USING DATA DISCOVERY TO DRIVE DECISIONS

Allen AlbusDeputy SuperintendentLake Forest 67 & 115

Steve Miller CPASenior Financial AdvisorPMA Financial Network, Inc.

Barry BolekAssistant SuperintendentTownship HS 113

Scott SmithNational Sales DirectorForecast5 Analytics, Inc.

Examples of Local Data for Tracking and Budgeting

District #113 utilizes an SQL database that allows one to download real-time data during the year and in 10-year historical terms. This allows one to look at averages and also areas of expenditures in detail.

D113 – Local 10-year trends used for projections and analysis

Account BudgetActual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual

Alias Description 2003 2003 2004 2004 2005 2005 2006 2006 2007 2007 2008 2008 2009 2009 2010 2010 2011 2011 2012 2012 2013 2013

ecom4620

Supplies - Electricity Ad Bldg - Business/OM

$35,000.00 $28,402.65 $30,000.00 $31,629.72 $30,000.00 $1,861.16 $30,000.00 $8,187.33 $30,000.00 $12,033.38 $30,000.00 $12,255.26 $30,000.00 $11,742.56 $25,000.00 $10,736.28 $15,000.00 $8,005.64 $15,000.00 $7,673.93 $15,000.00 $6,470.99

ecom4630

Supplies - Natural Gas Ad Bldg - Business/OM

$4,000.00 $3,085.74 $6,000.00 $6,538.79 $9,000.00 $6,049.68 $9,000.00 $8,619.45 $15,000.00 $8,157.01 $15,000.00 $5,271.25 $15,000.00 $7,223.28 $12,500.00 $3,735.86 $10,000.00 $7,451.40 $10,000.00 $2,980.20 $10,000.00 $3,073.62

ehom4620

Supplies - Electricity - Operation - Maint

$350,000.00 $294,146.50 $375,000.00 $374,058.39 $375,000.00 $338,437.11 $325,000.00 $353,495.87 $400,000.00 $409,989.90 $400,000.00 $493,658.68 $460,000.00 $606,511.42 $525,000.00 $539,698.65 $650,000.00 $508,860.09 $600,000.00 $477,773.82 $600,000.00 $407,831.91

ehom4630

Supplies - Natural Gas -Operation - Maint

$175,000.00 $234,158.22 $185,000.00 $259,423.89 $185,000.00 $243,006.96 $235,000.00 $366,915.44 $400,000.00 $322,789.27 $400,000.00 $344,079.58 $400,000.00 $275,081.07 $350,000.00 $206,572.97 $350,000.00 $197,656.34 $300,000.00 $132,085.05 $250,000.00 $156,395.26

edom4620

Supplies - Electricity - Operation - Maint

$325,000.00 $310,605.39 $310,000.00 $352,651.41 $310,000.00 $236,927.72 $250,000.00 $282,161.48 $320,000.00 $151,762.66 $320,000.00 $439,538.78 $400,000.00 $341,612.30 $375,000.00 $435,528.63 $400,000.00 $454,779.84 $450,000.00 $463,687.12 $500,000.00 $318,914.42

edom4630

Supplies - Natural Gas -Operation - Maint

$115,000.00 $197,179.58 $185,000.00 $233,012.91 $185,000.00 $233,370.28 $245,000.00 $339,687.66 $375,000.00 $259,695.48 $375,000.00 $266,442.28 $325,000.00 $264,324.98 $300,000.00 $164,634.92 $300,000.00 $150,393.83 $250,000.00 $96,871.88 $250,000.00 $110,962.05

$1,004,000.00 $1,067,578.08 $1,091,000.00 $1,257,315.11 $1,094,000.00 $1,059,652.91 $1,094,000.00 $1,359,067.23 $1,540,000.00 $1,164,427.70 $1,540,000.00 $1,561,245.83 $1,630,000.00 $1,506,495.61 $1,587,500.00 $1,360,907.31 $1,725,000.00 $1,327,147.14 $1,625,000.00 $1,181,072.00 $1,625,000.00 $1,003,648.25

Account Budget Actual Budget Actual

Alias Description 2003 2003 2004 2004

ecom4620

Supplies - Electricity Ad Bldg - Business/OM $35,000.00 $28,402.65 $30,000.00 $31,629.72

ecom4630

Supplies - Natural Gas Ad Bldg - Business/OM $4,000.00 $3,085.74 $6,000.00 $6,538.79

ehom4620

Supplies - Electricity - Operation - Maint $350,000.00 $294,146.50 $375,000.00 $374,058.39

ehom4630

Supplies - Natural Gas -Operation - Maint $175,000.00 $234,158.22 $185,000.00 $259,423.89

edom4620

Supplies - Electricity - Operation - Maint $325,000.00 $310,605.39 $310,000.00 $352,651.41

edom4630

Supplies - Natural Gas -Operation - Maint $115,000.00 $197,179.58 $185,000.00 $233,012.91

$1,004,000.00 $1,067,578.08 $1,091,000.00 $1,257,315.11

Overtime Overview for District

THSD #113 has monthly detailed Overtime reports that show

which areas have spent what amount of

money. By tracking overtime to each

specific area, one can target cost reductions directly to activities.

$2,559.31 Salaries - OT Custodian - Operation/Maint

$36.66 $345.10 Cotton Wood $36.66

Salaries - OT Custodian - Activities - Oper/Maint

$67.12 Blue Fish $25.10 Hunting Dog $42.02

Salaries - OT Custodian - Rental - Oper/Maint

$201.36 Blood Hound $126.06 Pink Bird $75.30

Salaries - OT Security Guard - Operation/Maint

$39.96 Big Bird $39.96

$491.34 Salaries - OT Custodian - Athletics - Oper/Maint

$261.21 Green Grass $132.99 Maple Syrup $128.22

Salaries - OT Security Guard - Operation/Maint

$130.50 Tall Tree $130.50

Salaries - OT Custodian - Operation/Maint

$99.63 Short Bush $13.62 Hello Dolly $86.01

$1,722.87 Salaries - OT Bus Driver - Bus Garage

$1,067.02 Danny Driver $94.29 Wanda Walker $36.98 Randy Runner $106.38 Suzie Sleeper $9.94 Molly Holly $298.05 Buddy Holly $57.20 Holly Bush $0.00 Green Tree $151.56 Red Tree $8.92 Sue Snowflake $91.96 Santa Claus $230.59 Rudy Deer $117.09 Polar Bear $87.56 Panda Bear $59.61 Grizzly Bear $67.35 Black Bear $44.49 Gummy Bear $97.83 Ice Cone $108.68 Ice Cream $44.45 Ice Melt $0.00 Sun Shine $9.94

ttbg1622

ohcu1822

Trans

ohcu1826

ohsg1842

odsg1842

HPHS

odcu1827

odcu1825

DHSodcu1822

Using Data For:Improving your Budgeting

Using Data For:Hiring and Negotiations

Using Data For:Hiring and Negotiations

Using Data For:Hiring and Negotiations

Using Data For:Hiring and Negotiations

Using Data For:Cost Containment

Using Data For:Cost Containment

Using Data For:Revenue Enhancement

Using Data For:Communication

Collaboration and Data Sharing

Collaboration and Data Sharing