user manual for online asset declaration system (ads) user manual.pdf · 2018-01-29 · user manual...

User Manual for Online Asset Declaration System (ADS)

Anti-Corruption Commission

USER MANUAL FOR ONLINE ASSET DECLARATION SYSTEM (ADS)

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Introduction

Section 38 of the Anti-Corruption Act of Bhutan (ACAB) 2011 stipulates that “Public servants

or other individuals using public resources shall prepare, declare accurately and truly and file

their personal assets, income and liabilities, as well as, those of their spouses and/or

dependants”. Thus public servants, as a custodian of public resources are required to file their

Asset Declaration (AD). This is mainly to promote greater transparency and accountability in

managing public resources by public officials.

To administer and manage AD efficiently, the Anti-Corruption Commission (ACC) adopted

the Asset Declaration (AD) Rules in 2008. The same was revised in 2012 and accordingly

the online AD system was introduced. ACC further revised the AD Rules in 2017 to provide

greater clarity to the rules itself by incorporating necessary changes in the specification of

the frequency of declarations; declaration contents; roles and responsibilities of Asset

Declaration Administrators, Central Asset Declaration Administrator and Head of

Agencies; and penalties. The online AD system has also accordingly been revised and

simplified.

Further, in keeping with Section 38 (f) of ACAB 2011, this guideline has been developed

to assist the online ADS users with detailed steps in filing AD. This User Guide for Online

ADS will help users with clear steps on how to create an account and file declarations

successfully.


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A. Access to ADS

i. Log on to ACC website: www.acc.org.bt;

ii. On the homepage of the ACC website, Click “Asset Declaration” link on the main

menu;

B. Registration of users in Asset Declaration System

For new users, follow the following steps:

i. Click “Create an account” button on ADS homepage; and

ii. Complete the user registration form (Fields with * are mandatory).

*If you are already a registered user, skip steps bi & bii.

http://www.acc.org.bt/


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*Note:

a. Under the “Personal Details”, select your nationality. For Bhutanese, enter your CID

No. and for Non-Bhutanese, enter your Work Permit No.;

b. Under the “Employment Details” select correct “Employee Category” and “Agency

Name”, so that you are registered to your agency;

c. In “Schedule Category” select Schedule I if you are the head of agency (including

Parliamentarians) and select Schedule II if you are working as an employee under any

agency (To check your schedule category, refer annexure I & II of AD Rules 2017);

d. Under the “Contact Details”, enter your contact No. and your active email ID

correctly, as you will receive your username and password in the email ID provided;

After completing the form, select “I Accept” button. The form would be submitted to

your agency’s Asset Declaration Administrator (ADA);

e. You will receive a system generated email in the address that you have provided in the

form confirming your successful registration; “The email should be the one which you

use for your official/daily communication purposes (this email ID would be used for

any correspondence related to AD)”;

f. When your registration is accepted by your agency’s ADA, you will receive another

mail which will give you your username and password. Your username would be your

CID number (for Bhutanese) and Work Permit number (for Non-Bhutanese). When

you login to ADS for the first time, change the default password provided for security

reasons; and

g. In case, if you don’t receive any of the emails, contact your agency’s ADA.

C. Login to ADS

i. Enter your User Name and Password to login to the ADS;


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ii. In case you have forgotten your password, click “Forgot Password” link and

follow the instructions. The email ID should be the one you have provided in the

registration form. In case if you don’t receive the response, contact ACC CADA

([email protected]; OR 02337423);

iii. On successful l login, you will find the Dashboard of ADS; and

iv. Click on your “Name” on the top right corner to view your personal information.

mailto:[email protected]


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D. Declaration

i. To create a declaration, click ‘‘Create Declaration’’ link on the main menu;

ii. Read the important information on filing AD and click “Proceed” button. You will

enter the Create Declaration Page;

iii. On the Create Declaration page, there are 15 side menus for each content and

Reason for Declaration. First select the reason for declaration as appropriate. If you

are declaring for the first time, select “Assumption of office”. If you have declared

the asset before, select “Annual declaration”. If you are vacating/resigning from

office, select “Vacation of Office”; and


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iv. You can create your declaration following each of the steps or you can directly

access it from the side menu.

Personal Information

i. Click “Add” button to enter your personal information. Select the relationship as

“Self” (Some of the information will be auto-generated). Then fill up/update all

the details as instructed; and

ii. Click on “Edit” if you need to make any changes to the details already entered.

Then click “Next”.

In every form, you have “Add”, “Save”, “Edit”, “Skip” and “Next” buttons.

If you want to add additional assets or assets of your spouse and/or dependent (s), click

“Add” button. Click the “Edit” button if you need to make any changes to the details

already entered. If you have not acquired any assets, click “Skip” button and click

“Next” button to proceed to next field.


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Details of the spouse, children and dependents

i. Click “Add” to enter family/dependant(s) details and “Save”. You can enter the details of

one person at a time. If you have more members to add, click “Add” again, enter the details

and “Save”. Against each family members indicate whether they are required to file AD

separately by selecting Yes/No. If any of your family members is required to file AD

separately, do not include his/her income, assets and liabilities in your declaration;

ii. If you are single and have no dependent/(s), you can skip this step by clicking

“Next”. Your personal information will however appear.


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Details of Additional Job/Employment (Outside Position)

i. Click “Add” to enter the details of additional job/ employment if any, otherwise

click “Skip” to skip this step; and

ii. If you select “Yes” under the “Income” then declare your income under the income

statement.

Details of your Post Employment Arrangement/Plan

i. Click “Add” to enter your Post employment arrangement/plan if any, otherwise

click “Skip” to skip this step; and


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ii. If you select “Yes” under the “Any Offer of acceptance made” then explain the

details under “Specify”.

Immovable Properties

i. Click “Add” to declare immoveable properties such as land, building/flat, etc.

acquired; and

a. For Assumption of Office -Declare all immoveable properties acquired before

the assumption of office;

b. For Annual Declaration- Declare immoveable properties acquired during the

reporting year (1st January to 31st December) only; and

c. For Vacation of Office -Declare immoveable properties acquired between

annual declaration and vacation of office.


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ii. Whether the asset acquired is registered in your name or not, you are required to

declare. If it is not registered in your name, select “Under process” under the

“Transaction status”.

iii. Click “Next” if you have not acquired any immoveable properties in the declaration

period.

Mention the exact payment made in that particular declaration period. If the

payment you have made is partial, you are required to declare the same asset

in the next declaration (until such time that you complete the full payment for

the asset(s)).


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Shares & Stocks

i. Click “Add” to declare shares and/or stocks acquired (in both public and/or private

companies); and

a. For Assumption of Office - Declare all shares and/or stocks acquired before the

assumption of office;

b. For Annual Declaration - Declare shares and/or stocks acquired during the


c. For Vacation of Office - Declare shares and/or stocks acquired between annual

declaration and vacation of office.

ii. Click “Next” if you have not acquired any shares and/or stocks in the declaration

period.


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Vehicles/Machineries

i. Click “Add” to enter Vehicles/Machineries acquired; and

a. For Assumption of Office - Declare all vehicles/machineries acquired before the


b. For Annual Declaration - Declare vehicles/machineries acquired during the


c. For Vacation of Office -Declare vehicles/machineries acquired between annual


ii. Whether the vehicles/machineries acquired is registered in your name or not, you

are required to declare the same. If it is not registered in your name, select “Under

process” under the “Transaction status”; and

Mention the exact payment made in that particular declaration period. If the

payment is incomplete, you are required to declare the same

vehicles/machineries in the next declaration (until you have fully paid).


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iii. Click “Skip” if you have not acquired any vehicles/machineries in the declaration

period.

Personal Savings

iv. Click “Add” to enter Personal Savings. Personal savings refers to a) Savings in the

financial institutions, b) Cash in hand including foreign exchange and c) private

lending if the overall total exceeds your one month’s gross salary.

Note: The above declaration should be the balance as of 31st December of the

Declaration year.


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iii. Click “Next” if you have no personal savings in the declaration period.

Convertible Assets

i. Click “Add” to enter all convertible assets acquired; and

a. For Assumption of Office - Declare all convertible assets acquired before the


b. For Annual Declaration - Declare convertible assets acquired during the reporting

year (1st January to 31st December) only; and

c. For Vacation of Office - Declare convertible assets acquired between annual



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ii. Click “Next” if you have not acquired any convertible assets in the declaration

period.

Commercial Activities and Intellectual Properties

i. Click “Add” to enter Commercial Activities and Intellectual Properties acquired;

and

a. For Assumption of Office - Declare all Commercial Activities and Intellectual

Properties acquired before the assumption of office;

b. For Annual Declaration - Declare Commercial Activities and Intellectual

Properties acquired during the reporting year (1st January to 31st December)

only; and

c. For Vacation of Office - Declare Commercial Activities and Intellectual

Properties acquired between annual declaration and vacation of office.


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ii. Select “Type of Activity” and enter the details as required.

iii. Click “Next” if you have not acquired any Commercial Activities and Intellectual

Properties in the declaration period.


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Income Statement

i. Click “Add” to enter your annual income.

Liabilities

i. Click “Add” to enter all the liabilities availed from both financial institutions and

private borrowings; and

Note: 1. In Employment (salary), declare annual gross salary.

2. Individuals who have designated government quarters should include

the rental amount in the employment salary.

In case of more than one liabilities, again click add to declare separately.

If the liability (loan) is not fully released, you are required to declare only the

amount received in the declaration period. You will have to declare the

remaining amount received in the next declaration. However, you are required

to declare Annual loan repayment under the Expenditure until it is fully paid.


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ii. If you have no liabilities, click “Skip”.

Educational Expenditures

i. Click “Add” to enter your Educational Expenditures if any; and

ii. If you have no educational expenditures in the declaration period, click “Skip”.

Other Expenditures

i. Click “Add” to enter your Other Expenditures; and

Do not declare your utilities like expenses on food, electricity and

transport.

Declare house rent paid even if you are occupying government quarters.


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ii. If you have no other expenditures, click “Skip”.

Affidavit

i. Before submitting your declaration, Click “Preview” to confirm that your

declaration is correct and true; and

ii. If your declaration is correct, click “Submit”;

Ensure your name (spelling and format) in the affidavit matches with your name at

the top right corner of the page.


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iii. Upon successful submission, you will receive an acknowledgment mail;

iv. In case your declaration has been returned, click “Edit” button against the

declaration and make the necessary changes (as stated in the reason for return) and

submit back within the declaration period;

v. You will receive final acceptance mail to confirm your declaration has been verified

and accepted.

vi. If you want to make changes to your declaration after it has been verified and

accepted, click “Request” button and mention the reason (s) for doing so. However,

this has to be done within the declaration period.

vii. Click (Log Out) button to successfully logout.

Regularly check your email and ADS email inbox till you receive such final

confirmation email.

Section 56 of AD Rules 2017: “If a covered person knowingly makes false

declaration with a view to conceal his/her assets, income and liabilities, it

shall constitute an offence of ‘False Declaration’ under Section 64 of the Act

and shall be dealt with accordingly”.

user manual for online asset declaration system (ads) user manual.pdf · 2018-01-29 · user manual...

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