recruiters

3. Total Number of Hiring Managers

4. Number of Internal Hires (Job Changes) Per Year

5. Number of External Staffing Vendors (Agencies / Search Firms) Used

The following are common characteristics of the recruiting environment at ABC Company:

A multi-faceted approach to recruiting is required in order to meet joiner demand across our different workforces segments. Describe different segments and approaches.

While there are many similarities in the recruiting process for each profile, there are some steps which are unique to particular geographies (e.g. personality test, language test, skills test, group case study).

English is the global language of ABC Company which all employees are/are not required to speak, write and understand. However, to the extent possible, our recruiting organization communicates with candidates in their local language.

The global recruiting organization needs to be positioned to quickly respond to shifts in joiner demand, and is evaluated on both the accuracy of demand forecasts and their ability to deliver according to those forecasts within a x-day period.

The recruiting organization is evaluated against operational efficiency metrics, including cost-per-hire, time-per-hire and insert key metrics here. Greater utilization of channels (sources) such as the Internet, Employee Referrals and Alumni is encouraged, as well as reduced reliance on Search Firms.

Fragmented local recruiting systems result in a varying level of reporting accuracy at a higher level. Production of a global recruiting report is administratively intensive and requires interaction with multiple systems in addition to manual data collection from the geographies.

Responding to miscellaneous requests for information (i.e. not part of regular reporting) is manually intensive

Both the internal and external candidate experience in searching for and applying to jobs is fragmented and sometimes requires multiple steps. There is an opportunity for significant improvement in this regard.

Duplicate resume/CV receipt to the same job and/or same country is typical and has no centralized or efficient solution.

Some geographies rely on an external system to warehouse candidates into segments and run automated communication programs.

Provide additional items that describe existing processes


Administrative

TECHNICAL CONTACT

Any questions concerning technical specifications or Statement of Work (SOW) requirements must be directed to:

Name

Address

Phone

FAX

Email

CONTRACTUAL CONTACT

Any questions regarding contractual terms and conditions or proposal format must be directed to:

Name

Address

Phone

FAX

Email

SUBMITTAL CONTACT & DUE DATES

A written confirmation of the Vendor’s intent to respond to this RFP is required by XX/XX/XX. Please return XX hardcopies and XX electronic copies on diskette/CD by time am/pm on XX/XX/XX to the contact listed below. Any proposal received at the designated location after the required time and date specified for receipt shall be considered late and non-responsive. Any late proposals will not be evaluated for award.

Name

Address

Phone


FAX

Email

SCHEDULE OF EVENTS

Event Date

1. RFP Distribution to Vendors

2. Written Confirmation of Vendors with Bid Intention

3. Questions from Vendors about Scope or Approach Due

4. Responses to Vendors about Scope or Approach Due

5. Proposal Due Date

6. Target Date for Review of Proposals

7. Vendor Short List Discussion(s)--Week of

8. Anticipated Selection of Vendor Short List

9. Onsite Product Demonstrations--Week of

10. User Acceptance Testing—Week of

11. Final Vendor Selection Discussion(s)--Week of

12. Anticipated Decision and Selection of Vendor(s)

13. Anticipated Commencement of Work Date

14. Anticipated Go-Live Date


Evaluation Factors for Award

CRITERIA

Any award to be made pursuant to this RFP will be based upon the proposal with appropriate consideration given to functional, technical, business, cost, and management requirements. Evaluation of offers will be based upon the Vendor’s responsiveness to the RFP and the total price quoted for all items covered by the RFP.

The following elements will be the primary considerations in evaluating all submitted proposals and in the selection of a Vendor or Vendors:

1. Completion of all required responses in the correct format.

2. The extent to which Vendor’s proposed solution fulfills ABC Company’s stated requirements as set out in this RFP.

3. An assessment of the Vendor’s ability to deliver the indicated service in accordance with the specifications set out in this RFP.

4. The Vendor’s stability, experiences and record of past performance in delivering such services.

5. Availability of sufficient high quality Vendor personnel with the required skills and experience for the specific approach proposed.

6. Vendor’s acceptance of ABC Company’s contractual terms and conditions, if applicable.

7. Overall cost of Vendor’s proposal.

ABC Company may, at their discretion and without explanation to the prospective Vendors, at any time choose to discontinue this RFP without obligation to such prospective Vendors.


Guidelines

PROPOSAL SUBMISSION

Award of the contract resulting from this RFP will be based upon the most responsive Vendor whose offer will be the most advantageous to ABC Company in terms of cost, functionality and other factors as specified elsewhere in this RFP.

ABC Company reserves the right to:

Reject any or all offers and discontinue this RFP process without obligation or liability to any potential Vendor,

Accept other than the lowest priced offer,

Award a contract on the basis of initial offers received, without discussions or requests for best and final offers, and

Award more than one contract.

Vendor's proposal shall be submitted in several parts as set forth below. The Vendor will confine its submission to those matters sufficient to define its proposal, and to provide an adequate basis for ABC Company evaluation of the Vendor’s proposal. In order to address the needs of this procurement, ABC Company encourages Vendors to work cooperatively in presenting integrated solutions. Vendor team arrangements may be desirable to enable the companies involved to complement each other's unique capabilities, while offering the best combination of performance, cost, and perceived value being provided under this RFP. ABC Company will recognize the integrity and validity of Vendor team arrangements provided that:

1) The arrangements are identified and relationships are fully disclosed, and

2) A prime Vendor is designated which will be fully responsible for all contract performance.

Vendor’s proposal in response to this RFP will be incorporated into the final agreement between ABC Company and the selected Vendor(s).


Detailed Response Requirements

EXECUTIVE SUMMARY

This section will present a high-level synopsis of the Vendor’s responses to the RFP. The Executive Summary should be a brief overview of the engagement, and should identify the main features and benefits of your solution.

COMPANY OVERVIEW

Official registered name, address, main telephone number, toll-free numbers, fax numbers and web address.

Please provide the name and all appropriate contact information for the person authorized to contractually bind the organization for any proposal submitted in response to this RFP.

Brief history, including year established and number of years your company has been offering the proposed solution.

Discussion of your organization’s financial stability including previous year’s financial statements. Please include your Dun & Bradstreet Number.

FUNCTIONAL REQUIREMENTS

Please complete the detail questions provided on the following pages.

TECHNOLOGY OVERVIEW

Please provide an overview of the technology(ies) associated with your solution. This should include, but not be limited to, the following: hardware requirements, software requirements, application architecture, security and scalability.

PROJECT MANAGEMENT APPROACH

Include the method and approach used to manage the overall project and client correspondence. Briefly describe how the engagement proceeds from beginning to end.

PROJECT TEAM STAFFING

Please include a list of team requirements for both ABC Company and your organization for the entire life-cycle of the solution.

PRICING

Please include itemized pricing including all costs associated with software license fees, implementation and consulting charges, hosting, maintenance and support.

REFERENCES

Please provide three (3) current corporate references, including company name, contact name, title, address, telephone number, and client relationship synopsis.


Functional Requirements

Note: To use the check boxes, you need to double-click on the desired box and the select “Checked” for the default value.

POSITION MANAGEMENT

1. Does your application have the ability to create job templates for commonly filled positions? If so, please detail how templates are indexed and retrieved.

Standard capability Customization Required Future Not AvailableSupplier Comments: 2. Does your application have the ability to create requisitions from templates?

Standard capability Customization Required Future Not AvailableSupplier Comments: 3. Do templates and requisitions contain internal & external job descriptions? Please indicate if there is

any character limitation.

Standard capability Customization Required Future Not AvailableSupplier Comments: 4. Do requisitions have multiple statuses? If so, please indicate the standard statuses delivered and

whether or not they can be modified.

Standard capability Customization Required Future Not AvailableSupplier Comments: 5. Is requisition approval workflow available? If so, please detail how approval workflow works and the

maximum number of approval workflow levels available.

Standard capability Customization Required Future Not AvailableSupplier Comments: 6. Does your product allow for the requisition creator to define the requisition approvers? (i.e. insert

email address of those that need to approve the requisition? Select name from a menu?)

Standard capability Customization Required Future Not AvailableSupplier Comments: 7. Are there decision tools available when routing for approval?

Standard capability Customization Required Future Not AvailableSupplier Comments: 8. Does your product have the ability to identify unique workflows and requisition fields by organization

code, company code or country code?

Standard capability Customization Required Future Not AvailableSupplier Comments:


9. Does your product have the ability to identify unique approval workflows by organization code, company code or country code?

Standard capability Customization Required Future Not AvailableSupplier Comments: 10. Can approval request be sent through email? If so, does the requested Approver need system access

to complete the pending task?

Standard capability Customization Required Future Not AvailableSupplier Comments: 11. Can requisition and template data be auto-populated as a result of selecting a job code or other data

element? If so, please detail how the data library is created and the maximum number of fields.

Standard capability Customization Required Future Not AvailableSupplier Comments: 12. Does your product have the ability for the application to assign requisition numbers?


13. Does your product offer the ability to manually create requisition numbers?

Standard capability Customization Required Future Not AvailableSupplier Comments: 14. Does your product offer the ability to indicate that the position is limited to specific organizations and

identify those organization codes?

Standard capability Customization Required Future Not AvailableSupplier Comments: 15. Does your product offer the ability to identify base salary (hourly and/or annual calculation)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 16. Does your product offer the ability to identify base salary target?

Standard capability Customization Required Future Not AvailableSupplier Comments: 17. Does your product offer the ability to identify variable compensation range?

Standard capability Customization Required Future Not AvailableSupplier Comments: 18. Does your product offer the ability to identify if this is a new or replacement position?

Standard capability Customization Required Future Not Available


Supplier Comments: 19. Does your product offer the ability to add user defined fields to the template? If so, please indicate

how many user defined fields can be added for data collection purposes.

Standard capability Customization Required Future Not AvailableSupplier Comments: 20. Does your product offer the ability to add user defined fields to the requisition? If so, please indicate

how many user defined fields can be added for data collection purposes.

Standard capability Customization Required Future Not AvailableSupplier Comments: 21. Can a requisition contain multiple openings? If so, for multiple locations (i.e. building, city, etc.)? If so,

can Time to Fill metrics be calculated for each position filled?

Standard capability Customization Required Future Not AvailableSupplier Comments: 22. Can requisitions be assigned to multiple application users (i.e. Recruiter and Recruiter Assistant and

HR Generalist)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 23. Can requisitions be modified after approval? If so, please detail what modifications can be made

subsequent to the approval.

Standard capability Customization Required Future Not AvailableSupplier Comments: 24. Can requisitions be duplicated? If so, please detail what elements are copied forward.

Standard capability Customization Required Future Not AvailableSupplier Comments: 25. Can queries be run to pull up data by department, Hiring Manager, etc?


26. Can documents be attached to requisitions?

Standard capability Customization Required Future Not AvailableSupplier Comments: 27. Does your product offer the ability to match a requisition to the database and identify applicable

candidates? If so, please detail how this is done and options for taking action.



28. Does your product offer the ability for the originator of the request to save work in progress and complete the request at a later date?

Standard capability Customization Required Future Not AvailableSupplier Comments: 29. Does your product offer the ability to date/time-stamp all elements of the requisition workflow?

Standard capability Customization Required Future Not AvailableSupplier Comments: 30. Does your product offer the ability to request recruiter support as part of the requisition process?


31. Does your product offer the ability to identify if you have a candidate already established?

Standard capability Customization Required Future Not AvailableSupplier Comments: 32. Does your product offer the ability to link each open position with a work location code and org code?

Standard capability Customization Required Future Not AvailableSupplier Comments: 33. Is spell check available for job description fields?

Standard capability Customization Required Future Not AvailableSupplier Comments: 34. Do free form fields accept HTML formatting?

Standard capability Customization Required Future Not AvailableSupplier Comments: 35. Can Hiring Managers use the approval workflow?

Standard capability Customization Required Future Not AvailableSupplier Comments: 36. Can Hiring Managers edit an approved requisition? If so, please detail what modifications can be

made.

Standard capability Customization Required Future Not AvailableSupplier Comments: 37. Can Hiring Managers view candidates attached to their requisitions? Please detail what candidates

can be viewed.



38. Can Hiring Managers change the status of a requisition? If so, please indicate the circumstances in

which this action would be allowed.

Standard capability Customization Required Future Not AvailableSupplier Comments: 39. Can Hiring Managers view standard reports? Please detail what reports are available to Hiring

Managers.

Standard capability Customization Required Future Not AvailableSupplier Comments: 40. Can Hiring Managers update the status of candidates based on workflow activities?

Standard capability Customization Required Future Not AvailableSupplier Comments: 41. The ability of a Hiring Manager to perform certain tasks without logging into the application? If so,

please detail what tasks can be performed through email.

Standard capability Customization Required Future Not AvailableSupplier Comments: 42. Can expenses be tracked by requisition?

Standard capability Customization Required Future Not AvailableSupplier Comments: 43. Can expenses be tracked by candidate?

Standard capability Customization Required Future Not AvailableSupplier Comments: 44. Can expenses be tracked by source code (i.e. newspaper ads, monster postings, etc.)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 45. Can expenses be tracked by expense type? (i.e. Ad, media, candidate airfare, hotel, etc.)

Standard capability Customization Required Future Not AvailableSupplier Comments: 46. Can expenses be identified by a specific amount and currency?


JOB DISTRIBUTION MANAGEMENT


47. Does the application power the internal & external career section? If so, please detail the differences between the two?

Standard capability Customization Required Future Not AvailableSupplier Comments: 48. Are there separate databases or delineation for resume and job management for the internal and

external career sections?

Standard capability Customization Required Future Not AvailableSupplier Comments: 49. Is it possible to post to job boards from within the application?

Standard capability Customization Required Future Not AvailableSupplier Comments: 50. Do you partner with job board broadcast firms such as Data Frenzy and JobVIPer? If so, please detail

the list.


51. Can the hiring manager/recruiter select in the workflow, what job boards the position will be posted on? If so, please detail how this is done.

Standard capability Customization Required Future Not AvailableSupplier Comments: 52. Does the automatically application capture the candidate source?

Standard capability Customization Required Future Not AvailableSupplier Comments: 53. Does the application support link backs (for example, from Monster back to your application)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 54. Does the application capture costs associated with job board postings?

Standard capability Customization Required Future Not AvailableSupplier Comments: 55. Does the application track job board posting expirations? If so, are Recruiter alerts available?

Standard capability Customization Required Future Not AvailableSupplier Comments: 56. Does the application track internal posting expirations? If so, are Recruiter alerts available?



57. Can the application automatically externally post a position after an internal posting has expired? If

so, please detail the controls available.


Supplier Comments: 58. Can requisitions be sent from within the application to search firms and ad agencies? If so, please

detail the process for accomplishing this activity.

Standard capability Customization Required Future Not AvailableSupplier Comments: 59. Does the application assign a unique URL to each job posting?

Standard capability Customization Required Future Not AvailableSupplier Comments: 60. Does the application allow customer to brand the career section based on corporate

identity/standards? If so, please detail how.

Standard capability Customization Required Future Not AvailableSupplier Comments: 61. Does the application provide the ability to automatically remove posting from company specific

websites?

Standard capability Customization Required Future Not AvailableSupplier Comments: 62. Does the application provide the ability to automatically remove postings from external websites (i.e.

job boards)?


CANDIDATE MANAGEMENT

63. Does the application differentiate internal vs. external job seekers/candidates? If so, detail how this distinction is made.

Standard capability Customization Required Future Not AvailableSupplier Comments: 64. Can job seekers conduct searches on the career section? If so, please detail the types of searches

that can be conducted.



65. Can job seekers create and update profiles (non-job specific)? If so, please detail the process for password recovery.

Standard capability Customization Required Future Not AvailableSupplier Comments: 66. Does the application assign a unique candidate code automatically and when importing data? If so,

please detail how this is tracked within the workflow.

Standard capability Customization Required Future Not AvailableSupplier Comments: 67. Can job seekers apply to specific positions online?

Standard capability Customization Required Future Not AvailableSupplier Comments: 68. Can job seekers apply to multiple positions during a single session (i.e. shopping cart functionality)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 69. When candidates submit a resume, are there character and line limitations? If so, please describe.

Standard capability Customization Required Future Not AvailableSupplier Comments: 70. Can job seekers attach a copy of their resume? Can automatic data extraction/parsing occur once the

resume is attached?

Standard capability Customization Required Future Not AvailableSupplier Comments: 71. Can job seekers "Email this job to a friend" from within the career section?

Standard capability Customization Required Future Not AvailableSupplier Comments: 72. Can applicants check the status of their application(s) by returning to the career section? If so, please

detail how this is done.

Standard capability Customization Required Future Not AvailableSupplier Comments: 73. Can system users add candidates/resumes to the system? If so, please detail the process to identify

and resolve duplicates

Standard capability Customization Required Future Not AvailableSupplier Comments: 74. Can job seekers create job agents and be notified when appropriate openings exist? If so, please

detail the process for creating a job agent and the notification process.


Standard capability Customization Required Future Not AvailableSupplier Comments: 75. Does the application capture candidate source? If so, please detail how this information is captured

and stored.

Standard capability Customization Required Future Not AvailableSupplier Comments: 76. Can attachments be forwarded from within the application?

Standard capability Customization Required Future Not AvailableSupplier Comments: 77. Can candidate records be archived and purged?

Standard capability Customization Required Future Not AvailableSupplier Comments: 78. Can the candidate source be modified at time of hire?

Standard capability Customization Required Future Not AvailableSupplier Comments: 79. Can resumes be imported from 3rd party databases (e.g., monster.com)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 80. Does your product provide the ability for recruiting agencies to submit candidates through the career

section? If this is possible, please detail how this process works and the associated tracking.

Standard capability Customization Required Future Not AvailableSupplier Comments: 81. Can paper resumes be processed into the system? If so, please detail how this is done and any

associated tools/partnerships/costs.

Standard capability Customization Required Future Not AvailableSupplier Comments: 82. Can job seekers save application information and complete at a later time?

Standard capability Customization Required Future Not AvailableSupplier Comments: 83. Can a candidate indicate that they have been previously employed by ABC Company?



84. Does your product provide the ability to capture candidate information without a resume (i.e. resume builder)? Please describe.

Standard capability Customization Required Future Not AvailableSupplier Comments: 85. Does your product provide the ability to link each applicant to an open requisition number(s)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 86. Can candidates be "clustered" based on a predefined grouping?


87. Can prescreening questions be created for job templates?

Standard capability Customization Required Future Not AvailableSupplier Comments: 88. Can prescreening questions be created for requisitions?

Standard capability Customization Required Future Not AvailableSupplier Comments: 89. Are prescreening questions stored/indexed? If so, please detail how this is done (i.e. by job code, etc)

and whether or not there is any limit to the number of questions that can be created.

Standard capability Customization Required Future Not AvailableSupplier Comments: 90. Can prescreening questions be different for internal vs. external applicants?

Standard capability Customization Required Future Not AvailableSupplier Comments: 91. Can prescreening questions be scored and ranked allowing for quick candidate sorts? If so, please

explain your approach/methodology associated with prescreening scoring.

Standard capability Customization Required Future Not AvailableSupplier Comments: 92. Are there multiple question types? If so, please list the available question types.

Standard capability Customization Required Future Not AvailableSupplier Comments: 93. Can Recruiters add prescreening questions? If so, detail how this is done.



94. Can Recruiters access prescreening questions created by the System Administrator?

Standard capability Customization Required Future Not AvailableSupplier Comments: 95. Based on the completion of a job-specific application does the application have the flexibility to show

or hide the score?

Standard capability Customization Required Future Not AvailableSupplier Comments: 96. Based on the completion of a job-specific application will the Requisition Owner receive notification of

that candidate indicating their ranking based on the prescreening questions?

Standard capability Customization Required Future Not AvailableSupplier Comments: 97. Does the proposed system offer flexible options to trigger questions at different stages of the

application process?


98. Does the proposed system enable connection with formal selection tests developed by a third party vendor?


CANDIDATE SEARCH

99. Is neural-net or concept-based searching available?


100. Can full-text searching (i.e. Boolean) be done within the application?

Standard capability Customization Required Future Not AvailableSupplier Comments: 101. Does your product provide the ability to conduct ‘not’ searches, (i.e. if they have a Masters

Degree then exclude them from the results)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 102. The ability to search for missing data (i.e. show me all candidates that have no response to

question 3)?


Standard capability Customization Required Future Not AvailableSupplier Comments: 103. Can searches be saved as public or private?

Standard capability Customization Required Future Not AvailableSupplier Comments: 104. Can sub-searches be run against the original search results?


105. Can searches be run for multiple criteria (i.e. conceptually and Boolean).


106. Can re-occurring web searches (i.e. web crawlers) be set-up and run from within the application?

Standard capability Customization Required Future Not AvailableSupplier Comments: 107. Can external 3rd party database searches be initiated from within the application? If so, can the

results be imported?

Standard capability Customization Required Future Not AvailableSupplier Comments: 108. Can hiring managers/recruiters create “Candidate Search Agents” to automatically notify them

when someone has applied that meets their job requirements?


CANDIDATE RELATIONSHIP MANAGEMENT

109. Can Recruiters create "Hot List" and/or specialty folders for candidate follow-up?

Standard capability Customization Required Future Not AvailableSupplier Comments: 110. Does the application output to MS-Outlook, Lotus Notes (i.e. a tasks and/or events in the

application would appear in MS-Outlook)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 111. Can Recruiters email candidates from within the application?


Standard capability Customization Required Future Not AvailableSupplier Comments: 112. Can Recruiters initiate and send correspondence from within the application?

Standard capability Customization Required Future Not AvailableSupplier Comments: 113. Can correspondence templates be created? If so, please detail the process for creating a

correspondence template.

Standard capability Customization Required Future Not AvailableSupplier Comments: 114. Can correspondence be generated from within the application?

Standard capability Customization Required Future Not AvailableSupplier Comments: 115. Can letters be printed and emailed from within the application? If so, please detail the email

output (e.g. html).

Standard capability Customization Required Future Not AvailableSupplier Comments: 116. Are correspondences tracked in the history of the recipient and available for subsequent retrieval

and viewing?

Standard capability Customization Required Future Not AvailableSupplier Comments: 117. Can correspondence be customized with company branding (i.e. logo) based on corporate

identity/standards?

Standard capability Customization Required Future Not AvailableSupplier Comments: 118. Can documents be attached to candidate records?


119. Can correspondence be automatically triggered based on workflow events or statuses? (i.e. rejection letter) If so, please provide detail.


WORKFLOW


120. Is candidate workflow configurable? If so, please detail how workflow is configured.

Standard capability Customization Required Future Not AvailableSupplier Comments: 121. Can multiple candidate workflows be created (i.e. exempt vs. non-exempt workflow, or Internal

vs. External workflow)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 122. Can events (i.e. Correspondence) be triggered as a result of workflow activity?

Standard capability Customization Required Future Not AvailableSupplier Comments: 123. Can multiple workflows be created?


124. Does workflow include both "steps" and "statuses"? If so, please detail how many steps and statuses can be included within a single workflow.

Standard capability Customization Required Future Not AvailableSupplier Comments: 125. Can "steps" or "status" attributes be controlled (i.e. optional vs. required)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 126. Can comments be entered at each process step? If so are comments viewable by other

application users? If yes, by whom?

Standard capability Customization Required Future Not AvailableSupplier Comments: 127. Does your product provide the ability to perform group updates on candidates in process?

Standard capability Customization Required Future Not AvailableSupplier Comments: 128. The ability to forward a formatted resume to a Hiring Manager? If not, please describe the default

format for forwarding a resume.

Standard capability Customization Required Future Not AvailableSupplier Comments: 129. The ability to link documents and/or forms to the workflow steps?



Supplier Comments:

REFERRAL MANAGEMENT

130. Does the application track employee referrals? If so, please detail how this is done, how referral bonus and payout is tracked and notifications available to the referrer and referee.

Standard capability Customization Required Future Not AvailableSupplier Comments: 131. Does the application track public referrals? If so, please detail how this is done, how referral

bonus and payout is tracked and notifications available to the referrer and referee.

Standard capability Customization Required Future Not AvailableSupplier Comments: 132. Does the application track agency referrals? If so, please detail how this is done, how referral

bonus and payout is tracked and notifications available to the referrer and referee.


APPLICANT MANAGEMENT

133. Does the application solicit EEO/Gender information from job seekers? If so, please detail how this information is solicited, collected, reported and stored.

Standard capability Customization Required Future Not AvailableSupplier Comments: 134. Does the application allow the self-identification of a disability?

Standard capability Customization Required Future Not AvailableSupplier Comments: 135. Does the application track requests for disability accommodation? If so, does it track responses to

requests?

Standard capability Customization Required Future Not AvailableSupplier Comments: 136. Does your product provide the ability to identify the pre-screeners name, and date of the

screening?

Standard capability Customization Required Future Not AvailableSupplier Comments: 137. Does your product provide the ability to track the pre-screening questions?


Standard capability Customization Required Future Not AvailableSupplier Comments: 138. Does your product provide the ability to enter pre-screening comments?

Standard capability Customization Required Future Not AvailableSupplier Comments: 139. Does your product provide the ability to select and record interviewing team for multiple interview

cycles (first, second, etc.)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 140. Does the application provide automated interview scheduling for all interested parties?

Standard capability Customization Required Future Not AvailableSupplier Comments: 141. Does your product provide the ability to create and store interview questions?

Standard capability Customization Required Future Not AvailableSupplier Comments: 142. Does your product provide the ability to store interview summary and rating from menus?

Standard capability Customization Required Future Not AvailableSupplier Comments: 143. Does your product provide the ability to enter interviewer comments?

Standard capability Customization Required Future Not AvailableSupplier Comments: 144. Does your product provide the ability to capture reference information such as date, questions

and comments?

Standard capability Customization Required Future Not AvailableSupplier Comments: 145. Does your product provide the ability to auto-export reference information to a 3rd party vendor?

Standard capability Customization Required Future Not AvailableSupplier Comments: 146. Does your product provide the ability to capture education information?

Standard capability Customization Required Future Not AvailableSupplier Comments: 147. Does your product provide the ability to auto-export education verification request to a 3rd party

vendor?


Standard capability Customization Required Future Not AvailableSupplier Comments: 148. Does your product provide the ability to capture employment verification information?

Standard capability Customization Required Future Not AvailableSupplier Comments: 149. Does your product provide the ability to auto-export employment verification request to a 3rd

party?

Standard capability Customization Required Future Not AvailableSupplier Comments: 150. Does your product provide the ability to auto-generate a request for drug testing to a 3rd party

vendor?

Standard capability Customization Required Future Not AvailableSupplier Comments: 151. Does your product provide the ability to generate offers using pre-configured letter templates? Is

there any limit to the number of templates?

Standard capability Customization Required Future Not AvailableSupplier Comments: 152. Does your product provide the ability to route offer for approval?

Standard capability Customization Required Future Not AvailableSupplier Comments: 153. Does your product provide the ability to print offer for mailing?

Standard capability Customization Required Future Not AvailableSupplier Comments: 154. Does your product provide the ability to track offer status (Pending approval, pending response,

etc.)

Standard capability Customization Required Future Not AvailableSupplier Comments: 155. Does your product provide the ability to track reason for declined offer?

Standard capability Customization Required Future Not AvailableSupplier Comments: 156. Does your product provide the ability to track counter-offer as a separate process?

Standard capability Customization Required Future Not AvailableSupplier Comments: 157. Does your product provide the ability to update the offer letter with revised information?



Supplier Comments:

NEW HIRE MANAGEMENT

158. Does your product provide the ability to send new hire information to an HRIS?

Standard capability Customization Required Future Not AvailableSupplier Comments: 159. Does your product provide the ability to send the Hiring Manager correspondence with a new hire

checklist?

Standard capability Customization Required Future Not AvailableSupplier Comments: 160. Does your product provide the ability to send surveys to the Hiring Manager and New Hire?


REPORTING

161. Are standard reports available within the application? If so, please provide a summary of available reports.

Standard capability Customization Required Future Not AvailableSupplier Comments: 162. Can you standard reports be filtered (i.e. by division, department, recruiter, date, etc.)?

Standard capability Customization Required Future Not AvailableSupplier Comments: 163. Can reports be exported to MS-Excel? If not, please indicated other file formats supported (i.e.

pdf).

Standard capability Customization Required Future Not AvailableSupplier Comments: 164. Can reports be emailed from within the application?

Standard capability Customization Required Future Not AvailableSupplier Comments: 165. Is there an available tool for ad-hoc report writing (to be done by the customer)? If so, please

indicate the available tool and process for creating and running ad-hoc reports.



166. Do your standard reports include data for Cost Per Hire?

Standard capability Customization Required Future Not AvailableSupplier Comments: 167. Do your standard reports include data for Time to Fill?

Standard capability Customization Required Future Not AvailableSupplier Comments: 168. Does the report writer support graphic analysis? Statistical analysis?

Standard capability Customization Required Future Not AvailableSupplier Comments: 169. Is the report writer best of breed?

Standard capability Customization Required Future Not AvailableSupplier Comments: 170. Can database views be created to support reporting requirements?

