uploading e-vat annexures using tally.erp...
TRANSCRIPT
UPLOADING E-VAT ANNEXURES USING
TALLY.ERP 9
Updated On:
19/06/2014
Published By:
Tally Solutions Pvt. Ltd.
Contents
1 E-VAT Annexures ...................................................................................................................................... 3
1.1.1 Button options in e-VAT Annexures report ..................................................................................... 4
2 Drill-down Reports for e-VAT Annexures ................................................................................................... 5
2.1.1 Button options in drill down report .................................................................................................. 5
3 Possible Validation Errors ......................................................................................................................... 7
3.1 VAT ................................................................................................................................................... 7
3.1.1 Local Purchases ............................................................................................................................ 7
3.1.2 Local Sales .................................................................................................................................... 8
3.1.3 Local Debit Note ........................................................................................................................... 9
3.1.4 Local Credit Note ....................................................................................................................... 10
3.2 CST ................................................................................................................................................ 11
3.2.1 Interstate Purchases .................................................................................................................. 11
3.2.2 Interstate Sales .......................................................................................................................... 13
3.2.3 Interstate Debit Note .................................................................................................................. 15
3.2.4 Interstate Credit Note ................................................................................................................. 16
3.2.5 Exports ........................................................................................................................................ 17
3.2.6 Export Credit Note ...................................................................................................................... 19
4 Rectification of errors............................................................................................................................... 20
5 Uploading annexures directly from Tally.ERP 9 ....................................................................................... 21
1 E-VAT Annexures The E-VAT feature of Tally.ERP 9 facilitates the user to upload e-VAT annexures to Karnataka's official website http://www.vat.kar.nic.in/ for e filing. The user of Tally.ERP 9 can upload the validated annexures for e-filing either by
To view the E-VAT Annexures for Karnataka,
Go to Gateway of Tally > Display > Statutory Reports > VAT > E-VAT
The e-VAT Annexures report appears as shown below:
• The period of the report depends on the Periodicity of Annexures set in F11: Features > F3: Statutory & Taxation Features for VAT
• e-VAT Annexures : This column lists the annexures for e-filing. Drilling down into each of the
annexure will display errors if any, in the file. The same can be rectified from this drill down report, and
the annexure can be uploaded directly from here. Annexures with no corresponding transactions will
be greyed out, and no report will be available for the same
• No. Of Vouchers: This column lists the number of vouchers that will be considered for the
corresponding annexure
• Vouchers with errors: This column lists the number of vouchers that have errors, like invalid Party
TIN, etc.
• Status: This column indicates the status of the annexure. That is, whether it has been
uploaded/exported
1.1.1 Button options in e-VAT Annexures report F2: Period
Click F2: Period or press Alt+F2 to change the period for which the report is being displayed.
F11: Features
Click F11: Features or press F11 to modify the company’s features.
2 Drill-down Reports for e-VAT Annexures Place the cursor on one of the annexures, and press Enter to view validation errors if any, rectify the same,
and to export/upload the annexure.
The drill down report for Local Purchases, for instance, appears as shown below:
The report will display vouchers with errors first, and then the error-free vouchers.
2.1.1 Button options in drill down report F2: Period
Click F2: Period or press Alt+F2 to change the period for which the report is being displayed.
C: Individual URD/ C: Consolidated URD
Click C: Individual URD or press Alt+C to view and export/upload all transactions grouped under URD
Purchases. Click C: Consolidated URD to view and export/upload only the total value of all URD purchases
for the period.
V: All Errors/ V: All Vouchers
Click V: All Errors to view only the vouchers with errors. Click V: All Vouchers to view both Vouchers with Errors and Vouchers without Errors.
P: Print
Click P: Print or press Alt+P to print the Local Purchases report. The Print Preview of the report is displayed
as shown below:
3 Possible Validation Errors The details of possible validation errors for each annexure are as below:
3.1 VAT 3.1.1 Local Purchases Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Specify a valid TIN number
satisfying all the conditions
Party TIN Party TIN may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or special
characters
Or
TIN may not start with ‘29’
Specify a valid Party TIN number
satisfying all the conditions
Report Year Report year should start with 20 Start the reporting year with’20’ example :- ‘2014’
Invoice Number Invoice number may be left blank
Or
Invoice number may be duplicated
Specify the Invoice number with
minimum of 1 character
Specify a unique Invoice number
Invoice Date Supplier Invoice Date may be
blank
Or
Supplier Invoice date may be
below 6 months from the return
period done
Mention a date for the supplier
invoice
Specify Supplier Invoice date
within 6 months of the return
period done
3.1.2 Local Sales Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid TIN number
satisfying all the conditions
Party TIN Party TIN may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid Party TIN
number satisfying all the
conditions
Report Year Report year should start with 20 Start the reporting year with
’20’ example :- ‘2014’
Invoice Number Invoice number may be left
blank
Or
Invoice number may be
duplicated
Specify the Invoice number
with minimum of 1 character
Specify a unique Invoice
number
3.1.3 Local Debit Note Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid TIN number
satisfying all the conditions
Party TIN Party TIN may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Specify a valid Party TIN
number satisfying all the
conditions
Report Year Report year should start with 20 Start the reporting year with
’20’ example :- ‘2014’
Original Invoice Number The Original Invoice Number
may be blank
The minimum length of the
Original Invoice number should
be 1
Original Invoice Date The date of the Credit /Debit
note may be below the Original
Invoice date
Or
The Original Invoice Date may
be left blank
Or
Original Invoice date may be
below past 6 months
The date of the Credit/Debit
note should be equal to or later
than the Original Invoice date
Make sure the Original Invoice
date is not left blank
Original Invoice date can be for
the past 6 months excluding
the return period
3.1.4 Local Credit Note Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid TIN number
satisfying all the conditions
Party TIN Party TIN may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid Party TIN
number satisfying all the
conditions
Report Year Report year should start with 20 Start the reporting year with
’20’ example :- ‘2014’
Original Invoice Number The Original Invoice Number
may be blank
The minimum length of the
Original Invoice number should
be 1
Original Invoice Date The date of the Credit /Debit
note may be below the Original
Invoice date
Or
The Original Invoice Date may
be left blank
Or
Original Invoice date may be
below past 6 months
Or
The date of the Credit/Debit
note should be equal to or later
than the Original Invoice date
Make sure the Original Invoice
date is not left blank
Original Invoice date can be for
the past 6 months excluding
the return period
The Original Invoice Date may
be left blank
Or
Original Invoice date may be
below past 6 months
3.2 CST 3.2.1 Interstate Purchases
Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid TIN number
satisfying all the conditions
Party TIN Party TIN may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Specify a valid Party TIN
number satisfying all the
conditions
Report Year Report year should start with 20 Start the reporting year with
’20’ example :- ‘2014’
Invoice Number Invoice number may be blank
Or
Invoice number may be
duplicated
Specify the Invoice number
with minimum of 1 character
Specify a unique Invoice
number
Invoice Date Supplier Invoice Date may be
blank
Or
Supplier Invoice date may be
below 6 months from the return
period done
Mention a date for the supplier
Invoice
Specify Supplier Invoice date
within 6 months of the return
period done
Party Address Party Address may be blank Provide party address
Main Commodity The commodity code may not
satisfy the conditions
Or
The value of the Commodity
code may be zero
If the commodity code value is
in decimal numbers, then
minimum digit before & after
'dot' is 1 and maximum before
and after 'dot' is 2. Value can
be any digits from 0 to 9.
Example 1.1 or 11.11 or 00.11
or 11.00 or 1.11 or 11.1
If the commodity code value is
not in decimal numbers, then
minimum digit is 1 and
maximum is 2 and value can
be any digits from 0 to 9.
Example 11 or 00 or 01
No negative or zero values is
allowed for commodity code
Sub Commodity The sub commodity code value
may not satisfy the minimum
and maximum length
Or
Single digit Sub Commodity
Code may be zero
Or
The value of the Sub
Commodity code may be zero
Or
Double digit Sub Commodity
code may not satisfy the
condition
Specify the Sub Commodity
Code value with minimum of 1
digit and maximum of 2 digits
In case of a single digit Sub
Commodity Code the single
digit should be between 1 to 9
No negative or zero values
will be allowed for commodity
code
If value is of two digit, first digit
should be 0 or 1 and second
digit should be any digit from 0
to 9. Example, 09 or 00 or 11
or 19
3.2.2 Interstate Sales Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid TIN number
satisfying all the conditions
Party TIN Party TIN may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Specify a valid Party TIN
number satisfying all the
conditions
Report Year Report year should start with 20 Start the reporting year with
’20’ example :- ‘2014’
Invoice Number Invoice number may be blank
Or
Invoice number may be
duplicated
Specify the Invoice number
with minimum of 1 character
Specify a unique Invoice
number
Party Address Party Address may be blank Provide party address
Main Commodity The commodity code may not
satisfy the conditions
Or
If the commodity code value is
in decimal numbers, then
minimum digit before & after
The value of the Commodity
code may be zero
'dot' is 1 and maximum before
and after 'dot' is 2. Value can
be any digits from 0 to 9.
Example 1.1 or 11.11 or 00.11
or 11.00 or 1.11 or 11.1
If the commodity code value is
not in decimal numbers, then
minimum digit is 1 and
maximum is 2 and value can
be any digits from 0 to 9.
Example 11 or 00 or 01
No negative or zero values is
allowed for commodity code
Sub Commodity The sub commodity code value
may not satisfy the minimum
and maximum length
Or
Single digit Sub Commodity
Code may be zero
Or
The value of the Sub
Commodity code may be zero
Or
Double digit Sub Commodity
code may not satisfy the
condition
Specify the Sub Commodity
Code value with minimum of 1
digit and maximum of 2 digits
In case of a single digit Sub
Commodity Code the single
digit should be between 1 to 9
No negative or zero values
will be allowed for commodity
code
If value is of two digit, first digit
should be 0 or 1 and second
digit should be any digit from 0
to 9. Example, 09 or 00 or 11
or 19
3.2.3 Interstate Debit Note Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid TIN number
satisfying all the conditions
Party TIN Party TIN may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Specify a valid Party TIN
number satisfying all the
conditions
Report Year Report year should start with 20 Start the reporting year with
’20’ example :- ‘2014’
Invoice Number Invoice number may be blank
Or
Invoice number may be
duplicated
Specify the Invoice number
with minimum of 1 character
Specify any digit between 1 to
9
Specify a unique Invoice
number
Original Invoice Number The Original Invoice Number
may be blank
The minimum length of the
Original Invoice number should
be 1
Original Invoice Date The date of the Credit /Debit
note may be below the Original
Invoice date
Or
The Original Invoice Date may
The date of the Credit/Debit
note should be equal to or later
than the Original Invoice date
Make sure the Original Invoice
be left blank
Or
Original Invoice date may be
below past 6 months
date is not left blank
Original Invoice date can be for
the past 6 months excluding
the return period
3.2.4 Interstate Credit Note Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid TIN number
satisfying all the conditions
Party TIN Party TIN may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Specify a valid Party TIN
number satisfying all the
conditions
Report Year Report year should start with 20 Start the reporting year with
’20’ example :- ‘2014’
Invoice Number Invoice number may be blank
Or
Invoice number may be
duplicated
Specify the Invoice number
with minimum of 1 character
Specify a unique Invoice
number
Original Invoice Number The Original Invoice Number
may be blank
The minimum length of the
Original Invoice number should
be 1
Original Invoice Date The date of the Credit /Debit The date of the Credit/Debit
note may be below the Original
Invoice date
Or
The Original Invoice Date may
be left blank
Or
Original Invoice date may be
below past 6 months
note should be equal to or later
than the Original Invoice date
Make sure the Original Invoice
date is not left blank
Original Invoice date can be for
the past 6 months excluding
the return period
3.2.5 Exports Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid TIN number
satisfying all the conditions
Report Year Report year should start with 20 Start the reporting year with’20’
example :- ‘2014’
Invoice Number Invoice number may be blank
Or
Invoice number may be
duplicated
Specify the Invoice number
with minimum of 1 character
Specify a unique Invoice
number
Main Commodity Invoice number may be blank
Or
Invoice number may be
duplicated
Specify the Invoice number
with minimum of 1 character
Specify a unique Invoice
number
Sub Commodity The sub commodity code value
may not satisfy the minimum
and maximum length
Or
Single digit Sub Commodity
Code may be zero
Or
The value of the Sub
Commodity code may be zero
Or
Double digit Sub Commodity
code may not satisfy the
condition
Specify the Sub Commodity
Code value with minimum of 1
digit and maximum of 2 digits
In case of a single digit Sub
Commodity Code the single
digit should be between 1 to 9
No negative or zero values
will be allowed for commodity
code
If value is of two digit, first digit
should be 0 or 1 and second
digit should be any digit from 0
to 9. Example, 09 or 00 or 11
or 19
Bill of Lading/Airway Bill No. The Bill may be blank
Or
The Bill may contain special
characters or space
Or
The Bill number may exceed
the maximum length
The Bill shouldn’t be left blank
The Bill can contain both upper
and lower case alphabets i.e A
to Z & a to z. Numbers from 0
to 9
The Bill number should contain
minimum of 1 character and
maximum of 25
Bill of Lading/Airway Bill Date The Bill date may be blank Specify a date for the Bill
Carrier Name/Agent Carrier Name/Agent may be
blank
Or
Carrier Name/Agent may
contain special character or
space
Or
The Carrier Name/Agent may
exceed the maximum length
Carrier Name /Agent should be
specified
The Carrier Name/Agent can
contain both upper and lower
case alphabets Numbers from
0 to 9
The Carrier Name/Agent
should contain minimum of 1
character and maximum of 25
3.2.6 Export Credit Note Error Type Reason Reason
Company TIN TIN field may be empty
Or
It may not have 11 digits
Or
It may contain alphabets or
special characters
Or
TIN may not start with ‘29’
Specify a valid TIN number
satisfying all the conditions
Report Year Report year should start with 20 Start the reporting year with
’20’ example :- ‘2014’
Invoice Number Invoice number may be blank
Or
Invoice number may be
duplicated
Specify the Invoice number
with minimum of 1 character
Specify a unique Invoice
number
Original Invoice Number The Original Invoice Number
may be blank
The minimum length of the
Original Invoice number should
be 1
Original Invoice Date The date of the Credit /Debit
note may be below the Original
Invoice date
Or
The Original Invoice Date may
be left blank
Or
Original Invoice date may be
below past 6 months
The date of the Credit/Debit
note should be equal to or later
than the Original Invoice date
Make sure the Original Invoice
date is not left blank
Original Invoice date can be for
the past 6 months excluding
the return period
4 Rectification of errors • Place the cursor on any of the vouchers under the section Vouchers with Errors, click F1:
Detailed button, place the cursor on the transaction and press Enter.
A sub-screen appears as shown below:
• Error Type: This indicates the error found in the voucher. E.g., Incorrect Party TIN, where it is
mandatory to provide the TIN of the business’ supplier, and the same is missing from the voucher.
The explanation for the Error Type will be provided as the Validation Rule. The Party TIN
provided here will be automatically updated in the party master, and the relevant vouchers.
However, if the TIN has not been provided in the party master, only the vouchers will be updated.
• Fill in the required detail under Particulars:
• Press Y or Enter to save the rectification
The rectified voucher will now be displayed under Vouchers without Errors.
5 Uploading annexures directly from Tally.ERP 9 Direct upload of annexures can be done annexure-by-annexure, or for all annexures at once. Steps to
follow:
1. Go to Gateway of Tally > Display > Statutory Reports > VAT > E-VAT > E-VAT Annexures
/Drill down into any annexure
2. Click O: Upload or press Alt+O a n d press Esc thrice to view the e-VAT Upload Report 3. Enter the User Name and Password and press Enter to upload the Annexures directly to
Department website
4. The first section, consist of the following details and cannot be modified:
a. Upload to: This field will have Karnataka’s official website
b. Name of Annexure: This field will have the name of the annexure being uploaded. In
case multiple annexures are being uploaded, KVAT Annexures will be pre-filled in this
field.
c. Periodicity of filing: This will be set to Monthly or Quarterly, based on the Periodicity set
in F11: Features > F3: Statutory & Taxation Features d. From Date and To Date: These dates will be set to the previous month/quarter
e. Format: This field will be set to XML (Data Interchange) f. Consolidate URD: Set this option to Yes to upload only the total values for URD
transactions
g. Save uploaded files? : Set this option to Yes to save the uploaded XML files in the
Tally.ERP 9 folder
h. File Location: This field is made available upon enabling the Save uploaded files? option. This field is pre- filled with the Tally.ERP 9 folder path, and can be modified as per
requirements
5. The second section consists of the VAT Portal Login Details: a. User Name: Provide the portal user name
b. Password: Provide the password
6. Accept the screen to upload the file
The progress bar appears as shown:
Once the upload is complete, the Upload Confirmation report appears. The screen lists the annexures
that have been successfully validated and uploaded on the Department’s portal. It also lists those
annexures that have failed validation at the portal, and reasons for the same.
On successful upload, a message informing the user to log into the portal and approve the upload will
be displayed:
Upon pressing any key, Tally.ERP 9 provides the option to print the report.
In the e-VAT Annexures report, the Status column will display the status of the
successfully uploaded annexures as Uploaded :