u.s. general services administration small business procurement with etools peter bastone program...
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U.S. General Services Administration
Small Business Procurement with eTools
Peter BastoneProgram Analyst
General Services Administration
March 12th, 2015
Federal Acquisition Service
My Background
FAS CIO Experience Advantage/eBuy Development Categorization and Product Data Business stats and reporting
Acquisition Management Experience: Internal systems requirements (eOffer/eMod,
Legacy/Management systems) IT Governance Systems and policy Reporting and performance measures
Federal Acquisition Service
What will we cover today?
Introduction to the MAS program and eTools eLibrary: Searching for small businesses Advantage: Searching and filtering for small
businesses. eBuy: Posting a set-aside RFQ for small
businesses Other Resources (InterAct, GSA.gov) Questions
Federal Acquisition Service
Multiple Award Schedules
Gsa.gov/schedules GSA Multiple Award Schedule (MAS) contracts, also
referred to as GSA Schedule and Federal Supply Schedule contracts, are indefinite delivery, indefinite quantity (IDIQ) contracts that are available for use by federal agencies worldwide. GSA awards and administers MAS contracts pursuant to 40 U.S.C. 501, Services for Executive Agencies.
Fair and Reasonable pricing. Over 18,000 MAS contracts, doing over $30 billion in sales in
FY 2014. 20 year contracts: A 5 year base, with three 5 year options. Over 75% of MAS Contractors are Small Businesses
Federal Acquisition Service
Federal Acquisition Service
Advantage: www.gsaadvantage.gov Product Superstore opened in 1994 Hosts orderable products and vendor
catalogues Store your profile and payment
information. Ideal for “off the shelf” purchases of low
dollar items. Ideal for performing market research.
Federal Acquisition Service
eBuy: www.ebuy.gsa.gov
electronic Request for Quote (RFQ) system designed to allow government buyers to request information, find sources, and prepare RFQs online, for millions of services and products offered through GSA's Multiple Award Schedule (MAS) and GSA Technology Contracts.
Ideal for complex/customized services. Ideal for seeking volume discounts. Check out to eBuy from an Advantage cart.
Federal Acquisition Service
eLibrary: www.gsaelibrary.gsa.gov
eLibrary lists MAS contract holders, and Government Wide Activity Contracts
A “yellow pages” for finding sources. “Contracts Online” to see clauses and
exceptions. Ideal for finding contract information and
sources.
Federal Acquisition Service
eTools Benefits
Electronic: paperless, seamless, storage… Reliable: Limited to MAS contract holders. Transparency: visibility of prices, postings to
data.gov, RFQs available to all schedule holders, visible clauses and exceptions.
Meets competition requirements. Helps connect buyers to small businesses.
Federal Acquisition Service
eLibrary
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eLibrary
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Other points to consider:
Geographic location: MAS requires coverage nationwide.
Address could be “corporate”. Review price list, or call for specialized
requirements.
Federal Acquisition Service
Advantage
Federal Acquisition Service
Advantage Activity
FY 2014 FY 2015 TD
All Advantage
Total Spend $629M $148M
% Increase over Last 6% 13%
Products Online 42.2M 43.7M
GSA/VA Contracts 17,887 17,330
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eBuy
Federal Acquisition Service
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eBuy ActivityFY 2014 FY 2015 TD
All eBuy
RFQs Created 72,014 15,906
% Increase over Last 15% 16%
RFQs over $1M Award 902 227
Estimated Awards $9.4B $2.3B
Small Business RFQs 17,329 3,772
HHS Activity
RFQs Created 3,677 1,080
Set-aside RFQs 745 165
Federal Acquisition Service
Top Ten RFQ Creators
Agency FY 2014
Department of Veterans Affairs 12,730
Department of the Navy 11,195
Department of the Air Force 11,133
Department of the Army 8,153
Department of Defense (Office of Secretary of Defense) 4,555
Department of Health and Human Services 3,677
Department of Homeland Security 3,447
General Services Administration 2,821
Department of the Interior 2,604
Department of Agriculture 2,318
Federal Acquisition Service
Interesting HHS RFQs
WebTrends Software Annual Maintenance Renewal
Vein Illuminator NIA Executive Leadership Coaching & Team
Building Services Human Whole Genome Sequencing Service Hazardous Waste Removal and Disposal Nitrogen/Protein Analyzer Cryopreservation
Federal Acquisition Service
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Final Considerations
Selected vendors get a notification, but any qualified vendor can see the RFQ.
Non-qualified vendors will not see the RFQ via eBuy
Double-check size and agency policy as needed.
Average RFQ receives 3 quotes.
Federal Acquisition Service
Other Resources
GSA.gov/schedules GSA.gov/schedulesandsbgoals https://interact.gsa.gov/groups/multiple-award-
schedules
Federal Acquisition Service
eTools Contact Information
eTools Helpdesk 1-877-472-3777 [email protected]
Federal Acquisition Service
Final Questions
Federal Acquisition Service
Thank you for having me!