u.s. general services administration gsa drive-thru and fedfms · rolling mileage 21 gsa fleet...
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U.S. General Services Administration
GSA Drive-Thru and FedFMS
GSA Office of Fleet Management Energy Exchange 2016
Christopher Alward, Shane Hamilton and David Munn
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U.S. General Services Administration
Federal Fleet Management System (FEDFMS)
GSA Office of Fleet Management
Energy Exchange 2016 Shane Hamilton
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• FMIS
• Agency-owned
• No additional cost
• 16 agencies
• Over 90,000 records
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General Information
GSA Fleet Federal Fleet Management System (FedFMS)
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• Data repository
• Pertinent data
• Data automation
• FMVRS & OEM
• FAST specific
• Agency use
GSA Fleet Federal Fleet Management System (FedFMS) 4
Vehicle Detail
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• Individual records
• Upload in bulk
• Days used, date, & method
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Mileage Reporting
GSA Fleet Federal Fleet Management System (FedFMS)
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• Vehicle’s life
• Mileage reporting data
• Month/Year
• Miles driven
• User
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Mileage History Record
GSA Fleet Federal Fleet Management System (FedFMS)
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• Automated
• WEX
• SmartPay/U.S. Bank
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Fleet Card Transactions
GSA Fleet Federal Fleet Management System (FedFMS)
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• Summary
• List
• Filters
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Expense List
GSA Fleet Federal Fleet Management System (FedFMS)
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• Detail
• Add, modify, & delete
• Upload
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Expense Records
GSA Fleet Federal Fleet Management System (FedFMS)
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• FedFMS & GSA leased
• Three report types
• Transactional by Vehicle
– Each individual transactions
• Summary by Vehicle
– VIN & product type
• Detailed by Reporting Level
– Product type
• Drive-thru
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Fuel Use Report
GSA Fleet Federal Fleet Management System (FedFMS)
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• Quick and easy
• Data compiled
• Required output
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FAST Data Center
GSA Fleet Federal Fleet Management System (FedFMS)
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• GORP
• GSA leased data
– Inventory (enhanced)
– Mileage
– Expense
• Accident reporting
• Asset Level Data (ALD)
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Future Enhancements
GSA Fleet Federal Fleet Management System (FedFMS)
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U.S. General Services Administration
GSA Fleet Drive-thru Redesign
GSA Office of Fleet Management
Energy Exchange 2016 Christopher Alward
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• Entirely New Look
• New Registration
• New Accounts Feature
• Account Maintenance Page
• Combined reporting
• Bulk Mileage
• Rolling Mileage
• Restrict to Bureau
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GSA Fleet Drive-thru Redesign
GSA Fleet Drive-thru
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Launched in July/1998 Launched in July/2016
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GSA Fleet Drive-thru Redesign
GSA Fleet Drive-thru
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Entirely New Look
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GSA Fleet Drive-thru Redesign
GSA Fleet Drive-thru
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New Registration
• Self Registration
• Individual User Accounts
• Customer # / Access Code
required (for registration)
• Confirmation Email
• Registration Link (48 hrs)
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GSA Fleet Drive-thru Redesign
GSA Fleet Drive-thru
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New Accounts Feature
• Application Rights
• Manage Users Access
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GSA Fleet Drive-thru Redesign
GSA Fleet Drive-thru
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Combined Reporting
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GSA Fleet Drive-thru Redesign
GSA Fleet Drive-thru
Customized, Preformatted Inventory & FUR Reports only.
FedFMS One Report Containing Data from Both Sources
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Bulk Mileage Reporting
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GSA Fleet Drive-thru Redesign
GSA Fleet Drive-thru
Simply fill in pre-defined Bulk Mileage Template:
Then copy and paste the data directly into the “Paste Data Area” text box.
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Rolling Mileage
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GSA Fleet Drive-thru Redesign
GSA Fleet Federal Fleet Management System (FedFMS)
You can now see a 12 month snapshot of any vehicle’s mileage by clicking the “Rolling Mileage” button.
Additionally, this feature includes the total number of miles driven over the course of 12 months.
We’ve also developed the ability to export Rolling Mileage into a downloadable report for further analysis.
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U.S. General Services Administration
Vehicle/Asset Level Data in FAST GSA Office of Fleet Management
Energy Exchange 2016 David Munn
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• Asset Level Data (ALD) will bring significant changes for the FY17 FAST reporting period for your vehicles leased and purchased from GSA
• New fields and processes for supplying required information – Excel template/XML format, eventual goal of GSA Fleet
system(s) feeding FAST (via SFTPs)
• Enhancements to GSA Fleet Drive-Thru and FedFMS to coincide with this effort
FAST ALD 23
Vehicle/Asset Level Data
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• New fields will be available, but you will need to supply/populate some of this information!
• GSA is committed to making this as painless as possible – FAST Data Center in Drive-Thru will pull both leased and
owned (FedFMS) vehicle level data.
– Goal = produce ALD reports where no business rules will be violated
• One-stop-shop model for populating FAST fields; downloading and reviewing files; converting files to required XML format for automatic transfer to FAST
FAST ALD 24
Enhancements in Drive-Thru and FedFMS
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• GSA Fleet Leased – Drive-thru’s Customer-
Driven Data (CDD)
GSA Fleet Sustainability and Telematics 25
Supplying FAST Fields
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GSA Fleet Sustainability and Telematics 26
Customer Driven Data
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• Agency Owned - FedFMS Vehicle Detail
GSA Fleet Sustainability and Telematics 27
Supplying FAST Fields
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• Thorough and regular reviews of data elements and business rules references published by INL
• Creating necessary crosswalks (e.g. Vehicle Makes) and updating existing ones (e.g. Fuel Types)
• Applying “block” business rules in FMS/FedFMS – Identifying anomalies
– Adjusting data where necessary
• Building out Drive-thru and FedFMS to allow entry of new ALD data elements
FAST ALD 28
GSA Fleet - ALD Progress Report
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Questions
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Christopher Alward Branch Chief, Automated Solutions Division GSA Office of Fleet Management [email protected] 703-605-1858 Shane Hamilton Program Analyst, Automated Solutions Division GSA Office of Fleet Management [email protected] 703-307-0618
David Munn Program Analyst, Automated Solutions Division GSA Office of Fleet Management [email protected] 703-605-2875
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Contact Us