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UNYP Academic Policies

2016 Revised 07 October 2016

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Contents: School Policies and Processes

A: Admissions and Permanence Policies

A1 Admission to Bachelor’s programs A2 Scholarships & Financial Aid A3 Transfer Credit A4 Academic Probation, Warning & Dismissal A5 Student Record Keeping A6 Pre-registration & Registration A7 Foundation Program A8 Student Advisory Process A9 Non-Degree Seeking Candidates A10 Additional Study Options at UNYP

A11 Visiting Students & Student Exchange A12 Course Add, Drop, Withdrawal, & Incomplete A13 Interruption of Studies A14 Resignation of Studies (withdrawal from UNYP) A15 Administrative Suspension & Dismissal

B: Academic Delivery Policies

B1 Attendance B2 Grade Collection and Distribution to Students B3 Class Cancellation and Make-Up B4 Exam Make-Up B5 Grading of Courses B6 State Exam Procedure and Student Final Thesis B7 Excursions B8 Students with Disabilities B9 Grade Appeals B10 Credits & Student Workload B11 Personal Electronic Devices in the Classroom B12 Official UNYP Communication B13 Religious Observance

C: Academic Honesty and Disciplinary Policies

C1 Student Conduct Rules C2 Petition Management C3 Academic Honesty C4 Gift to Instructors C5 Institutional Review Board C6 Discrimination and Sexual Harassment C7 Disciplinary Committee

D: Quality Assurance Policies D1 Textbook Purchases and Library Rules D2 Class Sizes D3 Faculty Evaluation from Department Chairs D4 Student and Faculty Orientation Processes D5 Course Outline Review D6 Curriculum Review and Improvement D7 Rector, Academic Board, Academic Council, Department Meetings and Student Council D8 Course Codes D9 Student Evaluation of Instructors D10 Research D11 Faculty and Staff Annual Assessment D12 Criteria for hiring UNYP Faculty D13 Adjunct Faculty Teaching Compensation D14 Course Quality Control

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A: Admissions and Permanence Policies Students must submit a completed application with the appropriate supporting documentation for their intended program of study. A1. Admission to Bachelor’s programs Admissions requirements (Degree-seeking students)

The conditions for admission as a degree-seeking student to UNYP Bachelor’s study programs are:

• Completed full secondary or full secondary professional education. • English language test score indicating sufficient ability to undertake university

studies in English. • Demonstrated ability and motivation to study the chosen program as evinced by:

o Written personal statement o Letter of recommendation from a teacher or supervisor o Oral interview with a UNYP Academic Advisor

• Completed application form, including any additional information requested, and payment of admissions fees, if any.

All documents not in the English language must be submitted with an official translation into English. UNYP may require certain documents, such as the high school diploma, to be presented with an apostille or other form of legalization. Offers of admission are made in writing by the Rector. UNYP makes admission decisions without regard for age, disability, ethnic or national origin, gender, gender identity, marital status, political or social affiliation, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. There is no minimum age to study at UNYP; however, UNYP is unable to act in loco parentis, so students must ensure that they have the maturity to study in an adult environment. Applicants must provide, and UNYP will retain for admitted and enrolled students:

• Official English language test score reports (or notice of exemption). • Notarized copy of the certificate of completion (usually a diploma), or copy of an

original made by the UNYP Registrar office. In some cases, an official transcript showing the award of the diploma/degree will be sufficient.

• Students who have previously studied at the university level must provide transcripts from all institutions where they studied previously.

Applicants providing inaccurate, deceptive, or fraudulent information will be denied admission. If this is discovered after the applicant has begun studies, the student will be subject to disciplinary proceedings. “Completed full secondary or full secondary professional education” includes:

• For graduates of Czech-accredited schools: Dosažení středního vzdělání s maturitní zkouškou.

• For applicants who have studied in accredited non-Czech schools: A certificate of completed secondary education that grants access to university studies in the school’s accrediting country (see list of accepted credentials below).

• For applicants from international schools: Secondary curriculum program certificates or test scores listed below.

Certificates of Secondary Education Accepted by UNYP for Consideration for

Admission to Bachelor’s Programs:

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Azerbaijan Attestat o Srednem Obrazovanii (Certificate of Secondary Education) Georgia Sashualo Ganatlebis Atestasi (Certificate of Secondary Education), or Sashualo Skolis Atesti (Secondary School Certificate) Germany Zeugnis der Allgemeinen Hochschulreife (Certificate of General Maturity for Higher Education) or Abitur Kazakhstan Certificate of Secondary Education (Attestat o Srednem Obrazovanii (аттестат о среднем образовании)) Russia Attestat o Srednem (Polnom) Obshchem Obrazovanii (Certificate of Secondary Complete General Education) / Аттестат о среднем (полном) общем образовании, valid with: Prilozhenie k attestatu o srednem obrazovanii, tabel itogovyh otsenok / Приложение к аттестату о среднем образовании, табель итоговых оценок Ukraine Atestat pro povnu zagal’nu serednyu osvitu (Certificate of Complete General Secondary Education) USA Graduation from an accredited high school, or official GED diploma/certificate. Uzbekistan Diploma of Completed Specialized Secondary Education (Academic Stream) or Attestat Srednam Obrazovanii Vietnam Bàng Tót Nghiêp Phó Thông Trung Hoc (Upper Secondary School Graduation Certificate) For students from schools in other countries, the Admissions Office will request from the Rector’s Office a determination of the certificate of completion necessary for admission. Other international curricula or test scores acceptable for admission:

International Baccalaureate (IB):

• Completed IB Diploma. GCE A Levels (UK, including international versions administered by Edexcel and Cambridge International Examinations):

• Three full A Level subjects with grades of C or above. Acceptable English-language test scores

• UNYP institutional English language test with a score of 72 or above. • TOEFL internet based test (ibt) with a score of 72 or above. • IELTS Academic 6.0 or above. • FCE A, B. • CAE A, B, C. • CPE A, B, C. • City & Guilds ESOL (IESOL) (Reading, Writing, and Listening) Expert C1, Mastery

C2.

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• Czech or Slovak State Exam in English. • Czech or Slovak Maturita English Leaving Exam with score 1. • International Baccalaureate Higher Level (HL): score of 4 in English (as Language

A or B) • International Baccalaureate Standard Level (SL): score of 5 in English (as

Language A or B) • SAT Reasoning Test, Writing section: Score of 560 or higher. • European Baccalaureate: score of 70% in English. • Advanced Placement (AP) Exam in English Language and Composition, or English

Literature and Composition: Score of 3 or above. • IGCSE English or O Level English with a Grade of C or above.

Native English speakers and students who have been educated full-time in the medium of the English language throughout the two most recent years may be exempted from this requirement at the discretion of the Department Chair. Student Status

An applicant becomes a student of UNYP on the first day of the first semester of the student’s enrolment, after completing all conditions for enrolment. Conditional Admission

An applicant may be admitted conditionally if the applicant has fulfilled most but not all of the requirements for admission and UNYP has a reasonable expectation that the applicant will fulfill all requirements for admission within one semester. Students admitted in this way who do not satisfactorily fulfill all requirements for admission within two consecutive semesters will be dismissed. Process Admissions Office

• For applicants who meet the English language requirement and appear likely to meet the remaining admissions requirements, send applicant information to Academic Advisor for interview.

• Pass along completed applicant files meeting all admissions requirements to the Rector’s Office for official letter of admission.

• Transfer completed applicant file to Registrar Office. • Archive all other applicant files for one year.

Academic Advisor

• Arrange in-person or telephone interviews with applicants meeting the English language requirement in a timely fashion.

• Complete the UNYP Admissions Interview Checklist and give to Admissions for the student’s file.

Rector’s Office

• Issue offers of admission with Rector’s signature to applicants via Admissions Office.

Registrar

• Distribute annual admissions report statistics for review by the Academic Council and Admissions.

• Midway through each semester, remind conditionally admitted students of the remaining admissions requirements they must fulfill.

• At the end of each semester, send a list of conditionally admitted students who must be dismissed to the Academic Council.

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A2. Scholarships and Financial Aid Academic Year 2015-2016 Scholarships and Financial Aid Rules

• All scholarships, awards, and discounts apply only to the courses/credits offered by UNYP and not to those that are offered by a partner university (e.g. SUNY ESC).

• If a student is eligible for any other tuition waiver or scholarship (e.g. Graduate Scholarship) the waiver for early payment is calculated before the first waiver is applied.

• Tuition waivers cannot be combined except with the early payment discount. • For applicants applying for a scholarship only the first exam results will be taken

into consideration. • All Merit Scholarships, Awards, and Tuition Discounts must be applied for and

awarded before the start of the program the applicant has been accepted for. • The scholarships, aid, and awards listed below were accurate at the time of

publication; interested applicants should check with UNYP for information about any changes or updates.

1. Admission Scholarships & Awards for all Bachelor’s Degree Applicants

A. Admission Merit Scholarships The Merit Scholarships of UNYP are treated as tuition waivers and will be deducted from the student’s tuition. Students must retain full-time student status at all times, must not interrupt their studies, and meet all of the criteria for a given category: 50% of Annual Tuition fees

• Score 100 or above on UNYP’s institutional English language test; or TOEFL 250 computer based test; 100 internet based test; IELTS 8.

• Score a minimum of 22 on the UNYP math test. • Demonstrate excellent secondary school results (top 20% bracket). • Be recommended for a scholarship by the Department Chair following a

successful admissions interview. • Have provided a completed application file before the program starts.

30% of Annual Tuition fees

• Score 92 or above on UNYP’s institutional English language test; or TOEFL 237 computer based test; 92 internet based test; IELTS 7.

• Score a minimum of 20 on the UNYP math test. • Demonstrate excellent secondary school results (top 20% bracket). • Be recommended for a scholarship by the Department Chair following a

successful admissions interview. • Have provided a completed application file before the program starts.

15% of Annual Tuition fees

• Score 84 or above on UNYP’s institutional English language test; or TOEFL 220 computer based test; 84 internet based test; IELTS 6.5; FCE – A.

• Score a minimum of 18 on the UNYP math test. • Demonstrate excellent secondary school results (top 20% bracket). • Be recommended for a scholarship by the Department Chair following a

successful admissions interview. • Have provided a completed application file before the program starts.

Transfer students must have minimum 2.80 out of 4.00 GPA (or the equivalent in a different grading system) to be able to apply for Admissions Merit Scholarships. This replaces the “Demonstrate excellent secondary school results (top 20% bracket)” criteria in the scholarship requirements; the rest of the requirements remain the same.

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B. The Barbara Hasek Adams Scholarship This award is in memory of Barbara Adams, who strived to encourage higher education across all levels of society. A full tuition scholarship for a European Bachelor’s Degree program is awarded annually to a Czech or Slovak student who, for mostly financial reasons, would not otherwise be able to attend UNYP. The successful applicant must:

• Submit proof of their financial need, confirmed by a state authority. • Score 84 or above on UNYP’s institutional English language test; or TOEFL 220

computer based test; 84 internet based test; IELTS 6.5, FCE – A. • Score a minimum of 18 on the UNYP math test. • Provide a motivation letter stating reasons why they should be considered for this

award. • Submit complete application documents by April 30th before studies start at

UNYP. C. Sports Achievement Awards A sports achievement scholarship is awarded in recognition of outstanding achievement in a sporting endeavor on one or the other of the criteria detailed below. The awards cannot be combined. They are based on the highest achievement at the time of application:

• 20% tuition fee reduction: For applicants who have represented their country at an international level.

• 10% tuition fee reduction: For applicants who have placed in the top three at a national level, either as an individual or in a team event.

2. UNYP Scholarships, Awards, and Tuition Reductions for all Bachelor’s

Programs

A. Early Payment Discounts Available for all Bachelor’s program applicants and students.

• An Early Payment incentive equivalent to a 5% discount on tuition for UNYP credits is available for applicants and students who register and pay a deposit of 60,000 CZK for the Fall semester of the following academic year. To be eligible to qualify for this discount, students must have paid the reservation fee in full by June 30th.

• An Early Payment incentive equivalent to a 5% discount on tuition for UNYP

credits is available for applicants and students who register and pay a deposit of 60,000 CZK for the Spring semester of the following calendar year. To be eligible to qualify for this discount, students must have paid the reservation fee in full by October 31st.

B. Academic Achievement Award

• Applicable to all degree-seeking Bachelor’s students (except those in their first semester at UNYP). Students who achieve at least a 3.81 semester GPA with at least 12 registered semester credits (24 ECTS) and have no Incomplete courses are eligible to receive an Academic Achievement Award which will be applied towards their next semester’s tuition.

• The current annual total amount of the Scholarship Fund available for Academic Achievement Awards is 400.000 CZK, split equally between the Fall and Spring semesters (this does not apply to the Summer semester), and is distributed to all students that qualify and meet the criteria.

• Students who choose to receive the Academic Achievement Award might be required to provide advising to weaker UNYP students at the discretion of the UNYP Academic Council.

• The award is calculated and deducted from the student’s tuition.

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C. Housing Stipends All full-time students, Czech and international, enrolled in Czech-accredited bachelor’s programs, whose primary residence is outside Prague and who are under 26 years of age, are eligible for a monthly state Housing Stipend distributed by UNYP. The amount is approximately CZK 540 per month during 10 months of the year. The stipend will be distributed when and if it is granted by the Czech Ministry of Education. D. Social Stipends To be eligible for a social stipend, students must be awarded enhanced-level child benefit (see the definition in UNYP Stipendijní řád) by the State support office (Úřad státní sociální podpory). The social stipend amount is decided by the government. The stipend will be distributed when and if it is granted by the Czech Ministry of Education. 3. Admission Scholarships & Awards for all Master’s applicants

A. Merit Awards Merit awards are offered based on GMAT Results or GRE Verbal and Math Results, which must be provided before the start of the program:

• GMAT/GRE 700: 120.000 CZK • GMAT/ GRE 650: 60.000 CZK • GMAT/GRE 600: 30.000 CZK

B. Work Experience Managerial Work Experience 8+ years: 15.000 CZK Managerial Work Experience 5+ years: 10.000 CZK A student can qualify for more than one Merit Award and discount, but the combined amount cannot exceed 120.000 CZK. 4. UNYP Scholarships, Awards, and Tuition Reductions for all Graduate

Programs

A. Full Payment in Advance Discount 5% tuition discount for UNYP Graduate Programs is available for students who register and pay the tuition and fees in full at least one week before the start of their studies. The Scholarship is in a form of a tuition discount and is calculated and deducted from the student’s tuition. B. Early Registration Discount An additional 5% discount is offered to students who pay a deposit of 75,000 CZK before June 30th. C. Alumni Graduate Discount Students who have graduated from any academic program of UNYP and then continue on to another degree program with UNYP will qualify for a 25,000 CZK tuition fee waiver and application fee waiver for the program they choose to continue their studies. D. Graduate Research Assistants Students who are accepted to work as Graduate Research Assistants for UNYP for the duration of their graduate studies will be awarded a tuition waiver of 75% against the graduate program they are accepted for. Graduate Research Assistants are expected to make available at least 24 hours a week for research assistant work at UNYP during their studies. Only EU citizens or EU permanent residents are eligible to apply for Graduate Research Assistant positions. Applicants who are interested in such appointments should inform the Admissions office at the time of their application. The number of Graduate

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Research Assistant positions available each year will be determined by the needs of the Institution. 5. Family Discounts

• If two or more members of the same family enroll at UNYP, a 10% reduction in their tuition is given to the second family member. The discount applies also if the first member has graduated from UNYP (Alumnus).

• The tuition fee waiver is applicable only after the second family member is registered at UNYP and has paid 25% of the tuition for the next academic year calculated for full time studies.

• When a Family fee waiver is applied, the tuition of the second family member is not refundable in case the second member interrupts his/her studies.

• The tuition fee waiver is calculated and deducted from the student’s tuition. 6. Bring A Friend Award

• A 15,000CZK award is provided to any student/alumnus introducing a friend(s) to study any program at UNYP. The “friend” must be a new student, on a full-time mode for at least one year of studies.

• The new student must be introduced directly and personally to the Admissions office by the current student/alumnus or indirectly giving the current student’s name and student ID number when he/she contacts UNYP for the very first time.

• The “friend” must not have already been in contact with the university at any time in the past.

• Transfer Students from other institutions are eligible to receive the award but they must be full time students at UNYP for at least one year.

• The award is due to the student only after the “friend” is enrolled and has paid their tuition for 1 year or settles his/her installment calendar in full and is a full time student.

• The award will be credited to the student’s account after the second Add/Drop period of the new student/friend. The Student must be active in that particular semester in order to be able to get the award.

• This award will be used towards their tuition or can be refunded to the student’s bank account if the student is graduating in the following semester.

• The Bring a Friend award cannot be claimed for any student who applies for admission through an agent. The new student must apply directly to the Admissions office of UNYP.

7. NPO/NPA and Public Employee Tuition Waivers

Applicable only to new Bachelor’s program students. A 15% tuition fee waiver is available to all Czech and Slovak UNYP Bachelor’s program applicants based in the Czech Republic or the Slovak Republic who are full-time employees of non-profit organizations (NPO) and non-profit associations (NPA) associated with the delivery of community welfare services, emergency relief, environmental issues and public service. An official employer's confirmation of full time employment must be submitted at the time of application. The applicant must have already worked as a full time employee for at least a full year at the time of application to be eligible for this tuition waiver. The waiver is also applicable to children of such employees. The waiver is not available to their spouses. 8. Corporate Discounts

Corporate agreement discounts are available and are agreed with individual corporate institutions. 9. Alumni Certificate Discount

UNYP Bachelor and Master Alumni who would like to take undergraduate or graduate courses and earn a certificate in a different area/specialization are granted a 50%

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discount on the tuition of the specific course(s). This also applies to Master level students who would like to take Bachelor level courses, for Certificate earning purposes, during their Master level studies at UNYP. The discount is not valid for any credits earned towards a degree/diploma and cannot be combined with any other discount or scholarship. 10. Other Forms of UNYP Financial Aid

Tuition Payment Plans UNYP offers Tuition Payment Plans - equal monthly payments that spread the cost of tuition over a semester with the addition of an installment fee. The fee is calculated as a percentage (2% for daily programs and 3% for weekend programs) of the outstanding tuition amount. Payment plans are available for all UNYP study programs.

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A3. Transfer credit from other universities or exams

UNYP may award credit from prior study at accredited colleges, universities, and programs recognized by UNYP, and from certain exams. Credit recognized by UNYP may be applied in the form of:

• Elective credit • Credit and exemption from a required course or course category

Only credit graded “C-” or better (or the equivalent in a different grading system) may be transferred. Only credits transfer; grades do not transfer. In four-year Bachelor’s programs, a maximum of 72 semester credits (144 ECTS) may transfer. In three-year Bachelor’s programs, a maximum of 104 ECTS may transfer; 60 ECTS of upper-level coursework and 16 ECTS of the Bachelor’s thesis must be taken “in residence.” In the case of partner-university programs, transfer credit awarded by UNYP does not necessarily transfer to the partner university. All needed documents (see Process, below) must be received by UNYP before the start of the student’s first term. Tuition refunds are not granted for courses taken at UNYP for which transfer credit might have been awarded. External evaluation of transcripts

If the transcript of prior studies does not use American (semester or quarter) credits or ECTS, the student may be required to submit the official transcript to one of these external evaluation agencies:

• Educational Credential Evaluators (ECE); https://www.ece.org/ • Josef Silny & Associates; http://www.jsilny.com/ • World Education Services (WES); http://www.wes.org/

These agencies are not affiliated with UNYP, and charge students for their services. Not all credit listed by an external agency will necessarily be accepted by UNYP. Department Chairs may also require an external evaluation where they think it is advisable. Official results of an external evaluation should be sent directly to UNYP at this address:

UNYP Admissions Office Londýnská 41 120 00 Prague Czech Republic

Exam-based credit

UNYP follows the policy of SUNY Empire State College for transferring exam-based credit; the policy is found here:

http://www.esc.edu/degree-planning-academic-review/degree-program/student-degree-planning-guide/standardized-exams/

UNYP may grant credit for high scores on these standardized tests:

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• Advanced Placement Examinations (AP) – College Board • Association of Language Testers in Europe – ALTE • British A Level Examinations – Cambridge International Examinations • College Level Examination Program (CLEP) – College Board • DANTES Subject Standardized Test (DSST) – Thomson Prometric, DSST Program • Excelsior College UExcel Exams – Excelsior College • Graduate Record Examination (GRE) Advanced Subject Tests – ETS • New York University Foreign Language Proficiency Examinations – NYU • Thomas Edison College Examination Program (TECEP) – Thomas Edison State

College International Baccalaureate exams

Students may receive up to 6 credits for each Standard or Higher Level (SL or HL) course with a score of 5 or better. Recognition of informal learning

UNYP may transfer credit from informal learning recognized by other accredited institutions. Requests for the recognition of informal and non-formal learning (learning acquired through training programs, professional certification programs, or job experience, etc.) may be directed to UNYP’s partner university, Empire State College (ESC). ESC charges a fee for the evaluation and transcripting of informal learning. Credit undertaken after initial enrollment at UNYP

After a student’s initial enrollment at UNYP, the student must request permission in advance from the Department Chair, and meet with the Rector, in order to attempt credit elsewhere and have it considered for transfer to UNYP. Credit earned through simultaneous enrollment in another university is generally not applicable for transfer. Mobility stages with UNYP’s exchange partners, however, is encouraged. Permission to attempt credit elsewhere is not a guarantee that UNYP will award transfer credit for the work undertaken. Process Student:

To transfer credit from previous studies, submit the following documents to UNYP no later than the end of the first semester at UNYP:

• Official transcript (including official translation if the transcript is not in English, Czech, or Slovak; students of programs offered with Empire State College should also send official English translations of Czech and Slovak transcripts).

• Official evaluation by an external agency (when required; see External Evaluation).

• Any additional documents which may be requested by UNYP such as course syllabi, catalog descriptions, assignments, etc., used to determine the extent and level of learning in programs and/or courses.

To transfer credit from standardized exams, have official exam results sent directly to UNYP no later than the start of the first term at UNYP. All documents should be sent to:

UNYP Admissions Office Londýnská 41 120 00 Prague Czech Republic

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Department Chair:

• For programs with SUNY ESC: Complete the Transfer Credit form indicating which credits may transfer and send it and all supporting documents to the ESC office.

• For UNYP-only programs: Complete the Transfer Credit form indicating which credits may transfer and how they apply to the student’s degree plan, and send it and all supporting documents to Registrar.

ESC Office:

• Apply the transferred credit to the student’s degree plan and give the plan and documents to the Registrar.

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A4. Academic Probation, Warning & Dismissal UNYP has a duty to monitor the academic progress of its students. This is both for the purposes of ensuring that students will complete their studies with a minimum GPA of 2.00 required for graduation and/or admission to SUNY degree programs, as well as for maintaining and enforcing academic standards. Criteria and Consequences

1. Degree-seeking students must enroll in at least 9 semester credits (18 ECTS) each semester (except the final semester). First-year students must enroll in at least 12 semester credits (24 ECTS) during their entire first year of study. The maximum allowable course load is 18 semester credits (36 ECTS) per semester. 2. Degree-seeking students who wish to enroll in less than 9 semester credits (18 ECTS) in a semester must be granted permission by the Department Chair. 3. In order for students to continue their studies at UNYP, they must complete 15 semester credits (30 ECTS) within three (3) consecutive semesters excluding the first semester. 4. Academic Advisors will arrange and meet with all the students in their major who have failed to achieve a GPA of 1.00 in their first semester or who have been registered as full time students in university level courses for at least two regular semesters and have a cumulative GPA below 2.00. These students should be contacted within the first two weeks of the following semester (or earlier if possible, i.e. between the Spring and Fall semester). 5. For all students whose first semester GPA is below 1.00 or whose cumulative GPA has fallen below 2.00 for the first time, the Academic Advisors will arrange and have a meeting with them and:

• Explain the seriousness of their situation. • Announce that from this semester on they are placed in an academic warning

status. • Revise their study plan for them not to take more than 4 courses in the semester

except of cases approved by the Department Chair/Program Director. • Require that they countersign the Academic Warning form.

6. For all students already under an academic warning status the Academic Advisors will arrange and have a meeting with them and:

• Explain the seriousness of their situation. • Allow them to stay for another semester under warning if they have failed to

reach a cumulative GPA of 2.00 or above but have demonstrated considerable improvement by having achieved a semester GPA of 2.33 or above.

• If they have not reached a cumulative GPA of 2.00 or above, and have not achieved a semester GPA of 2.33 or above, announce that from this semester on they are placed in an academic probation status.

• Revise their study plan for them not to take more than 4 courses in the semester. • Require that they countersign the Academic Probation form. • Students entering probation are required to meet with the Rector as well.

7. For all students already under an academic probation status the Academic Advisors will arrange and have a meeting with them and:

• Allow them to stay for another semester on probation if they have failed to reach a cumulative GPA of 2.00 or above but have demonstrated considerable improvement by having achieved a semester GPA of 2.33 or above.

• If they have not reached a cumulative GPA of 2.00 or above, and have not achieved a semester GPA of 2.33 or above, announce that they must be administratively suspended or dismissed from UNYP as degree seeking students,

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explain the options they have (see below) and inform the Registrar’s Office and the Rector to proceed with a registered letter of suspension or dismissal.

• If the student does not responded in order to arrange a formal meeting, the Academic Advisor will send an email warning them that they will be suspended or dismissed if they do not contact UNYP within a week.

• Following suspension or dismissal (either in person or sent through registered mail), the Academic Advisor must follow up with the Student Services Department to make sure that in cases of international students the Foreign Police are informed.

8. Students who have been administratively suspended from UNYP must be excluded from UNYP for at least one semester. Suspended students may return after one semester and may take up to 2 courses per semester for a maximum period of two semesters. The courses will show on their transcripts and affect their cumulative GPA. Students who manage to achieve a cumulative GPA of 2.00 and above through taking individual course or who show significant academic progress can be re-admitted as degree-seeking students in UNYP with the approval of their Academic Advisor. 9. Students in partner-university programs are also subject to the policies of our partner institutions in meeting satisfactory academic progress and maintaining a cumulative 2.00 GPA. Students may risk dismissal from partner institutions based on the policies of these institutions. 10. ESC students who are dismissed by ESC are therefore suspended or dismissed from UNYP as well. For a first ESC dismissal, the student is administratively suspended from UNYP under conditions as specified in A4 section 8 above. If a student is dismissed for a second time by ESC, the student is administratively dismissed by UNYP under the conditions specified in A15 below.

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A5. Student Record Keeping UNYP keeps a number of student- and faculty-related academic records on file for a limited amount of time. These records are stored by the Registrar, and are accessible to the students they relate to upon making a written request to the Registrar’s office, which is subsequently approved by the appropriate Department Chair. In many cases, the Department Chair must be present during the viewing of these documents, especially in the case of past student work. Length of storage of individual documents

Student-related documents: Final exams – 2 years Class Assignments – 0 years Attendance sheets – indefinitely Final grade sheets – indefinitely Rejected applicant files – 1 year (from the beginning of the current semester) Former (graduated/dismissed/interrupted) student files – indefinitely Bachelor’s theses – indefinitely (Library) Faculty-related documents: Course evaluation forms – electronic summaries by Registrar Course books – 4 years

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A6. Pre-registration & Registration Pre-registration for the Fall and Summer terms begins during the 8th week of the Spring semester and pre-registration for the Spring semester begins the 8th week of the Fall semester. (This is subject to change pending calendar revisions.) Timeline

• The schedule of classes is made public to the students and faculty no later than five (5) days before the start of the pre-registration period.

• The week after pre-registration is completed the Academic Council will meet in a

special session to discuss the results of pre-registration and to identify courses that should be eliminated from the final registration process. The Registrar’s Office will immediately inform the faculty and students that are affected by the elimination of courses and will invite the students to register for other courses that are available. A new course schedule will then be made available to both faculty and students.

• The Registration process continues through the end of the first week of classes of

each semester. Once the student pays his/her tuition for the upcoming semester, he/she will be officially registered by the Accounting Office. The Accounting Office will send a registration email reminder to all the students who have not registered as of two weeks before the start of the semester.

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A7. Bachelor’s Foundation Program Purpose

The goal of the Foundation Program is to improve prospective students’ English language skills so that they may qualify for admission as degree-seeking university students. Courses within this program are not applicable towards a Bachelor’s degree. Admission

Bachelor’s applicants who score between 49 and 72 on the institutional English language test (or the equivalent on other internationally recognized tests of English listed below, or as approved by UNYP’s Foundation Program Advisor and/or Rector) and who fulfill all other requirements for admission may be admitted conditionally to a level within the Foundation Program. Placement

Placement within the Foundation Program is determined by the student’s score on the TOEFL examination, institutional English language test, or other approved internationally recognized English language tests. Students are placed into one of three levels of the Foundation Program, as determined by the score range described in the following Progression Chart. Progression Chart

Institutional English language test score /

Official TOEFL Internet-based (ibt)

TOEFL Computer-based (cbt)

Other approved English language test scores* Placement

72 and above. Students cannot take the

institutional test more than 3 times.

72 (ibt) and above

or

IELTS 6.0 or above

TOEIC 680 - 780 or above

Czech or Slovak State

Exam in English

Czech Maturita English Leaving Exam 1

FCE A, B

CAE A, B, C

CPE A, B, C

SAT Critical Reading or Verbal score of 550 or

above

ACT English score of 23 or above

EIKEN Test Pre-1, 1 (CEFR C1, B2)

IB Diploma A3 (A6 & A7 can also result in waiving of the English Composition I course) + diagnostic essay**

Admission as degree-seeking university

student

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69 – 71 196 - 200 (cbt)

TOEIC 605-679 Czech Maturita English

Leaving Exam 2

FCE C + diagnostic essay**

English Pre-Composition

57 - 68 173 (cbt)

IELTS 5.0 or 5.5 TOEIC 500 - 680

Czech Maturita English Leaving Exam

3

EIKEN TEST Pre-2, 2 (CEFR B1, A2)

ESL 2 + English Pre-Composition (strongly

recommended)

49 - 56 152 (cbt)

IELTS 4.5 (also based on entrance interview

and essay result if required)

TOEIC 405-500

ESL 1

Below 49 Below 152

(cbt) Below IELTS 4.5 or

TOEIC 405 No admission to

Foundation Program * The scores listed are approximations; further diagnostic tests are required in order to accurately place applicants. **All students must write an entrance essay in case recommendations need to be made for additional writing support such as English Pre-Composition. *** The list of examinations above is not exhaustive. Additional examination results may be considered subject to approval from the Foundation Program Advisor and the Rector. Programs

English Pre-Composition and Academic Development

Length: 1 semester In-class hours per week: 3 Expected average hours of external work per week (preparation, homework): 9 Access to university-level courses: Limited degree program access. Expected progression: Unconditional admission to the Bachelor´s program. Course grade: A “pass” is awarded if the student scores 72+ on the English language test. ESL 2 students who attend this course must achieve a 72 or better on the English language test.

English as a Second Language, Level 2 (ESL 2)

Length: 1 semester In-class hours per week: 9 (= 3-grammar; 3-reading & writing; 3-listening) Expected average hours of external work per week (preparation, homework): 27 Access to university-level courses: Limited to 3-4 semester credits/6-8 ECTS: Select one (1) course from the list below:

• Introduction to University Studies (1 semester credit / 2 ECTS) • Computers and Applications (2 semester credits / 4 ECTS) • College Algebra (3 semester credits / 6 ETS) • Digital Photography (3 semester credits / 6 ETCS) • Introduction to Drawing and Design (3 semester credits / 6 ECTS) • Introduction to Painting (3 semester credits / 6 ECTS) • Introduction to Chinese Calligraphy (3 semester credits / 6 ECTS)

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Expected progression: Unconditional admission to Bachelor´s program and/or English Pre-Composition depending on end of semester test result. Course grade: The student is assigned a “Pass” or “Fail” by the Registrar’s office based on the results of the final examination (see Progression chart). The “Pass” level is 72 or above.

English as a Second Language, Level 1 (ESL 1)

Length: 1 semester In-class hours per week: 15 (=6- grammar; 6-reading & writing; 3-listening) Expected average hours of external work per week (preparation, homework): 25 Access to university-level courses: None. Course grade: The student is assigned a “Pass” or “Fail” by the Registrar’s office based on the results of the final examination.

Progression

Once enrolled in the Foundation Program, a student may retake the institutional English language test with the Admissions department only with the permission of the Foundation Program Advisor or the Rector. Depending on student enrolment numbers, ESL 1 and 2 courses may be merged to accommodate all the students in the Program. The UNYP attendance policy applies to the Foundation Program. Students with more than the maximum allowed unexcused absences from any component of the Foundation Program will fail the course; the Registrar’s office will immediately assign a grade of “F” and the student will not be allowed to continue attending the Program during that semester. The student may re-enroll in the same level of the Foundation Program in the next semester as long as he or she successfully meets the progression requirements. During the regularly scheduled final examination period, the Foundation Program instructors or the Admissions department will administer UNYP’s institutional English language test and/or the official TOEFL to the Foundation Program students. Based on the reported results, the Registrar’s office pre-registers (or adjusts an existing pre-registration for) the student for the next semester based on the progression criteria (see progression chart). Students who have not progressed from their original placement after two semesters of study, or have not qualified for enrollment as full-time degree-seeking university students after three semesters of study, are dismissed from UNYP. Note:

ESL 2 students are allowed to take English Pre-Composition during the same semester. If English Pre-Composition is taken by non-ESL students, they are allowed to take the same number of credits as any other registered UNYP student.

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A8. Student Advisory Process UNYP

Every registered student is assigned an Academic Advisor. In the first two years of study in the American Bachelor’s Degree program, or before the student becomes officially registered as an Empire State College (ESC) student, the Advisor is either the Department Chair or a member of an academic department designated to work with students in that major. In the three year European Bachelor’s programs, the Department Chair or other Advisor in the major takes on this role. ESC

In the 3rd and 4th year of study, students who are accepted to ESC work with the ESC office and are assigned an ESC mentor for student advisement. Academic Advisor duties and responsibilities

• Any academic matter • Study plans • Academic performance reviews • Integration to UNYP/ESC • Change of major • Study skills • Academic difficulties • Pre-registration • Withdrawals from classes • Adding/dropping classes • Interrupting studies or withdrawal from UNYP/ESC

Processes

• Discuss with the students about the option of taking state exams (where applicable) and their importance. Emphasize the benefit of obtaining a double US/EU degree (for American Programs only).

• Explain the need to plan on taking an average of 33+ credits per year if they plan to finish on time (and the expectation to stay over for at least one of the summer terms).

• Explain the importance of planning to acquire the books on time. • Explain the importance of attendance and the dangers of missing courses. Go

over attendance status. • Explain the importance of avoiding plagiarism & cheating. • Explain the importance of following procedures (Add/Drop, Withdrawal, etc.). • Explain the importance of pre-registration. • Discuss options for certificates and for double majors. • Strongly emphasize that laptop usage during class hours is prohibited unless the

instructor explicitly allows for it (as agreed by the Academic Board). Key advising points

• Every student must have at least one advising session per semester with their Academic Advisor. First year students must have an additional meeting with their Advisor before week 6.

• The key advising session is the one held during pre-registration in week 8. • Prior to week 8, Advisors invite students to sign up for advising/pre-registration

sessions. • After meetings with students, Advisors post pertinent information in the student

folders on the UNYP database or other record keeping system.

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A9. Non-Degree Seeking Candidates Students may take courses with the University without matriculating towards a degree. Such students are considered Non-Degree Seeking/Life-Long Learning Candidates, and do not have official student status in the Czech Republic. Candidates are subject to the same rules and regulations that govern the academic standing of degree-seeking students. Application for full admission to the college is not necessary. Students are required to pay the same tuition and fees as other students for the same course(s) of study. Space in classrooms is limited to availability based on the degree-seeking candidate’s needs. Students who at some future point apply to the University are not guaranteed that all credits previously earned will be applied towards their new degree program/major. Students are expected to maintain satisfactory academic standing (2.00 GPA) and to demonstrate responsible behavior. Visiting students, study abroad students and students who do not meet requirements for full admission fall within this category, as well as students taking pre-requisite courses to meet Master’s program requirements. In the American Bachelor’s degree program, students must be matriculated for at least two years of full academic study prior to the awarding of a degree. This does not apply to transfer students.

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A10. Additional Study Program Options at UNYP Double Majors (Double Concentrations/Dual Degrees)

Students may seek a second concentration (major) while studying in the SUNY Empire State College Bachelor’s degree programs at UNYP. Students are encouraged to notify their Department Chair early in their study program as well as arrange to meet with the Director in the ESC office in order to seek approval and develop their study plan. Students who have cumulative GPAs above 3.20 are normally supported in this request. Students must consult with the ESC office no later than the end of their first academic year having completed a maximum of 36 credits. Approval is also required from the Chair of the Department in which the student wishes to seek the double concentration. Normally, students find it easier to seek dual degrees in Business Administration and International Economic Relations; however, other degree program combinations are possible. Students are awarded one degree, either a Bachelor of Arts or Bachelor of Science depending on the area of study. As with all degrees awarded by ESC, the student’s concentrations (majors) are not depicted on the degree. The student’s final transcript, however, will identify that the student has a dual major and has been awarded a dual degree. Degree programs must satisfy both study programs’ degree requirements including 24 advanced level credits in each program area. This will leave little time for electives. If a student is unable to meet the requirements of the dual degree within the 128 credit requirement, the student will be required to continue study beyond these credits, with tuition, until she/he has satisfied the course requirements for both concentrations (majors). The student’s Bachelor’s Thesis should blend the two study programs, showing an integration of both knowledge areas. Students are expected to maintain a 3.20 or better GPA. Sample programs are available in the ESC office. Certificate Programs

Various certificate programs are offered within the UNYP degree program offerings. As part of these Certificate Programs, students must satisfy a minimum of 18 credits (36 ECTS), at least half of which are taken outside their required study program courses, during their Bachelor’s degree program (i.e., before graduating). All Certificate Programs represent 18 credits (36 ECTS). Specific courses are identified in UNYP publications that meet various program requirements. Students must maintain a grade level of C- or better for courses to count towards the specific certificate program. Certificates will be awarded by UNYP (separate from the diploma) upon completion of all program requirements. Students in the European Bachelor’s degree program would be required to take 196 credits (180 for the degree requirements and 18 credits beyond). Students in the American SUNY Bachelor’s degree program would be required to take 137 credits (128 credits plus 9 credits beyond). Tuition costs remain the same for all credits. Students cannot obtain a certificate in her/his existing area of study/major. Such programs include: Marketing Studies, Finance Studies, Management Studies, International Politics, European Studies, Media Studies, Communication Studies, Psychology Studies, and English Literature. Second Bachelor’s Degrees

Occasionally, Bachelor degree holders from Empire State College or other institutions seek to enroll for a second degree. Potential students who wish to enroll for a second

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Bachelor’s degree at Empire State College should first consider whether they might be better served by seeking to enroll in an appropriate Master’s program or by taking a traditional course or sequence of courses or by enrolling as non-matriculated students at Empire State. In some cases, however, potential students will be well aware of alternatives and still choose to seek a second Bachelor’s degree. Such students will be subject to the same graduation requirements as all other students, i.e., they must satisfactorily complete an approved degree program including 128 credits with at least 32 new credits of ESC study and at least 4 credits of educational planning. Previous credit from Empire State College and other accredited degree granting institutions as well as assessed learning may be credited toward a second Bachelor’s degree up to a limit of 96 credits. Normally students are able to transfer about 75-78 credits as they are required to take several foundation studies in their new major as well as advanced studies in order to satisfy the new degree requirements. A second Bachelor’s degree program must include at least 4 credits of educational planning, but planning of both degrees may be done in the same course taken during the first degree. A second Bachelor’s degree must meet a significantly different educational objective from the first degree. The college will in no case award two degrees for the same 128 credits. Students who wish a double concentration within a single degree may develop such a program but they will not receive two degrees. Students who wish to complete a second Empire State College Bachelor’s degree must reapply for admission after satisfying all requirements for the first degree. In completing a second application to ESC, students are responsible for paying the ESC Application fee but are not required to pay the Orientation fee. Students should consult with the ESC Office for further information. All applications should be processed through the Prague ESC office.

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A11. Visiting Students & Student Exchange UNYP maintains a number of formal student exchange relationships with internationally recognized accredited universities. Exchange Agreement Criteria

• Such exchanges shall be considered to be at university-to-university status but in some circumstances the agreement may involve a particular college within the university.

• The partner institution must meet high academic standards in order to rule out any doubt regarding the willingness of each institution to accept the credits of the partner institution.

• The partners will provide detailed program information on each exchange opportunity so that adequate information is available for student advising.

• Suitable programs of study must be available at the partner university allowing full credit transfer toward UNYP degrees.

• The language of instruction at the partner university must be English or a language in which the student is fluent.

Students Exchange

• Exchange students will pay any applicable course fees at their home university and be responsible for any additional expenses including accommodation and living costs.

• The Student Exchange Program will be administered by the Office of the Academic Programs Manager, who will coordinate all activities with the involvement of the Office of International Programs, Office of the Registrar, Department Chairs/Advisors and other relevant student services.

• Under the coordination of the Academic Programs Manager, an open presentation will be provided for all interested students in the Fall of each Academic Year.

• The Academic Programs Manager will be the keeper of records and of all university publications relevant to the Exchange Program.

• Approval for course selection for incoming Exchange Students must be given by the relevant Department Chair/Program Director.

• The Department Chair/Program Director will be responsible for approval of outgoing exchange students and for advisement on the selection of their study courses at the partner university.

• Course selection is expected to follow as closely as possible the approved UNYP degree program within the student’s major.

• Changes made by the student from the approved program may not transfer back and may jeopardize the student’s graduation in a timely manner and require additional university study.

• Students may participate in one semester of study with a partner program as part of the Student Exchange Program.

• Students may register for at least 12 and at most 16 semester credits (or the equivalent in another credit system) with the partner program or as visitors to the UNYP program.

• Application for UNYP students to apply to partnership programs must be submitted to and approved by UNYP no later than four months prior to the commencement of the semester in question, or within the deadline as provided by the partner institution, whichever comes first.

• Students must fulfill the requirements of the receiving exchange university and abide by all the policies of that university as they relate to the visiting student.

• International students may travel to another country under reciprocal exchange agreements, but not to an exchange that involves spending time in their home country.

• Where appropriate, students are responsible for making their own visa arrangements in cooperation with the exchange university.

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• Students must arrange for the official transcript to be provided to the home university by the partner institution upon completion of the course of study. UNYP students studying on SUNY ESC degree programs must also have an official transcript sent to SUNY ESC.

• UNYP students are expected to successfully complete course work at the partner institution with a letter grade of “C-” or better or its equivalent in order for such credit to be accepted for inclusion in the student’s academic program.

Eligibility

To participate as a UNYP student in the exchange program, students must: • Be a degree-seeking Bachelor’s student. • Be enrolled as a full time student at the time of application. • Have a UNYP grade point average of at least 2.80 (Department Chairs may in

exceptional circumstances consider a slightly lower GPA from a partner institution or UNYP student).

• Have completed 75 ECTS or 45 semester credits prior to commencing the exchange semester in question.

• Be considered a good ambassador for the institution. To be eligible to participate as a visiting exchange student from a partner program, students must:

• Be studying at the exchange university towards a Bachelor’s degree program. • Have a grade point average of at least 2.80 or equivalent. • Be considered a promising, honorable student within the university. • Meet all requirements of the host institution’s exchange program.

Contact: Academic Programs Manager zhalkova@unyp.cz

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A12. Course Add, Drop, Withdrawal & Incomplete Add/Drop and Course Withdrawal

Students must submit a form to the Registrar’s office to add, drop, or withdraw from a course. To stop attending or tell the course instructor or an administrator that the student has decided to drop a course is not enough. Course Add/Drop

The Add/Drop deadline is listed on each program’s Academic Calendar on UNYP’s website. It is typically the end of the first week of classes during Fall and Spring semesters, and the end of the first day of classes during short term sessions such as Summer terms. Students should consult the published Academic Calendar on UNYP’s website for the official dates. Students can make changes to their courses by adding or dropping courses with the permission of their Academic Advisor. Dropped courses do not appear on the student’s transcript. If this changes a student’s total registered credits, tuition charges will change accordingly. If a course does not meet before the Add/Drop deadline, the Department Chair may allow a student to add or drop the course during the week following the Add/Drop deadline. Course Withdrawal

Students may withdraw from courses until the Withdrawal deadline listed on the program’s Academic Calendar. The Withdrawal deadline is typically the end of the eighth week of classes during semesters, and the end of the second week of classes during short-term sessions such as Summer terms. Students should consult the published Academic Calendar on UNYP’s website for the official dates. Withdrawn courses appear on the student’s transcript with a mark of W. No credit is awarded for withdrawn courses, and the withdrawal does not affect the student’s GPA. No tuition refunds are granted for Withdrawals. Students may not withdraw from all registered courses in a term except through a Term Withdrawal (see Term Withdrawal). The decision to withdraw from a course is the student’s; however, the student must secure the signature of the Academic Advisor on the Add/Drop/Withdrawal form. After a term’s Withdrawal deadline, students may not petition for a Course Withdrawal; only Term Withdrawals will be considered (see Term Withdrawal). Process Student:

• To add, drop, or withdraw from course, the student must complete an Add/Drop/Withdraw form, signed by the Academic Advisor, and submit it to the Registrar office by the relevant deadline.

Term Withdrawal

A student may petition the Academic Council for a Term Withdrawal (a withdrawal from all registered courses) on the basis of a documented medical or personal emergency up until the last day of the term.

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Tuition refunds are not usually granted for Term Withdrawals. Students may petition the Financial Director for a tuition refund. Students retain the status of student until the last day of the term in which they withdrew. Process Student:

• Submit an Academic Petition requesting a Term Withdrawal, signed by the Academic Advisor, to the Registrar office.

Incomplete

If a student has completed at least 75% of assessed work in a course, and a personal emergency temporarily prevents a student from completing the remaining work, the student may request an Incomplete from the instructor. Instructors are not obliged to award an Incomplete. If the instructor allows an Incomplete, the instructor must submit with the course’s final grade sheet a designation of the assessments the student has already completed and the student’s grades on those assessments, the remaining assessments the student must complete, and the deadline for this work to be completed. Instructors are encouraged to set an early deadline for students to complete missing assessments. In no cases may the deadline be longer than four months following the end of the term. And Incomplete not resolved by the deadline automatically becomes an F. If awarded an Incomplete, an INC will appear on the student’s transcript until the Incomplete is resolved. Process Student:

• Submit an Incomplete form with the Instructor’s signature to the Registrar’s office before the end of the term in which the Incomplete is requested.

Instructor:

• On the course’s final grade sheet, for each Incomplete, provide information on the assessments/grades the student has completed, the assessments that remain to be completed, and the deadline.

• Submit a Grade Change form to the Registrar’s Office once an Incomplete has been resolved.

Registrar:

• At the start of each term, alert the relevant instructors, students, and Academic Advisors about outstanding Incompletes.

• Convert all outstanding Incompletes to F four weeks after the relevant deadline has passed.

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A13. Interruption of Studies Students may interrupt studies for a specific period of time by submitting an Interrupt Studies form to the Academic Advisor. A unit of interruption is one semester. The maximum length of interruption is two consecutive semesters. Students lose their student status at UNYP during the period of interruption. Interruption is different from Term Withdrawal; a student may not interrupt studies in the middle of a term. A student who does not recommence studies at the conclusion of the interruption is deemed to have resigned from the study program. A student who does not register for courses during a semester by the Registration Deadline and has not submitted an Interrupt Studies request is deemed to have resigned from the study program, and may be administratively suspended or dismissed.

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A14. Resignation of Studies (withdrawal from UNYP)

Students may permanently end their studies by submitting a Withdrawal from UNYP form to the Academic Advisor. Studies are ended the day the Academic Advisor receives the form. Students who have ended their studies may later reapply through the normal admissions process.

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A15. Administrative Suspension & Dismissal

A student may be administratively suspended or dismissed by UNYP due to Academic Progress, Academic Integrity, Conduct, or other UNYP policies and rules. Students are suspended or dismissed by the Rector based on decisions of the Academic Council. The Department Chair notifies they student by email of the decision on suspension or dismissal, and the possibility of appeal. If a student is suspended or dismissed due to Academic Progress rules, the studies are interrupted or terminated on the last day of the student’s valid enrollment. If a student is suspended or dismissed for Academic Integrity rules, studies are interrupted or terminated on the day the decision is final, or on the last day of the current term, depending on the decision of the Academic Council. If a student is suspended or dismissed for misconduct, financial reasons, or other reasons, the studies are terminated on the day the decision is final. If a student is suspended or dismissed during a term, W (Withdrawal) will appear on the student’s transcript for all courses of that term. Beginning with the Spring 2016 semester, a student who has been administratively dismissed from UNYP will not be readmitted. Appeal

A student may appeal a decision on suspension or dismissal in writing by means of an Academic Petition delivered to the Rector’s Office within one week of notification of the decision. Appeals have a suspensive effect. Appeals of Academic Progress decisions are decided by the Academic Council within one week of receiving the appeal. Appeals of Academic Honesty decisions are decided by the Disciplinary Committee. Appeals of decisions based on conduct or other rules and policies are decided by the General Manager or the General Manager’s designee within one week of receiving the appeal.

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B: Academic Delivery Policies B1. Attendance UNYP expects students to attend scheduled learning activities such as lectures, discussions, meetings, field-work sessions, online fora, etc., and to actively engage in them in a positive and professional manner. Course syllabi specify the course’s schedule of learning activities and attendance requirements. Instructors record attendance in E-learning immediately after each scheduled course meeting/activity. Students who do not attend more than 25% of a course’s learning activities will automatically fail the course. For courses with 45 scheduled meeting hours, this means that a student who misses 12 hours will automatically fail. Hours missed during the Add/Drop period count against this limit; make-up class meetings do not. With the prior approval of the Department Chair/Program Director, instructors may set attendance policies that differ from this general rule. The policy must be clearly defined in the syllabus and discussed at the first class meeting to ensure that students understand what is expected of them. Students do not have a right to make up assessments that were missed due to absence regardless of the reason for the absence. Instructors may choose to allow students to make up such missed assessments. If the student disputes the recorded attendance, the student must contact the instructor by the following week to clarify the record. The student may petition the Department Chair no later than that same week in case of an unresolved attendance issue. Students should notify the Academic Advisor as soon as possible if they will miss course meetings for any extended period. Process Student:

• Review the online attendance record each week and notify instructors immediately in case of any discrepancies.

• Contact the Academic Advisor as soon as possible if you will be absent for an extended period.

Instructor:

• Discuss attendance and engagement expectations with the students during the first class meeting.

• Record attendance in E-learning immediately after each scheduled course meeting/activity.

Academic Advisor:

• Notify the student’s instructors if the student will be absent for an extended period.

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B2. Grade Collection and Distribution to Students UNYP makes every effort to collect grades from instructors and distribute them to students with maximum diligence and in a prompt manner. Exam Correction and Submitting Grading Sheets

• Once the final exam has taken place, instructors must submit final grades in the completed official grading sheet (that must include a grade for each student in the grading list) to the Registrar office by 12:00 noon of Tuesday of the week after the final exam took place. It is the responsibility of the Department Chairs to determine that instructors within their departments have respected the deadlines.

• Instructors will hand in a signed “attendance and grading sheet” and the original final exams to the Registrar office within one week from the grading deadline.

Entering Grades

• The Registrar is responsible for entering student grades in the database. • Students will be able to access their grades using the UNYP Intranet.

Exam Record Keeping

The Registrar will file original exams and the evaluation/grade sheet for at least one semester in the Registrar’s Office; these are then moved to a University storeroom. The final projects in art classes are an exception to this rule.

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B3. Class Cancellation & Make-Up Restrictions on Class Cancelations

Instructors must ensure that the course hours take place. If not, the instructor may be in breach of contract unless other arrangements have been made. Any special arrangements should be clearly noted in the course outline and approved in advance by the Department Chair or Program Director. In general, canceling classes at UNYP during the 15 week semester is seen as action which should take place only under extraordinary circumstances. Instructors who need to be absent during the 15 week semester should consult with their respective Department Chair/Program Director in advance, in order to be aware of any restrictions in this area. Class Cancelation Procedures

1. Instructors who need to be absent from their regularly scheduled class on short notice (e.g. due to illness) should immediately inform both the Rector’s Office and Program Director/Department Chair. The Rector’s Office is obliged to keep records of all classroom changes and make-up classes. 2. The Registrar’s Office shall inform students in the most efficient way possible of the cancellation. 3. At his/her earliest convenience, the instructor should explore possibilities for making up the class with the Rector’s Office. 4. At the next class meeting, the instructor should discuss options available for making up the class with students, and make a decision based on the most acceptable option for the majority of the class. 5. The instructor should report the choice back to the Rector’s Office, who will allocate the space for the class. 6. If grades/points are awarded for participation/engagement in the course, final grades may not be affected by non-attendance of the make-up class by students. 7. A special column for make-up classes exists on the sign-in sheet for instructors. When signing in the day of a make-up class, this should be noted in the appropriate column. 8. These hours include examinations. A maximum of one class make-up can be made in the form of an out-of-class research assignment. This only applies to classes cancelled due to national holidays in the Czech Republic.

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B4. Exam Make-Up Doctor notes required

Instructors are not required to allow make-up exams unless the student has an excused absence and has notified the instructor of his/her absence before the scheduled exam time. Excused absences are predominantly for serious health reasons. In this case a doctor’s note is required in all cases. In some cases, a student may have filed a petition to be excused from an exam for special reasons (e.g. visa problems, a death in the family). In this case the instructor will be informed by the appropriate Department chair/Program Director. Terms for Tests and Midterm Make-ups

In the event of a make-up exam or assignment during the regular semester, the instructor and student should work out an agreeable solution which takes place either before or immediately after the regularly scheduled exam/assignment due date. Term for Final Exam Make-ups

In the event of missing an exam in the final exam period, make-up exams are to be taken on the designated make-up exam day, which is typically scheduled for the first Monday after the final exam period. The three-hour make-up exam slot is presided over by a pre-determined member of the academic team. Instructors should provide a copy of the make-up exam (along with the student’s name) to the Rector’s Office at least one day before the exam make-up day, who will ensure the exam is distributed to the proctor. Instructors are required to use an exam/assignment that is different from the regular exam/assignment case, and are encouraged to design a make-up exam assignment. All effort should be made for other make-up exams that cannot take place during the make-up exam day to be completed within two weeks of the start of the following semester.

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B5. Grading of Courses Evaluation of Learning in Courses

Instructors should assess student work several times across the term (continuous assessment), with substantial written feedback or graded work returned to students before each term’s Withdrawal deadline. Assignments will be given to students in writing through E-learning, and will specify:

• Due date and submission guidelines. • Evaluation criteria, which are shared with students in advance. • Which course learning outcomes the assignment demonstrates, fully or partially.

Instructors should provide conduct guidelines to students for assignments or course activities that require students to contact or work with people or organizations outside UNYP, and students should be mindful that their conduct may be evaluated as part of their engagement in the course. Where possible, instructors should use blind marking (where the grader does not see the student’s name while evaluating the student’s work). Assignments that count for more than 40% of the final course grade may be required to be double-marked, externally assessed, or moderated. Engagement

Active, positive engagement in all course activities (such as lectures, discussions, group work, field work, online activities) is expected of all students. Unlike attendance, engagement is graded (evaluated by the instructor according to criteria shared with students). Instructors should provide formal, preferably written, feedback to students on the evaluation of their engagement at least once before the midpoint of the term. Grades

Final grades are given by instructors in percentage form, and the final grade sheet must include the components of the final grade in percentage form, using this grade system:

Letter

Grade Percent (%)

Quality Points per

credit

Generally Accepted

Meaning

A 95-100 4.00 Outstanding work

A- 90-94 3.67

B+ 87-89 3.33 Good work, distinctly

above average B 83-86 3.00

B- 80-82 2.67

C+ 77-79 2.33

Acceptable work C 73-76 2.00

C- 70-72 1.67

D+ 67-69 1.33 Work that is significantly

below average D 63-66 1.00

D- 60-62 0.67

F 0-59 0.00 Work does not meet minimum standards for

passing the course

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Instructors should be mindful of the following:

• In a normal distribution of students in a class of students with sufficient numbers, with well-tuned learning outcomes and evaluation criteria, “A” grades (A, A-) should not be the most awarded grades.

• In a normal distribution of students with sufficient number, with well-tuned learning outcomes and evaluation criteria, grading will not be concentrated on only one or two grade categories (e.g., A’s and B’s).

Process Instructor:

• Provide ex-classroom assignments to students in writing through the E-learning system.

• Give substantial written feedback or return substantial graded work to students before each term’s Withdrawal deadline.

• Evaluate students’ engagement in the course at least once before the midpoint of the term.

• Provide conduct guidelines to students for assignments or course activities that require students to contact people or organizations outside UNYP.

• Record final grades in E-learning within one week of the course’s final exam. Department Chair:

• Before each semester, arrange double-marking, external assessment, or moderation for instructors with assignments that count for more than 40% of the final course grade.

• Review each instructor’s grade awards at each semester’s individual meetings. Registrar:

• Distribute the term’s overall grade distribution statistics to the Academic Council and Academic Affairs as soon a term’s grades are finalized.

Academic Affairs:

• Update the Diploma Supplement’s grade distribution before the start of each Academic Year.

Academic Council:

• Review each semester’s overall grade distribution.

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B6. State Exam Procedure and Student Final Thesis To obtain a degree from UNYP in programs accredited by the Ministry of Education of the Czech Republic, candidates must sit for obligatory comprehensive examinations (State Exams). Success in passing the State Exams means that students are eligible to obtain the bakalář (Bachelor’s) diploma from UNYP. Upon successfully completing the required program of study, including the Senior Thesis, students are eligible to sit for the exams. This eligibility continues for a period of 24 months following the completion of their degree program. In the UNYP BBA program, completing the State Exam is the culminating activity for the completion of the degree. The mechanics of the State Exams are detailed in the book of State Exam procedures. Students who have successfully completed all credits for their study program except for submission of the thesis, or BBA students who have not yet sat the State Exams by their last semester of coursework, may request a one semester extension of their studies by means of an Academic Petition.

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B7. Excursions UNYP allows instructors to incorporate excursions in their courses as a valuable part of the learning experience. Excursions include any scheduled class meeting outside of the UNYP buildings.

• Instructors must receive approval from the course’s Department Chair/Program Director before the course outline is submitted for the course.

• Details of the excursions, including information about destinations, meeting points, meeting times, transportation, excursion length, and any special instructions, should be included in the course outline.

• Excursions that require financial support from UNYP must have prior written approval from the relevant Department Chair. UNYP may elect to charge students a fee to defray, partially or entirely, the excursion expenses. Total semester excursion expenses of CZK 2000 or less per student should be paid by students individually. Information about costs should be included in the course outline, and students should be informed in advance. Student-borne expenses are handled by the instructor. Instructors may not financially benefit, directly or indirectly, from any excursion.

• Excursions must be directly associated with assessed learning outcomes. • If excursions take place outside of regularly scheduled classroom times, the

instructor takes care that reasonable accommodation is made for students who are unable to attend for documented, justifiable reasons.

• To avoid schedule conflicts, the dates/times of excursions should be incorporated, if possible, into the course outline before the start of the semester. To minimize the impact of schedule conflicts, instructors may want to consider requiring students to attend e.g. two out of three planned excursions or make the excursion optional.

• The Student Conduct Rules and UNYP Standards for Students’ Personal Behavior policy applies to excursions, including the prohibition on alcoholic beverages.

• If excursions are a pre-planned part of a course, the instructor should include the following text in the course outline:

Student participation in any course-related excursion is voluntary and undertaken at the student’s own risk. UNYP and its employees assume no liability for damage, injury, loss, or death arising from any student’s voluntary participation in any course-related excursion. Students who do not wish to participate in course-related excursions should contact the instructor and their Department Chair in writing before the end of the Add/Drop period of the relevant semester. Students participating in course-related excursions undertake to act in a safe and responsible manner that reflects well on themselves, their companions, and UNYP.

Instructors should email the Department Chair and reception@unyp.cz with information about the day, time and exact location of the meeting point and destination for each excursion, so that late students arriving to the UNYP building may be properly advised.

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B8. Students with Disabilities UNYP provides reasonable accommodations to students with documented physical, medical, emotional, and learning disabilities. Accommodations are provided on an individual basis and may include:

• Modified assessment procedures (e.g., time-and-a-half on major assessments). • Help with the arrangement of a peer tutor. • Use of a computer for major assessments. • Substitution of similar or related work for a non-fundamental course requirement. • Other reasonable accommodation.

Accommodations cannot alter the academic standards of a course, nor pose an undue financial or administrative burden on UNYP. It is the responsibility of the student to self-identify and satisfactorily document a disability at the earliest possible opportunity so that UNYP can arrange reasonable accommodation. Students requesting accommodations must provide documentation from a qualified professional verifying the disability and its impact on university study, with official translation of documents into English if needed. A temporary impairment (e.g., a broken bone) may be considered a disability and result in reasonable accommodation if it substantially affects the student’s ability to complete a course. Process Student

• Check with the UNYP Counseling Center for contacts to qualified professionals for assistance.

• Provide information and documentation from a qualified professional that helps to establish your disability and your need for accommodation to the Department Chair in the form of an Academic Petition.

Department Chair

• Decide on reasonable accommodations in consultation with instructors and inform the student of the accommodations available.

• Contact the student’s instructors to inform them of the accommodations approved for the student. (This may need to be done before the start of each semester for permanent or long-lasting disabilities.)

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B9. Grade Appeals (assignment, exam, or course grades) Grades may only be appealed if the grade was calculated incorrectly, or if the grade does not correspond to the student’s achievement according to the grading criteria given with the assignment. If the student believes a mistake has been made with the grade, the student must first contact the course instructor for discussion and review of the assessment. Grade appeals are submitted to the student’s Department Chair in the form of an Academic Petition. The appeal must be supported by evidence demonstrating that one of the grounds for appeal mentioned above does exist. Grade appeals must be submitted during the term the grade was received. Usually this means that grade appeals are not accepted after a term is over unless the student is appealing the grade on a final exam or other assignment returned after the end of the term; appeals of these grades are accepted no later than two months after grades are posted. Grade appeals are decided by the Department Chair. In case of a further appeal, the Academic Council makes the final decision. Process Student:

• Contact the instructor immediately if there is reason to believe a mistake was made in recording the grade or evaluating the assigned work.

• Meet with the instructor to discuss and review the assessment. • If there are grounds for an appeal, submit an Academic Petition to the

Department Chair before the last day of the term (or no later than two months after term grades are posted in the case of evaluations that are only made known after the end of term).

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B10. Credits & Student Workload UNYP uses American semester credits and ECTS (European Credit Transfer and Accumulation System) in parallel, with one semester credit equaling two ECTS. Credits express the estimated work-time a student needs to successfully complete a course’s learning outcomes – that is, what the student knows, understands, and can do on completion of a course of learning. Workload includes time spent on lectures, seminars, projects, meetings, practical work, work placements/internships, and individual study. One semester credit (2 ECTS) corresponds to 50 to 60 hours of work. This represents the typical workload; the actual time each student requires to achieve the course’s outcomes may vary. For most UNYP courses, about one-third of the workload is in the form of scheduled class meetings; the syllabus specifies the class meeting schedule. Learning outcomes and workload estimates are included on course syllabi. Student estimates of workload are part the Student Evaluation of Instruction. UNYP regularly reviews credit allocations and the workload estimates of instructors and students each year, and provides feedback to instructors and/or adjusts credit allocations as needed. [Some of the text above is adapted from the European Commission’s ECTS Users’ Guide 2015.] Process Department Chair

• Discuss students’ workload estimates in each semester’s evaluation meeting with instructors.

Academic Council

• Review workload estimates each year and revise credit allocations where necessary.

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B11. Personal Electronic Devices in the Classroom The use of personal electronic devices such as wearable technology (watches, glasses, etc.), mobile phones, tablets, and laptop computers, is prohibited unless specifically allowed by the instructor. This policy is intended to foster an effective learning environment in the classroom, free from unwanted distractions, while also making it possible for instructors to have students use such devices as part of classroom-based learning activities.

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B12. Official UNYP Communication UNYP students are required to regularly monitor and use their UNYP e-mail address for all official communication with UNYP administrative staff and teachers. Official UNYP information is posted publicly on the UNYP website or E-learning system, and regularly updated. This includes:

• List of accredited degree programs offered, including their types, divisions into fields of study, modes of study and the standard lengths of study.

• Academic Policies • Academic Calendars • Dates and Locations of State Exams • Annual Reports

All students are expected to regularly monitor these information sources and communication channels to keep up to date with UNYP policies and information.

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B13. Religious Observance Where reasonable and practicable, UNYP will accommodate religious observance in its facilities. Students seeking such accommodation should petition the General Manager. Absence from scheduled learning activities due to religious observance is handled through UNYP’s Attendance policy, which provides a flexible framework within which students can be expected to successfully complete a course. SUNY Empire State College has its own policies on religious observance; students enrolled in an ESC course should consult the ESC office for the details of those policies. Process Rector’s Office:

• Before the start of each term, send the dates of major religious holidays during the term to instructors.

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C: Academic Honesty and Disciplinary

Policies C1. Student Conduct Rules Mature, responsible, and professional behavior is expected of students in dealings with other students, instructors, staff, and other members of the UNYP community; and in contacts with external people or organizations while acting as a UNYP student (e.g., completing assignments, attending course activities, etc.). UNYP staff and teachers should report any incident where a student’s behavior violates school policy to the Rector, using the Report of Disciplinary/Conduct Problems form. Violations of conduct rules may result in disciplinary actions, including suspension or dismissal, from UNYP. Conduct Rules

Violent acts, threatening statements, disruptive behavior, and abusive or disrespectful language or behavior will not be tolerated. Harassment of any sort (including sexual, racial, national origin, or religious harassment) is not tolerated, and may result in dismissal from the university. If you experience harassment, contact the UNYP Affirmative Action Officer. Smoking is not allowed inside any building operated by UNYP. Alcohol, illegal drugs, and dangerous substances are not permitted in UNYP buildings, nor may students attend UNYP classes or events under the influence of alcohol or drugs. Students are responsible for their personal belongings, which should not be left unattended. Any items found at UNYP should be given to the Receptionist at Londýnská 41 or Belgická 40 immediately. UNYP is not responsible for lost, stolen, or damaged belongings. Students are responsible for any damage they cause, directly or indirectly, to UNYP. The students are obliged to notify UNYP staff or teachers of any health damage (even minor injuries) that may occur in UNYP facilities or at events organized by UNYP. Guidelines for instructors in handling in-class issues:

Minor infractions (i.e. excessive talking in class, unprofessional behavior) 1. Verbally warn the student that they are violating UNYP policy and that more serious sanctions will be imposed if they do not adjust their behavior. 2. Ask the disruptive student to leave the classroom for the remainder of the lecture, making it clear that they will not receive credit for attendance that day and may therefore risk class failure under the attendance policy. 3. If the student continues in the future to violate the behavior code, then they will be reported to their Department Chair/Program Director for immediate consultation.

a. If the student accepts that the violation occurred, they may return to class only if they agree to a minimum of 3 counseling sessions regarding impulse control. b. If the student does not accept the accusation, then they have the right to request a Disciplinary Committee hearing.

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4. The Department Chair/Program Director will make a note in the database of the complaint Major Infractions (i.e. seriously aggressive behavior, theft) 1. Immediately inform the student that their behavior is unacceptable and that they must meet with the Rector regarding their failure to comply with UNYP academic policy. Conflicts between students and instructors require immediate separation; the student must be instructed to leave the classroom. 2. Report the incident to the Rector, including the names of any witnesses of the offence. 3. The Rector will decide the level of disciplinary action that fits the offence, and may include but is not limited to:

• Mandatory counseling sessions • Mandatory withdrawal from the class • Temporary suspension from studies • Permanent dismissal from the University • Filing of a police report in the event of a crime

4. If the student does not agree with the changes or the recommended sanction of the Rector, the student has the right to request a Disciplinary Committee hearing. 5. The decision will be communicated to the Department Chair/Program Director, who will make a note in the database of the complaint. A note may be added the student’s file in cases of minor or major infractions.

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C2. Petition Management Academic Petitions are requests that academic policies or decisions be reconsidered by the Academic Council. Petitions are submitted for academic reasons as opposed to financial, except in special cases, for example: late dropping of classes in which there are both financial and academic implications. Petition Process

1. Students are recommended to first meet and discuss the situation with the appropriate member of the academic body: Instructor, Department Chair, etc., to see if a solution can be found. 2. If this does not result in a satisfactory outcome, the student may file an Academic Petition to request that the Academic Council look at the case in detail. The petition should be submitted to the Registrar after the relevant academic representative (Department Chair, ESC Program Director, or Rector) has signed it. 3. The academic representative discusses the petition in meetings with the parties involved, which may be separate or common. After gathering facts, the appropriate academic representative reports the contents of the petition and facts gathered to the Academic Council at the nearest scheduled meeting. 4. The Academic Council collectively makes a decision regarding the petition at the next Academic Council meeting. 5. The Department Chair then communicates the decision to the parties involved and carries out any action required by the academic side resulting from the decision made on the petition. 6. When petitions directly affect the respective Department Chair, they are given to the Rector to assess. 7. Results of petitions are recorded in the database “Comments” section by a Registrar officer. 8. Decisions of academic petitions are reported in Academic Council meeting minutes. 9. Original petitions are put on file in the Registrar’s Office; copies are made by the Registrar for both the student and the appropriate academic representative. Academic Petition Form – Available in Registrar’s Office

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C3. Academic Honesty Because honesty and integrity are core values of the UNYP community, the UNYP Academic Council has developed this policy and process to help all members of the UNYP community understand and abide by the principles of academic honesty at UNYP. Violations of this principle are considered serious, and may affect continued participation in the program. Policy

The UNYP community expects that students will neither give nor receive unauthorized aid on any assessed (graded) work, nor seek an unfair academic advantage for themselves or other students, whether intentionally or unintentionally. Examples of unauthorized aid and unfair academic advantage include cheating, plagiarism, submitting purchased essays, dishonest conduct, and unauthorized collaboration, among other things. The Academic Council decides on the next steps, including any remedies and/or penalties, which may include:

• First offence: F on the assignment and interview with the Department Chair. • Second offence: F in the course and interview with the Rector. • Third offence: F in the course; the Academic Council also considers additional

measures including administrative suspension or dismissal from studies. The decision is recorded in the student’s file and the minutes of the meeting. Process Instructor:

• If you have reason to believe a student may have violated the Academic Integrity policy, please file a Report of Suspected Academic Honesty Violation with the Department Chair immediately.

Department Chair:

• Meet with the student; seek further information from the Instructor if needed. • Present the Report at the next Academic Council meeting along with information

regarding any previous violations by the student. • Communicate the Academic Council’s decision to the student. • Give the Report and decision to the Registrar’s Office.

Academic Affairs:

• Record the decision in the university’s records. • At the start of each semester, circulate a summary overview of reported

academic honesty violations and the Academic Council’s decisions among the UNYP community (students, instructors, Academic Council).

Implementing the Academic Honesty policy at UNYP

For new students: • The Registrar’s Office sends UNYP’s academic policies, including the policy on

academic honesty, to newly accepted applicants, and invites them to direct questions about the policies to the Academic Advisor.

• During the New Student Orientation, UNYP academic staff review the policy with students and students have the opportunity to ask questions about it.

• The Academic Honesty Policy is reviewed and discussed in the course Introduction to University Studies.

For Rector & Department Chairs:

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• Include the Academic Honesty Policy as an agenda item on each semester’s General Meeting and Department Meetings.

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C4. Gifts to Instructors UNYP encourages transparency in relations between instructors and students. Gifts from students or their relatives to instructors will be governed by a policy that promotes transparency and avoids conflicts of interests. Instructors Receiving Gifts: General Provisions

The general policy of the institution towards gifts is that instructors may not solicit, accept, or receive gifts, either directly or indirectly. The policy is designed to avoid cases in which gifts are intended to influence the instructor's work or behavior. The word gift refers to both monetary and in-kind presents. Instructors cannot accept jobs directly or indirectly offered by UNYP students or direct relatives; and, if business relations between instructors and students exist, it is the responsibility of the instructor to notify the Rector’s Office. In the case where an instructor violates these rules, the University may take appropriate disciplinary action. Exceptions to the General Rule

Exceptions to the general rule about gifts referred above are presents of low nominal value, given under circumstances that could not be reasonably inferred as something intended to influence. Examples might include: candy, pictures, coffee, soda, promotional gifts having no substantial resale value such as pens, t-shirts, or mugs. Instructors Accepting Gifts

In case where an instructor has doubts about the appropriateness of accepting a gift made by a student, the instructor should ask for clarification from the Rector’s Office or ESC Office who will inform the Academic Council before the acceptance if appropriate.

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C5. Institutional Review Board Ethical Approval of Faculty Research

All instructors conducting research on human subjects (including survey research) either under the auspices of UNYP or using students or faculty at UNYP, should first gain approval. IRB Approval Criteria

• All subjects participate voluntarily and are informed of their right to stop participating at any time during the study.

• No subject will be harmed physically or placed under undue stress during the research.

• The results of the study will not be used to in any way harm the participants either directly or indirectly as individuals or as a group.

• Adequate steps will be taken to keep the subject’s identity anonymous when possible, or at least that the information will be kept confidential and at such point as the data is analyzed, the individual records for each subject will be properly destroyed.

Note: Instructors requiring research projects on human subjects for their classes are encouraged to have students fill out the same form; however, the instructor may provide verbal approval and no forms need be filed with the Academic Assistant for class projects Process of Obtaining IRB Approval

1. Complete a Research Proposal Form. 2. Submit it to your Department Chair with a copy of any surveys or other materials to be used in the research. 3. The Academic Council will review the request at its next meeting. 4. If approval is granted, the IRB Approval Form will be completed by the Department Chair. A signed and a scanned copy will be sent to the Rector’s Office to be placed in the folder G:/Academic/ Structural/IRB Approvals, and the Chair will send a copy to the instructor for their files.

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C6. Discrimination and Sexual Harassment In our continuing effort to seek equity in education and employment and in support of anti-discrimination legislation, UNYP has adopted a complaint procedure for the prompt and equitable investigation and resolution of allegations of unlawful discrimination on the basis of race, color, national origin, religion, age, sex, sexual orientation, disability, veteran status, or marital status. Harassment is one form of unlawful discrimination on the basis of the above protected categories. Conduct that may constitute harassment is described in this policy. For more detailed information see your Affirmative Action Officer. This procedure may be used by any UNYP student or employee. This UNYP Complaint Procedure for the Review of Allegations of Unlawful Discrimination provides a mechanism through which the University may identify, respond to and prevent and eliminate incidents of illegal discrimination. The University recognizes and accepts its responsibility in this regard and believes that the establishment of this internal, non-adversarial grievance process will benefit student, faculty, staff and administration, permitting investigation and resolution of problems without resorting to the frequently expensive and time-consuming procedures of government enforcement agencies or courts. The Affirmative Action Officer of UNYP, appointed by the General Manager, shall receive any complaint of alleged discrimination, shall assist the Complainant in the use of the complaint form defining the charge, and shall provide the Complainant with information about the various internal and external mechanisms through which the complaint may be filed, including applicable time limits for filing. Overview

1. The Affirmative Action Officer on an informal basis may receive initial inquiries, reports and requests for consultation and counseling. Assistance will be available whether or not a formal complaint is contemplated or even possible. It is the responsibility of the Affirmative Action Officer to respond to all such inquiries, reports and requests as promptly as possible and in a manner appropriate to the particular circumstances. 2. An individual may refuse to reduce a complaint to writing. However, notwithstanding that refusal, there may be a continuing obligation on the part of the campus to investigate the verbal complaint to the best of its ability and proceed with any action that is warranted. Although in rare instances verbal complaints may be acted upon, the procedures set forth here rest upon the submission of a written complaint that will enable there to be a full and fair investigation of the facts. 3. Complaints or concerns that are reported to an administrator, manager or supervisor concerning an act of discrimination or harassment shall be immediately referred to the Affirmative Action Officer. Complaints may also be made directly to the Affirmative Action Officer. 4. Employees must file a written complaint with the Affirmative Action Officer within 90 calendar days following the alleged discriminatory act or the date on which the Complainant first knew or reasonably should have known of such act if that date is later. All such complaints must be submitted on the forms provided. This form will be used for both the initiation of complaints under the informal procedure and the conversion movement of the complaint to the formal procedure. Students must file a complaint within 90 calendar days following the alleged discriminatory act or 90 calendar days after a final grade is received, for the semester during which the discriminatory acts occurred, if that date is later.

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IT IS THE COMPLAINANT’S RESPONSIBILITY TO BE CERTAIN THAT ANY COMPLAINT IS FILED WITHIN THE 90 DAY PERIOD THAT IS APPLICABLE UNDER THIS POLICY. PART A: Informal Resolution

The complaint shall contain: 1. The name, local and permanent address, and telephone number(s) of the Complainant. 2. A statement of facts explaining what happened and what the Complainant believes constituted the unlawful discriminatory acts in sufficient detail to give each Respondent reasonable notice of what is claimed against him/her. The statement should include the date, approximate time and place where the alleged acts of unlawful discrimination or harassment occurred. If the acts occurred on more than one date, the statement should also include the last date on which the acts occurred as well as detailed information about the prior acts. The names of any potential witnesses should be provided, if appropriate. 3. The full name(s) of the Respondent(s), i.e., the person(s) claimed to have committed the act(s) of unlawful discrimination. 4. Identification of the status of the persons charged whether faculty, staff, or student. 5. A statement indicating whether or not the Complainant has filed or reported information concerning the incidents referred to in the complaint with a non-college official or agency, under any other complaint or complaint procedure. If an external complaint has been filed, the statement should indicate the name of the person or department or agency with which the information was filed and its address or to which it was reported. 6. Such other or supplemental information as may be requested. Please note the following:

• If a Complainant brings a complaint beyond the period in which the complaint may be addressed under these procedures, the Affirmative Action Officer may terminate any further processing of the complaint, refer the complaint to University Counsel or direct the Complainant to the appropriate government agency.

• If a Complainant elects to have the matter dealt with in an informal manner, the Affirmative Action Officer will attempt to reasonably resolve the problem to the mutual satisfaction of the parties.

• In seeking an informal resolution, the Affirmative Action Officer shall attempt to review all relevant information, interview pertinent witnesses, and bring together the Complainant and the Respondent, if desirable. If a resolution satisfactory to both the Complainant and the Respondent is reached within 24 calendar days from the filing of the complaint, through the efforts of the Affirmative Action Officer, the Officer shall close the case, sending a written notice to that effect to the Complainant and Respondent. The written notice, a copy of which shall be attached to the original complaint form in the Officer’s file, shall contain the terms of any agreement reached by Complainant and Respondent, and shall be signed and dated by the Complainant, the Respondent and the Affirmative Action Officer.

• If the Affirmative Action Officer is unable to resolve the complaint to the mutual satisfaction of the Complainant and Respondent within 24 calendar days from the filing of the complaint, the Officer shall so notify the Complainant. The Affirmative Action Officer shall again advise the Complainant of his or her right to proceed to

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the next step internally and/or the right to separately file with appropriate external enforcement agencies.

THE TIME LIMITATIONS SET FORTH ABOVE IN PARAGRAPHS 3 AND 4 OF “OVERVIEW” MAY BE EXTENDED BY MUTUAL AGREEMENT OF THE COMPLAINANT AND RESPONDENT WITH THE APPROVAL OF THE AFFIRMATIVE ACTION OFFICER. SUCH EXTENSION SHALL BE CONFIRMED IN WRITING BY THE COMPLAINANT AND RESPONDENT. At any time, subsequent to the filing of the complaint form the Complainant may elect to proceed as specified in Part B of this document, and forego the informal resolution procedure. PART B: The Formal Complaint Procedure

1. The formal complaint proceeding is commenced by the filing of a complaint form. The 90 day time limit also applies to the filing of a formal complaint. 2. If the Complainant first pursued the informal process and subsequently wishes to pursue a formal complaint, he/she may do so by checking the appropriate box, and signing and dating the complaint form. 3. The complaint, together with a statement, if applicable, from the Affirmative Action Officer indicating that informal resolution was not possible. 4. If an informal resolution was not pursued, the Affirmative Action Officer shall forward the complaint to the Academic Council within 10 calendar days from the filing of the complaint. 5. Upon receipt of a complaint, the Affirmative Action Officer will provide an initialed, signed, date-stamped copy of the complaint to the Complainant. As soon as is reasonably possible after the date of filing of the complaint, the Affirmative Action Officer will mail a notice of complaint and a copy of the complaint to the Respondent(s). Alternatively, such notice with a copy of the complaint may be given by personal delivery, provided such delivery is made by the Affirmative Action Officer (or designee) and, that proper proof of such delivery, including the date, time and place where such delivery occurred is entered in the records maintained by or for the Affirmative Action Officer. 6. Within 10 calendar days of receipt of the complaint, the Affirmative Action Officer shall send notification to the Complainant, the Respondent, the Rector, and the General Manager that a review of the matter shall take place by a Disciplinary Committee to be selected according to the Statutes of UNYP 7. The Disciplinary Committee shall be convened no later than 10 calendar days after the Complainant, the Respondent, the Rector, and the General Manager received notice under Paragraph 6 above. 8. The Disciplinary Committee shall review all relevant information, interview pertinent witnesses and, at their discretion, hear testimony from and bring together the Complainant and the Respondent, if desirable. 9. Within 48 calendar days from the completion of selection of the Disciplinary Committee, the Chairperson of the Disciplinary Committee shall submit a summary of its findings and the Committee’s recommendation(s) for further action, to the Affirmative Action Officer, the General Manager, and the Rector.

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10. Within 24 calendar days of receipt of the written summary, the General Manager shall issue a written statement to the Complainant and Respondent, indicating what action the General Manager (acting for the University President) proposes to take. The action proposed by the General Manager or designee, may consist of:

a. a determination that the complaint was not substantiated. b. a determination that the complaint was substantiated.

For Employees (including student employees):

• The General Manager may take such administrative action as he/she deems appropriate under his/her authority as the chief administrative officer of the college, including but not limited to termination, demotion, reassignment, suspension, reprimand, or training.

• If the General Manager is the Respondent, the University President, or the Rector as his designee, shall issue a written statement indicating what action he/she proposes to take.

• No later than 10 calendar days following issuance of the statement by the General Manager (or the President or Rector, as the case may be), the Affirmative Action Officer shall issue a letter to the Complainant and to the Respondent(s) advising them that the matter, for purposes of this discrimination procedure, is closed.

• If the Complainant is dissatisfied with the General Manager’s (President’s or Rector’s) decision, the Complainant may elect to file a complaint with one or more government agencies. The Campus Affirmative Action Officer will provide general information on guidelines and laws, as well as names and addresses of various enforcement agencies.

THE TIME LIMITATIONS SET FORTH ABOVE MAY BE EXTENDED BY MUTUAL AGREEMENT OF THE COMPLAINANT AND RESPONDENT WITH THE APPROVAL OF THE COMMITTEE. SUCH EXTENSION SHALL BE CONFIRMED IN WRITING. Definitions and Prohibited Acts and Behaviors

Sexual Harassment in the Employment Setting is defined as: Unwelcome sexual advances, requests for sexual favors, or verbal or physical conduct of a sexual nature when any of the following occurs:

• Submission to such conduct is made a term or condition of an individual’s continued employment, promotion, or other condition of employment.

• Submission to or rejection of such conduct is used as a basis for employment decisions affecting an employee or job applicant.

• Such conduct is intended to interfere, or results in interference, with an employee’s work performance, or creates an intimidating, hostile, or offensive work environment.

Sexual Harassment in the Educational Setting is defined as: Unwelcome conduct of a sexual nature. Sexual harassment can include unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature. Sexual harassment of a student denies or limits, on the basis of sex, the student’s ability to participate in or to receive benefits, services, or opportunities in the educational institution’s program. Harassment on the Basis of Protected Characteristic(s) other than Sex/Gender Harassment based on race, color, age, religion, or national origin, disability, sexual orientation or other protected characteristics is: oral, written, graphic, or physical conduct relating to an individual's race, color, or national origin (including an individual's ancestry, country of origin, or country of origin of the student's parents, family

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members, or ancestors) or other protected characteristics that is sufficiently severe, pervasive, or persistent so as to interfere with or limit the ability of an individual to participate in or benefit from the educational institution’s programs or activities.

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C7. Disciplinary Committee The Disciplinary Committee decides:

• Complaints as described in the policy Discrimination and Sexual Harassment. • Student appeals of Academic Council decisions to administratively suspend or

dismiss a student from studies for violations of Academic Honesty policies. • Any other violations of policies where the UNYP policy designates the Disciplinary

Committee as the body of appeal. The members of the Disciplinary Committee are appointed by the Rector from among the members of the UNYP academic community. The Disciplinary Committee has five members. Permanent members are:

• The Rector or the Rector’s designee, who chairs the committee. • The Student Council President or Vice President.

Non-permanent members appointed by the Rector are:

• One member from among the elected instructor representatives to the Academic Board.

• Two Department Chairs. The process for handling discrimination and harassment complaints is described in the Discrimination and Sexual Harassment policy. In regards to student appeals:

• The Rector convenes the Disciplinary Committee within ten calendar days of the receipt of the appeal by the Rector’s Office. The student is invited to the meeting.

• The Disciplinary Committee has a quorum if at least half of its members are

present.

• Meetings of the Disciplinary Committee are not open to the public.

• The appeal is discussed orally while the student is present.

• Should a student be absent albeit invited, the appeal will be discussed without the student’s presence only if the student has not excused the absence.

• The Disciplinary Committee decides the appeal based on an absolute majority of

votes of its members present.

• If there is equality of votes, the deciding vote is the Chair’s.

• The Disciplinary Committee may uphold, modify, or vacate the original decision, within the guidelines and restrictions of relevant UNYP policy.

• Decisions of the Disciplinary Committee are final.

• The student must be informed of the decision in a provable manner. The decision

must be included in UNYP’s records.

• Students of double-degree programs are also subject to the disciplinary rules of the partner university upon their enrollment with the partner university.

Process Student

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• Submit appeal in writing using the standard Academic Petition form to the Rector’s Office within two weeks of notification of the Academic Council’s decision.

Rector

• Convene the Disciplinary Committee within 10 calendar days of receipt of the appeal.

• Invite the student to the meeting. Rector’s Office

• Inform the student of the decision in a provable manner. • Send the decision to the Registrar Office for inclusion in the student records.

Registrar

• Record the decision in the student records.

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D: Quality Assurance Policies D1. Library Textbook Purchases Procedures for New Textbook Orders

1. The Academic Coordinator is responsible for compiling a list of books required in the courses of their department/certificate program(s) for the Library after pre-registration, and after obtaining course outlines from professors teaching courses in the ensuing semester. 2. The Department Chairs will be in charge of coordinating library purchases with their faculty and provide the Library with instructions about the books that will be used and need to be bought for the upcoming semester. The lists should be provided not later than July 15th for the fall semester, December 15th for the spring semester and April 15th for the summer semester. If there is more than one book per course, the required and the recommended textbooks per course must be clearly indicated. 3. The Librarian checks which books are in house as well as the number of books available and updates the list to include only books that need to be purchased either because they are not in the Library or their number does not meet the minimum requirement set in section 5, below. The Librarian also indicates which books from the updated list, if any, exceed CZK 1,500 for which the Librarian will require approval from the Rector to include in the final list. 4. The final list of books to be purchased together with their detailed and cumulative cost should be provided by the Library staff and approved by the Department Chairs no later than July 20th for the fall semester, December 20th for the spring semester and April 20th for the summer semester. Following that, the Librarian can proceed with the immediate ordering of the books to be purchased and Department Chairs can record the book purchase cost to their relevant budgets. 5. For each course, only one main textbook can be identified as the book to be kept/purchased for the Library for the purposes of this course. Three copies of this main textbook should be purchased for the Library if not already present (as outlined in the process of section 3). One copy will be reserved for the Instructor of the course and two copies can be made available for students. For specific courses with a large number of registered students, and following the prior authorization of the Department Chair/Program Director in writing, four copies of the main textbook are purchased (three for students, one for the instructor). Regarding additional copies of recommended textbooks, a maximum of two copies of one additional textbook per course can be purchased with the approval of the relevant Department Chair (one for the instructor and one available for students). Department Chairs/Program Directors would require the authorization of the Rector for courses delivered by them in any of the stated exception cases. 6. If a new instructor takes over an existing course, he/she should be strongly encouraged to use as the main textbook that which is already available in the library. Should he/she prefer to introduce a different textbook designated for that course, approval needs to be obtained from the relevant Department Chair/Program Director. 7. In cases where copies of the textbook are present in the Library, new additional copies to replace the existing ones can be purchased only in case the edition of the textbook present in the Library is four years older than the current one or at the discretion of the Department Chair/Program Director.

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8. Librarians should remind students that photocopying extensive sections or the entire textbooks is illegal and should strongly encourage students to purchase the necessary texts. Additionally, Academic Advisors as well as Instructors should strongly encouraged students to purchase the textbook of each course, especially in their major courses. 9. Department Chairs can ask the librarians to purchase, at their discretion and/or with the recommendation of UNYP faculty, other books considered necessary for the students in the different programs offered by the university provided that they do not exceed the budget of the departments for this purpose.

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D2. Class Sizes 1. The maximum class size for all UNYP sections is 28 students, except for the courses listed below in point 5. Maximum section size for partner university courses is decided by the partner university. 2. Up until the first day of class of a semester, Registrars will be allowed to register up to two students per section beyond the maximum size, in anticipation of course drop-outs. If course drop-outs do not occur, sections may run with this slightly higher number of students. Once this higher number is reached, a section will be blocked for further student registrations. The above does not apply to English Composition, Pre-Composition and ESL courses. 3. Cases where students can be considered for inclusion in a section after it is “blocked” from further registrations are those where failure to register for that course would be the only factor impeding their graduation for an extra semester. Such cases will be individually considered by the relevant Department Chair, his/her approval being required for the registration in a blocked course. 4. The minimum number of students for a section to run is 16. For language courses, the minimum number of students for a section to run is 10. Exceptions have to be approved by the Academic Council after pre-registration under expectations that the numbers will actually grow during the registration period or when a course is considered to be necessary to run. The minimum number of students for partner university sections is decided by the partner university. 5. Different section size limits for the courses listed below are as follows:

• Pre-composition: 16 • Composition courses: 18 • ESL, Language courses: 16 • Mathematics courses: 26 • Public speaking: 22 • Journalism: 22 • Interpersonal Communication: 22 • Seminar-type of courses: 10 • Psychology seminars: 18 • General Psychology (Fall only) blocked at 15 for all students (then only

Psychology majors may register to 28) 6. Because enrollment numbers are in flux until the end of the Add/Drop period, the limits above may be exceeded by up to two students should circumstances warrant. Faculty may petition the Rector and/or Department Chair and the Academic Council regarding specific academic needs related to class size and course expectations. Exceptions may be granted with reasonable justification.

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D3. Faculty Evaluation from Department Chairs Faculty evaluation consists of the following: Student Evaluation Results

Student course evaluation in the form of an anonymous survey for all courses takes place every semester. IT will save the results in the folder G:/ACADEMIC/COURSE EVALUATIONS Coursebook and Syllabus assessment

Evaluation of the content of a course by the Department Chair (through coursebook submission and syllabus assessment) followed by a feedback meeting with the Department Chair. Feedback Meeting with Department Chair

Evaluations take place in a private meeting arranged by the Department Chair at the end of the semester after grades have been turned in by the instructor. They should take place no later than week seven of the following semester. Department Chairs/Program Directors will review the evaluations with the instructors and discuss improvements where relevant. At the meeting the results of the student evaluations are conveyed to the instructor, and an evaluation of the course book is communicated. Classroom Observations

Faculty Observations take place at least once every two years. Faculty members are observed either by their Department Chair, the Rector, or an Empire State College representative (Mentor). During the evaluation a standard form is used. This is available to faculty and students in the respective guides and the electronic student evaluation form on the respective UNYP server. The completed form is later distributed to the instructor in a one-to-one meeting with the evaluator in which the observation is discussed and strategies for effective teaching are considered.

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D4. Student & Faculty Orientation Processes Student Orientation

Student orientation takes place at the beginning of each semester, usually no later than the week before the start of classes. The Academic Affairs Manager schedules rooms, contacts students with an invitation, and looks after the general logistics of the event. All administrative staff take part, including Department Chairs, Student Affairs, Admissions, and the Registrar’s office. The Rector’s office bears overall responsibility for the orientation week. The orientation process consists of the following activities:

• Math test for incoming students seeking a course waiver and/or a scholarship. • English test for incoming students seeking last-minute admission, better

placement, and/or a scholarship. • Essay exam for students who have not already taken this mandatory placement

test. • Computer test for incoming students seeking a course waiver. • Computer training and familiarization of online IT and Library resources and

databases. • General meeting with students in which all key academic staff and management

staff participate. Faculty Orientation Process

New faculty orientation takes place on two levels: Departmental and faculty-wide. On the departmental level, the Department Chair:

• Orients the new faculty member in terms of UNYP’s programs, accreditations, and general functioning.

• Serves as a link between the HR department and the faculty member in order to set up a contractual relationship.

• Helps to train the faculty member with classroom technology. The general faculty meeting held at the beginning of each semester serves to help assimilate the faculty member into the UNYP academic community.

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D5. Course Outline Review One of the fundamental goals of UNYP is academic excellence and one of the pillars in the achievement of that goal is the review of the curriculum and course content. Course Outline Structure

Every course taught at UNYP has a course outline. The UNYP Academic Council decides the basic content that course outline should have, and Department Chairs receive from the Academic Council a template or sample Course Outline. Course Outline Creation

The course instructor is the person responsible for creating the course outline. In the case of a course with various sections taught by different instructors, each section can have a different course outline but UNYP encourages coordination among instructors teaching identical courses. Five weeks before the beginning of the semester, the Rector’s Office will send an e-mail to all instructors asking them to hand in updated course outlines for that semester. Attached to that e-mail message, the instructors receive the academic calendar and the schedule of classrooms. Instructors must send the course outlines within one week. Once this deadline has passed, the Rector’s Office will inform the Department Chairs of the missing course outlines, copying the Rector. Department Chairs must procure the updated course outlines no later than the Friday two weeks prior to the beginning of classes. The Rector and the members of the Academic Council will be informed if any course outline is missing after the final deadline. Course outlines will be placed on the e-learning system for students to access as soon as they become available. Course Outline Revision

It is the duty of the Department Chair to review the contents of all the course outlines the two weeks before the beginning of the semester and in the event of problems, the Department Chair will contact the instructors to discuss the changes that may be required. End of Semester Review

At the end of the semester, the content of the courses are to be analyzed by the Department Chair/Program Director. The instructors must submit the “coursebook.” The coursebook is a collection of the activities that have been carried out during the semester in that class. The Academic Council is the authority in charge of deciding the content of the coursebooks. The instructors will send an electronic version of their coursebooks within one week after the end of the official exam period to the Rector’s Office. The Rector’s Office will be in charge of reporting to the Department Chairs copying the Rector of missing coursebooks. The Department Chairs/Program Directors will be responsible for reviewing the content of the coursebooks in meetings with instructors. How to Submit a Course Book

Instructors submit coursebooks by email to rectorsoffice@unyp.cz. The coursebook should include the syllabus, a blank copy of the midterm and final exam, and any other files you have related to assignments, quizzes, papers etc.

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D6. Curriculum Review and Improvement UNYP receives internal input on curriculum improvement from both formal and informal sources. The formal sources include the Academic Board, the SUNY/ESC Academic Program Director, the Academic Council, Senior Management, and the Business Advisory Council. Those entities provide input in formal settings at least twice per year. As a small institution UNYP also receives input at any time from those mentioned above as well as the Academic Council, Faculty and students. For a curriculum change/improvement the first level of review takes place between the Department Chair and Key Faculty members in specific subject areas. Any proposal for change/improvement would then be formally made to the Academic Council, which normally considers such proposals in November and April of each academic year. The Academic Council would then approve any changes. The Department Chair is responsible for the implementation of the changes. Note that the Business Administration Department has an additional level of review before the Business Advisory Board. This step is taken to insure that changes in the Business programs are aligned with the needs of the business community. For the MBA program, the MBA Board replaces the Academic Council in the review process above. MBA changes/improvements of curricula are further reviewed by the Business Advisory Board before the final proposal goes to the MBA Board for decision. Any changes are implemented by the Graduate Business Programs Manager. External review of curriculum takes place in connection with UNYP’s accreditation procedures. There, curriculum is monitored by the Czech Ministry of Education (MŠMT), SUNY/ESC in New York, the British Accreditation Council (BAC), the Czech Association of MBA Schools (CAMBAS) and the International Assembly For Collegiate Business Education (IACBE). In general, the full review of accredited programs takes place every four years. UNYP was re-accredited by BAC and CAMBAS in 2012, and by MŠMT in 2013. SUNY/ESC programs are accredited by the Middle States Commission on Higher Education in the U.S. The IACBE accreditation was granted in 2013 by the IACBE's Board of Commissioners in Lenexa, Kansas, U.S.A.

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D7. Rector, Academic Board, Academic Council, Department

Meetings and Student Council The Academic Board, Academic Council, Department Meetings, and Student Council are the four entities governing academic life at UNYP. Rector

The rector is the highest academic authority, appointed and recalled by the president. The rector chairs the Academic Board. The rector must have a Ph.D. and only persons with extensive experience in managing higher education institutions may be appointed to the position. The rector decides on academic matters and presents the president with:

• Recommendations for study programs to be offered at UNYP. • Strategic aims in education and creative activities at UNYP. • Internal regulations governing studies. • Decisions on the rights and obligations of students in accordance with § 62, § 63,

and § 68 of the Higher Education Act. • Appoints and recalls deputies. • With the agreement of the General Manager, appoints and recalls Department

Chairs • The rector is responsible for the quality of the education process and the scientific

level of the academic employees. • The rector appoints and recalls the academic employees of UNYP.

The rector can, in consultation with the General Manager, appoint Pro-Rectors in specific areas. These may be: International Relations, Research, Strategy & Development, Pedagogy, and Internal Affairs. Pro-Rectors report to the Rector, General Manager, and President on activities in these areas. Academic Board

The Academic Board is the highest advisory academic body and provides the President and the Rector with proposals and recommendations for the further development and improvement in the quality of the educational process at UNYP. Academic Board Members The Academic Board is made up of permanent and non-permanent members.

• The permanent members for the duration of their employment are the Rector and Department Chairs.

• Non-permanent members are elected for two years from among the academic staff. A minimum of two and a maximum of four faculty representatives will have the right to participate in the meetings of the Academic Board.

• Students can be represented in the Academic Board with one or more (upon invitation from the Rector) student representatives

• Any foreign university in partnership with UNYP has reserved one seat on the Academic Board and can appoint a non-permanent member to the meetings

• The Academic Board has a minimum of 11 members and a maximum of 20. Election of Faculty Representatives

• Faculty representatives are elected for two years from among the academic staff at UNYP. Elections take place in January or February annually, and two faculty representatives are elected.

• Faculty rotate off the board every two years and can succeed again after one term.

• All active UNYP instructors are entitled to vote. One week before the beginning of the elections a list of eligible faculty entitled to vote is published.

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• In order to be a candidate, faculty members must be teaching at UNYP during the election period, have taught for least two semesters and must be expected to continue being UNYP instructors in coming semesters.

• If an elected representative stops teaching at UNYP or formally resigns as faculty representative, an electoral process to replace him/her should begin within a month from the resignation. If the resigning representative is in the last 6 months of his/her service, the election will take place during the normal election process/time frame. The faculty member elected to replace the representative will serve until the time in which the replaced faculty member’s term would expire if he/she had not resigned.

• Permanent members of the Academic Board are not entitled to run as representatives nor to vote.

• The Rector is responsible for the organization of the elections and can delegate to a Department Chair the organization of the electoral process.

Elections take place in two phases. The first phase is the Nomination of Candidates. Faculty members willing to participate in the elections as candidates can self-nominate or be nominated by a faculty member. The process requires the completion and return of a form to the Rector or his/her designee in which the candidate is nominated or formally states their desire to run as a candidate in the elections. Whether self-nominated or nominated by others, the candidate must obtain the signature of two UNYP faculty members (other than his/her own) that support his/her candidacy. This phase lasts between 7 and 14 days. Every candidate that files a valid form will be considered a viable candidate. If the number of candidates does not exceed the number of positions to be filled, then all candidates will automatically be elected as members of the Academic Board. If there are still positions unfilled, the nomination phased will be repeated. The second phase is the Election of Candidates through a voting process. This process will last between 7 and 14 days. Voting is done through secret ballot. Electors are allowed to vote for as many candidates as positions needed to be filled. Candidates with the highest number of votes will be elected to the Academic Board. In case of a tie between two or more candidates, the procedure of “random vote” will be used to determine the faculty representative (taking votes at random until one of the names of the candidates in the draw does not appear). The elected candidates begin to serve as members of the Academic Board immediately and continue in their positions until new elections take place. Academic Board Meetings The Academic Board meets at least twice a year. If the Academic Board agrees, additional meetings can be called. For a meeting to be valid, at least 8 members of the board must be present. Recommendations made by the Academic Board are approved on the basis of a majority of more than one half of the votes of those present. Each of the members of the board has the right for a vote. No delegation is possible. The recommendations of the Academic Board are forwarded to the University President and assessed by the Rector. Academic Council

The Academic Council is the highest academic executive body within UNYP, acting as the collegiate body in charge of managing academic life at UNYP. It is charged with making decisions about:

• Course offerings • Staffing of courses • Academic petitions • Disciplinary and academic offences • Credit transfers

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• Research Proposals (as Institutional Review Board) • Any other academic matters as put forward by the Rector

The Academic Council can change UNYP academic policies. Academic Council Members The members of the Academic Council are the Rector and the Department Chairs. Any foreign university in partnership can send a representative to the Academic Council meetings. Other full-time academic staff may be appointed to and recalled from the Academic Council by the Rector. Academic Council Meetings The Academic Council meets regularly though out the year, convening meetings when academic matters require it. The Academic Council is chaired by the Rector, or a Department Chair in the case of the Rector's absence. Decisions are taken in a collegiate way, and resolutions adopted by the majority. The Rector has a veto right on decisions although this is expected to be used on rare cases Department Meetings

UNYP is divided into academic departments with faculty and courses attached to different departments. At the head of each department is a Chair of Department who is responsible for the management of the academic program. Department meetings facilitate the coordination of the faculty within the department. Department Meeting Attendance All faculty members associated with the department are required to attend department meetings. Absences should be justified and discussed with the Department Chair. The Department Chair creates the agenda and chairs the meeting. The Department Chair can invite faculty members at large to join the meetings as well as other members of the academic community. Department Meeting Regularity and Aims Every UNYP department will hold a faculty meeting once every semester. The aim of this meeting is the coordination among faculty of the role and responsibility of all faculty members and to discuss issues and questions related to the smooth running of the department. Meetings focus on the department's academic activities aimed at increasing the quality and excellence of academic life. Student Council

The Student Council represents the interests of the student body at UNYP. The Student Council is composed of degree-seeking UNYP students and has up to ten members elected by students according to procedures announced by the General Manager. UNYP will maintain a position of neutrality in the electoral process. The term of membership is one year. The Student Council adopts its own Rules of Procedure. The Student Council elects a President and Vice President from among its members. The President and Vice President of the Student Council are members of the Academic Board, and may be appointed by the Rector to the Disciplinary Committee.

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D8. Course Codes UNYP Bachelor’s courses have a 3- or 4-letter code indicating the academic discipline of the course, and a 3-digit code indicating the level of study. Course codes with the prefix ESC refer to courses offered by SUNY Empire State College. Course codes for new courses are decided by the Department Chair. Changes in course codes are not retroactive. Course level Course Type

000 – 099 Non-credit courses; open to all UNYP students and other approved course participants.

100 – 299 Lower-level courses open to all university students.

300 - 499 Upper-level courses open to students who have completed at least one full year of full-time university studies. Most of these courses have pre-requisites.

NB: UNYP will transition to this course code system in 2016; prior to this, a different course code system was used. Process Department Chair:

• Create codes for new courses and communicate to Academic Affairs. Academic Affairs:

• Update the course registry with new course codes. Academic discipline codes ACC Accounting ADV Advertising ART Art BUS Business COM Communications & Media CZE Czech language ECO Economics ENG English FIN Finance FRE French GGY Geography GER German language HIS History INF Information systems LEG Legal studies LIT Literature MAT Mathematics MGT Management MKT Marketing MUS Music PHI Philosophy POL Politics PSY Psychology SCI Science SOC Sociology SPA Spanish language

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D9. Student Evaluation of Instruction Once a semester students will have the opportunity to evaluate their courses in a confidential manner. Evaluation forms are developed and approved by the Academic Council in consultation with the Rector’s Office. The evaluation is administered online by the IT department during the last two weeks of classes each semester.

• Instructors may request printed copies of the results of their evaluation at any time after the grades, final exams, and coursebooks for the course have been handed in to the Registrar.

• Department Chairs should review the results and arrange a meeting with each

instructor individually during the following semester to review the evaluations and set goals for improving performance.

• Evaluations of Department Chairs will be reviewed by the Rector and discussed

individually with the Department Chairs.

• Aggregate ratings will be presented each semester at the faculty meeting.

• Arrangements for evaluation of a partner university’s courses will be arranged in accordance with the policies of the partner institution in cooperation with the respective Program Coordinator.

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D10. Research Reward and Support All faculty are eligible for research rewards. All bonuses are to be paid in CZK (gross) by DPP, invoice or in the case of faculty with full-time contracts, by direct reimbursement of expenses. To be eligible, faculty should complete the Research Reward form, attach the required materials and send it to the Department Chair for approval. Then, following approval of the Rector, HR will contact the instructor to discuss the form and method of payment. Those who are not full time employees who can receive reimbursement or do not have a valid business license to invoice the University must be paid on a limited contract (DPP) from which taxes are by law deducted. Publication in scientific conference proceedings / peer reviewed journal / book

chapter / book

6000 CZK - (no limit per year) • Must list UNYP affiliation. Although there may be multiple affiliations for each

author, UNYP must be the only Czech-accredited institution of higher education listed.

• Submit form with full reference of the publication and copy of the title page and page containing the UNYP affiliation.

Conferences

Presenting in a high-impact conference 6000 czk (over 6000 CZK only with approval of the Rector after a recommendation of the Department Chair based on academic criteria and current budget availability). A high-impact conference is one which results in a publication – i.e. Conference proceedings / sborník, with ISBN. In the case of full-time academic employees the university sets a maximum number of six working days for academic conferences. Any days taken over the established limit will be deducted from their holidays.

• Collect receipts for registration / travel / accommodation. • Submit form with receipts attached after conference and program or materials

showing that you presented and used the UNYP affiliation. • Conference proceedings (Sborník) may be submitted separately as a publication

when it comes out in hard copy, in accordance with the rules above. Presenting in a low-impact conference Up to 5000 CZK for expenses (max. 1 per year). A low-impact conference is one not resulting in any publication, or is e.g. poster sessions without any presentation.

• Collect receipts for registration / travel / accommodation. • Submit form with receipts attached after conference and program or materials

showing that you presented (and used the UNYP affiliation). Presenting original creative work other than a conference

(e.g. exhibitions) 3000 CZK (max. 2 per year). UNYP logo must appear on all promotional materials and brochures.

• Submit form and copy of promotional materials.

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D11. Faculty & Staff Annual Assessment Full-time faculty will be assessed annually every August by their immediate supervisors, similar to the assessment of non-academic staff at UNYP. The assessment will be thorough and detailed based on an assessment instrument developed by the management of UNYP. Part of the assessment will include feedback from peers and other colleagues as well as feedback from the faculty member (self-assessment) to his/her supervisor. The outcome of the assessment will influence the ongoing relationship of the full-time faculty member with UNYP, including compensation issues. A mid-year assessment during the winter is possible, subject to agreement between the two parties. UNYP is committed to expanding its full-time faculty in relation to the growth of the University. Openings will be advertised to all UNYP faculty and internal and/or external searches will be initiated where appropriate. Short-listed candidates will be interviewed by both the relevant Department Chair/Program Director and the Rector and will be discussed with the Academic Council. The holding of a PhD or relevant terminal degree, extensive teaching experience, and the ability to enhance the research output of UNYP is considered strongly preferable but not required.

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D12. Hiring and Rehiring UNYP Faculty Criteria for hiring UNYP Faculty (Full time or Adjunct):

1. Academic degree (minimum Master’s or equivalent) and rank (if applicable). 2. Quality and extent of professional or academic experience in relation to subject area. 3. Research and publication experience and potential. 4. Submission of diploma/degrees and references and/or teaching evaluations. 5. Evidence of no criminal record (Výpis trestního rejstříku). 6. Teaching demonstration. 7. Academic and professional references. 8. Interview with Department Chair/Program Director. 9. All shortlisted or Chair-recommended faculty must be discussed and approved by the Academic Council, partner institutions (where appropriate), and the Rector. Criteria for rehiring Adjunct Faculty

1. Academic title and rank. 2. Research output. 3. Course evaluations. 4. Service to and engagement with the UNYP academic community (e.g. participation in and contribution to departmental and college-wide meetings, participation in UNYP sponsored events, committee work). 5. Performance of academic and other duties as expected by contract and as defined by the academic policies at UNYP in a timely and efficient manner. 6. Quality and extent of professional or academic experience in relation to subject area 7. Department Chair’s/Program Director’s evaluation of teaching performance of the faculty member, including:

• Classroom observations • Review of course materials, citing evidence of improvements and addition of new

course material • Use of technology in classrooms • Innovativeness in the classroom for learning purposes

8. Collegiality. 9. The rehiring of faculty must be approved by the Academic Council or relevant partner institution. 10. Contribution to the good name and image of the university.

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D13. Adjunct Faculty Teaching Compensation All UNYP Faculty undertaking course teaching assignments should be compensated within UNYP’s defined pay range depending on rank and type of course. Newly appointed faculty must have a starting compensation on the low end of the pay range they belong to. Exceptions can apply for Faculty who have very substantial and very relevant experience, come with strong references, and have the approval of their Department Chair and the Rector. For UNYP Faculty to be eligible for consideration for compensation increase, the following minimum set of criteria must apply:

• Two years of continuous service and a minimum of six courses taught at UNYP. • Satisfactory student evaluations. • Room to grow within the UNYP pay scale they belong to. • Not having had a compensation raise in the last 18 months. • Not having had an unsatisfactory evaluation average in any of the two most

recent semesters they have taught in. • Having had at least two class observations from the Department Chair.

The following considerations for compensation pay rise will be observed in the evaluation from the Department Chair they belong to:

• Student evaluations. • Satisfactory contractual obligations. • Chair feedback/satisfaction. • Track record of compliance with UNYP policies. • Responsiveness and co-operation with all stakeholders (Chair, colleagues,

Registrar, academic administrator, HR). • Collegiality. • Participation in meetings/events (faculty orientations, department meetings,

graduation ceremonies, etc.). Should the Department Chair believe that a compensation raise should take effect, he/she should request it in writing to the Rector and to the HR Department stating the recommended compensation increase and a short summary of reasons why he/she believes this raise should take place. The Rector and the General Manager have to approve the raise and the HR Department will change the compensation rate accordingly and keep the communication in the file of the Faculty member. All raises must be decided once a year during the summer and before the start of the new Academic Year.

• Should a Department Chair not agree to provide a recommendation in favor of a pay increase request from an instructor, and the instructor very strongly believes that she/he deserves such a recommendation, the instructor can petition the Academic Council requesting another evaluation opportunity.

The teaching compensation requires full adherence to the class (“contact”) hour requirements per course; failing to meet this requirement both reduces the quality and impact of UNYP teaching as well as endangers program accreditation. Therefore, meeting class hour requirements is strongly required and will also be monitored by UNYP. Faculty who hold their classes for less than the required class hours will be compensated proportionally less.

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D14. Course Quality Control Classroom Instruction Hours

In addition to scheduled learning activities (class meetings, excursions, field work, online sessions, etc.), instructors are expected be available for student consultation for a minimum of one office hour per week. Courses often meet in 3-hour blocks, and it is recommended that the class proceed in three 50-minute blocks. Instructors are expected to arrive on time and to finish at the designated time. In the event a class does not fill the allotted time, instructors should propose other alternatives to make up the hours. Signing In

All instructors should sign in at Reception when they arrive and pick up their Attendance Sheets which must be returned at the end of the class period. Course Content

Instructors are encouraged to make the best use of class time with students. A combination of lecture, activities, and discussion is best to maintain student interest. Instructors should avoid an endless series of power-point slides, or pure lecture; one of the main attractions for students to UNYP is our interactive style of teaching. This includes group discussions, student presentations, group activities, or other activities that engage the student directly. Films and movie clips

Instructors should avoid filling more than one hour of lecture time with audio-visual materials. Students should be given a specific task related to viewing the film (i.e. discussion questions) and the film should be clearly related to the class content. Longer films should be assigned for out of class viewing or scheduled as a supplementary activity, not included in the 45 hours of class meetings. Courses which require more than 15 minutes of film viewing per week will be permitted only with the approval of the Department Chair. The relevance of films varies from course to course, but care should be taken that students do not feel that they are going to the cinema rather than a university classroom. Guest Speakers

Instructors are encouraged to invite outside guests to present their views to the class. Instructors are required to be present during the visit to moderate the discussion and observe the class. It is not UNYP’s policy to offer financial compensation to guest speakers; however, teachers may request UNYP promotional materials (e.g. a leather binder) from the Admissions Office as a token gesture of appreciation for the guest. Instructors are encouraged to develop contacts with the local community in their field in order to find guests with experience relevant to the class; however, a maximum of 25% of total class time should be allocated to guest speakers, and the contents of the discussion should be related to course outcomes and assessment. Substitute teachers

If an instructor cannot attend a class and chooses to invite a guest speaker to replace them, the instructor should get the approval of the Department Chair about the arrangements ahead of time. Substitute teachers should only be used when absolutely necessary, and should be kept to a minimum. Substitute teachers also are responsible for following UNYP policy, i.e. keeping a record of attendance, meeting the required hours, etc. Substitute teachers are not allowed to proctor exams. Individual Consultations

In some courses, it makes sense for instructors to spend more time with students discussing individual projects, and so a class meeting may be replaced by individual

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consultations. Not more than one class per semester should be organized in this fashion, Students should sign up for the consultation, and their attendance must be mandatory. Professionalism

Instructors are expected to conduct themselves professionally at all times. This includes appropriate dress for the classroom and appropriate conduct and language. ESC courses

Instructors teaching ESC courses should, in addition to informing their Department Chair, also inform the ESC office of any of the relevant issues discussed in this policy.