Updates to Program Approval Process

and

Graduate Faculty NominationsDr. George Hodge

Assistant Dean for Program Development

Spring 2013 Updates• Proposed Dual Degree process • Dual Degree website• Course Actions Process- Courseleaf• Proposed Programs

– Doctor of Design– BA in Biological Sciences– PhD in Forensic Sciences

New Academic Program Planning Process

NEW

New Academic Program Planning Process

• Obtain the most current Microsoft Word version of Request for Authorization to Plan a New Program (Appendix A) and an assigned proposal tracking number (and updates on any additional requirements)

Appendix A includes:

• Does the proposed program constitute a substantive change as defined by SACS?

Appendix A includes:

• Describe the proposed new degree program. The description should include:– a brief description of the program and a statement of educational

objectives – the relationship of the proposed new program to the institutional mission– the relationship of the proposed new program to existing programs at the

institution and to the institution’s strategic plan– special features or conditions that make the institution a desirable, unique,

or cost effective place to initiate such a degree program

Appendix A includes:• Provide documentation of student demand and evidence

of the proposed program’s responsiveness to the needs of the region, state, or nation.

• List all other public and private institutions of higher education in North Carolina currently operating programs similar to the proposed new degree program. Identify opportunities for collaboration with institutions offering related degrees and discuss what steps have been or will be taken to actively pursue those opportunities where appropriate and advantageous.

Appendix A includes:For doctoral programs only: • Describe the research and scholarly infrastructure in

place (including faculty) to support the proposed program.

• Describe the method of financing the proposed new program (including extramural research funding and other sources) and indicate the extent to which additional state funding may be required.

• State the number, amount, and source of proposed graduate student stipends and related tuition benefits that will be required to initiate the program.

New Academic Program Planning Process

• Prepare Request for Authorization to Plan a New Program (Appendix A) and 1-page concept paper (and executive summary)– 7 guiding principles

New Academic Program Planning Process

1. Consistent with our mission and niche in the UNC-GA system.

2. Relates to areas identified through the strategic planning process or will establish novel areas of inquiry in which the campus can quickly achieve national prominence

3. Is broad, inter- or multi-disciplinary, and allows for multiple specializations to be created or eliminated as needed

New Academic Program Planning Process

4. Leverages existing programs and/or leads to elimination of smaller, narrower degrees

5. Builds on existing capacity as evidenced by a body of faculty active in the area of scholarship (shown by grants, publications, successful collaborations, etc.)

6. Values doctoral and master’s over baccalaureate programs (doctoral>master’s>baccalaureate)

New Academic Program Planning Process

7. Is economically sustainable; preference will be given for reassignment of existing resources (or long-term external funding, such as endowment) over those with short-term funding (e.g., grants of a finite duration) or those relying on enrollment increase funding. Note: Current UNC-GA guidelines require new program proposals to include a funding plan that does not rely on guaranteed enrollment increase funding for implementation.

New Academic Program Planning Process

• Upon College level approval 1 page concept paper and Request for Authorization to Plan a New Program (Appendix A) sent directly to Provost’s Office

• Considered twice a year by the Council of Deans

New Program Approvals

• September, Council of Deans (proposal due to Provost’s Office by Sept. 1)

• February, Council of Deans (proposal due to Provost’s Office by Feb.1)

New Program Approvals

• Once approved, proposal (Appendix A) follows normal approval process at NCSU (from department through BOT)

New Program Approvals

• New Approval Process at UNC-GA

New Program ApprovalsMasters Degree Programs

Doctoral Degree Programs

New Program Approvals• Once approved (Appendix A) at UNC-

GA, Program Director/Faculty must submit Request for Authorization to Establish (Appendix C) and follow the normal approval process at NCSU (from department through BOT)

within 4 months

New Program Approvals

• Masters: Appendix C sent to UNC Graduate Council for comments (4 –week)

• Doctoral: Appendix C sent to External Reviewers for comments (10 –week)

New Program Approvals

Only three programs under review at any time

Oct July ‘12 Nov Dec Jan ‘13

Feb Mar Apr

Slot 1

GR12/13 001

Slot 2

GR12/12 002

Slot 3

GR12/13 003

Updates to Program Approval Process

Questions/Discussion

Course Instructor

• Admin Handbook 3.19 Graduate Courses– A. Credentials Required for Teaching

Graduate Courses– I. Syllabus Requirement for Graduate

Courses

Graduate Courses that must be taught by Graduate Faculty (associate or full members)

XXX 685 Master’s Supervised TeachingXXX 686-687 Master’s Other TeachingXXX 690 Master’s ExamsXXX 691-699 Master’s ResearchXXX 885 Doctoral Supervised TeachingXXX 886-887 Doctoral Other TeachingXXX 890 Doctoral ExamsXXX 891-899 Doctoral Research

Course Instructor

• Includes Special Topics Courses• Active HR record for the semester• Sections with Instructors not approved,

including BLANK, and STAFF, will be cancelled

Instructor Role Definitions

• Instructor of Record - Approved Faculty

• Classroom Instructor - Approved Faculty

• Instructional support -

Course Instructor

• Nominations for Fall 2013 due to Graduate School by:

July 24, 2013

Course Syllabus

• Administrative Handbook 3.19 Graduate Courses I. Syllabus Requirement for Graduate Courses

“All instructors of graduate courses are required, no later than the first class, to provide students with a written or electronic course syllabus which contains the information listed below.”

“The syllabus must be one approved by the Administrative Board of the Graduate School as part of a new course proposal or a revision of an existing course. Courses with multiple sections may submit an sample syllabus from a single section.”

Course Syllabus

• Administrative Handbook 3.19 Graduate Courses I. Syllabus Requirement for Graduate Courses

• Office of Faculty Development• DASA- syllabus tool

Updates to Program Approval Process

and Graduate Faculty Nominations

Questions/Discussion