update report eurpa‐meeting, heringsdorf/usedom, 29 & 30...

5th European regional IRPA congress

Update reportEURPA‐meeting, Heringsdorf/Usedom, 29 & 30 September 2016

Outline• Scientific Program• Local organization• Financial and practical aspects

• LOC, SPC and Steering Committee had four meetings

• Plenary meeting at the World Forum (June, 20th)

Scientific Program 4‐8 June, 2018•Monday, June 4

• Morning: refreshers• Afternoon: opening, keynote, parallel sessions

• Tuesday, June 5• Morning: parallel and keynote• Afternoon: parallel sessions

•Wednesday, June 6• All day: Technical visits

•Wednesday, June 6• Morning: refreshers• Afternoon: ASF (preliminary), refreshers

• Thursday, June 7• Morning: parallel and keynote• Afternoon: YG Sessions

• Friday, June 8• Morning: parallel and keynote• Afternoon: summarizing andclosing sessions

Scientific Program – refreshers• Partially combined withtechnical visits (medical)

• Two contributions per topic: basis and advanced

• No extra fee• Admission only afterregistration

Scientific program – Young Generation• Tuesday, 5 June: get together during lunch•Wednesday, 6 June: school event (LOC)• Thursday, 7 June: YP and/or YS session (see proposal)• Friday, 8 June: YP and YS Awards ceremony

Scientific Program – posters / congress app• Digital posters• Dedicated poster sessionsduring all breaks

• ‘Elevator’ pitches for selectedposters

• Poster award

• Congress app including• Personalized agenda• Relevant data of participants• Full posters and – if available –full papers

• Proceedings in peer reviewedjournal? No, unless…

Lobby Mississippi Amazon Yangtze 1 Yangtze 2 Onyx LobbyWF Theater ‐ max 1409

pers

Mississippi ‐ max 400 pers

Amazon ‐ max 320 pers

Yangtze 1 ‐ max 140 pers


Onyx LobbyWF Theater ‐ max 1409

pers






pers





pers






pers





Onyx

etc. Reception Dinner

18:30 ‐ 18:45

Scientific presentation theme 10

17:15 ‐ 17:30

17:30 ‐ 17:45

17:45 ‐ 18:00

18:00 ‐ 18:15

18:15 ‐ 18:30



Digital poster p

resentations

16:45 ‐ 17:00

17:00 ‐ 17:15





Oral poster presentations

Refreshersubject 5expert




16:15 ‐ 16:30

16:30 ‐ 16:45









15:45 ‐ 16:00

16:00 ‐ 16:15

14:15 ‐ 14:30

14:30 ‐ 14:45

14:45 ‐ 15:00

15:00 ‐ 15:15

15:15 ‐ 15:30

15:30 ‐ 15:45

Scho

ol event

Refreshersubject 5basic

Digital poster p

resentations



Young professional presentations

Digita

l poster p

resentations


13:15 ‐ 13:30

Keynote speaker(s) and highlighted sessions 1

13:30 ‐ 13:45Oral poster

presentationsOral poster

presentations13:45 ‐ 14:00

14:00 ‐ 14:15



Optional: exhibitor

presentation

Optional: exhibitor

presentation

13:00 ‐ 13:15 Opening ceremony

Digital p

oster p

resentations





Digita

l poster p

resentations



Closing ceremony

12:45 ‐ 13:00

Young Professional get together

Optional: exhibitor

presentation

Optional: exhibitor

presentation

Optional: exhibitor

presentation

Optional: exhibitor

presentation

Optional: exhibitor

presentation

11:45 ‐ 12:00


presentations12:15 ‐ 12:30


presentations


10:30 ‐ 10:45





Digital p

oster p

resentations

10:45 ‐ 11:00

11:00 ‐ 11:15

Technical visit ‐ w

aste m

anagem

ent

on site or in bu

s refresher cou

rse 8 Waste M

anagem

ent

Registratio

n de

sk and

set u

p exhibitio

n

Set u

p digital p

oster p

resentations


10:15 ‐ 10:30



Technical visit ‐ m

edical

on site or e

n route refre

sher cou

rse 9 radiation protectio

n in m

edical im

aging

Technical visit ‐ ???

on site or e

n route refreshe

r cou

rse 10

???

11:15 ‐ 11:30

11:30 ‐ 11:45

08:45 ‐ 09:00

09:00 ‐ 09:15

09:15 ‐ 09:30

09:30 ‐ 09:45

09:45 ‐ 10:00

10:00 ‐ 10:15















vrijdag 8 juni 2018

08:00 ‐ 08:15

Registratio

n de

sk and

exhibition

Digital p

oster p

resentations

Inform

ation de

sk and

exhibition

Digita

l poster p

resentations

Inform

ation de

sk and

exhibition

Digita

l poster p

resentations

Inform

ation de

sk and

exhibition

Digita

l poster p

resentations

Time

zondag 3 juni 2018 maandag 4 juni 2018 dinsdag 5 juni 2018 woensdag 6 juni 2018 donderdag 7 juni 2018

Digital poster p

resentations

08:15 ‐ 08:30

08:30 ‐ 08:45






June 3 June 4 June 5 June 6 June 7 June 8

Scientific Program – SPC and topics• Extended SPC:

• Nominations are accepted untilOctober 1, 2016

• Five main topical areas• Fundamental/general issues• Medical• Industrial incl nuclear & NORM• Research & applications• Non‐ionizing radiation

• Each topical area divided in subspecialties, e.g.• Education & Training• Regulation & Legislation• Security & Emergency Prep.• a.s.o.

• Encouraging Sustainabilityin RP• Concluding panel session on Friday afternoon

Outline

Local Organization•Main committees

• Technical visits (partially togetherwith SPC)

• YG events (together with SPC)• Communication• Social program

• Technical visits (preliminary)• Medical (Eindhoven)• Waste management (Zeeland)• Research/nuclear /HPTC (Delft)• Pre‐ or postcongress: KVI‐CART/GPTC (Groningen)

Local Organization• Communication

• 1st and 2nd Announcements• Publications in various media

• Social Program• Monday afternoon: opening of the congress,

• Monday evening: reception• Thursday evening: congres diner• Friday afternoon: closing session• Pre‐ or postcongress: two dayexcursion (preliminary) in combination with technical visit

Financial and practical aspects• Registration Fees (almostdefinitive):• Including VAT• Fee Congres Diner: 30 Eu• No additional fee for refreshers• Lunches not included• Technical visits not included

• Internal (financial) regulationadopted

Fee (Euro’s) Deadline

Very early bird(max. 60)

625 31 May 2017

Early bird 725 31 Dec 2017

Normal 850 30 April 2018

Late / on site 975 8 June 2018

Financial and practical aspects• Registration and abstract submission starts aroundJanuary 1, 2017• Break‐even point: around600 participants

• Sponsoring / exhibitors• Potential exhibitors identified• Potential sponsors: City of The Hague, organizations aroundsecurity

• University of Groningen (in kind)

Next steps• Finalizing extended SPC• Finalizing website / on‐line registration & abstract submission• 2nd Announcement and call for abstracts• Further development of congres program• Abstract submission and (very) early bird registration• Next update at EURPA meeting October 2017

Thank you!www.irpa2018europe.com

Extra – summary from 2015• Organization• Steering committee•Memorandum of Understanding• Venue

Organization• Foundation The Hague 2018

• The formal organizer• Covers financial and other risks• No formal relation with NVS (or SRP)

• Steering committee• Congress president (representative of NVS)

• Board members of the foundation• Chairs of the SPC and LOC• A Solution Events

Organization

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( )LOC

Steering committee• Dr Hielke Freerk Boersma, congress president, NVS• Ing Bert Gerritsen, secretary Foundation Den Haag 2018• Dr Gert Jonkers, WG on F&L• Dr Jan Kops, Chair LOC• Dr Lars Roobol, Chair SPC• Anita (and Paul) Buiteman, A Solution Events• (Mr Carel Thijsen, agenda member)

Committees• Core committees withrepresentatives from• NVS Chapters• Professional Organizations• SRP (SPC)

• Extension of committeesexpected in 2016 withpresentatives from• Other EU IRPA Societies• Other NGOs (IAEA, WHO, ICRP etc)

Memorandum of Understanding• Transparency in

• Relation with IRPA• Confirm adoption of IRPA rules• Financial responsibilities

• Draft adopted byFoundation in March 2015• Adopted by IRPA EC in May 2015

MoU – financial arrangements• Seed money:

• approximately 13 kEu(Foundation andGeneva/Helsinki)

• Prefinancing and Guarantee Fund• NVS (up to fixed maximum)• SRP (only for travel expenses of core members SPC)

• In case of surplus• Re‐allocation of seed money• 20% of extra surplus to next EU IRPA congres

• 80% of extra surplus to NVS (formembers or IRPA congresses)

Venue: World Forum

World Forum

Decisions of the latest meeting of Organizers: The Steering committee as well as the SPC have met on Monday 7 November and have discussed among others the set‐up of the program, the registration fees, the deadlines for abstract submission.

Main decisions:1. Registration and abstract submission system will be tested in December and be open somewhere in January 2017 ‐ deadline for abstract submission will be November 1st, 20172. The 2nd announcement will be sent out in February/March 20173. The deadlines for very early bird and early bird registration will be extended with respectively three and one month to August 31st, 2017 and January 31st, 2018.4. The registration fees have been fixed. The rate for very early and early bird will be just below 600 and 700 Eu respectively in order to further decrease the threshold for participation. On site registration will be a little more expensive5. The fee for YP competitors will under all circumstances be the very early bird rate ‐ no further reductions for students are foreseen at the moment6. Apart from the YP award, the NVS or organizing committee will most probably award a 'YP ‐ public award', using a voting system by mobile device.7. Invitations to nominate members for the YP and Posteraward will be send out within roughly two months from now.8. A proposal for a 'refresher/YG‐session' at Monday morning has been done and is studied now. Sylvain Andresz (SFRP), Christoph Stettner (ÖVS), Jennifer Humphries (SRP) and Bas Vianen (NVS) have been invited to reflect on this proposal and contribute to further developing this proposal.9. IRPA (Bernard) will be informed within a couple of months that the organization strongly prefers to organize the ASF on Wednesday morning June 6th, 2018.10. The deadline for submission of YP candidates will also be November 1st, 2017.

update report eurpa‐meeting, heringsdorf/usedom, 29 & 30...

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