Updating Researcher Profiles for ERA 2015

Andrew Heath & Mary-Anne Marrington

ContentseSpace OverviewERA 2015Non-traditional research outputs Role of UPOsUpdating researcher profilesResearcherID and other author

identifiersSharing research via eSpaceOpen Access and compliance

UQ eSpace is …

UQ’s official publication databaseSingle authoritative source for:

◦the research outputs ◦the research dataof staff and students of The University of Queensland

How do records get into eSpace?

eSpace repository

ResearcherIDWeb of Science

Scopus

Publication data & citation counts

Manual Data entryClaims, File uploads

Publicationdata

Publication data & citation counts

UQ Staff Data (HR)

Q-index, UQ Researchers, Business Objects, UQ data warehouse, etc.

My UQ eSpace

Altmetrics

Harvested from external systems

Social media activity

Staff & UPOs

Excellence in Research for Australia (ERA)

Managed by the Australian Research Council (ARC)Assessed 2010 & 2012. Next assessment 2015.Eight expert review panels corresponding to discipline

clusters.Assessment by discipline and institution.Measures:Research activity, quality and intensityOutputs on ARC Journal List; citation performance and

peer reviewResults:ReputationFunding driver

Key Documents: http://

www.arc.gov.au/era/era_2015/era_2015.htm

ERA Rating Scale

5 - well above world standard 4 - above world standard

3 - world standard

2 - below world standard 1 - well below world standard NA - Not assessed due to low

volume

ERA 2012 – Arts

Full report available via Reportal:Research ERA 2012 ERA 2012 Top 10 Outputs by Org Unit

UQ ERA 2015 Team Prof Al McEwan – Chair ERA Steering CommitteeCluster Leaders:

Tom O’Regan – Humanities and Creative Arts Cindy Gallois – Education and Human SocietyMatthew Hornsey - Education and Human SocietyJoseph Grotowski - Maths, Information and

Communication Paul Bernhardt – Physical, Chemical and Earth SciencesJoe da Costa – Engineering and Environmental Sciences Mark Blows – Biological Sciences and BiotechnologyGregory Monteith – Health and Medical Sciences Andrew Cresswell – Health and Medical Sciences Victor Callan – Economics and Commerce

Excellence in Research for Australia (ERA) 2015

Will include pubs within the reference period from all employed Staff on census date, regardless of byline

Researchers less than 0.4 FTE ◦ If one publication has a demonstrable publication association

then ALL research outputs in the reference period can be submitted (regardless of by-line)

Casual, adjunct, etc◦ Only publications that have a demonstrable association in

the reference period can be submitted

Includes non-traditional research outputs such as research reports and creative works

Staff Census date: 31 March 2014Publications reference period: 2008 - 2013

Non-traditional Research Outputs

Must have been made publicly available 2008 – 2013

◦ Original Creative Works

◦ Live Performance of Creative Works

◦ Recorded/Rendered Creative Works

◦ Curated or Produced Substantial Public Exhibition and Events

◦ Research Reports for an External Body

See Submission Guidelines for more information

HASS 2-digit FORs for all ERA 2015 pubs

13 Education 14 Economics 15 Commerce, Management, Tourism and Services 16 Studies in Human Society 18 Law and Legal Studies 19 Studies in Creative Arts and Writing 20 Language, Communication and Culture 21 History and Archaeology 22 Philosophy and Religious Studies

Submission includes all research outputs at 4-digit FOR level

Assessment measure for all research outputs, including non-traditional research outputs = Peer-

review

Single NTRO versus Portfolio Items that do not constitute a body of research as a

single entity, e.g. a poem or short story, may be bundled together with related items to create a portfolio

Portfolios must be able to demonstrate coherent research content

Individual items must be related in a way so that the resulting portfolio constitutes research

Portfolios may be submitted to ERA as a single research output

eSpace list of ERA 2012 portfolios

Peer-review & Research Statements

30% of each research type for each 4-digit FOR must be nominated for peer-review

For single non-traditional research outputs to be peer-reviewed, an additional research statement that identifies the research content must be provided

Portfolios to be peer-reviewd require a single research statement for the portfolio research content

See Submission Guidelines for a sample research statement

ERA 2015 – Role of UPO to update researcher profiles

Immediate action:

◦ Identify new staff employed on census date Assist them to add their journal articles, books, book chapters, refereed conference

papers and any other non-traditional research outputs to eSpace, 2008+ Upload publisher-permitted accepted manuscript or publisher versions of research

outputs, 2008+

◦ Ensure that existing staff update their profile in eSpace Claim publications, 2008+ Add missing items, 2008+ Upload publisher-permitted accepted manuscript or publisher versions of research

outputs, 2008+

◦ Identify staff with existing ResearcherID accounts and ensure they are updated and linked to eSpace

◦ Ensure staff who do not have a ResearcherID account, and have good publication coverage in Web of Science, request set-up of an eSpace-linked RID account.

◦ Be familiar with the ERA submission guidelines for research outputs

Universal Author identifier

◦ Will become the universal unique global identifier, used by publishers at manuscript acceptance

◦ Disambiguates author names for accurate identification

◦ Can be linked to other identifiers, e.g. Scopus, ResearcherID or LinkedIn

◦ Discipline-agnostic so much greater coverage than other systems

◦ Can be recorded in eSpace◦ eSpace will eventually be able to import

publications from ORCID accounts◦ Will make it much easier to populate a new

institutional repository when researchers move between institutions

Other Author Identifiers in eSpace - PREFS

Author identifier badges on profile page

Badge link to Google Scholar publication list

Badge link to publication list in ResearcherID

Sharing research via eSpaceSharing research raises visibility

and potential for increased citations

WoS and Scopus citation countsDownloads stats measure access

to attached OA versions of articles

Upload of data to Web of Science Incites to generate current Author Profile dataset

Altmetrics recorded

Altmetrics score includes all social media activity at article level

Supporting Open Access Mandates and Policies

For compliance with Australian open access mandates◦NHMRC Open Access Policy◦ARC Open Access Policy

For compliance with the UQ Open Access for UQ Research Outputs Policy

eSpace Open Access Compliance Tools

Enable appropriate OA versions to be identified or uploaded for compliance◦ Link to Sherpa Romeo on deposit form and file

upload page◦ Select file type at upload◦ Can set embargoes if required◦ Visual compliance display on records from July

2012◦ Will include OA identifier with embargo tag on

DOIs & OA files◦ Search for OA via DOI or attached files (currently

being implemented)◦ Business Objects reports will enable OA reporting

Other projects/tools

Scopus Custom Dataset◦ Benchmarking◦ Visualisations

Incites Author Profile Dataset◦ Upload of clean author data from eSpace to Incites for

accurate identification of current UQ author Web of Science publications

UQ Tiered Journal List integration◦ Will enable points to accrue in Q-index for journals on the list

ERA 2015 ◦ 2015 Journal/Conference lists integration◦ Publisher authority list integration

Q-index◦ Non-traditional research outputs to be included in publication

points score

Who to contact

eSpace: ◦Andrew Heath, Manager

a.heath@library.uq.edu.au

◦Mary-Anne Marrington, Librarian m.marrington@library.uq.edu.au