using powerpoint julian crowe [email protected]
TRANSCRIPT
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The basic PowerPoint slide
• a title• and a series of bullet points
– with second level bullet points• you can go to lower levels but it is best not to
overcomplicate things
• keep the layout simple• not too many points per slide• don’t reduce the font size to cram in more
points
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Transition and Animation
• Transition – how you move from one slide to another– in the Slideshow menu
• Animation– Build the slide point by point– Choose Custom animation from the Slideshow menu– Don’t use animation just because its there, but only
where it helps
• Can also animate picture and text-box objects
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Animation of drawing objects
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Animation of text boxes
cat le chat
A little onward lend thy handguiding
102 x 2.5 = 255
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Using pictures
• Creating your own images– Save the highest quality image you can– Save it in other formats – lower quality means small
files– Choose the right quality for your purpose– Low quality for inclusion in presentation
• Copy and paste from other sources– eg from the web
• Insert picture from file– If it’s a large file insert a link rather than embedding
the image
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•Scanned to a TIFFabout 6.5 MB•Copied and pasted into PowerPoint•Compressed to 50KB
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Next two slides both are from a JPEG – first is compressed, the second not compressed. No visible deterioration on screen.
Right-click on the pictureand choose Format Pictureand click the Compressbutton.
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Next slide has a linked file. If the file isnot where PowerPoint expects to find it, the linked object will not be displayed.
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incidents
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Excel chart – pastedonto the slide using Paste Special and usingthe Paste link option
You can change the Exceldata, and then on your slideright-click on the chartand choose Update link fromthe pop-up menu.
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Planning a presentation
• How many slides will you use?– Decide the main sections of your talk– How many slides for each section? – Some sections might not lend themselves to
slides
• Decide what points you want to make on each slide– If there are more than five or six points, you
need to break it into two slides
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• Where will you insert your images? • Not all text has to be in bullet points• PowerPoint can help you plan
– but don’t let it dictate to you
• Starting from a written paper?– Use your main headings as slide titles– and your sub-headings as bullet points
• Can import your Word outline into PowerPoint – must have used heading styles in the Word document
• Create handouts based on your slides– Use the Print what selection in the Print dialog-box– How will your images look when on a small print-out?
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Further information
• IT Services training material on PowerPoint and Graphicswww.st-andrews.ac.uk/its/training/training_materials
• Article in Staff Newsletter on pros and cons of PowerPointwww.st-andrews.ac.uk/staff/newsletter/e-version/0405.pdf
• PowerPoint – shot with its own bulletshttp://www.norvig.com/lancet.html
http://www.norvig.com/Gettysburg/