user friendly presentations hfes guidelines_final_compressed_shorter

©2012 Erik CB Olsen, PhD ©2012 Erik CB Olsen, PhD

User-Friendly PowerPointGuidelines

Based on “Evidence-Based Human Factors

Guidelines for PowerPoint Presentations” (Durso et al., 2011)

Erik CB Olsen, PhDUser Friendly Presentations

©2012 Erik CB Olsen, PhD

What is our . . .

?


What is


PitchMan

Demoof

Responsibilities

What’s inthe box?



What is

3 uses


Use PowerPoint

• To be– Clear– Informative– Increase impact


What is our . . .

?


PowerPoint Guidelines!

?


PowerPoint Guidelines

1. Font2. Color3. Layout4. Comprehension5. Charts, Graphs, & Tables


Font

• Style• Size• Case• Spacing

• with “little feet” and is better for long lines of text to help readers follow along


Font Style• Use Tahoma

– Short bulleted text– Sans serif– Highly legible

• Arial is good

• So is Verdana

• Microsoft Sans Sarif is ok too

• After a while it is hard to tell the difference! (this is Tahoma again)


vs. • Times New Roman

– Times New Roman is a serif font with “little feet” and is better for long lines of text to help readers follow along


Font Style• Use Tahoma

– Short bulleted text– Sans serif– Highly legible

• Arial is good

• So is Verdana

• Microsoft Sans Sarif is ok too


vs. • Times New Roman

– Times New Roman is a serif font with “little feet” and is better for long lines of text to help readers follow along

vs. Times New Roman• Times New Roman is a serif font with

“little feet” and is better for long lines of text to help readers follow along


Font Size

• This is Tahoma 32 point font– At least 22 point for bullets– 16 point for figure legends and axes

16 point18 point

20 point

24 point28 point

32 point

Figure of Increasing Font Sizes from 16 to 32 Point Font (labeled using 16 point)

22 point

44 point


PitchMan

Demoof

Responsibilities

I like 44!



Font Case

• Use sentence case for your bullets– Make initial letter uppercase– Aids in directing attention


Font Spacing & Embellishments

• This is plain old Tahoma– Impact is harder to read– KaiTi spreads letters too far


Font Spacing & Embellishments

• This is plain old Tahoma– Impact is harder to read too– KaiTi spreads letters too far

• Restrict italics for emphases or

• Use bold for emphasis• Avoid animations

– or flashing text


Color

• High-contrast text-to-background combinations– Dark text on a light background– Black on white


This is Tahoma 32 Point Font

• This is Tahoma 28– This is Tahoma 24

• Background is white– White 15% darker

• Text is black


Color


White on Black Black on White Black on Grey


This is Tahoma 32 Point Font

• This is Tahoma 28– This is Tahoma 24

• Background is light grey– White 15% darker

• Text is black


Color


• Consider split complementary colors

Yellow on Blue Blue on Yellow


This is Arial 32 Point Font

• This is Arial 28– This is Arial 24

• Background is pale yellowish orange– Choose 75% transparency or – a paler shade

• Text is blue 25% darker


Color


• Consider split complementary colors• Avoid red-green contrasts

Green on Red Red on Green


This is Arial 32 Point

• This is Arial 28– This is Arial 24

• Background is red• Text is green

Demoof

Responsibilities

YUK!


Guidelines

• Layout– Be consistent– Leave a margin around the slide


Comprehension

"As a rule, begin each paragraph with a topic sentence . . . "

William Strunk, 1918- The Elements of Style


Comprehension

So . . . 1

. . .


Slide

Comprehension

1 for . . .

! ! !


Comprehension

“Use bullets (not multiline paragraphs). For a variety of reasons, both ergonomic and rhetorical, the slide should be a collection of short bullets that assist you in making the presentation. This recommendation will also help you avoid the urge to read the slides as your presentation.”

Durso et al. (July, 2011)- Ergonomics in Design, p. 6


Comprehension

• Use bullets• Affirmative • Active voice• 4 ± 1 bullets per slide• Avoid distractions


Comprehension

• Use bullets• Affirmative • Active voice• 4 ± 1 bullets per slide• Avoid distractions

– Photos or images ok


Category 1Category 2

Category 3Category 4

00.5

11.5

22.5

33.5

44.5

Series 1

Series 2

Series 1Series 2

Charts, Graphs, & TablesAvoid 3D!


Category 1 Category 2 Category 3 Category 40

1

2

3

4

5Series 1 Series 2

Charts, Graphs, & TablesThis is easier to understand



1

2

3

4

5 Series 1Series 2

Charts, Graphs, & TablesIntroduce 1 element at a time!



1

2

3

4

5Series 1 Series 2

Charts, Graphs, & TablesThen bring in Series 2 and explain it!


Charts, Graphs, & Tables


PitchMan

Demoof

Responsibilities

But wait,there’s more!



Purpose: To teach

1. Pitches

2. PowerPoint guidelines



Purpose: To teach

1. Pitches

2. PowerPoint guidelines

3. Makeovers!


. . . coming up

next!

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