u.s. department of labor employment and training administration keith rowe eta – dallas region...

U.S. Department of LaborU.S. Department of Labor

Employment and Employment and Training AdministrationTraining Administration

Keith Rowe Keith Rowe ETA – Dallas Region OfficeETA – Dallas Region Office

Presenter Presenter ETA – PROTECHETA – PROTECH

WISPR Quarterly WISPR Quarterly Reports and Individual Reports and Individual

RecordsRecords

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Presentation OverviewPresentation Overview

• Quarterly Report on Services to Employer Customers (ETA 9131)

• Quarterly Report on Services to Job Seeker Customers– Workforce Investment Performance Report (ETA

9132)– Veterans and Other Eligible Persons Services Report

(ETA 9133)

• Workforce Investment Standardized Record Data (WISRD)

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General Reporting GuidanceGeneral Reporting GuidanceCovered ProgramsCovered Programs

• Wagner-Peyser Employment Service• Jobs for Veterans Programs (includes LVER and DVOP)

• Workforce Investment (WIA) Title I Programs– WIA Title IB Adult Program*– WIA Title IB Dislocated Worker Program*– WIA Title IB Youth Program*– National Emergency Grants

• Trade Adjustment Assistance Program

* Includes 15% statewide activities that involve the enrollment of individuals eligible to receive WIA Title IB services.

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General Reporting GuidanceGeneral Reporting GuidanceDue DatesDue Dates

All reports and records are due no later than 45 days after the end of each report quarter. The table below shows the expected due dates for each reporting quarter.

Report Quarter Due Dates

January - March May 15

April – June August 14

July – September November 14

October – December February 14

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General Reporting GuidanceGeneral Reporting Guidancemisc. misc.

Report Forms and Reporting Schedules– found in WISPR Data Preparation and Reporting Handbook,

Appendices A - C. – WISRD specs / Reporting Schedule in Appendix D

Source documents for today’s presentation can be found at:

ETA Performance and Results - http://www.doleta.gov/

Program Reporting and Record Keeping Information - http://www.doleta.gov/performance/guidance/wia.cfm

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Quarterly Report on Services to Employer Customers Quarterly Report on Services to Employer Customers (ETA 9131) Submission Procedures(ETA 9131) Submission Procedures

• Submission #1– For reporting services to employers that are financially assisted

by the Wagner-Peyser Employment Service and WIA Title I Programs

• Option A (Required beg 3rd yr of implementation)– A single integrated quarterly report

• Option B (Optional for first 2 years)– Two separate quarterly reports

• Submission #2– For reporting services financially assisted from the Jobs for

Veterans Programs (State Grants, DVOP / LVER)

Microsoft Excel Worksheet

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ETA 9131 format and specsETA 9131 format and specs

Employer services covered include activities designed to assist employers:

– make strategic investments in their workforce;– retaining or expanding the employer’s operations, customer

base, or geographic operating area; or – adjusting the employers operations to economic downturns.

States should not report as services:– regular or follow-up contacts or visits to obtain information

regarding current or potential job openings;– status of business operations; or– need for additional services and assistance

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Includes Employers who:– receive services / assistance in a physical location– remotely through electronic technologies

May also include employer services financially assisted by– any other USDOL grants; and– partner programs, including those at state and local levels.

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For each applicable reporting item:

Previous Quarter (column A)– reflects data submitted the previous quarter – display

only

Current Quarter (column B)– Represents the most recent quarter of data available in the four-

quarter reporting period

Cumulative 4-Qtr Period (column C)– Represents the cumulative total of the most recent four quarters

available

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Section A– Grantee Identifying Information

Section B– Employer Customers Served– Employer Customers Served and Job Openings by Industry

Sector

Section C

– Customer Services and Activities

Section D– Performance Results (Optional)

Section E– Report Certification/Additional Comments

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Submission ProceduresSubmission ProceduresWorkforce Investment Performance Report (ETA 9132)Workforce Investment Performance Report (ETA 9132)

Submission Option A

Allowed for 1st two yrs of implementation but required beg in 3rd year

A single integrated quarterly report that applies to unique participant records where the individual received one or more services financially assisted by the following workforce programs:

– Wagner-Peyser Employment Service / Jobs for Veterans Programs

– WIA Title I Programs– Trade Adjustment Assistance Program

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Submission Procedures Submission Procedures ETA 9132ETA 9132 Option B – allowed for first two years of implementation

WORKFORCE PROGRAMS

Total Reports Due to ETA

Wagner-Peyser Employment

Service/Jobs for Veterans

WIA Title I Programs

Trade Adjustment Assistance

Program

2

2

2

3

= program performance information is reported together

= program performance information is reported separately

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For each applicable reporting item:

Previous Quarter (column A)– reflects data submitted the previous quarter – display

only

Current Quarter (column B)– Represents the most recent quarter of data available in the four-

quarter reporting period

Cumulative 4-Qtr Period (column C)– Represents the cumulative total of the most recent four quarters

available


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Section B– Customer Summary Information

Section C

– Customer Services and Activities

Section D– Performance Results

Section E– Report Certification/Additional Comments

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Submission ProceduresSubmission ProceduresEligible Veterans and Transitioning Service MembersEligible Veterans and Transitioning Service Members

ETA 9133

• Submission #1– Wagner-Peyser Employment Service – applies to unique participant

records where the individual received one or more services financially assisted by either the Wagner-Peyser Act or Jobs for Veterans (DVOP/LVER) Programs

• Submission #2– Jobs for Veterans (DVOP/LVER) Programs – this report submission

applies to unique participant records where the individual received one or more services financially assisted from the DVOP or LVER programs.


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• A4. = Cumulative 4 Quarter End Date

Section B– Customer Summary Information

Section C

– Report Certification/Additional Comments

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Submission ProceduresSubmission ProceduresWorkforce Investment Standardized Record Data (WISRD)Workforce Investment Standardized Record Data (WISRD)

Submission Option A

A single electronic data set of WISRD records are submitted each quarterwhere one or more of the following conditions are true:

• Wagner-Peyser Employment Service – Participants accessed self-services and informational activities, and / or received

staff assisted services funded by the Wagner-Peyser Act and/or the Jobs for Veterans Programs and have exited the program(s);

• WIA Title I Programs– Participants accessed self-services and informational activities, received staff

assisted core services, intensive, and/or training services funded by WIA Adult or Dislocated Worker formula or state wide reserve funds, including rapid response activities, and have exited the program(s);

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Workforce Investment Standardized Record Data (WISRD)Workforce Investment Standardized Record Data (WISRD)Submission Option A cont.Submission Option A cont.

• WIA Title I Programs cont.– Participants received services financially assisted by WIA Youth

formula or statewide reserve funds and have either (a) exited from the program or (b) not exited from the program but have achieved reportable outcomes on the Skill Attainment Rate or Literacy and Numeracy Gains performance measures;

– Participants received services financially assisted by NEGs and have exited from the program. This includes individuals co-enrolled in a WIA Title IB program and those served exclusively through a NEG; and

• TAA Program– Participants received services or benefits financially assisted by

Trade Adjustment Assistance (TAA) funds and have exited from the program.

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Workforce Investment Standardized Record Data (WISRD)Workforce Investment Standardized Record Data (WISRD)

Submission Option BSubmission Option B Option B – allowed for 1st 2 years of implementation onlySeparate electronic data sets of WISRD records may be submittedeach quarter by choosing one of the four levels indicated in the tablebelow

WORKFORCE PROGRAMS

Total Reports Due to ETA

Wagner-Peyser Employment

Service/Jobs for Veterans Programs

WIA Title I Programs

Trade Adjustment Assistance

Program

2

2

2

3= program performance information is reported together

= program performance information is reported separately

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WISRD WISRD Additional informationAdditional information

• States must submit updated records in each subsequent quarter until all outcome information for an individual is completed

• ETA 9132 outcome data must be based on grantee’s WISRD submissions

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CustomerGroups

Type of AdultServices Received

Age of Youth atProgram Participation

Data Collection IndicatorO = Data item optional for the column groupR = Data item required for the column groupRFW = Data item required for farm workersRVET = Data item required for veteransRNEG = Data item required for NEG participantsRYY = Date item required for WIA Younger Youth (ages 14 - 18)ROY = Date item required for WIA Older Youth (ages 19 - 21)Blank = Data item does not apply to the column group

u.s. department of labor employment and training administration keith rowe eta – dallas region...

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