user manual for senior project database systemathena.ecs.csus.edu/~buckley/csc191/umcase.pdf ·...

USER MANUAL For

Senior Project Database System

TABLE OF CONTENTS

1. INTRODUCTION.............................................................................................................................. 3 1.1. PURPOSE ............................................................................................................................................................... 3 1.2. SCOPE ................................................................................................................................................................... 3 1.3. DEFINITIONS, ACRONYMS AND ABBREVIATIONS .................................................................................................. 3 1.4. REFERENCES ......................................................................................................................................................... 3 1.5. OVERVIEW OF CONTENTS OF DOCUMENT ............................................................................................................. 3

2. COMPONENTS ................................................................................................................................. 4 2.1. MAIN MENU .......................................................................................................................................................... 4 2.2. TO ADD A RESIDENT .............................................................................................................................................. 5 2.3. TO SEARCH FOR A RESIDENT.................................................................................................................................. 6 2.4. TO ENTER CLOSING NOTES AND EXIT INFORMATION.............................................................................................. 7 2.5 TO ADD A CONTRIBUTOR ....................................................................................................................................... 8 2.6. TO SEARCH FOR A CONTRIBUTOR .......................................................................................................................... 9 2.7. TO ENTER NIGHTLY SUMMARY INFORMATION ..................................................................................................... 10 2.8. TO GENERATE A REPORT...................................................................................................................................... 11

3. APPROVALS ................................................................................................................................... 12

1.0 INTRODUCTION

1.1 Purpose

The User Manuel (UM) provides a guide on how to use the Senior Project Database System. 1.2 Scope This document describes how to navigate and use the Senior Project Database System. 1.3 Definitions, Acronyms and Abbreviations

Advocate Employee or volunteer associated with Women and Children’s Shelter.Baseline Original version of a work product that serves as the basis for all

future development work SDD Software Design Document SPIMS Senior Project Information Management System. SPDS Senior Project Database System SWC Shelter for Women and Children SRS Software Requirements Specification

1.4 References Software Design Document, Senior Project Team, California State University, Sacramento, June 2001 1.5 Overview of Contents of Document The remaining contents of the document are as follows: Section 2 Components: This section contains instructions on how to navigate and use the SPDS. Section 3 Approvals: This section contains the signatures necessary to baseline this document. An approval signature constitutes an agreement to the test specifications contained in this document.

SENIOR PROJECT TEAM 1 UM

2.0 COMPONENTS This section contains instructions on how to navigate and use the SJSDS.

2.1 Main Menu

1. Open the SPDS. 2. The main menu will appear on the screen as shown:

3. Click on the button that you wish to perform.


2.2 To Add A New Resident

1. From the main menu, click on the “New/Search Resident” button. 2. The following screen will appear:

3. Click on the “New Resident” button in the upper right corner. 4. The following screen will appear with a blank record:

5. To complete the form, fill out all the fields. Resident’s information will be saved automatically.

Then close the form by clicking on the “x” in the upper right hand corner of the screen.

Note: To move the cursor around the fields, you may use the mouse to click the desired field or press the <TAB> button until you arrive at the desired field.


2.3 To Search For A Resident

1. From the main menu, click on the “New/Search Resident” button. 2. The following screen will appear (which will not have the same records shown here):

3. To search for a resident: click on the button at the end of the desired record to select it.

Selected resident’s record will appear on the screen.


2.4 To Enter Closing Notes and Exit Information

1. Open an existing Resident’s record. 2. With the desired resident’s record shown on the screen, click on the “Closing Notes” button.

3. The following screen will appear with the name of the Resident whose record is currently being updated along with the Resident’s SSN. The rest of the fields may or may not have information displayed depending on if the Resident has had a prior stay at St. John’s Shelter for Women and Children:

4. To complete the form, fill out all the fields. If a field already has information from a prior stay,

then you may choose to add to that information in the notes section or you may overwrite the old information with the new information. Then click the “OK” button. Resident’s information will be automatically saved.



2.5 To Add A Contributor

1. From the main menu, click on the “New/Search Contributor” button 2. The following screen will appear (which will not have the same records shown here):

3. Click on the “New Contributor” button in the upper right corner. 4. The following screen will appear:

5. To complete the form, fill out all the fields. Then click the “Close” button. Contributor’s

information will be automatically saved.



2.6 To Search For A Contributor

1. From the main menu, click on the “New/Search Contributor” button. 2. The following screen will appear (which will not have the same records shown here):

4. To search for a contributor: click on the button at the end of the desired record to select it.

Selected contributor’s record will appear on the screen.


2.7 To Enter Nightly Summary Information

1. From the main menu, click on the “Nightly Summary Input” button. 2. The following screen will appear:

3. To complete the form, fill out all the fields. Then click the “Close” button. Nightly Summary

Input information will be automatically saved.


2.8 To Generate A Report

1. From the main menu, click on the “Reports” button. 2. The following screen will appear:

3. Then click on the button with the name of the report to be generated. Desired Report will be

displayed on the screen.


3.0 APPROVALS This section contains the signatures necessary to baseline this document. An approval signature constitutes an agreement to the design specifications contained in this document. Upon signing, all signing parties agree to the acceptance of this document for the SJIMS project:

Team Member Faculty Advisor ________________________ ________________________

________________________ Sponsor

________________________ ________________________

________________________ (Name/Date)

________________________

(Name/Date)


user manual for senior project database systemathena.ecs.csus.edu/~buckley/csc191/umcase.pdf ·...

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