user’smanual · 2019. 7. 24. · fo 17. in 18. c 19. c 20. c 21. c 22. c fo 23. in 24. in 25. c...

User’s Manual

Research AndDevelopment Information System (RADIS)

Research Management Centre &UTM Library

2019

Page |1

Page | 2

USER’S MANUAL TABLE OF CONTENT

1.0 Process Flow ......................................................................................................................... 3

2.0 Publication Registration ................................................................................................ 4

a) Indexed Publication ............................................................................................................ 4

b) Non‐Indexed Publication ................................................................................................ 12

c) Others Publication ............................................................................................................. 20

3.0 Incentive Claim Application in UTMFin System ............................................. 29

4.0 Incentive Claim Application in RADIS ................................................................. 30

Appendix ...................................................................................................................................... 33

Example of UTMFin E‐Form Attachment ...................................................................... 33

1.0 Proc

UTM Lib

I

A

UT

cess Flow

brary staff

INCENTIV

Applican

INCENTIV

Applicant

TM Librar

PUBLIC

Autho

w

APPRO

f approve

VE CLAIM

nt apply in

VE CLAIM

t apply in

VERIFICA

ry staff ve

CATION RE

r register

OVAL PRO

e the ince

M APPLICA

ncentive

APPLICAT

centive c

ATION PR

erify regis

EGISTRAT

r publicat

CESS

entive cla

ATION IN

claim in R

TION IN U

claim in U

OCESS

stered pub

TION IN R

ion in RA

im applic

RADIS

RADIS.

UTMFin

TMFin.

blication.

ADIS

ADIS.

Pag

cation.

.

ge | 3

2.0

1. G2. In3. C

Pub

a.

Go to https://nsert Usernalick on Login

blication

Indexed

/radis.utm.mame and Pasn button.

Registra

d Publica

my/rmc/ ssword in the

ation in

ation

e respective

RADIS

input fields

.

Pagge | 4

4. C

5. C6. C7. C

lick on Publi

lick on Publilick on New lick on Index

ication menu

ication. Publicationxed Publicat

u.

. tion.

Pagge | 5

8. O

9. C

10. InRa

On Publicatio

hoose the C

nsert all the Reminder: ) ISSN

‐ Intern‐ 8‐digi

on Details ta

Category of P

required inf

national Stant code for e

b, choose th

Publication.

formation an

ndard Serialxample 031

he Type of Pu

nd click on S

l Number. 7‐8471 or 1

ublication.

ave button.

050‐124X.

Pagge | 6

11. To add the author list, please choose the Category ofAuthor.

- used to identify a periodical publication at a specificmedia type.b) ISBN

- International Standard BookNumber.- 13-digit number for example978-0-300-14424-6.

c) Role ofAuthor- For further information, please go to http://library.utm.my/support/wp-

content/uploads/sites/4/2016/12/Author-Verification-in-RADIS-1.pdf

Page |7

Fo12. In13. C14. C15. C16. C17. C

or UTM STAnsert Staff Nhoose the Slick on Searclick on Selechoose the Rlick on Add

FF categoryame/ID in thearch By. ch button. ct button of Role for the sbutton.

: he input fiel

the selectedselected nam

d.

d name. me.

Pagge | 8

Fo18. In19. C20. C21. C22. C

or UTM STUnsert Name/hoose the Slick on Searclick on Selechoose the T

DENT categ/Matric No. iearch By. ch button. ct button of ype of Auth

ory: in the input

the selectedor for the se

field.

d name. elected namee.

Pagge | 9

23. C

Fo24. In25. In26. C27. C

28. T

29. O

lick on Add

or OTHERS cnsert Name insert E‐Mail hoose the Tlick on Add

o edit inform

On Attachme

button.

category: in the input address in type of Authbutton.

mation, click

ent tab, choo

field. he input fielor.

k on Edit but

ose the Type

ld.

ton. To dele

e of Attachm

ete informati

ment.

ion, click on

Page

Delete butt

e | 10

ton.

30. In31. C32. C

*

33. O34. C35. U36. O

*

nsert Descriplick on Browlick on UploCompulsory

On Declaratiolick on Subm

UTM Library sOnce verifiedOnly for pub

ption in the wse button aad button. y to attach b

on tab, tick omit button. staff will verd, proceed toblication tha

input field.nd select co

both type of

on the check

rify the regiso Incentive Cat is eligible

orrect PDF fil

attachment

kbox to agre

stered publicClaim Applicato apply.

le. Then, clic

t.

e with the st

cation. ation in UTM

ck on OK but

tatement.

MFin System

Page

tton.

.

e | 11

1. G2. In3. C

4. C

b.


lick on Publi

Non‐Ind


ication menu

dexed Pu


u.

ublication

e respective

n

input fields.

Pagee | 12

5. C6. C7. C

8. O

lick on Publilick on New lick on Non‐

On Publicatio

ication. Publication‐Indexed Pub

on Details ta

. blication.

b, choose thhe Type of Puublication.

Pagee | 13

9. Insert all the required information and clickon Save button.Reminder:d) ISSN

- International Standard SerialNumber.- 8-digit code for example 0317-8471 or 1050-124X.- used to identify a periodical publication at a specificmedia type.

e) ISBN- International Standard BookNumber.- 13-digit number for example978-0-300-14424-6.

f) Role ofAuthor- For further information, please go to http://library.utm.my/support/wp-


Page |14

10. To add the auuthor list, pleease choosee the Category of Authorr.

Pagee | 15

Fo11. In12. C13. C14. C15. C16. C



: he input fiel


d.

d name. me.

Pagee | 16

Fo17. In18. C19. C20. C21. C22. C

Fo23. In24. In25. C26. C

or UTM STUnsert Name/hoose the Slick on Searclick on Selechoose the Tlick on Add


DENT categ/Matric No. iearch By. ch button. ct button of ype of Authbutton.


ory: in the input



field.

d name. elected name

ld.

e.

Pagee | 17

27. T

28. O29. In30. C31. C

*C

32. O33. C

o edit inform

On Attachmensert Descriplick on Browlick on UploCompulsoryontent and

On Declaratiolick on Subm

mation, click

ent tab, chooption in the wse button aad button. y to attach Journal Fron

on tab, tick omit button.

k on Edit but

ose the Typeinput field.nd select co

three typent Page.

on the check

ton. To dele

e of Attachm

orrect PDF fil

e of attach

kbox to agre

ete informati

ment.

le. Then, clic

hment: Proo

e with the st

ion, click on

ck on OK but

of of Public

tatement.

Page

Delete butt

tton.

cation, Tab

e | 18

ton.

le of

Page | 19

34. UTM Library staff will verify the registered publication. 35. Once verified, proceed to Incentive Claim Application in UTMFin System.

1. G2. In3. C

4. C

c.


lick on Publi

Others


ication menu

Publicati


u.

ion

e respective input fields.

Pagee | 20

5. C6. C7. C

8. O

lick on Publilick on New lick on Othe

On Publicatio

ication. Publication

ers Publicatio

on Details ta

. on.

b, choose thhe Type of Puublication.

Pagee | 21

9. Insert all the required information and clickon Save button.Reminder:g) ISSN

- International Standard SerialNumber.- 8-digit code for example 0317-8471 or 1050-124X.- used to identify a periodical publication at a specificmedia type.

h) ISBN- International Standard BookNumber.- 13-digit number for example978-0-300-14424-6.

i) Role ofAuthor- For further information, please go to http://library.utm.my/support/wp-


Page |22

10. To add the auuthor list, pleease choosee the Category of Authorr.

Pagee | 23

Fo11. In12. C13. C14. C15. C16. C



: he input fiel


d.

d name. me.

Pagee | 24

Fo17. In18. C19. C20. C21. C22. C

Fo23. In24. In25. C26. C

or UTM STUnsert Name/hoose the Slick on Searclick on Selechoose the Tlick on Add


DENT categ/Matric No. iearch By. ch button. ct button of ype of Authbutton.


ory: in the input



field.

d name. elected name

ld.

e.

Pagee | 25

27. T

28. O

Type o

Proceedi

Conferen

Writing P

o edit inform

On Attachme

of Publicatio

ngs

nce Paper

Popular/Pres

mation, click

ent tab, choo

on

• P

• P

ss • P

k on Edit but

ose the Type

Compu

roof of Publ

roof of Publ

roof of Publ

ton. To dele

e of Attachm

Type

ulsory

ication

ication

ication

ete informati

ment.

e of Attachm

• Tab• Jou• Oth

‐‐‐

• Tab• Jou• Oth

‐‐‐

• Oth‐‐

ion, click on

ment

Supporting

ble of Conteurnal Front Phers PresentatioConferenceetc.

ble of Conteurnal Front Phers PresentatioConferenceetc. hers Table of CoFront Page

Page

Delete butt

g Evidence

nt OR Page OR

on Schedulee Certificate

nt OR Page OR

on Schedulee Certificate

ontent OR Cover OR

e | 26

ton.

Publicatiand ProfeMagazine

Article in

Policy pa

PelaporaKhusus (RMalaysiaKebangsaPortfolio

Clasified/Report Karya Kre

Modules

Book Cha

Book (Te

Original B

Monogra

29. In30. C31. C

on in Acadeessional e

n Mass Medi

aper

an/PenerbitaRancangan /Statistik aan)

/Technical

eatif

/Manual

apter

xt)

Book

aph

nsert Descriplick on Browlick on Uplo

mic • P

a • P

• P

an • P

• P

• P

• P

• P

ption in the wse button aad button.

roof of Publ

roof of Publ

roof of Publ

roof of Publ

roof of Publ

roof of Publ

roof of Publ

roof of Publ

Follow

input field.nd select co

ication

ication

ication

ication

ication

ication

ication

ication

w requireme

orrect PDF fil

‐• Oth

‐‐

‐For ma• Oth

‐‐

‐• Oth

• Oth

• Oth

• Oth

• Oth

• Oth

ents from Pe

le. Then, clic

Others hers Table of CoMagazine FOR Others

ass media tyhers Table of CoMagazine FOR Others hers

hers

hers

hers

hers

hers

enerbit UTM

ck on OK but

Page

ontent OR Front Page C

pe: Magazin

ontent OR Front Page C

Press

tton.

e | 27

Cover

ne

Cover

Page | 28

32. On Declaration tab, tick on the checkbox to agree with the statement. 33. Click on Submit button. 34. UTM Library staff will verify the registered publication except for Book Chapter, Book

(Text), Original Book and Monograph. These types of publication will be verified by Penerbit UTM Press.

35. Once verified, proceed to Incentive Claim Application in UTMFin System. *Only for publication that is eligible to apply.

3.0

1. C2. C

3. Cp

4. T

Ince

lick on Incenlick on New

lick on the roceed withhen, procee

entive Cl

ntive Claim. Incentive Cl

link to doh steps from d with steps

laim App

laim.

wnload UTMthe UTMFins for Incentiv

plication

MFin Manun manual. ve Claim App

n in UTM

al for Publi

plication in R

MFin Syst

ication Ince

RADIS.

Page

tem

entive Claim

e | 29

m and

4.0

1. C2. C

3. C

Ince

lick on Incenlick on New

lick on Claim

entive Cl

ntive Claim. Incentive Cl

m button.

laim App

laim.

plicationn in RADIS

Pagee | 30

4. IfPf no incentivroceed butt

e claim applon. If yes, cl

lication has bick on No bu

been made futton.

for the publication befo

Page

ore, click on

e | 31

Page | 32

5. On Claim Details tab, at Attachment section, insert Payment Application No. in the input field. Please click on the View sample link for example.

6. Insert Description in the input field. 7. Click on Browse button and select correct PDF file of UTMFin e‐form. Then, click on OK

button. *Please refer Appendix for Example of UTMFin E‐Form Attachment.

8. Click on Upload button. 9. At the Declaration section, tick on the checkbox to agree with the statement. 10. Click on Submit button.

EExample

Ap

of UTMF

ppendix

Fin E‐For

rm Attachhment

Pagee | 33

Exampple of Pub

IND

blished P

DEXED

Paper

PUBLICCATIONN

Pagee | 34

Page | 35

Example of Proof Indexing in Web of Science/Scopus/ERA

Page | 36

Exampple of Pro

NON

oof of Pub

NINDEXE

blication

ED PUBL

n

LICATIOON

Pagee | 37

Exampple of Jouurnal Front Page && Table oof Contennt from W

Page

Website

e | 38

Exampple of Jouurnal Front Page && Table oof Contennt of Prin

Page

nted Copy

e | 39

y

Pagee | 40

Examp

O

ple of Pro

OTHERS P

oof of Pub

PUBLICA

blication

ATION

n

PROCEEEDINGS

Page

e | 41

Exampple of Prooceeding Front Paage

Pagee | 42

Exampple of Prooceeding Table off Contentt

Pagee | 43

Exampple of Othhers – Presentatioon Scheddule

Pagee | 44

Examp

OTH

ple of Pro

ERS PUB

oof of Pub

BLICATIO

blication

ON – CON

n

NFERENNCE PAPE

Page

ER

e | 45

Exampple of Connference Front Paage

Pagee | 46

Page | 47

Example of Others – Conference Poster

Examp

OTHER

ple of Pro

RS PUBL

oof of Pub

ICATION

blication

N – ARTI

n

CLE IN M MASS ME

Page

EDIA

e | 48

Pagee | 49

OTH

Examp

HERS PUB

ple of Oth

BLICATI

hers – Fro

ION – PE

ont Page

LAPORA

e

AN/PENEERBITAN

Page

N KHUSU

e | 50

US

Exampple of Othhers – Puublicationn Details

Pagee | 51

Pagee | 52

Page | 53

OTHERS PUBLICATION – POLICY PAPER

Example of Others – Front Page

Exampple of Othhers – Puublicationn Details

Pagee | 54

user’smanual · 2019. 7. 24. · fo 17. in 18. c 19. c 20. c 21. c 22. c fo 23. in 24. in 25. c...

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