university ohana meeting “byu hawaii organizational design” 12 june 2008
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University Ohana Meeting “BYU Hawaii Organizational Design” 12 June 2008. Imperatives. Continue to improve quality of education Reduce costs to the Church. Imperatives. Continue to improve quality of education Depends in part on operations - PowerPoint PPT PresentationTRANSCRIPT
University Ohana Meeting
“BYU Hawaii Organizational Design”
12 June 2008
Imperatives
• Continue to improve quality of education
• Reduce costs to the Church
Imperatives
• Continue to improve quality of education– Depends in part on operations– Organize to improve potential for smooth
operations– Councils to improve communication
• Reduce costs to the Church– More efficient operations– Fewer directors with more responsibilities– Simplified structure where possible
Guiding Principles
• Student and mission focused• Activities vs. current departments• Similar activities consolidated• Fewer directors with more
responsibilities• Presumes right personnel and
working processes (accountability) • Well-functioning councils
Councils - Purpose
• Obtain input from stakeholders
• Coordinate between departments
• Serve as a communication vehicle to campus
Recommendations
• Organize a council focused on Student Progress/Core Processes
STAGES OF STUDENT PROGRESS
Discipleship Academics Work/Service Student Development
Preparation and Selection
1st Year Transition
Retention
Preparation for Graduation and Career
Post Graduation
Recommendations
• Organize a council focused on Student Progress/Core Processes
• Dissolve some committees and incorporate them into these councils where possible
Methodology
• Feedback from April meeting• Interviews with campus departments• Discussion document from
departments– Products and services– Whom they serve– Ideas for improvement
• Benchmarks solicited from departments
Methodology (cont.)
• Comparisons with similar institutions
• Survey results from prominent national organizations
• Leadership Roles and Guidelines
Leadership Guidelines
• Reporting Line• Qualifications• Scope• Span of Control• Strategy and Implementation• Internal and External
Communications• University Resources• Employee Development
What Has Changed?
• Adjustments to VP assignments presented on April 10
Adjustments from April
• Health Center functions to remain with VP for Administrative Services
• Assessment and Testing functions to remain with Assistant to the President
• CIO CTO Associate VP for Technology• Intramurals to remain with Academic VP• Postpone/review consolidation of Library
Copy Center with Print Services
Vice President for Administrative Services
Additional Changes VP for Administrative Services • Consolidate security, safety, emergency
preparedness, and risk management functions– Director of Campus Safety and Security
• Move student insurance functions from HR to Health Center
• Consolidate most of Housing Maintenance functions with Physical Plant Maintenance
Vice President for Academics
Organizational Changes VP for Academics
• Associate VP for Technology • Associate VP for Academics• College Realignment• Director of Enrollment Management
– Admissions– Registrar– Academic Advising– Campus Scheduling
Organizational Changes VP for Academics
• CITO restructured– Continuing Education– Distributed Learning– Faculty and Course Development
• Records Management and Information Security
• Creation of Instructional Media and Development Unit
Instructional Media and Development Unit
• Includes these functions:– TV Studio– Media Production Center– Broadcast Services– Cable Programming– Sound and Lighting– Media Scheduling and Delivery– Media Development Center– Computer Labs– TEC Rooms
• Reports through Associate VP for Technology
Assistant to the President
Vice President for Student Development and Services
Organizational Changes VP for Student Development
and Services• Consolidate student development,
leadership, activities, and honor code functions– Director of Student Leadership and
Honor• Consolidate student counseling and
international student service functions– Director of Counseling and
International Student Services
Organizational Changes VP for Student Development
and Services (cont.)• Consolidate student work
experience, internships, career preparation and alumni functions– Director of Student Work, Career and
Alumni Services
Implementation
• Timing
• Transition
• Sizing
Handouts
• Core Processes (yellow)• Leadership Roles and Guidelines
(green)• Organizational Chart (white)• Major Tasks and Key Factors for
Success (white)
Small Group Q&A
• Student Development – President Wheelwright, MCK 101
• Assistant to President – Bill Neal, MCK 152
• Administrative Services – Mike Bliss, AUD
• Academics – Max Checketts, MCK 127
Simple Model
Teaching/Learning
Student Support
University Support
Admissions Placement
President
Assistant to the President
VP of University Support
VP of Student Support
VP of Academics
Prophetic History
“Influence for peace internationally . . .” --President David O. McKay
BYU HAWAI‘I IMPACT ON BUILDING THE KINGDOM
Membership in Pacific and Asian Countries
Country 2003 2007 % GrowthCambodia 6089 7874 29.32%
China, including Hong Kong 21529 22556 4.77%
India 4632 6454 39.34%
Indonesia 5720 6144 7.41%
Japan 119267 121774 2.10%
Malaysia 2237 3633 62.41%
Mongolia 5455 7306 33.93%
Philippines 526178 572619 8.83%
Singapore 2334 2612 11.91%
South Korea 75149 79652 5.99%
Sri Lanka 783 1108 41.51%
Direct Support of Students
• Work-Study Scholarships for 1,950 International Students – IWES - $7,500/year– Level 2 - $5,500/year– Level 3 - $3,500/year
• Work Opportunities – 800 students at PCC and 1100 on campus, integral to educational experience
• Internships and Career Mentoring – Transition and Return Home as Professionals