Updating UFC 3-460-03Maintenance of Petroleum Systems

PETRO 2013 – Alexandria, VA

Unified Facilities Criteria• Unified Facilities Criteria

– Provide planning, design, construction, sustainment, restoration, and modernization criteria

– Intended to be “Tri-Service” guidance documents

– Called “guidance” but are more often considered “rules”

– UFC’s cover a wide range of subjects including Cathodic Protection, Force Protection, Fire Protection, etc.

– Found on the Whole Building Design Guide website wbdg.org

UFC’s for POL Systems• UFC 3-460-01 – Design: Petroleum Fuel Facilities

– Major update published in 2010 with minor changes as recent as TWO weeks ago.

– Managed and maintained by the DoD Fuel Facilities Engineering Panel. Four voting members• Air Force Fuels Facilities Subject Matter Expert (HQ

AFCEC/COS) • Headquarters, U.S. Army Corps of Engineers, POL

Facilities Proponent (CECW-EC)• NAVFAC POL Facility Subject Matter Expert (NAVFAC

EXWC, PW54)• DLA Installation Support for Energy (DLA DS-FEI)• Also includes several other coordinating members

UFC 3-460-01• True Tri-Service standard

– Recognizes Service Headquarters, Specific Subject Matter Experts who are responsible for implementation, but also providing additional for specific applications.

– While considered “guidance” the document does include a procedure for obtaining “waivers”. “Substantive deviations from this UFC must first be presented to the appropriate Service SME, then reviewed/approved by the FFEP.”

– In short the document is intended to be followed by all unless you have approval to deviate.

3-460-03 Operation & Maintenance: Maintenance of Petroleum Systems• Adopted in 2003 as a UFC. The document was

reformatted, but is primarily the USAF Manual 85-16 written in 1981.

• While labeled as a UFC, the document was not officially adopted by the other services.

• The current document focuses heavily on aviation fuels and hydrant systems.

• It is also very specific on Roles and Responsibilities, describing the responsibilities of POL, LFM, BCE and other parties within the USAF organization at the time it was published.

Navy MO-230 Maintenance and Operation of Petroleum Fuel Facilities

• Last updated in 1990, this document continues today to serve as the primary guidance on maintenance operations of Navy Fuel Facilities.

• The document includes guidance on typical Naval fuel facilities including:– Piers & Wharves– Off Shore Mooring Systems– Tank Truck/Rail Loading/Offloading– Automotive Fueling Systems– Base Utility Fueling Systems– Ballast Water Handling Systems

Army TM 5-678 Repairs & Utilities: Petroleum, Oils, and Lubricants (POL)

• Last officially updated in 1965. There was a project begun in the 1980’s to update the document, but it was never completed.

• The document focused on ground vehicle fueling systems, but also included some discussion on aviation fuel systems, diesel operated generators and boilers.

• It described hydraulic dispensing as one type of system in place at the time.

Hydraulic Dispensing System

UFC 3-460-03 – New Action• With the publication of the new Design UFC, the

next step is to create a true tri-service maintenance document.

• DLA-Energy is funding the effort to help standardize the maintenance requirements for fuel facilities across the services and at DLA-Energy facilities.

• The new document will define maintenance requirements regardless of who is responsible for execution: active duty personnel, base operating contractors, DLA-E contractors, etc.

Gap Analysis• The first task was to compare the documents…• The comparison also included several other

documents, both DoD and commercial.– UFC 3-460-03– MO-230– TM 5-678– NATO STANAG 3609, Edition 5– USAFE Jet Fuel Storage – Maintenance & Repair

• Other documents also considered:– TO 37-1-1– ATA 103– EI/JIG 1530

Gap Analysis• Significant differences exist in the current

documents on high level issues– Roles and Responsibilities

• Some documents are very prescriptive– Operational Task versus Maintenance Task

• Certain tasks may be considered operations by certain services

– Some of today’s fuels and fuel systems are not covered• Ethanol, Biodiesel, CNG, etc. • Cut and Cover tanks• Additive Injection Systems

Gap Analysis

Moving Forward• The new UFC will:– Be more enforceable across all services

• A wide variety of fuel facilities will be described– Be specific, measurable

• Timing to repeat tasks will be defined, not “regularly”

– Follow a similar outline as 3-460-01

Updated 3-460-03• Roles & Responsibilities

– A role is a position or job defined by a set of responsibilities.

– A responsibility is a task or duty required of a designated party.

• Different branches of the military organize and delegate tasks and responsibilities to service specific fueling personnel.

Updated 3-460-03• The new document will include a wide range of

tasks required to maintain both the fuel system and fuel quality. – Maintenance tasks are actions taken to prevent

to ensure system integrity and operational readiness, delay system outages and/or improve the current fueling system.

– Operating tasks are actions taken to control and run the current fueling system and maintain fuel quality.

Updated 3-460-03• General Outline

– Introduction– General – Bulk Fuel Facilities– Aircraft Fuel Facilities– Marine Fuel Facilities– Pipelines & Piping– Ground Fueling Facilities– Atmospheric Storage

Tanks

– Miscellaneous Use Tanks– Alternative Fuel Facilities– Support Facilities– Major Rehabilitation– Temporary Deactivation– Facility Closure– Project Programming– Personnel Qualifications

Updated 3-460-03• General

– Safety– Fuel Types & Quality Control– Environmental Protection– Developing a site specific maintenance plan– Developing an Emergency Action Plan– Documentation and Recordkeeping

Updated 3-460-03• Appendices

• List of Referenced Documents• Acronyms• Maintenance Matrix

• Cross reference to sections in the document.

To offer input• Talk to your nearby FFEP member

– Terri Regin, NAVFAC EXWC– Paul Kerl, DLA-Energy, Facilities Support– CAPT James Wood, AFCEC– Tim Gordon, US Army

• Submit comments and thoughts to your service SME– Jim Hugar, Army Petroleum Center– Lia Walton, NAVSUP Energy– John Anna, AF Petroleum Agency

Updating UFC 3-460-03Maintenance of Petroleum Systems

Dean Flessas, Vice PresidentFlessasD@pondco.com

678 336 7740