update on iso/dis 45001:2016 migration from ohsas 18001… · update on iso/dis 45001:2016...

Update on

ISO/DIS 45001:2016 Migration

from OHSAS 18001:2007

May 31, 2016 Our webinar will begin at

1:00 PM

Update on ISO/DIS 45001:2016

Migration from OHSAS 18001:2007

Carmine Liuzzi Industry Leader

SAI Global Learning & Improvement Solutions

Presenter

• 24-year veteran with SAI Global

• Master’s degree In polymer chemistry from Long Island University and a

bachelor’s in biochemistry from Manhattan College

• Areas of specialty include ISO 9001, ISO 14001, ISO/TS 16949 and OHSAS

18001, as well as process improvement techniques

• Exemplar Global certified Lead Auditor for Quality and Environmental

Management Systems, Automotive expert, including ISO/TS 16949, APQP,

PPAP, FMEA, MSA

• Coaches clients in all aspects of developing, implementing and integrating

management systems, and provides services that range from training and

consulting support to leading internal assessment teams

Carmine Liuzzi

Industry Leader

Learning & Improvement Solutions

Presenter

• 15 years’ experience in engineering and EHS compliance management

enabling him to provide guidance to organizations trying to bridge a gap

between federal, state, and local regulatory obligations and their organization’s

business requirements.

• 7 Years with SAI Global as an EHS Consultant and Subject Matter Expert

• B.S. Mechanical Engineering from University of Texas

• M.S. Environmental Management from Samford University, Birmingham, AL

Matthew Noth

EHS/OHS Software Specialist

SAI Global, Cintellate

Webinar Objectives

• Discussion of the key changes to the standard and the

areas of focus

• Comparison to OHSAS 18001:2007

• Provide a timeline for the publication of ISO 45001:2016

Why do we need ISO 45001 (OHS Standard)?

2.3 million work related deaths per year

(Source: International Labour Organization).

An ISO 45001 based OH&S management

system provides an organized approach to improve

OH&S performance

To assist organizations reduce work related fatalities,

accidents, injuries and disease through

implementation of an OH&S Management System

Cost reduction – easier system integration.

ISO/DIS 45001 Benefits

An ISO 45001 based OH&S management system will enable

an organization to improve its OH&S performance by :

• Developing and implementing an OH&S policy and OH&S

objectives

• Establishing systematic processes which consider its “

context” and which take into account its risks and

opportunities, and its legal and other requirements

• Determining the hazards and OH&S risks associated with

its activities seeking to eliminate them, or putting in controls

to minimize their potential effects

ISO/DIS 45001 Benefits - continued

• Establishing operational controls to manage its

• OH&S risks and its legal and other requirements

• Increasing awareness of its OH&S risks

• Evaluating its OH&S performance and seeking to improve

it, through taking appropriate actions

• Ensuring workers take an active role in OH&S matters

ISO/DIS 45001 - Limitations

• ISO 45001 does not specifically address issues such

as product safety, property damage or environmental

impacts, and an organization is not required to take

account of these issues unless they present a risk to its

workers.

• ISO 45001 is not intended to be a legally binding

document, it is a management tool for voluntary use by

organizations from SME’s upwards whose aim is to

eliminate or minimize the risk of harm

ISO/DIS 45001 – Potential Results

In combination these measures will ensure that an

organization’s reputation as a safe place to work will be

promoted, and can have more direct benefits, such as:

• improving its ability to respond to regulatory

compliance issues

• reducing the overall costs of incidents

• reducing downtime and the costs of disruption to

operations

• reducing the cost of insurance premiums

• reducing absenteeism and employee turnover rates

• recognition for having achieved an international

benchmark (which may in turn influence customers

who are concerned about their social responsibilities)

ISO/DIS 45001 versus OHSAS 18001:2007

• Intent – framework for managing prevention of death,

injury, ill-health

• Role of top management (enhanced)

• Hazard, risk, controls focus

• Planning and policy

• Legal requirements

• Improvement – objectives, action planning, monitoring.

• Awareness, consultation, competency needed

• Resources required to support system

• Monitoring, evaluating, analysing OHS performance and

improvement

ISO/DIS 45001 – Areas of Focus

• “Leadership”, commitment and accountability

• Risk and Opportunity – System Performance

• Worker participation

• Adoption of a Process approach

• Context of the organization

• Interested parties

ISO/DIS 45001 – Areas of Focus - Leadership

• “Top Management” to “Leadership”

• 0.3 Success Factors - leadership

• 5.1 Enhancement of accountabilities:

– “Overall responsibility and accountability for worker

protection”

– Alignment of policy/objectives with strategic direction

– Integration of OHS system into business processes.

– Active participation of workers

– Supporting others to contribute to effective OHS system

– Leading a supportive culture

ISO/DIS 45001 – Area of Focus – Risk and Opportunity

• Risks and Opportunities – System Level

• 18001 and 45001 – Hazards - Risks - Controls

• ISO 45001 – system level risk – risks and opportunities

that affect ability of an organization’s OH&S

Management System to achieve its intended outcome

ISO/DIS 45001 – Area of Focus – Participation

• “Worker” participation (“Involvement of workers in decision making processes in the OH&S Management System”)

Reinforced across a number of requirements:

• 0.3 Success Factors

• Section 5 – Leadership and Participation

• 5.1 Leadership and Commitment e) – ensuring participation

• 9.3 Management Review

• 10.1 Incident, Nonconformity and Corrective Action

• 10.2.1 Continual Improvement Objectives

ISO/DIS 45001 – Area of Focus - Participation

Specific Requirement – 5.4 Participation and consultation

• “Shall Give additional emphasis to participation (d) and inclusion (e) of non-managerial workers in determining:

• Mechanisms for participation

• Needs of competence and training

• Information to be communicated

• Needs and expectations of interested parties

• Policy and objectives

• Roles, responsibilities, accountabilities

• and authorities

• Application of legal requirements

• Controls for outsourcing and contractors

• What it measured

• Audit programs

• Continual improvement processes”

ISO/DIS 45001 – Other “Success Factors”

• Communication and consultation

• Suitable resources

• Clear policy direction - compatibility with strategic

direction

• Integration of OH&S system into standard business

processes

• Objectives align with OH&S policies and hazards

and risks

• Effective OH&S hazard identification and control

of risks

• Awareness of legal and other requirements

• The new standard adopts the high-level structure and

terminology of Annex SL (used for the development of new ISO

management systems standards)

• High level structure, identical core text and common terms and

core definitions for use in all Management System Standards

• Purpose - enhance the consistency and alignment of different

management system standards

• Organizations that implement a single system addressing

multiple standards (e.g. QMS, EMS, ISMS) will see the most

potential benefit

• Uses simplified language and writing styles to aid understanding

and consistent interpretations of its requirements

18

The new structure for ISO/DIS 45001

The new structure for ISO/DIS 45001

Clause Description

1 Scope

2 Normative references

3 Terms and Definitions

4 Context of the

organization

5 Leadership & Worker

Participation

6 Planning

7 Support

8 Operation

9 Performance evaluation

10 Improvement

Annex A

• One of the big changes to

come in the new version of

ISO 45001:2016 is its

structure

• There will now be 10

sections (instead of 4) in the

Standard; the requirements

themselves are set out in

Clauses 4 - 10

20

Plan – Do – Check – Act - Improvement Cycle

ISO/DIS 45001 – What’s New

• 4.1 Understanding the Organisation and its context

“The organization shall determine external and internal issues that are

relevant to its purpose and that affect its ability to achieve the intended

outcome(s) of its OH&S management”

• Related requirements:

6.1.1 Planning – General – “shall consider issues referred to in 4.1”.

9.3 Management Review – “shall include consideration of: (b)

external and internal issues”.

• Implementing requirement into your OHS system:

How – discuss in management review/meeting; brainstorming;

workshop; integrate in business planning processes.

Evidence – outputs of the above; or document in OHS documentation;

management review minutes

Documented Information? Not mandatory method or results are

maintained as documented information


• 4.2 Understanding the needs and expectations of workers

and other interested parties (4.2)

“Shall determine:

a) the other interested parties, in addition to its workers, that are

relevant to the OH&S management system;

b) the relevant needs and expectations (i.e. requirements) of workers

and these other interested parties;

c) which of these needs and expectations become applicable legal

requirements and other requirements.”

ISO/DIS 45001 6.1 Actions to address risks and opportunities 6.1.1. General

• When planning the OH&S System, shall consider:

− Issues referred to in 4.1 Context.

− Issues referred to in 4.2 Interested Parties.

− Effective participation of workers.

− Risks and opportunities from the

− operation of the OH&S system

• Hazards and OH&S Risks

and Opportunities (6.1.2)

• Legal requirements (6.1.3)

• Maintain documented information:

− OH&S Risks & Opportunities that need to be addressed

− Processes needed to address

ISO /DIS 45001 6.1.2.3 Identification of OH&S opportunities and other opportunities

• The organization shall establish, implement and maintain

processes

to identify:

a) opportunities to enhance OH&S performance taking into

account:

1) planned changes to the organization, its processes or its

activities;

2) opportunities to eliminate or reduce OH&S risks;

3) opportunities to adapt work, work organization and work

environment to workers;

b) opportunities for improving the OH&S management

system

• No direct equivalent in OHSAS 18001:2007

ISO/DIS 45001 6.1.4 Planning to take action

• ISO/DIS 45001: The organization shall plan:

a) actions to:

1) address risks and opportunities

2) address applicable legal requirements and other requirements

3) prepare for, and respond to, emergency situations

b) how to:

1) integrate and implement actions into the OH&S management system or other

business processes;

2) evaluate the effectiveness of actions.

Take into account the hierarchy of controls when planning action.

When planning action - shall consider best practices, technological options,

financial, operational and business requirements and constraints.

• OHSAS 18001: No direct equivalent. 4.3.1 and 4.3.2 require hazards, risks and

legal requirements to be “taken into account in establishing” the system - not

specifically planning action.

ISO/DIS 45001 – New Terminology

• Worker 3.3

• Participation 3.4

• Consultation 3.5

• Requirement 3.8

• Top Management 3.12

• OH&S Opportunity 3.22

• Outsource 3.29


• Stand-alone requirements (incorporates 18001requirements):

− Management of Change (8.2) (4.3.1; 4.4.3.2; 4.4.6;

4.5.3.2; 4.6)

− Outsourcing (8.3), Procurement (8.4) and Contractors

(8.5) (4.2; 4.3.1; 4.3.2; 4.4.1; 4.4.2; 4.4.3.2; 4.4.3.1; 4.4.6)

− Continual Improvement (10.2) (4.1; 4.3; 4.3.3; 4.4.1;

4.4.2; 4.5.3.1)

ISO/DIS 45001 – Modified Requirements

• Modified requirements: Intent similar – modified to reflect focus areas/ new requirements:

• Determining the Scope of the OH&S Management System (4.3)

• Leadership and Commitment (5.1)

• OH&S Policy (5.2)

• Organizational roles, responsibilities, accountabilities and authorities (5.3)

• Hazard Identification (6.1.2.1)

• OH&S Objectives (6.2.1) and Planning to Achieve (6.2.2)

• Information and Communication (7.4)

• Operational Planning and Control (8.1.1 General)

ISO/DIS 45001 – Modified Requirements

• Emergency Preparedness (training, communicate to

workers, contractors, emergency services, community)

(8.6)

• Monitoring, measurement, analysis and evaluation (9.1)

• Internal Audit (9.2)

• Management Review (9.3)

• Incident, Nonconformity, Corrective Action (10.1.1)

(participation, communication)

• Continual Improvement (10.2)

ISO 45001 – Migration

• ISO/PC 283 (https://committee.iso.org/pc283)

• Anticipated:

− Will replace OHSAS 18001:2007

− 2-3 year period before OHSAS 18001:2007 is withdrawn

2015

•Committee Drafts

(CD1and CD2)

12th of February 2016

•Draft International

Standard

May 2016

•Final Draft International

Standard

October 2016

•ISO 45001 Publication (Proposed)

Transition Period

•2-3 Years from Date of

Publication (Proposed)

https://committee.iso.org/pc283

ISO/DIS 45001 – Next Steps

• Transition should be 2-3 Years from release of ISO 45001 (IAF

to confirm)

Organizations should begin the process to:

• Understand changes and new areas of focus

• Educate the Leadership Team on the enhanced accountability

and commitment requirements

• Keep up to date with the developments – publication and

release of the new Standard

• Conduct a gap assessment of current OH&S systems

• Discuss with your Certification Body how and when to migrate

to the new standard

Remain compliant to OHSAS 18001. Ensure a smooth migration to ISO 45001. Learn how to accomplish both.

Context and scope of an OHS Management System

Internal and External Issues (4.1) / Needs and expectations of interested parties(4.2)

33

Leadership and Worker Participation (5)

PLAN Planning (6)

DO Support and

Operation

(7,8)

CHECK Performance

Evaluation

(9)

ACT Improveme

nt (10)

34

Typical Organizational Challenges

Common Problems

• Inconsistent

Processes

• Uncertain

Accountabilities

• High operating

costs

• Misalignment

of Corporate

Objectives

• Ineffective KPI

Tracking

• Limited Integration of

Information

• Accuracy of

Information

• Timeliness &

Accessibility of Data

Evaluation of OHS software: Key considerations

35

• Functionality & Ease of use

• Deployment options: hosted, local, desktop, mobile

• Web-based – Enterprise Solution with Mobile Capability

• Centralized view

• Enable increased accountability

• Gap Analysis

• Create a central repository, eliminate scattered information across multiple MS

Excel and Word files for maintaining your OH&S Management System

• Audit-preparedness

• Automated workflows

• Traceability with documentation enabling auditors to find required information quickly and easily

• Flexibility

• Robust use through modules that suit organizations with varied needs

Support for the “Plan” phase

36

• House and Track requirements, issues and risks that need

to be addressed

• Undertake self assessments against the standards & req.’s

• Record and track actions to address risks & opportunities

o clearly defined due dates and owners

• Capture all objectives and assign to responsible parties

oGain visibility into the status of objectives and targets

• Document register - upload and track all documentation

PLAN Planning (6)

Support for the “Do” phase

37

• Automation of all unique processes and workflows

oFlexible workflows and business rules ensures standardised

processes and timely reporting across the whole organisation.

• Manage proposed changes and potential impacts

oChange Management

• Training and competency requirements management

• Communication with affected stakeholders

• Data security - ensure the right people have access to the right

information.

DO Support and

Operation

(7,8)

Support for the “Check” phase

38

• Monitor and measure key elements of system with integrated

modules

oCapture data through a web browser or remote mobility

• Manage hazards and risks across all areas of the business

• Track health assessments of workers’ health hazards

• Audits and inspections

• Central view of compliance against legal and other requirements.

• Management reviews

oAgenda, items reviewed, outcomes and actions as evidence

• Data analytics and reporting solution to analyse data and review performance

oMake better, more informed decisions what needs to be done quickly.

oRisk-based preventive actions

CHECK Performance

Evaluation (9)

Support for the “Act” phase

39

• Capture and manage incidents, investigations and actions.

• Link Incidents to Risks, Hazards, Contractors, Meetings,

Obligations or any other module for trending and informed risk

analysis

• Conduct inspections and record the results .

oManage all con-conformances and corrective actions centrally

• Using dashboards and reports empower management with

insights into the data so they can quickly view areas that require

improvement and effortlessly manage by exception.

• Review actual performance against recorded objectives.

• Continually expand and improve on automating processes with

Cintellate's graphical Designer Toolkit

ACT Improveme

nt (10)

40

Being Part of your OHS Solution

What an OHS enterprise solution delivers

• Consistent and

Standardized

Processes

• Streamlined

Workflows

• Clear Accountabilities

• Alignment of Corporate

Objectives

• Consistent KPI Tracking

• Better Decision Making

• Integration Across

Departments/

Locations/Disciplines

• Increased OHS

Visibility Across the

Organization

• Lessons Learned &

Enhanced

Communications

41

An OHS Solution Delivers

Broad Content • Out-of-the-box

Configuration

• Reporting & Dashboards

• Data Filtering

o Export to MS-Excel

Advanced Technology • Secure Data

• Real Time Data

• Cintellate Roam mobile

Accountability • Tracking

• Escalation

• Communication

• Auditable

Data Integration • Import Tools

• Data Exports

• Web Services

Extensive Flexibility • Intuitive, web-based

• Configurable

• Fully Integrated

• Enterprise Scalable

42

Delivering Results

Our Services

• Best Practice

• Implementation

• Training Services

• Help Desk & Support

Our People

• Broad Expertise

• Consultative Approach

• Work in Collaboration

Supporting Clients

• Account Management

• Help Desk & Support

• User Forums

• Client Review Workshops (Health

Checks)

SAI Global

• SAI Global was founded in 1922

• Largest registrar in North America, 14,000+ sites / 60,000+ globally

• Both local and global resources: 500 Auditors within North America and

1,600 Globally

• Deliver audits by global accreditation bodies such as JASANZ and ANAB

• Accredited to deliver audits and certify organizations against a wide

range of international standards

• Recently recognized as an “Innovator” by Verdantix for our Cintellate

EH&S solutions in their 2016 Green Quadrant research

• Rated as a “Leader” for our Compliance 360 solution in the Forrester

Governance Risk and Compliance Wave Research for Q1 2016

• Provide a number of training options including public courses, online and

in-house

43


• Public training (classroom)

• On-site training*

• eLearning courses

• Free Webinars & Other educational resources

*Excel Partnership and SAI Global CS Pty operate independently. Any audit provided by our Certification Services

Business is totally independent of any work we may have done through our Improvement Solutions Business and will

not provide our clients with any special treatment.

www.saiglobal.com/assurance/resource-library/

www.saiglobal.com/courses

44

Public Training Courses for ISO/DIS 45001:

• Preparing for the ISO/DIS 45001 Migration from OHSAS 18001

Public Training Courses for OHSAS 18001:2007:

• OHSAS 18001:2007 Occupational Health & Safety Management Systems

• OHSAS 18001:2007 Lead Auditor






45

Public Training Courses for ISO 9001:2015:

• Preparing for the Transition to ISO 9001:2015

• ISO 9001:2015 Lead Auditor

• ISO 9001:2015 Internal Auditor (2 day and 3 day)

• ISO 9001:2015 Foundation

• Implementing a Quality Management System ISO 9001:2015

• Auditing a Quality Management System ISO 9001:2015






46

Public Training Courses for ISO 14001:2015:

• Preparing for the Transition to ISO 14001:2015

• ISO 14001:2015 Lead Auditor

• ISO 14001:2015 Internal Auditor (2 day and 3 day)


• Implementing a Quality Management System ISO 14001:2015

• Auditing a Quality Management System ISO 14001:2015






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www.saiglobal.com/training/assurance/eLearning/

eLearning course topics:



• Root Cause Analysis

• Lead Auditor Training

• Internal Auditor Training


Benefits of online learning:

Convenient

Cost effective

Flexible

* Excel Partnership and SAI Global CS Pty operate independently. Any audit provided by our Certification Services


not provide our clients with any special treatment. 48

Looking for more information?

www.saiglobal.com

Certification Inquiries

(800) 465-3717

[email protected]

Training Inquiries

(877) 426-0714

[email protected]

49

www.cintellate.saiglobal.com

Questions and Answers

50

Carmine Liuzzi Industry Leader Learning & Improvement Solutions SAI Global - Americas Mobile 230-300-3776 Email [email protected]

update on iso/dis 45001:2016 migration from ohsas 18001… · update on iso/dis 45001:2016...

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